THURSDAY, DECEMBER 27, 2012 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors – Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Michael Haranda, Mt. Forest; George Augustyniak, Fraser Trustee; Mike Niederquell; Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the December 12, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – NONE
Commissioner Rivet offered the following resolution and moved for its adoption:
RESOLUTION – ABANDONMENT OF FISHER ROAD, WILLIAMS TOWNSHIP
WHEREAS, a Petition has been filed requesting abandonment of the following described County road:
Fisher Road from a point commencing at the western right-of-way line of Eleven Mile Road westerly to the easterly right-of-way line of Carter Road lying within Section 21 and 28, T14N,R3E, Williams Township and compromising approximately 0.99 miles.
WHEREAS, The road is infrequently used by the public for travel; it is frequently used by the public as a location to discard waste materials that are a threat to public health and well-being; the southern abutting property is owned exclusively by the Dow Corning Corporation, and the northern by the Michigan Department of Transportation, and;
WHEREAS, it further appears that all the Road Commissioners viewed that portion of Fisher Road to ascertain the necessity or advisability of absolutely abandoning and discontinuing pursuant to said Petition.
THEREFORE BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan approves:
- That it is to the best interest of the Public that said portion of Fisher Road be absolutely abandoned and discontinued.
- That said portion of Fisher Road hereinabove set forth is hereby abandoned and discontinued.
- That any existing easements for public utilities shall be reserved.
- That a utility easement be reserved for future public utility installation that includes the southern 33’ of Fisher Road (33’ south of the section line between Sections 21 & 28) described herein.
- That the within Resolution and notice of the within determination shall be forthwith given as required by Section 18 of Chapter 4 of the General Highway Law, being Act 283 of Public Acts of 1909, as amended, and a true copy of the within Resolution shall hereafter be recorded in the office of the Register of Deeds for Bay County, Michigan.
Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Mr. Frederick discussed quotes received for County Dumpster Service for 2013. Commissioner Gromaski moved to award to Waste Management for their low quote of $101.00 per month for two dumpsters emptied once per week. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve Release of Bond to Kloha Contracting LLC. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to approve Release of Bond to Mid-State Earthworks. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to open the Public Hearing to review the 2013 Budget. Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas: Rivet, Gromaski & Rivard
The 2012 Budget was reviewed by J. McCarthy and J. Lillo.
Commissioner Rivet moved to approve the 2012 Final Budget and Adjustments as presented:
|
ACCOUNT DESCRIPTION |
CURRENT |
BUDGET |
FINAL |
|
|
BUDGET |
AMENDMENTS |
