Report County Road Issues!

NOVEMBER 2, 2011

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Ed Carstens, WWTP Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 19, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt asked about Midland Road project status.
M. McNally requested input on Consumers Energy tree trimming in County.

Commissioner Gromaski moved to sign Wade-Trim PSA for Ricoma Beach Road Rehabilitation. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve the release of the bond for Putt, Inc. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve and sign the attached Wade-Trim “Standard Professional Services Amendment” document for Amendment No. 1 for the 2011 Midland Road Reconstruction Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

RESOLUTION AUTHORIZING NOTIFICATION

Board of County Road Commissioners
County of Bay, Michigan

The following preamble and resolution were offered by Commissioner Gromaski:

WHEREAS, The Bay County Road Commission (BCRC) is a member of the Bay County Employees’ Retirement System; and,

WHEREAS, the BCRC finds it beneficial to its ongoing operations when timely notified that an employee of the BCRC has determined a retirement date and filed an application of retirement with the Bay County Employees’ Retirement System.

NOW, THEREFORE, BE IT RESOLVED, that the Board of County Road Commissioners of the County of Bay, authorizes the administrator/accountant of the Bay County Employees’ Retirement System to disclose the retirement date of a BCRC employee to the Engineer-Manager, or the Engineer-Manager’s designee, when a written application of retirement is submitted to the administrator/accountant of the Bay County Employees’ Retirement System;

BE IT FURTHER RESOLVED, that the disclosure to the Engineer-Manager, or the Engineer-Manager’s designee, be provided as soon as possible by electronic mail or by first class mail after the retirement date is determined and/or a written application is submitted to the Bay County Employees’ Retirement System by a BCRC employee;

BE IT FINALLY RESOLVED, that the Board of County Road Commissioners of the County of Bay appreciates the efforts of the Bay County Employees’ Retirement System in fulfilling this request.

Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve payroll for the period of 10/8/11 through 10/21/11 in the amount of $119,966.53. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve bills in the amount of $186,840.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve permits 11- 282 through 11-292. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – MTF update – Variance request from O’Connor’s Auto on Wilder – Retiree Service credit for Parts Clerk to be paid in December – Fisher Road ROW status – Wind Farm meeting held 11/1/11 for possible project in Merritt Township – Bay City request for collaboration meeting for services/equipment – Status of Wade-Trim projects – R. Frederick discussed MDOT changes with the loss of 400+ positions and delay of FY 2012 budget. 
J. Lillo discussed a recent meeting regarding an intersection reconfiguration on Shrestha Drive at Wilder Road. The Bangor DDA is requesting a traffic island and designated left and right turn lanes onto Wilder Road at this intersection. Possible future placement of a sign within the traffic island for the Civic Arena was discussed. An additional Board approval is needed to allow installation of the sign within the traffic island.

Commissioner Gromaski moved to approve change to the Shrestha Drive/Wilder Road intersection consisting of a new traffic island and designated right and left turn lanes. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve installation of electronic sign within the new traffic island at Shrestha Drive and Wilder Road for the Civic Arena contingent upon an agreement stating that the Road Commission be held harmless for any damages. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – M. McNally asked for clarification on questions from public during approval of motions.
P. Wasek questioned damage to driveway culverts; written opinion to be sent to all supervisors.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 16, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board