Report County Road Issues!

JUNE 30, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Paul Colbeck, Jim Marter and Thomas Paige; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 16, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – G. Augustyniak commended BCRC on chip & seal of township
parking lot.
P. Wasek discussed maintenance problem.
R. Johnson brought pictures of a drainage problem on Kenneth and Sunshine (local roads in Monitor Twp subdivision); discussed.
L. Gies questioned road patching problem on Kenneth Drive; discussed.
M. Niederquell requested phone calls to each State Rep. regarding
transportation funding.

Commissioner Rivet moved to advertise for a July 28, 2010 bid opening for Components for Tandem Axle Truck. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

The Engineer-Manager and Finance Director presented the 2009 Annual Report. Commissioner Gromaski moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve Agreement #8-2010-01, with Kawkawlin Township to purchase Seal Blend. Project is estimated at $35,000.00. Township Share is $35,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Gromaski moved to approve Agreement #6-2010-01, with Gibson Township to purchase Seal Blend. Project is estimated at $5,750.00. Township Share is $0.00. Building Better Local Roads Funds is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve Agreement #BC-2010-01 with the City of Bay City for improvements to various roads. Projects are estimated at $25,300.00. Schedule of Payments is: $25,300.00 due 10/15/10. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to receive a Thank You from The Safety Day Committee from Copoco Credit Union for the sign shop crews that delivered and picked up items used for their annual Safety Day. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve a Survey & Design Contract from Wade-Trim, Inc. for the Beaver Road, Old Beaver to I-75 Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve a Survey & Design Contract from Wade-Trim, Inc. for the Salzburg Road, Mackinaw to Three Mile Road Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve a Survey & Design Contract from Wade-Trim, Inc. for the North Union Road, Two Mile to Euclid Avenue Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive a Thank You from Saginaw Bay RC&D Area Inc. for moving the storm water educational trailer from their office to State Park and back. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve payroll for the period of 6/5/10 through 6/18/10 in the amount of $132,036.80. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Gromaski moved to approve bills in the amount of $172,548.83. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve permits 10-111 through 10-123. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager’s Report – Administrative Expense Budget presented and discussed – Township Agreements Schedule showing all estimated costs discussed – Cash flow projection – Bridge inspections status – Chip & seal status – Kiesel Road sidewalk project has started; T. Watson commended our approval for this project at the last meeting that allowed it to begin this summer – Two Mile & Wilder traffic signal problem – Executive session to be held after DWS meeting today.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:20 a.m.
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to return to the Road Department regular session and then move into executive session at 11:15 a.m. per Section 8 (c) of the Open Meetings Act to discuss negotiation items for the upcoming collective bargaining agreements with the Supervisory and Administrative Personnel Association and Employees Local #1096. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to reconvene to regular session at 12:29 p.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, July 14, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 12:30 p.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board