Report County Road Issues!

NOVEMBER 13, 2013

WEDNESDAY, NOVEMBER 13, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Ronald Campbell, Frankenlust; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Mark Shaw and Randy Henige, Consumers Energy; James Hammond, and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 30, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – S. Stalsberg requested a list of county roads that could be returned to gravel in 2014.

Commissioner Rivet moved to receive Markel Road Bridge over the Constant-Durussell Drain Closure information. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve to award Shaw Contracting as the contractor for installation of culverts in the six locations defined on the bid. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 10/19/13 through 11/1/13 in the amount of $110,167.79. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve bills in the amount of $403,349.15. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve permits 13-266 through 13-273. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Review of MTF – Cash Balance Cash Projection – Beaver Road; punch list items will be finished, but may have to wait until spring due to cold weather – Midland Road almost completed – Internal change regarding phone system; will now have to go through a phone tree – Discussion of new complaint tracking system and its benefits – Local Bridge Program money $887,000 to replace bridge on Midland Road over Culver Creek; 7 Mile over Kawkawlin River at Wetters Road $277,323 preventative maintenance; 95% paid for by the program, 5% BCRC responsibility – Seal Blend on 8 Mile Road Bridge.

PUBLIC INPUT – G. Augustyniak questioned AuSable State Road bridge’s eligibility for Local Bridge funds.

G. Augustyniak questioned when Edwin Street would be paved.

G. Brandt asked if North Union ditching was complete.

P. Wasek questioned calls being sent out to township for supervisor instead of Foreman.

P. Wasek asked who is responsible for crosswalk signals at Midland and Garfield.

D. Bragiel asked where the water will go from the ditch located on Townline Road on 7 Mile and Fraser.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:50 a.m.

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to return to the Road Department regular session and then move into executive session at 11:40 a.m. per Section 8 (c) of the Open Meetings Act to discuss motion for strategy regarding outsourcing of work. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to reconvene to regular session at 1:11 p.m. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to postpone discussion of matter until further notice. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, November 27, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 1:14 p.m.:

Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board