Report County Road Issues!

JUNE 16, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Richard Gromaski
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Paul Colbeck and Thomas Paige; Supervisors – Terry Watson, Bangor; Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 2, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

PUBLIC INPUT – G. Brandt presented a letter requesting attendance at budget planning meetings by the BCTOA Road Committee; discussed this along with new ideas for less expensive maintenance.

D. Bragiel – Lauria Road maintenance question discussed.

Commissioner Redmond moved to approve a Proposal for Accounting Services for a 5 year budget projection from Stewart Beauvais & Whipple P.C. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Gromaski moved to approve a Proposal for Design Engineering Services from William A. Kibbe & Associates, Inc. for the Two Mile & Kiesel Road Sidewalks Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve to sign Title Sheet for Bay-Arenac Drive Project. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to accept NMLI Site Condominiums, located in Monitor Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski
RESOLUTION – USBR 20

Commissioner Gromaski offered the following resolution and moved for its adaption:

WHEREAS, bicycle tourism is a growing industry in North America, contributing $47 billion a year to the economies of communities that provide facilities for such tourists; and

WHEREAS, the American Association of State Highway and Transportation Officials (AASHTO) has designated a corridor crossing the lower peninsula of Michigan to be developed as United States Bike Route 20 (USBR 20); and

WHEREAS, the Michigan Trails and Greenways Alliance, with the cooperation of the Michigan Department of Transportation (MDOT) and other stakeholders, have proposed a specific route to be designated as USBR 20, a map of which is herein incorporated into this resolution by reference; and

WHEREAS, the proposed route for USBR 20 comes through the County of Bay and can, therefore, provide a benefit to our residents and businesses; and

WHEREAS, the Bay County Road Commission has investigated the proposed route and found it to be a suitable route through the community, and desire that the route be designated so that it can be mapped and signed, thereby promoting bicycle tourism in our area;

BE IT RESOLVED, that the Board of County Road Commissioners, County of Bay hereby expresses its support for the development of USBR 20 and authorizes the posting of signs within the road Commission’s right-of-way identifying the route through the community once the official designation has been made.

Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to file for an Engineering Reimbursement from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve Agreement #2-2010-01, with Beaver Township to purchase Seal Blend. Project is estimated at $2,500.00. Township Share is $0.00. Building Better Local Roads Funds is $2,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond
Commissioner Redmond moved to approve Agreement #2-2010-03, with Beaver Township on various roads. Project is estimated at $138,085.00. Township Share is $118,085.00. Building Better Local Roads Funds is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve Agreement #3-2010-01, with Frankenlust Township to purchase Seal Blend. Project is estimated at $7,500.00. Township Share is $7,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve Agreement #5-2010-02-REV, with Garfield Township on various roads. Project is estimated at $48,365.00. Township Share is $22,615.00. Building Better Local Roads Funds is $20,000.00. BCRC Discretionary Funds is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve Agreement #7-2010-01, with Hampton Township to purchase Seal Blend. Project is estimated at $17,500.00. Township Share is $6,000.00. Building Better Local Roads Funds is $11,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve Agreement #9-2010-01, with Merritt Township to purchase Seal Blend. Project is estimated at $17,500.00. Township Share is $6,000.00. Building Better Local Roads Funds is $11,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve Agreement #10-2010-01, with Monitor Township to purchase Seal Blend. Project is estimated at $17,500.00. Township Share is $17,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Gromaski moved to approve Agreement #14-2010-04, with Williams Township on various roads. Project is estimated at 134,105.00. Township Share is $134,105.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski
Commissioner Redmond moved to approve payroll for the period of 5/22/10 through 6/4/10 in the amount of $140,023.03. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $386,870.70. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve permits 10-096 through 10-110. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Engineer-Manager’s Report – Credit card report – May Financial status – Status of projects: Hampton, Knight, Bangor, Hotchkiss, Two Mile, Mackinaw will be chip sealed with Mackinaw receiving a fog seal – Seven Mile Project has started – Safe Routes to School to start 6/21 – Chip & seal projects have started – Wilder Road project status; delayed until September due to Bay City concern over fire department coverage – M-84 over Dutch Creek bridge to be completed by end of August – Executive session to be scheduled for negotiations at next regular Board meeting – Special project done last weekend for MDOT on I-75 near new bridge on M-84 and MDOT complimented the timeliness and quality of our work.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 30, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Redmond & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board