October 6, 2016
Bay County Road Commission has adopted an electronic bidding process for all types of future bid solicitations. In an effort to make the solicitation process more efficient and cost effective for both vendors and the Bay County Road Commission we will begin soliciting all bids, and receiving all bid submissions, via a secured website bid portal. Beginning November 1, 2016, ALL bids will be electronically solicited and bid submissions will only be accepted electronically at the following website; www.bidexpress.com.
Secure electronic bidding allows vendors to:
- Eliminate late bids due to weather, mail, and traffic delays
- Minimize bid disqualification due to omissions
- Reduce costs removing delivery, printing, and resource costs
- Bid and re-bid until the last minute
- Download bid documents including plans for free
- Validate bid bonds online
All electronic bidders must first register on bidexpress.com to and create an Info Tech Digital ID for free, which is used to digitally sign bids. Digital IDs/Signatures assure the agency knows who the bid is really from (forgery resistance), ensure nobody can alter a bid (non-repudiation), prevent information in a bid from disclosure to unauthorized parties (secrecy), and safeguard that even authorized parties cannot access them prior to the public opening (sealing).
It can take up to five business days to process your Digital ID and it is highly recommended that a Digital ID be enabled 48 hours in advance of submitting an electronic bid. Please plan accordingly. See the Bid Express Vendor Guide for a detailed step-by-step walk-through. Instead of paying paper bidding costs (hand or hired delivery costs), a fee of $25 will be incurred for those who wish to bid electronically on a pay-per solicitation basis. Alternatively, you may subscribe for $50 per month for unlimited electronic bid submission for all agencies posting solicitations on the bidexpress.com website, plus get email notifications by agency/work type/commodity code.
For bidders who are bidding online and wish to utilize the electronic bid bond option, please see the FAQs page regarding electronic bid bonds (bottom of the page in the link).
For additional guidance, please contact the Bid Express team at toll free (888) 352-2439 (select option 1) or at firstname.lastname@example.org.
Cory L. Wale