WEDNESDAY, APRIL 3, 2013 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Rivet moved to approve the minutes of the March 20, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
PUBLIC INPUT – G. Brandt questioned public meeting for Midland Road Project.
Bids were opened for Roadside Vegetation Control Spraying. Commissioner Gromaski moved to refer for review and award at the April 17, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve and sign Title Sheet for Beaver Road Rehabilitation project. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to release a bond held for Summit Petroleum for permit #11-102. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve request to negotiate General Superintendent Position. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to receive an MTF History and Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve 2012 changes to the Act 51 Certification. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to receive Thank You from the St. Patrick’s Day Parade Organization. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve payroll for the period of 3/9/13 through 3/22/13 in the amount of $125,338.01. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve bills in the amount of $144,902.07. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to approve permits 13-40 through 13-50. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Engineer-Manager’s Report – Overtime Report – Commissioners Conference 4/14 – 4/16 – Superintendent position to be discussed in executive session today – Building Better Local Roads draft to be issued by 4/17 meeting – Midland Road will be let on 4/5/13 in Lansing – Traffic Control Standards Memo – Seal Blend orders requested from townships – Workers Compensation Insurance refund – VEBA Actuary Report.
Commissioner Gromaski moved to adopt Memorandum on Traffic Control Standards. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – P. Wasek questioned timing of prepay work for township agreements and speed study on Garfield Road.
G. Brandt & D. Bragiel questioned removal of signs per new Traffic Control Standards.
M. Galus questioned change in weight limits for roads.
There being no further business before the Board, Commissioner Rivet moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:52 a.m.
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:31 a.m. per Section 8 (c) of the Open Meetings Act to discuss General Superintendent Position. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to reconvene to regular session at 12:38 p.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 17, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 12:40 p.m.:
Yeas: Rivet, Gromaski & Rivard
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board