Report County Road Issues!

OCTOBER 3RD, 2012

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski. 

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; James Dubay, Garfield Township; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Joe Witzke, resident; Jack Hetherington, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 19, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – J. Witzke, resident, questioned drain cleanout requests on 4 Mile.

G. Augustyniak commented on crush & shape procedures.

Commissioner Rivet moved to approve MDOT Contract for 2014 Salzburg Road Rehabilitation Project from Four Mile Road to Mackinaw Road in Monitor Township for $16,109 in funding.  Chairman and Clerk are authorized to sign.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard 

Commissioner Gromaski moved to approve and forward PSA to Wade-Trim for Salzburg Road Improvements from Four Mile Road to Mackinaw Road in Monitor Township for $55,108 (of which $16,109 will be received from MDOT per the motion above).  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve MDOT Maintenance Contract for 2012-2016.  Chairman and Clerk are authorized to sign.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve to place an ad and take bids for replacement of the flat roof on building #4.  This is a budget item.  The bid opening date is October 17, 2012.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive the Township Invoice Status Report & Township Agreement Schedule.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #6-2012-02, with Gibson Township for 105 tons of seal blend.  Total Estimated Cost is $5,775.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #6-2012-01 with Gibson Township for aggregate throughout the Township.  Total Estimated Cost is $40,000.  Building Better Local Roads is $20,000.  Township Share is $20,000.  The Chairman and Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #5-2012-04, with Garfield Township for 105 tons of seal blend.  Total Estimated Cost is $5,775.00.  Township Discretionary Funds is $5,775.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

RESOLUTION – FLAJOLE ROAD AND FLAJOLE/SALZBURG RD. INTERSECTION 

Commissioner Rivet offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, recognize and support road projects that enhance Bay County, its communities, and Townships, including enhancements involving employment and job creation, road quality, and overall public safety and convenience,

WHEREAS, The Board has been involved in the proposed road project involving the reconstruction of Flajole Road from Salzburg Road to a point approximately 835’ south and reconstruction of the Salzburg and Flajole intersection to All-Season standards within the Township of Williams.

NOW THEREFORE BE IT RESOLVED, that the Board hereby supports the proposed project to reconstruct Flajole Road and the Flajole/Salzburg Road intersection to All-Season Standards and hereby authorizes staff to submit a Category “A” grant application for consideration of funding for the 2013 calendar year.

Motion was adopted on a roll call vote:

Yeas:  Rivet, Gromaski & Rivard      

Commissioner Gromaski moved to approve payroll for the period of 9/8/12 through 9/21/12 in the amount of $116,322.50.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $441,554.94.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski 

Commissioner Rivet moved to approve permits 12-235 through 12-249.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Engineer-Manager’s Report – MTF History – 10/25/12 is next Blue Water Quarterly Meeting in Kinde – Budget meeting schedule – Countywide paving project status – Railroad crossing repair on Two Mile in Monitor Township – Garfield Road Bridge project status – Chip seal projects are complete – Traffic Signal on Two Mile & Wilder – Annual Report meeting 10/4 at 10:00 a.m.

Commissioner Rivard moved to receive budget meeting schedule.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

PUBLIC INPUT – G. Augustyniak questioned timing of pavement markings.

M. Haranda questioned Cody Estey Road status.

P. Wasek questioned Garfield Road project timing; changes in federal funding were discussed.  He also questioned if edge of Wilder Road, Flajole to Rockwell could be delineated.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 17, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:08 a.m.:

Yeas:   Rivard, Rivet & Gromaski

Respectfully Submitted by:                                        Approved by: 

Jackie McCarthy                                                        Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board