Report County Road Issues!

APRIL 7, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 24, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – D. Bragiel mentioned improved state of Beaver Road after the frost cleared.
M. Niederquell discussed a recent transportation conference in Lansing.

Bids were received and opened for One (1) New Tandem Axle Truck Chassis and Cab. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Bids received and opened on March 24, 2010 for Annual Materials were reviewed. Commissioner Gromaski moved to award the following: Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

MATERIAL BID
AWARD
6AA Crushed Limestone
Specification Stone -West & North
Wirt Stone Dock – East
4″ x 12″ Crushed Limestone Rip-Rap
Bay Aggregate, Inc.
20AA Natural Aggregate
Tri-City Groundbreakers
23A Modified Crushed Limestone Aggregate
Wirt Stone Dock
100% Crushed Limestone Delivered
Bay Aggregate -H-1 Delivered (all 3 garages)
-5A Delivered (North)
Wirt Stone Dock -5A Delivered East & West
-7A Delivered (all 3 garages)
100% Crushed Limestone 25A & 29A Delivered to Stockpiles
Bay Aggregate -29A Delivered
Specification Stone -25A Delivered
Tailgate Spread 23A Mod. 100% Crushed Limestone
Wirt Stone Dock -All Townships excluding Mt. Forest
Specification Stone -Mt. Forest Township
Bituminous Patching Material
Saginaw Asphalt (Primary Source)
Unique Paving Materials (Alternate Source)
Hot Mix Asphalt
Pyramid Paving and Contracting
100% Crushed Limestone-Plant Pickup
Bay Aggregate -H-1 Plant Pickup
Specification Stone -25A & 29A Plant Pickup
Wirt Stone Dock -23A Plant Pickup
-5A & 7A Rip-Rap Plant Pickup
Corrugated Metal Pipe
Premarc Corporation
Corrugated Plastic Pipe
Advanced Drainage Systems
Redi-Mix Rip Rap Bags
Sequin Lumber Co.
Carbide Underbody Replacement Blades
Shults Equipment, Inc.
Underbody Replacement Blades
Shults Equipment, Inc.
Steel Sign Posts
Dornbos Sign, Inc.
Wood Guardrail & Sign Posts
J & J Contracting, Inc.
Steel Beam Guardrail
J & J Contracting, Inc.
New Signs & Sign Materials
Osburn Associates, Inc.

Mr. Lillo asked to rescind any previous motions naming an alternate voting member to the BCATS Policy Committee and to name the Engineer-Manager as the Bay County Road Commission’s official voting alternate to the Chairman of the Board, acting on behalf of the BCRC Board to be reviewed on an annual basis. Commissioner Redmond moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

A MTF Report was presented and it was noted that revenues are down 2.0% from 2009 as of 4/07/10. A decrease of closer to 5% is expected for the next year. Commissioner Gromaski moved to receive the MTF History Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive a Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve participation in the annual “Take Your Daughters and Sons to Work Day” on April 22, 2010. Motion was approved on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive materials on US Bike Route – 20 for Board review with possible Resolution of Support at the April 21st regular Board meeting. Motion was approved on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Rivet moved to release a bond held for Shaw Contracting for permit #09-229. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 3/12/10 through 3/26/10 in the amount of $143,527.39. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve bills in the amount of $138,913.32. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve permits 10-032 through 10-046. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski
Engineer-Manager’s Report – Overtime report – Salt purchases – Blue Water quarterly meeting 4/22/10 in Tuscola – Seal blend status – Road projects; have been meeting with Wade-Trim – Wilder Road concrete joint panel project was let on 4/2/10 by MDOT and bids have come in less than expected – M-13 bridge project should start next week over Kawkawlin River – Pinconning bridge should be complete this week – Parish Road; work to be done on railroad crossing – Weight restrictions are off
There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 21, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board