Report County Road Issues!

DECEMBER 27, 2013

FRIDAY, DECEMBER 27, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet

Excused: Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; James Dubay, Garfield; Tom Foret, Hampton; David Schabel, Merritt; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Spicer Group; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the December 11, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

PUBLIC INPUT – Hampton, Monitor & Merritt townships commended the foreman on the good job they are doing on the snow removal.

Commissioner Rivet motioned to approve PSA for Old Kawkawlin Road Improvements for $99,971.22 and Patterson Road Improvements for $61,326.47. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to open the Public Hearing to review the 2014 Budget. Motion was adopted on a roll call vote at 9:16 a.m.:
Yeas: Rivet & Gromaski

The 2013 Budget was reviewed by D. Wright and J. Lillo.
Commissioner Rivard moved to approve the 2013 Final Budget and Adjustments as presented:

 

ACCOUNT DESCRIPTION

CURRENT

BUDGET

      FINAL

 

BUDGET 

AMENDMENTS

BUDGET

REVENUES:

 

 

 

MTF  

$7,564,539

$12,197

$7,576,736

 

 

 

 

STATE          – OTHER

3,337,114

(1,038,109)

2,299,005

FEDERAL AID

935,309

(648,000)

287,309

STATE TRUNKLINE MAINTENANCE

1,556,047

174,531

1,730,578

LOCAL SOURCES

1,895,000

(43,459)

1,851,541

  INTEREST EARNED  

30,990

5,505

36,495

  GAIN/LOSS ON EQUIPMENT DISPOSAL

25,000

0

25,000

  PERMIT FEES

43,958

3,446

47,404

  MISCELLANEOUS REVENUE

671,661

(517,905)

81,352

 

 

 

 

    TOTAL REVENUES

$15,990,660

$    (2,055,240)

$13,935,420

 

 

 

 

EXPENDITURES:

 

 

 

CONSTRUCTION 

$5,742,652

($4,291,937)

$1,450,715

HEAVY MAINTENANCE 

2,102,560

(835,294)

1,267,266

STRUCTURES & BRIDGES 

163,015

(142,094)

20,921

ROUTINE MAINTENANCE 

3,404,138

2,423,317

5,827,455

TRAFFIC SERVICES 

474,721

(4,478)

470,243

SNOW & ICE CONTROL 

1,349,240

(330,763)

1,018,477

STATE TRUNKLINE MAINTENANCE

1,556,047

174,531

1,730,578

EQUIPMENT EXPENSE – NET

689,012

(27,993)

661,019

CAPITAL OUTLAY – NET ROAD

(280,728)

86,525

(194,203)

 ADMINISTRATIVE   

855,136

253,109

1,108,245

 INTEREST/ACCOUNTS REC INVOICES                                 

300,000

100,000

400,000

OTHER

 

 

 

 

 

 

 

TOTAL EXPENDITURES

$13,355,793

$   (2,595,077)

$13,760,716

NET INCREASE  (-DECREASE)

$   (365,133)

$  539,837

$   174,704

BEGINNING FUND BALANCE

 4,079,734

 

4,079,734

ENDING FUND BALANCE

$   3,714,601

$539,837

$4,254,438

Motion was adopted on a roll call vote:                                 Yeas: Gromaski & Rivet

BAY COUNTY ROAD COMMISSION

GENERAL OPERATING FUND

2014 BUDGET

 

ACCOUNT DESCRIPTION

     ACTUAL

   ESTIMATED

RECOMMENDED

 

PRIOR YEAR

CURRENT YEAR

BUDGET

REVENUES:

