Report County Road Issues!

DECEMBER 28, 2011

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the December 14, 2011 meeting.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to allow application of 2011 BBLR and Discretionary money to the Kuerbitz drive project.  Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve the 2011 Final Budget and Adjustments as presented:

ACCOUNT DESCRIPTION CURRENT
BUDGET
BUDGET
AMENDMENTS
FINAL
BUDGET
REVENUES:      
MTF- ENGINEERING $10,000 $0 $10,000
-PRIMARY 4,414,828 166,995 4,581,823
-LOCAL 1,756,302 35,975 1,792,277
-PRIMARY URBAN 925,048 25,969 951,017
-LOCAL URBAN 223,925 3,809 227,734
       
STATE-ECONOMIC DEVELOPMENT 282,464 (282,464) 0
-STP 1,626,400 0 1,626,400
FEDERAL-CATEGORY D 282,464 (282,464) 0
STATE TRUNKLINE MAINTENANCE 1,637,840 (21,720) 1,616,120
STATE NON-MAINTENANCE 112,750 (71,750) 41,000
COUNTY RAISED REVENUE-PRIMARY 0 0 0
-LOCAL 1,695,000 142,000 1,837,000
INTEREST EARNED-PRIMARY 0 0 0
-LOCAL 0 0 0
-ROAD 25,000 6,088 31,088
GAIN/LOSS ON EQUIPMENT DISPOSAL 25,000 27,000 52,000
SALVAGE SALES-ROAD 4,040 13,960 18,000
PROPERTY RENTALS-ROAD 70,700 51,166 121,866
PERMIT FEES 42,704 2,067 44,771
OTHER 2,500 1,000 3,500
       
TOTAL REVENUES $13,136,965 $(182,369) $12,954,596
       
EXPENDITURES:      
CONSTRUCTION-PRIMARY $0 $1,994,697 $1,994,697
-LOCAL 553,444 (553,444) 0
HEAVY MAINTENANCE-PRIMARY 3,264,390 (2,570,602) 693,788
-LOCAL 1,169,981 337,678 1,507,659
STRUCTURES & BRIDGES-PRIMARY 79,696 243,358 323,054
-LOCAL 214,736 (209,826) 4,910
ROUTINE MAINTENANCE-PRIMARY 1,403,252 (359,537) 1,043,715
-LOCAL 2,299,248 (21,686) 2,277,562
TRAFFIC SERVICES-PRIMARY 434,660 (76,337) 358,323
-LOCAL 169,091 (47,373) 121,718
SNOW & ICE CONTROL-PRIMARY 1,004,306 (62,069) 942,237
-LOCAL 482,318 (50,703) 431,615
STATE TRUNKLINE MAINTENANCE-ROAD 1,637,840 (21,720) 1,616,120
STATE NON-MAINTENANCE 112,750 (71,750) 41,000
EQUIPMENT EXPENSE – NET 417,564 167,224 584,224
CAPITAL OUTLAY – NET ROAD (179,754) 29,264 (150,490)
ADMINISTRATIVE-PRIMARY 514,860 58,271 573,131
-LOCAL 315,561 35,714 351,275
       
TOTAL EXPENDITURES $13,893,943 $(1,178,841) $12,715,102
NET INCREASE(-DECREASE) $(756,978) $996,472 $239,494
BEGINNING FUND BALANCE 4,571,858   4,571,858
ENDING FUND BALANCE $3,814,880   $4,811,352

Commissioner Rivet moved to approve the 2012 budget. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to appoint the Engineer-Manager as the Bay County Road Commission’s official voting member, an alternate to the Chairman of the Board, acting on behalf of the BCRC Board for 2012 for BCATS Policy Committee. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 12/2/11 through 12/16/11 in the amount of $116,146.67. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $226,466.27. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 11-322 through 11-335. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Overtime report – 1/30/12 BCATS conference with all area entities – Personnel change at MDOT office – Commended C. Witucki for cost savings in making changes to allow reduction in phone charges from AT&T – Workers Comp Insurance rate update; decreased – Merritt Township wind project status – Salzburg Road project status – Heriter Road; one mile of very poor condition chip seal returned to gravel and crushed concrete added as surface course – Possible public meeting needed for 11 Mile.

PUBLIC INPUT – D. Bragiel questioned status of PASER rating list.
G. Augustyniak requested this list also.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, January 11, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Rivard, Rivet & Gromaski 

Respectfully Submitted by: Jackie McCarthy Clerk of the Board

Approved by: Richard S. Gromaski Chairman of the Board