WEDNESDAY, MAY 1, 2013 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Randy Frederick, General Superintendent; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Supervisor; Ed Carstens, Superintendent; Supervisors – Terry Watson and Donna Leitermann Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the April 17, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
PUBLIC INPUT – G. Brandt questioned pond near Midland Road; Fraser & Seven Mile.
The 2012 Audit Report was presented by Mr. Scott Hoskins, CPA, of Stewart, Beauvais & Whipple. Commissioner Rivard moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to receive PSA for Midland Road Reconstruction and forward to Wade-Trim. Motion was adopted on a roll call vote;
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to award Low Bed Trailer Bid to Flint New Holland, Inc. for $39,494.00. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
The 2012 Act 51 Report was presented and discussed. Commissioner Gromaski moved to approve the Act 51 Report with the Vice-Chairman and the Finance Director to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve Act 51 Interfund Transfers. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve Agreement #13-2013-01, with Portsmouth Township for chip seal on various roads. Project is estimated at $290,000.00. Building Better Local Roads $20,000.00. Township Share is $270,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve Agreement #13-2013-02, with Portsmouth Township for seal blend on various roads. Project is estimated at $15,500.00. Township Share is $15,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve Agreement #8-2013-01, with Kawkawlin Township for seal blend on various roads. Project is estimated at $21,700.00. Township Share is $21,700.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST
Commissioner Rivard offered the following resolution and moved for its adoption:
WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,
WHEREAS, The Board has ascertained that said structures are in critical need of improvement, from preventative maintenance to replacement, and are deemed most important to the area and the road system.
NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.
1. Midland Road over Culver Creek (Bridge #0900011000B010, #674) – Rehabilitation
2. Seven Mile Road over the Kawkawlin River (Bridge #09200039000B010, #701) – Preventative Maintenance
3. Hunter Road over Pinconning River (Bridge #09312A00029B010,
#742) – Rehabilitation
4. Eleven Mile Road over Waldo Drain (Bridge #09302H00010B010, #715) – Replace
Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve payroll for the period of 4/6/13 through 4/19/13 in the amount of $116,569.36. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve bills in the amount of $69,210.08. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve permits 13-62 through 13-69. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Engineer-Manager’s Report – Traffic Safety Workshop in Mt. Pleasant – Bridge applications will be submitted today – 4/23 Midland Road Project Public Meeting update (to start mid-May) – Public Meeting needed for Beaver Road – Ricoma Beach Project status.
Commissioner Gromaski moved to table involvement with signage for 16 locations for national bike route along Route USBR-20. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – G. Augustyniak questioned selection of guardrail to replace.
P. Wasek requested advice on funding ideas.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 8, 2013 at 9:00 a.m for special meeting. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivard, Rivet & Gromaski
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board