Report County Road Issues!

DECEMBER 27, 2012

THURSDAY, DECEMBER 27, 2012               ROAD                 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors – Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Michael Haranda, Mt. Forest; George Augustyniak, Fraser Trustee; Mike Niederquell; Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the December 12, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet offered the following resolution and moved for its adoption:

RESOLUTION – ABANDONMENT OF FISHER ROAD, WILLIAMS TOWNSHIP

WHEREAS, a Petition has been filed requesting abandonment of the following described County road:

Fisher Road from a point commencing at the western right-of-way line of Eleven Mile Road westerly to the easterly right-of-way line of Carter Road lying within Section 21 and 28, T14N,R3E, Williams Township and compromising approximately 0.99 miles.

WHEREAS, The road is infrequently used by the public for travel; it is frequently used by the public as a location to discard waste materials that are a threat to public health and well-being; the southern abutting property is owned exclusively by the Dow Corning Corporation, and the northern by the Michigan Department of Transportation, and;

WHEREAS, it further appears that all the Road Commissioners viewed that portion of Fisher Road to ascertain the necessity or advisability of absolutely abandoning and discontinuing pursuant to said Petition.

            THEREFORE BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan approves:

  1. That it is to the best interest of the Public that said portion of Fisher Road be absolutely abandoned and discontinued.
  2. That said portion of Fisher Road hereinabove set forth is hereby abandoned and discontinued.
  3. That any existing easements for public utilities shall be reserved.
  4. That a utility easement be reserved for future public utility installation that includes the southern 33’ of Fisher Road (33’ south of the section line between Sections 21 & 28) described herein.
  5. That the within Resolution and notice of the within determination shall be forthwith given as required by Section 18 of Chapter 4 of the General Highway Law, being Act 283 of Public Acts of 1909, as amended, and a true copy of the within Resolution shall hereafter be recorded in the office of the Register of Deeds for Bay County, Michigan.

Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Mr. Frederick discussed quotes received for County Dumpster Service for 2013.  Commissioner Gromaski moved to award to Waste Management for their low quote of $101.00 per month for two dumpsters emptied once per week.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Release of Bond to Kloha Contracting LLC.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Release of Bond to Mid-State Earthworks.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivet moved to open the Public Hearing to review the 2013 Budget.  Motion was adopted on a roll call vote at 9:30 a.m.:

Yeas: Rivet, Gromaski & Rivard

The 2012 Budget was reviewed by J. McCarthy and J. Lillo.

Commissioner Rivet moved to approve the 2012 Final Budget and Adjustments as presented:

ACCOUNT DESCRIPTION

CURRENT

BUDGET

      FINAL

 

BUDGET 

AMENDMENTS

BUDGET

REVENUES:

 

 

 

MTF   

$7,638,379

($111,425)

$7,526,954

 

 

 

 

STATE          – OTHER

974,259

(553,459)

420,800

FEDERAL     – CATEGORY D

1,125,541

(1,125,541)

0

STATE TRUNKLINE MAINTENANCE

1,564,739

191,146

1,755,885

COUNTY RAISED REVENUE  – PRIMARY

0

0

0

                                                        – LOCAL

1,995,000

300,000

2,295,000

  INTEREST EARNED   – PRIMARY

0

0

0

                                           – LOCAL

0

0

0

                                           – ROAD

31,088

(113)

30,975

  GAIN/LOSS ON EQUIPMENT DISPOSAL

25,000

(7,801)

17,199

  OTHER

188,984

(27,650)

161,334

 

 

 

 

    TOTAL REVENUES

$13,542,990

$    (1,334,843)

$12,208,147

 

 

 

 

EXPENDITURES:

 

 

 

CONSTRUCTION 

$551,344

$154,114

$705,458

HEAVY MAINTENANCE 

5,157,826

(2,843,409)

2,314,417

STRUCTURES & BRIDGES 

115,783

156,318

272,101

ROUTINE MAINTENANCE 

3,148,127

1,129,732

4,277,859

TRAFFIC SERVICES 

478,571

(46,371)

432,200

SNOW & ICE CONTROL 

1,380,545

(334,038)

1,046,507

STATE TRUNKLINE MAINTENANCE

1,564,739

35,540

1,600,279

EQUIPMENT EXPENSE – NET

523,640

105,145

628,785

CAPITAL OUTLAY – NET ROAD

(47,264)

(166,372)

(213,636)

 ADMINISTRATIVE   

817,071

2,929

820,000

 INTEREST/ACCOUNTS REC INVOICES                                 

0

400,000

400,000

OTHER

 

 

 

 

 

 

 

TOTAL EXPENDITURES

$13,690,382

$   (1,406 ,412)

$12,283,970

NET INCREASE  (-DECREASE)

$   (147,392)

$  71,569

$   (75,823)

BEGINNING FUND BALANCE

 4,155,557

 

4,155,557

ENDING FUND BALANCE

$   4,008,165

 

$4,079,734

 

Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

BAY COUNTY ROAD COMMISSION

GENERAL OPERATING FUND

2013 BUDGET

 

ACCOUNT DESCRIPTION

     ACTUAL

   ESTIMATED

RECOMMENDED

 

PRIOR YEAR

CURRENT YEAR

BUDGET

REVENUES:

      12/31/11

        12/31/12

2013

MTF – ENGINEERING

10,000

10,000

10,000

          – PRIMARY

4,547,882

4,563,800

4,586,619

          – LOCAL

1,772,658

1,778,862

1,787,757

          – PRIMARY URBAN

944,278

947,583

952,321

          – LOCAL URBAN

225,918

226,709

227,842

STATE OTHER  – BCATS

0

420,800

2,575,623

                              – CATEGORY D

0

0

761,491

                              – STP

0

0

0

FEDERAL AID     – STP

1,558,631

0

0

                             – OTHER

80,792

0

935,309

STATE TRUNKLINE MAINTENANCE

1,523,953

1,754,031

1,551,259

STATE NON-MAINTENANCE

39,916

1,854

4,788

COUNTY RAISED REVENUE  – LOCAL

2,153,665

2,295,000

2,395,000

  INTEREST EARNED 

30,975

30,975

30,990

  GAIN/LOSS ON EQUIPMENT DISPOSAL

52,000

17,199

25,000

MISCELLANEOUS REVENUE:

 

 

 

  SALVAGE SALES – ROAD

24,613

28,238

8,402

  PROPERTY RENTALS/ROYALTY REVENUE

174,507

90,001

91,801

  PERMIT FEES

42,669

43,095

43,958

  MISCELLANEOUS OTHER

6,001

0

2,500

    TOTAL REVENUES

13,188,458

12,208,147

15,990,660

 

 

 

 

 

 

 

 

EXPENDITURES:

 

 

 

CONSTRUCTION  – PRIMARY

2,914,403

705,458

5,325,977

                                   – LOCAL

0

0

416,675

HEAVY MAINTENANCE  – PRIMARY

727,278

1,233,451

564,107

                                                – LOCAL

1,505,755

1,080,965

1,538,453

STRUCTURES & BRIDGES  – PRIMARY

313,168

247,399

148,939

                                                    – LOCAL

5,125

24,702

14,076

ROUTINE MAINTENANCE   – PRIMARY

832,250

1,457,645

1,115,842

                                                     – LOCAL

2,357,879

2,820,214

2,288,296

TRAFFIC SERVICES  – PRIMARY

366,260

338,824

349,865

                                         – LOCAL

125,038

93,376

124,856

SNOW & ICE CONTROL   – PRIMARY

1,015,959

738,533

949,691

                                                 – LOCAL

400,802

307,974

399,549

STATE TRUNKLINE MAINTENANCE – ROAD

1,524,051

1,598,425

1,551,259

STATE NON-MAINTENANCE

39,916

1,854

4,788

EQUIPMENT EXPENSE – NET:

 

 

 

DIRECT

1,190,930

1,400,560

1,457,425

INDIRECT

845,815

914,212

906,286

OPERATING

506,544

424,103

429,192

LESS:EQUIPMENT RENTAL

2,239,118

2,110,090

2,103,891

NET-ROAD

304,171

628,785

689,012

CAPITAL OUTLAY – NET ROAD:

 

 

 

CAPITAL OUTLAY

635,334

550,000

525,272

LESS: DEPRECIATION & DEPLETION

586,541

763,635

806,000

EQUIPMENT RETIREMENTS

0

0

0

NET-ROAD

48,793

(213,635)

(280,728)

OTHER EXPENDITURES:

 

 

 

  ADMINISTRATIVE  – PRIMARY

465,542

492,000

513,081

                                        – LOCAL

310,362

328,000

342,056

  INTEREST/ACCT REC INVOICES

0

400,000

300,000

    TOTAL EXPENDITURES

13,256,752

12,283,970

16,355,794

NET INCREASE  (-DECREASE)

(416,301)

(75,823)

(365,134)

BEGINNING FUND BALANCE

4,571,858

4,155,557

4,079,734

ENDING FUND BALANCE

4,155,557

 4,079,734

3,714,600

Commissioner Rivard moved to approve the 2013 budget.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivet moved to close the Public Hearing.  Motion was adopted on a roll call vote at 9:40 a.m.:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to appoint the Engineer-Manager as the Bay County Road Commission’s official voting member, an alternate to the Chairman of the Board, acting on behalf of the BCRC Board for 2013 for BCATS Policy Committee.  Further, that Cory L. Wale, PE also be named as a voting alternate.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #14-2012-03, with Williams Township for 9 Mile Road.  Project is to use $9,500.00 of Building Better Local Roads funding.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 12/1/12 through 12/14/12 in the amount of $130,280.97.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $226,385.76.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 12-302 through 12-310.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Overtime report – Local Rural Task Force Meeting is 1/7/13 at 1:30 p.m. at the BCRC office and the Regional Meeting is on 1/8/13 at 1:00 p.m. at the Saginaw County Road Commission – Status of 5/13 Marathon – Budd Intercounty Drain found necessary and is located on Arenac County line – Status of 2013 projects; some in Easement stage – Township invoices have all been paid in full – TV-5 commended us for Road conditions.

PUBLIC INPUT – D. Bragiel questioned Enbridge project on Wetters Road.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 9, 2013 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:41 a.m.:

Yeas:   Rivet, Gromaski & Rivard

 Respectfully Submitted by:                                        Approved by: 

Jackie McCarthy                                                         Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board