      12/31/12

        12/31/13

2014

FEDERAL SOURCES – STP

0

287,309

1,026,076

MTF – ENGINEERING

10,000

10,000

10,000

          – PRIMARY

4,563,800

4,556,343

4,574,788

          – LOCAL

1,778,862

1,803,735

1,772,438

          – PRIMARY URBAN

947,583

974,149

957,820

          – LOCAL URBAN

226,709

232,418

228,418

STATE OTHER     – CATEGORY D

0

761,491

0

                              – BCATS

420,800

1,537,514

836,800

                              – TEDF

0

0

730,000

LOCAL SOURCES – Township, Villages, Cities

1,995,000

1,651,541

1,550,000

                                Township Handled Projects

300,000

200,0000

200,000

STATE TRUNKLINE MAINTENANCE

1,598,425

1,456,924

1,551,684

STATE NON-MAINTENANCE

3,854

273,654

20,000

STATE AUDIT ADJUSTMENT

155,606

0

0

  INTEREST EARNED 

30,975

36,495

35,000

  GAIN/LOSS ON EQUIPMENT DISPOSAL

17,199

25,000

20,000

MISCELLANEOUS REVENUE:

 

 

 

  SALVAGE SALES – ROAD

8,238

9,152

8,999

  PROPERTY RENTALS/ROYALTY REVENUE

90,001

72,000

73,000

  PERMIT FEES

43,096

47,404

45,000

  REFUNDS AND REBATES

             20,000

200

1,800

    TOTAL REVENUES

12,208,148

13,935,420

13,641,823

 

 

 

 

 

 

 

 

EXPENDITURES:

 

 

 

CONSTRUCTION  – PRIMARY

705,458

1,450,715

0

                                   – LOCAL

0

0

386,053

HEAVY MAINTENANCE  – PRIMARY

1,233,451

242,571

3,169,166

                                                – LOCAL

1,080,965

1,024,695

1,463,693

STRUCTURES & BRIDGES  – PRIMARY

247,399

14,276

828,324

                                                    – LOCAL

24,702

6,645

15,421

ROUTINE MAINTENANCE   – PRIMARY

1,457,645

2,352,616

1,148,500

                                                     – LOCAL

2,820,214

3,474,839

2,501,500

TRAFFIC SERVICES  – PRIMARY

338,824

318,624

339,600

                                         – LOCAL

93,376

151,619

131,083

SNOW & ICE CONTROL   – PRIMARY

738,535

734,137

849,500

                                                 – LOCAL

307,974

284,340

389,436

STATE TRUNKLINE MAINTENANCE – ROAD

1,598,425

1,456,924

1,551,684

STATE NON-MAINTENANCE

1,854

273,654

20,500

EQUIPMENT EXPENSE – NET:

 

 

 

DIRECT

1,400,560

1,373,978

1,426,172

INDIRECT

914,212

920,866

929,666

OPERATING

424,103

470,066

434,343

LESS:EQUIPMENT RENTAL

2,110,090

2,103,891

2,129,137

NET-ROAD

628,785

661,019

661,044

ADMINISTRATIVE NET:

 

 

 

ADMINISTRATIVE

1,068,892

1,257,147

1,033,375

LESS: HANDLING

50,000

25,000

25,000

LESS: OVERHEAD STATE

197,090

121,902

121,561

LESS: DISCOUNTS

1,802

2,000

2,000

  INTEREST/ACCT REC INVOICES

400,000

400,000

300,000

    TOTAL EXPENDITURES

12,283,971

13,760,716

14,317,168

NET INCREASE  (-DECREASE)

(75,825)

174,704

(675,345)

BEGINNING FUND BALANCE

4,155,557

4,079,732

4,254,436

ENDING FUND BALANCE

4,079,732

4,254,436

3,579,091

 

Commissioner Rivet moved to approve the 2014 budget. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to close the Public Hearing. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 11/30/13 through 12/13/13 in the amount of $119,443.26. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $392,105.63. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve permits 13-284 through 13-292. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Engineer-Manager’s Report – Update on QSCEND on how it is working; let the townships know it’s available for use.

PUBLIC INPUT – G. Augustyniak asked about $15,000 for bridge projects.
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 8, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:01 a.m.:
Yeas: Gromaski & Rivet

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board