Report County Road Issues!

NOVEMBER 28, 2012

WEDNESDAY, NOVEMBER 28, 2012               ROAD                 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski. 

Roll Call:         Richard Gromaski, Edward Rivet

Excused:          Michael Rivard 

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; George Augustyniak and Mark Galus, Superintendent, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

 Commissioner Gromaski moved to approve the minutes of the November 14, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivet

PUBLIC INPUT – G. Brandt questioned railroad ties on 3 Mile & Midland Road

D. Bragiel questioned tree removal on Beaver Road

Commissioner Rivet moved to adopt the Performance Resolution for MDOT Annual Permit as presented.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Gromaski

Commissioner Gromaski moved to approve Engagement Letter with Stewart Beauvais & Whipple CPA Firm for Audit Services for year ending December 31, 2012.  Chairman is authorized to sign.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivet

Commissioner Rivet moved to approve the following meeting schedule for 2012:

PUBLIC NOTICE 2013

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2013 at the posted times:

WEDNESDAY,    JANUARY  9      ‑  9:00 a.m.    WEDNESDAY,   JULY 10        ‑  9:00 a.m.

WEDNESDAY,   JANUARY  23    ‑  9:00 a.m.    WEDNESDAY,   JULY  24        ‑  9:00 a.m.

WEDNESDAY,   FEBRUARY  6    ‑  9:00 a.m.    WEDNESDAY,   AUGUST  7    ‑  9:00 a.m.

WEDNESDAY,   FEBRUARY  20 ‑  9:00 a.m.    WEDNESDAY,   AUGUST  21   ‑  9:00 a.m.

WEDNESDAY,   MARCH 6     ‑  9:00 a.m.    WEDNESDAY,   SEPTEMBER 4   ‑  9:00 a.m.

WEDNESDAY,   MARCH  20  ‑  9:00 a.m.    WEDNESDAY,   SEPTEMBER  18  ‑  9:00 a.m.

WEDNESDAY,   APRIL  3    ‑  9:00 a.m.    WEDNESDAY,   OCTOBER  2          ‑  9:00 a.m.

WEDNESDAY,   APRIL  17  ‑  9:00 a.m.    WEDNESDAY,   OCTOBER  16        ‑  9:00 a.m.

WEDNESDAY,   MAY  1      ‑  9:00 a.m.    WEDNESDAY,   OCTOBER  30        ‑  9:00 a.m.

WEDNESDAY,   MAY  15    ‑  9:00 a.m.      WEDNESDAY,   NOVEMBER  13   ‑  9:00 a.m.

WEDNESDAY,   MAY  29    ‑  9:00 a.m.     WEDNESDAY,   NOVEMBER  27  ‑  9:00 a.m.

WEDNESDAY,   JUNE  12  ‑  9:00 a.m.     WEDNESDAY,   DECEMBER  11  ‑  9:00 a.m.

WEDNESDAY,   JUNE  26  ‑  9:00 a.m.     FRIDAY,             DECEMBER  27  ‑  9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department.  The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:

Yeas:   Rivet & Gromaski

Commissioner Gromaski moved to approve Bond Release for Job Site Services.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 11/3/12 through 11/16/12 in the amount of $117,089.44.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivet 

Commissioner Rivet moved to approve bills in the amount of $409,186.91.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Gromaski

Commissioner Gromaski moved to approve permits 12-283 through 12-289.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivet

Engineer-Manager’s Report – MTF History update – Beaver Road Project status – Midland Road Project status – Sign Grant project is close to completion – Grant application status – Rural Task Force meeting; waiting for 2013 budget from MDOT – Budget status – M-25 Road closure.

PUBLIC INPUT – G. Augustyniak questioned permit letter usually provided; BCRC is waiting for MDOT.

P. Wasek thanked J. Lillo for attendance at recent MDOT meeting in Williams Township.  He commented on need to contact legislature for increased road funding.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, December 12, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:29 a.m.:

Yeas:   Rivet & Gromaski

Respectfully Submitted by:                                        Approved by:

Jackie McCarthy                                                        Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board