WEDNESDAY, MAY 29, 2013 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Randy Frederick, General Superintendent; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the May 15, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – NONE
Commissioner Rivet moved to approve and forward a BCRC Professional Services Agreement for the Old Kawkawlin Road Improvements to Wade-Trim for execution; total fee of $99,990.65 with BCRC share of $20,000. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to approve and forward a BCRC Professional Services Agreement for the Patterson Road Improvements to Wade-Trim for execution; total fee of $61,320.92 with BCRC share of $12,300. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve MDOT Contract for 2013 Beaver Road Rehabilitation Project. Chairman and Clerk are authorized to sign. Project is to be let 6/7/13 with estimated cost of $2,067,800 with $1,247,900 from Rural Task Force, $400,000 from Safety Grant and $419,900 BCRC local share. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to release a bond held for Mieske Sand for bond #70047105. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve Agreement #3-2013-02REV, with Frankenlust Township for various repairs. Project is estimated at $266,520.00. Building Better Local Roads is $20,000. Total Township Cost is $246,520. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to approve Agreement #3-2013-01, with Frankenlust Township for seal blend. Project is estimated at $9,300.00. Township Cost is $9,300. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve Agreement #4-2013-03, with Fraser Township for various repairs. Project is estimated at $3,650.00. Township Cost is $3,650. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve Agreement #8-2013-02, with Kawkawlin Township for various repairs. Project is estimated at $159,800.00. Building Better Local Roads is $20,000. Total Township Cost is $139,800. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve Agreement #8-2013-03, with Kawkawlin Township for various repairs. Project is estimated at $75,900.00. Total Township Cost is $75,900. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to approve Agreement #9-2013-01, with Merritt Township for various repairs. Project is estimated at $106,000.00. Building Better Local Roads is $20,000. Total Township Cost is $86,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve Agreement #9-2013-02, with Merritt Township for seal blend. Project is estimated at $15,500.00. Total Township Cost is $15,500. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve Agreement #12-2013-02, with Pinconning Township for various repairs. Project is estimated at $142,600.00. Building Better Local Roads is $20,000. Total Township Cost is $122,600. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to approve Agreement #12-2013-01, with Pinconning Township for seal blend. Project is estimated at $9,300.00. Total Township Cost is $9,300. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to approve Agreement #14-2013-03, with Williams Township for various repairs. Project is estimated at $34,500.00. Township Cost is $34,500. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve payroll for the period of 5/4/13 through 5/23/13 in the amount of $120,336.72. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve bills in the amount of $384,818.29. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve permits 13-95 through 13-104. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Engineer-Manager’s Report – Ms. McCarthy discussed update from May Finance/HR Conference – Midland Road Project status – Beaver Road letting on 6/7 – Budget update for new projects – Wind Farm update in Merritt Township – Chip Road to be repaired.
Commissioner Gromaski moved to post and advertise to hire 2 new employees in the 1096 Union due to the move of 2 employees to the SAPA group. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – P. Wasek supported move to add 2 new employees and questioned work on Garfield Road.
G. Brandt questioned work on 4 Mile and Midland Road.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 12, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Rivard, Rivet & Gromaski
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board