The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the March 6, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – D. Bragiel offered thanks for project completed this week.
Commissioner Rivet moved to approve the purchase of a New Tractor with Boom Arm Mower from the Michigan State Contract at a cost of $94,999.00. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Bids received and opened on March 7, 2012 for Annual Materials were reviewed. Commissioner Gromaski moved to award the following: Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
MATERIAL BID
AWARD
6AA Crushed Limestone Delivered/Pick-Up
Specification Stone – Plant pick-up
Elmer’s Crane & Dozer – North & West
Bay Aggregate – East
4” x 12” Crushed Limestone Rip-Rap
Specification Stone – Plant pick-up
Bay Aggregate – East, North & West
20AA Natural Aggregate Delivered
Resteiner Trucking
H-1, 5A & 7A Delivered/Pick-Up
Bay Aggregate – H-1 (stockpiles & pick-up)
Specification Stone – 7A (pick-up)
Wirt Stone Dock – 5A (stockpiles&pick-up)7A(stockpile)
23A Modified Delivered/Pick-Up
Fisher Transportation – East, North & West
Wirt Stone Dock – Plant pick-up
25A & 29A Delivered/Pick-Up
Bay Aggregate – 25A, 29A (delivered #2)
Wirt Stone Dock – 25A & 29A (delivered #1,3,4,5&6)
Specification Stone – 25A & 29A pick-up
Tailgate Spread 23A Mod.
Fisher Transportation – All Townships
Wirt Stone Dock – Alternate Supplier
Bituminous Patching Material
Saginaw Asphalt – Primary Supplier
Unique Paving – Alternate Supplier
Hot Mix Asphalt
Saginaw Asphalt
Corrugated Metal Pipe
Premarc Corporation – Pipe & End Sections
Jensen Bridge – End Sections
Corrugated Plastic Pipe
Michigan Pipe & Valve
Redi-Mix Rip Rap Bags
Sequin Lumber Co.
Carbide Underbody Replacement Blades
St. Regis Culvert, Inc.
Underbody Replacement Blades
Michigan CAT
Commissioner Rivard moved to approve 2011 changes to the Act 51 Certification. Chairman authorized to sign the title sheet. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve payroll for the period of 2/25/12 through 3/9/12 in the amount of $131,026.23. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve bills in the amount of $281,665.18. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve permits 12-38 through 12-46. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Engineer-Manager’s Report – Overtime report – Draft of Electronic Communications and Internet Use Policy – Non-Privacy Policy status and other pending policy updates – Culvert Replacement cost comparison – Blue Water Meeting 4/19/12 in Frankenmuth – 5/20/12 marathon update – Cody-Estey Road status – Wind farm update – Salzburg Road project to be let 4/6/12 – Audit update with Stewart Beauvais & Whipple – Grant received for sign replacement for $76,000.
PUBLIC INPUT – P. Wasek mentioned asphalt problem on Wheeler Road and Garfield Road upgrade.
G. Brandt questioned signs on West Side Saginaw Road.
Commissioner Gromaski moved to recess until after the DWS meeting for executive session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to return to regular session at 10:40 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to go to Executive session at 10:41 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to return to regular session at 11:50 a.m. and approve items discussed in Executive session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 4, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 11:55 a.m.:
Yeas: Rivet, Rivard & Gromaski
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board