Report County Road Issues!

MAY 2, 2012

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 18, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – P. Wasek clarified recent article in Bay City Times

Commissioner Rivet moved to approve to sign PSA to Wade Trim for Midland Road, Three Mile Road to Four Mile Road Reconstruction Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas Rivet, Gromaski & Rivard

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST

Commissioner Rivard offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,

WHEREAS, The Board has ascertained that said structures are in critical need of improvement, from preventative maintenance to replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.

1. Midland Road over Culver Creek (Bridge #0900011000B010, #674) – Rehabilitation
2. Seven Mile Road over the Kawkawlin River (Bridge #09200039000B010, #701) – Preventative Maintenance
Erickson Road over the Tebo Drain (Bridge #09200024000B020, #689) –
Preventative Maintenance
Saganing Road over the Saganing Creek (Bridge #0920003200B010, #695) 
Preventative Maintenance
3. Mackinaw Road over the Johnson Drain (Bridge #092000400003060, 
#707) – Replace
4. Seven Mile Road over the Tebo Drain (Bridge #09200039000B030, #703) – Replace

Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve/adopt the 2012 Building Better Local Road Program as presented. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve and sign the Construction Administrator Independent Contractor Agreement for Brenda Swanson. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #10-2012-01, with Monitor Township for chip seal and seal blend on various roads. Project is estimated at $187,450.00. Building Better Local Roads $20,000.00. Township Share is $167,450.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #10-2012-02, with Monitor Township for chip seal and crush & shape on various roads. Project is estimated at $123,721.00. Township Discretionary Funds $11,500.00. Township Share is $112,221.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

The 2011 Act 51 Report was presented and discussed. Commissioner Gromaski moved to approve the Act 51 Report with the Vice-Chairman and the Finance Director to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve Act 51 Interfund Transfers. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve commercial driveway access for Paramount Rehabilitation Services in Hampton Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 4/7/12 through 4/20/12 in the amount of $112,942.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $321,136.99. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 12-83 through 12-100. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Cody Estey Road G.I. meeting held 4/27/12 – 5/20/12 Marathon status – Policy update – Saginaw County will purchase approximately 1000 T of seal blend from us – Summer hours started 4/30/12 – Summer help will begin next week.

Commissioner Gromaski moved to approve driveway policy contingent upon adding “at the discretion of the engineer manager for road right-of-way” or similar. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – S. Stalsberg questioned Local Road Transfer on Act 51.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, May 16, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board