Report County Road Issues!

MARCH 10, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors – Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 24, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Biennial Bridge Inspection. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve MDOT Contract for the 2010 Wilder Road Improvement Project in Bangor and Monitor Townships. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve a contract from Wade-Trim, Inc. for construction engineering on the Wilder Road Concrete Repair Project. A PSA will be prepared. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

RESOLUTION – LOCAL BRIDGE PROGRAM APPLICATION

Commissioner Gromaski offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the application for Local Bridge Program funding for Erickson Road Bridge over the North Branch of Kawkawlin River in Bay County; and,

WHEREAS, The Board has ascertained that said structure is in critical need of replacement, and is deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the replacement of the structure for the fiscal year 2013 funding cycle. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of this project.

Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,

WHEREAS, The Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the replacement of the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.

1. Erickson Road over the North Branch of Kawkawlin River
2. Mackinaw Road over the Johnson Drain

Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to authorize BCRC to participate at 67% for annual maintenance costs associated with traffic signals at Mackinaw Road and the US-10 EB and WB exit ramps. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to advertise for an April 7, 2010 bid opening at 9:30 a.m. for a Tandem Axle Truck Chassis and Cab. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to receive a letter from J. Allen announcing his retirement effective March 26th. The board wishes to recognize his service and requested a letter of appreciation for him and future retirees. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve the 2009 changes to the Act 51 Certification with the Chairman authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 2/13/10 through 2/26/10 in the amount of $122,800.03. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $147,522.06. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve permits 10-022 through 10-026. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager’s Report – Overtime report; $72,000 under budget for MDOT from 2009 and $120,000 overall – Proposed sidewalk agreement prepared by attorney for any township sidewalk project and discussed – Credit card report – Midland Road School sign with beacon requested – Meeting with Kevin Elliott from Diebold Insurance and DWS; Agreed to set up meetings with active employees and retirees to discuss cost containment – M-84 will be closed today and for the next three months – Weight restrictions are on the county roads – Safe Routes to School Project in Bangor Township will be moved to start when the school year ends.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, March 24, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9: 45a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board