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February 20, 2013

WEDNESDAY, FEBRUARY 20, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors – Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the February 6, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivet moved to table authorization for BCRC to continue to participate at the percentages listed for annual maintenance costs associated each of the listed signals until next meeting for clarification of fees and expiration dates. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Mr. Frederick presented a letter from Liquid Calcium Chloride Sales, Inc. offering to extend their 2012 Chloride pricing, terms and conditions for an additional year. Commissioner Rivard moved to approve the request and use this company for 2013. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve purchase of one new Elgin Whirlwind Street Sweeper from the State Contract for $227,000 (net of $235,000 sales prices less $8,000 trade in of vehicle #1004). This is a budget item and will be purchased using a capital lease with a four year term with TCF Equipment Finance with four annual payments of $59,161.00 at 2.81%. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve to purchase of one new 2013 Ford Taurus from the State contract to replace an aging, high mileage fleet vehicle. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 1/26/13 through 2/8/13 in the amount of $141,714.31. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $385,407.88. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve permits 13-25 through 13-31. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Engineer-Manager’s Report – Overtime Report – Credit Card Report – CRAM Conference March 5-7 – State of Community lunch at Bay Valley today – Update on applications for General Superintendent – Status of 2013 projects – Audit began 2/18/13.

Commissioner Rivet moved to amend change to resolution to abandon Fisher Road; included change in utility easement width. Original was approved on December 27, 2012. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

PUBLIC INPUT – M. McNally expressed appreciation for good communication with townships.
P. Wasek questioned charges for street lights on MDOT roads and street sweeper usage for townships.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 6, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:28 a.m.:

Yeas: Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board