BUDGET |
|
REVENUES: |
|
|
|
|
MTF |
$7,638,379 |
($111,425) |
$7,526,954 |
|
|
|
|
|
|
STATE – OTHER |
974,259 |
(553,459) |
420,800 |
|
FEDERAL – CATEGORY D |
1,125,541 |
(1,125,541) |
0 |
|
STATE TRUNKLINE MAINTENANCE |
1,564,739 |
191,146 |
1,755,885 |
|
COUNTY RAISED REVENUE – PRIMARY |
0 |
0 |
0 |
|
– LOCAL |
1,995,000 |
300,000 |
2,295,000 |
|
INTEREST EARNED – PRIMARY |
0 |
0 |
0 |
|
– LOCAL |
0 |
0 |
0 |
|
– ROAD |
31,088 |
(113) |
30,975 |
|
GAIN/LOSS ON EQUIPMENT DISPOSAL |
25,000 |
(7,801) |
17,199 |
|
OTHER |
188,984 |
(27,650) |
161,334 |
|
|
|
|
|
|
TOTAL REVENUES |
$13,542,990 |
$ (1,334,843) |
$12,208,147 |
|
|
|
|
|
|
EXPENDITURES: |
|
|
|
|
CONSTRUCTION |
$551,344 |
$154,114 |
$705,458 |
|
HEAVY MAINTENANCE |
5,157,826 |
(2,843,409) |
2,314,417 |
|
STRUCTURES & BRIDGES |
115,783 |
156,318 |
272,101 |
|
ROUTINE MAINTENANCE |
3,148,127 |
1,129,732 |
4,277,859 |
|
TRAFFIC SERVICES |
478,571 |
(46,371) |
432,200 |
|
SNOW & ICE CONTROL |
1,380,545 |
(334,038) |
1,046,507 |
|
STATE TRUNKLINE MAINTENANCE |
1,564,739 |
35,540 |
1,600,279 |
|
EQUIPMENT EXPENSE – NET |
523,640 |
105,145 |
628,785 |
|
CAPITAL OUTLAY – NET ROAD |
(47,264) |
(166,372) |
(213,636) |
|
ADMINISTRATIVE |
817,071 |
2,929 |
820,000 |
|
INTEREST/ACCOUNTS REC INVOICES |
0 |
400,000 |
400,000 |
|
OTHER |
|
|
|
|
|
|
|
|
|
TOTAL EXPENDITURES |
$13,690,382 |
$ (1,406 ,412) |
$12,283,970 |
|
NET INCREASE (-DECREASE) |
$ (147,392) |
$ 71,569 |
$ (75,823) |
|
BEGINNING FUND BALANCE |
4,155,557 |
|
4,155,557 |
|
ENDING FUND BALANCE |
$ 4,008,165 |
|
$4,079,734 |
Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2013 BUDGET
|
ACCOUNT DESCRIPTION |
ACTUAL |
ESTIMATED |
RECOMMENDED |
|
|
PRIOR YEAR |
CURRENT YEAR |
BUDGET |
|
REVENUES: |
12/31/11 |
12/31/12 |
2013 |
|
MTF – ENGINEERING |
10,000 |
10,000 |
10,000 |
|
– PRIMARY |
4,547,882 |
4,563,800 |
4,586,619 |
|
– LOCAL |
1,772,658 |
1,778,862 |
1,787,757 |
|
– PRIMARY URBAN |
944,278 |
947,583 |
952,321 |
|
– LOCAL URBAN |
225,918 |
226,709 |
227,842 |
|
STATE OTHER – BCATS |
0 |
420,800 |
2,575,623 |
|
– CATEGORY D |
0 |
0 |
761,491 |
|
– STP |
0 |
0 |
0 |
|
FEDERAL AID – STP |
1,558,631 |
0 |
0 |
|
– OTHER |
80,792 |
0 |
935,309 |
|
STATE TRUNKLINE MAINTENANCE |
1,523,953 |
1,754,031 |
1,551,259 |
|
STATE NON-MAINTENANCE |
39,916 |
1,854 |
4,788 |
|
COUNTY RAISED REVENUE – LOCAL |
2,153,665 |
2,295,000 |
2,395,000 |
|
INTEREST EARNED |
30,975 |
30,975 |
30,990 |
|
GAIN/LOSS ON EQUIPMENT DISPOSAL |
52,000 |
17,199 |
25,000 |
|
MISCELLANEOUS REVENUE: |
|
|
|
|
SALVAGE SALES – ROAD |
24,613 |
28,238 |
8,402 |
|
PROPERTY RENTALS/ROYALTY REVENUE |
174,507 |
90,001 |
91,801 |
|
PERMIT FEES |
42,669 |
43,095 |
43,958 |
|
MISCELLANEOUS OTHER |
6,001 |
0 |
2,500 |
|
TOTAL REVENUES |
13,188,458 |
12,208,147 |
15,990,660 |
|
|
|
|
|
|
|
|
|
|
|
EXPENDITURES: |
|
|
|
|
CONSTRUCTION – PRIMARY |
2,914,403 |
705,458 |
5,325,977 |
|
– LOCAL |
0 |
0 |
416,675 |
|
HEAVY MAINTENANCE – PRIMARY |
727,278 |
1,233,451 |
564,107 |
|
– LOCAL |
1,505,755 |
1,080,965 |
1,538,453 |
|
STRUCTURES & BRIDGES – PRIMARY |
313,168 |
247,399 |
148,939 |
|
– LOCAL |
5,125 |
24,702 |
14,076 |
|
ROUTINE MAINTENANCE – PRIMARY |
