Report County Road Issues!

DECEMBER 15, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, & Edward Rivet
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mike Rivard, Elected Commissioner for 2011; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the December 1, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

PUBLIC INPUT – G. Augustyniak expressed appreciation for Commissioner Gromaski attending his 12/14 township meeting.

Commissioner Rivet moved to appoint Jim Lillo, PE and Cory Wale, PE to the Bay County Storm Water Authority as Trustee and Alternate Trustee respectively. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Mr. Frederick discussed quotes received for County Dumpster Service for 2011. Commissioner Gromaski moved to award to Republic Services for their low quote of $154.00 per month for two dumpsters emptied once per week. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Mrs. McCarthy presented a Township Invoice Status Report & Township Agreement Schedule. Commissioner Rivet moved to receive. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve to hold a Public Hearing on December 29, 2010 at 9:30 a.m. for Road & 10:00 a.m. for DWS. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve the following meeting schedule for 2011:

PUBLIC NOTICE 2011

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2011 at the posted times:

WEDNESDAY, JANUARY 12 – 9:00 a.m. WEDNESDAY, JULY 13 – 9:00 a.m.
WEDNESDAY, JANUARY 26 – 9:00 a.m. WEDNESDAY, JULY 27 – 9:00 a.m.
WEDNESDAY, FEBRUARY 9 – 9:00 a.m. WEDNESDAY, AUGUST 10 – 9:00 a.m.
WEDNESDAY, FEBRUARY 23 – 9:00 a.m. WEDNESDAY, AUGUST 24 – 9:00 a.m.
WEDNESDAY, MARCH 9 – 9:00 a.m. WEDNESDAY, SEPTEMBER 7 – 9:00 a.m.
WEDNESDAY, MARCH 23 – 9:00 a.m. WEDNESDAY, SEPTEMBER 21 – 9:00 a.m.
WEDNESDAY, APRIL 6 – 9:00 a.m. WEDNESDAY, OCTOBER 5 – 9:00 a.m.
WEDNESDAY, APRIL 20 – 9:00 a.m. WEDNESDAY, OCTOBER 19 – 9:00 a.m.
WEDNESDAY, MAY 4 – 9:00 a.m. WEDNESDAY, NOVEMBER 2 – 9:00 a.m.
WEDNESDAY, MAY 18 – 9:00 a.m. WEDNESDAY, NOVEMBER 16 – 9:00 a.m.
WEDNESDAY, JUNE 1 – 9:00 a.m. WEDNESDAY, NOVEMBER 30 – 9:00 a.m.
WEDNESDAY, JUNE 15 – 9:00 a.m. WEDNESDAY, DECEMBER 14 – 9:00 a.m.
WEDNESDAY, JUNE 29 – 9:00 a.m. WEDNESDAY, DECEMBER 28 – 9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

A draft of the proposed 2010 Budget Adjustments were presented and reviewed. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

A draft of the proposed 2011 Budget was presented and reviewed. Commissioner Rivet moved to receive the proposed 2011 Budget draft. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve Agreement #4-2010-02 (revised) with Fraser Township for improvements to various roads. Project is estimated at $204,515.00. BCRC BBLR is $20,000.00. Fraser Township Share is $184,515.00. Schedule of Payments are due 12/31/10. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 11/20/10 through 12/3/10 in the amount of $117,117.48. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Rivet moved to approve bills in the amount of $302,348.31. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve permits 10-243 through 10-247. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Engineer-Manager’s Report – Credit card report; charges for Southern CRAM conference attended by Mr. Rivet and Mr. Gromaski – Overtime report – Notice from MCRISIP for Board openings – Heavy maintenance projects are complete for the year – Status of Union negotiations – Recent snow storm; commissioners commended the timely results.

Commissioner Rivet moved to request the Engineer-Manager confer with Tom Paige about possible involvement with Bay Future. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, December 29, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Gromaski & Rivet
Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board