The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.
Roll Call: Edward Rivet & Richard Gromaski
Excused: Gerald Redmond
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Bill Schubert, Thomas Paige, Paul Colbeck and Jim Marter; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Dave Schabel, Merritt; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Stu Reid, Auditor; Mike Niederquell, Wade-Trim, Inc.; and Lisa Fleming, acting Clerk of the Board for Jackie McCarthy (Excused).
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the May 5, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
PUBLIC INPUT – NONE
Commissioner Rivet moved to approve drafting a Resolution of Support for the US Bike Route – 20 (USBR-20), which will be presented to the Board for adoption at a future meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Gromaski moved to approve a Professional Services Agreement for Construction Engineering with Wade-Trim for Seven Mile Road Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Commissioner Rivet moved to approve a Township-wide Sidewalk Indemnity Agreement for Hampton Township for sidewalks installed within the BCRC road right-of-way. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Gromaski moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day, June 5th. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Commissioner Rivet moved to approve Agreement #5-2010-01, contingent upon township supervisor’s signature, with Garfield Township for the purchase of 115 tons of seal blend. Project is estimated at $5,750.00. Township Share is $0.00. Building Better Local Roads Funds is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Rivet moved to approve a Proposal for Design Engineering Services from Wade-Trim, Inc. for the Bay-Arenac Drive Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Gromaski moved to approve the attendance of S. Gray to the M.A.P.E.R.S. conference for the Retirement System. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Commissioner Rivet moved to approve Agreement #1-2010-01 with Bangor Township to place a double seal on various roads. Project is estimated at $51,500.00. Township Share is $20,000.00. Building Better Local Roads Funds is $20,000.00. BCRC Discretionary Funds $11,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Rivet moved to approve Agreement #4-2010-02 with Fraser Township to place single and double seals on various roads. Project is estimated at $188,190.00. Township Share is $168,190.00. Building Better Local Roads Funds is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Rivet moved to approve Agreement #4-2010-03 with Fraser Township to place a double seal on Township parking lot. Project is estimated at $7,466.00. Township Share is $7,466.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Commissioner Gromaski moved to approve payroll for the period of 4/24/10 through 5/7/10 in the amount of $120,125.57. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Commissioner Rivet moved to approve bills in the amount of $216,890.96. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Gromaski moved to approve permits 10-77 through 10-84. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Engineer-Manager’s Report – Salt Used report – PNC (new bank) reports – Commissioners requested a policy book – Road Projects; STP money needs to be used before September deadline; Midland Road Design; Safe Routes to School; Meeting is set up with Kevin Elliot from Diebold Insurance on June 3rd at the Bangor Township Hall for BCRC & DWS Employees and Retirees – Budget discussion on cash flow & projections; two employees retiring in May; no plans to fill these positions due to steady reduction in funding.
Commissioner Gromaski moved to approve Agreement #14-2010-03 with Williams Township for 350 tons seal blend. Project is estimated at $11,500.00. Township Share is $11,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Commissioner Gromaski moved to approve Agreement #14-2010-02 with Williams Township Flajole Road. Project is estimated at $45,000.00. Township Share is $25,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 2, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.
Yeas: Gromaski & Rivet
Respectfully Submitted by:
Jackie McCarthy
Clerk of the Board
Approved by:
Gerald M. Redmond
Chairman of the Board