832,250 |
1,457,645 |
1,115,842 |
|
– LOCAL |
2,357,879 |
2,820,214 |
2,288,296 |
|
TRAFFIC SERVICES – PRIMARY |
366,260 |
338,824 |
349,865 |
|
– LOCAL |
125,038 |
93,376 |
124,856 |
|
SNOW & ICE CONTROL – PRIMARY |
1,015,959 |
738,533 |
949,691 |
|
– LOCAL |
400,802 |
307,974 |
399,549 |
|
STATE TRUNKLINE MAINTENANCE – ROAD |
1,524,051 |
1,598,425 |
1,551,259 |
|
STATE NON-MAINTENANCE |
39,916 |
1,854 |
4,788 |
|
EQUIPMENT EXPENSE – NET: |
|
|
|
|
DIRECT |
1,190,930 |
1,400,560 |
1,457,425 |
|
INDIRECT |
845,815 |
914,212 |
906,286 |
|
OPERATING |
506,544 |
424,103 |
429,192 |
|
LESS:EQUIPMENT RENTAL |
2,239,118 |
2,110,090 |
2,103,891 |
|
NET-ROAD |
304,171 |
628,785 |
689,012 |
|
CAPITAL OUTLAY – NET ROAD: |
|
|
|
|
CAPITAL OUTLAY |
635,334 |
550,000 |
525,272 |
|
LESS: DEPRECIATION & DEPLETION |
586,541 |
763,635 |
806,000 |
|
EQUIPMENT RETIREMENTS |
0 |
0 |
0 |
|
NET-ROAD |
48,793 |
(213,635) |
(280,728) |
|
OTHER EXPENDITURES: |
|
|
|
|
ADMINISTRATIVE – PRIMARY |
465,542 |
492,000 |
513,081 |
|
– LOCAL |
310,362 |
328,000 |
342,056 |
|
INTEREST/ACCT REC INVOICES |
0 |
400,000 |
300,000 |
|
TOTAL EXPENDITURES |
13,256,752 |
12,283,970 |
16,355,794 |
|
NET INCREASE (-DECREASE) |
(416,301) |
(75,823) |
(365,134) |
|
BEGINNING FUND BALANCE |
4,571,858 |
4,155,557 |
4,079,734 |
|
ENDING FUND BALANCE |
4,155,557 |
4,079,734 |
3,714,600 |
Commissioner Rivard moved to approve the 2013 budget. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to close the Public Hearing. Motion was adopted on a roll call vote at 9:40 a.m.:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to appoint the Engineer-Manager as the Bay County Road Commission’s official voting member, an alternate to the Chairman of the Board, acting on behalf of the BCRC Board for 2013 for BCATS Policy Committee. Further, that Cory L. Wale, PE also be named as a voting alternate. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve Agreement #14-2012-03, with Williams Township for 9 Mile Road. Project is to use $9,500.00 of Building Better Local Roads funding. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve payroll for the period of 12/1/12 through 12/14/12 in the amount of $130,280.97. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve bills in the amount of $226,385.76. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivard moved to approve permits 12-302 through 12-310. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Engineer-Manager’s Report – Overtime report – Local Rural Task Force Meeting is 1/7/13 at 1:30 p.m. at the BCRC office and the Regional Meeting is on 1/8/13 at 1:00 p.m. at the Saginaw County Road Commission – Status of 5/13 Marathon – Budd Intercounty Drain found necessary and is located on Arenac County line – Status of 2013 projects; some in Easement stage – Township invoices have all been paid in full – TV-5 commended us for Road conditions.
PUBLIC INPUT – D. Bragiel questioned Enbridge project on Wetters Road.
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 9, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:41 a.m.:
Yeas: Rivet, Gromaski & Rivard
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board