Report County Road Issues!

MAY 16, 2012

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 2, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt questioned route for 5/20 marathon

Commissioner Gromaski moved to approve Preliminary Final Plat for Liberty Square Residential Subdivision, No. 2, in Bangor Township contingent upon approval from Bangor Township. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve MDOT Contract for 2012 County-wide signing. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve and forward a BCRC Professional Services Agreement to Wade-Trim for signatures for the Salzburg Road Improvements – Construction Staking and Testing, Three Mile to Four Mile in Monitor Township at a proposed cost of $6,808.67. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to file for an Engineering Reimbursement for $10,000 from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve the Non-Privacy and Monitoring Policy. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

WEDNESDAY, MAY 16, 2012 ROAD PAGE 2

Commissioner Gromaski moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day. Motion was adopted on a roll call vote: 
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #2-2012-01, with Beaver Township for various repairs. Project is estimated at $362,521.00. Building Better Local Roads is $20,000. Township Share is $342,521.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #3-2012-01, with Frankenlust Township for various roads. Project is estimated at $72,550.00. Township Share is $72,550.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #4-2012-01, with Fraser Township for various repairs. Project is estimated at $142,050.00. Township Discretionary Funds is $5,775. Building Better Local Roads is $20,000. Township Share is $116,275.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #7-2012-01, with Hampton Township for various repairs. Project is estimated at $115,500.00. Township Discretionary Funds is $11,500. Building Better Local Roads is $20,000. Township Share is $84,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #8-2012-01, with Kawkawlin Township for various repairs. Project is estimated at $87,250.00. Building Better Local Roads is $20,000. Township Share is $67,250.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #9-2012-01, with Merritt Township for various repairs. Project is estimated at $118,250.00. Building Better Local Roads is $20,000. Township Share is $98,250.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

WEDNESDAY, MAY 16, 2012 ROAD PAGE 3

Commissioner Gromaski moved to approve Agreement #14-2012-01, with Williams Township for various repairs. Project is estimated at $264,275.00. Building Better Local Roads is $20,000. Township Discretionary Funds is $11,500. Township Share is $232,775.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to purchase one new Sign Shop Truck, a Ford 2012 Ford F550 with Aerial Bucket from MiDeal State Contract. The price for the new truck with trade in for truck #181 is $104,278. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

The 2011 Audit Report was presented by Jackie McCarthy. Commissioner Gromaski moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #BC-2012-01, with City of Bay City for chip seal on Walnut. Project is estimated at $11,040.00. Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve the commercial access request for CoPoCo Community Credit Union contingent upon revision of the entrance radii as stated. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 4/21/12 through 5/4/12 in the amount of $114,365.74. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $284,314.44. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 12-101 through 12-124. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Credit card report – CRAM Southern Road Conference voting ballots – MTA Conference on 5/10 with MCRC – Cody Estey project status – 5/20 marathon update – Salt usage.

WEDNESDAY, MAY 16, 2012 ROAD PAGE 4

PUBLIC INPUT – T. Watson discussed Clean-up Day 5/19 from 10:00 a.m. until 2:00 p.m. in Bangor Township.
G. Augustyniak commented on Midland County Road Commission Road Millage.
P. Wasek questioned speed limit on Garfield Road.
M. Niederquell commended BCRC for Spring application of permanent pavement markings verses Fall application as other agencies do.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 30, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Rivard, Rivet, Gromaski

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board