Board Meeting Minutes

WEDNESDAY, NOVEMBER 18, 2009

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - George Augustyniak, Fraser; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 4, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT - P. Wasek provided an update on DPW project in Williams Township.

Mr. Lillo presented proposed plans for a Commercial Drive Access for Bangor Township Schools Administration Building, off Midland Road, located in Bangor Township. Commissioner Rivet moved to approve the commercial drive and waive the accel/decel lane requirements, curb & gutter, and 35' entrance radii. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve the 2010 Annual Overweight and Overwidth Permit for Road Commission vehicles. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive a retirement letter from John Lambert. He will retire on November 20, 2009 after 30 years of service. The Board noted appreciation for his service and dedication. Motion was approved on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to receive a Thank You in the form of a publication on both MLive and in the Bay City Times for our courteous and timely response to a drainage problem reported by a member of the public we serve. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Redmond moved to approve the SAPA Amendment Agreement to extend their current contract for a period of one (1) year. The Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve County Traffic Control Order #07-09-5 for changing the Scheurman/Ridge Road (west leg only) intersection to a three-way stop. The Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve participation in the pension study by Gabriel, Roeder, Smith & Company. Motion was adopted on a roll call vote.
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 10/24/09 through 11/06/09 in the amount of $128,013.73. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $384,910.72. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 09-431 through 09-435. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager's Report - Beaver Road Project completed; road evaluation issue discussed noting no change in road elevation due to the project - Kinney Road project discussed - Local Rural Task Force meeting will be 12/8/09 at 3:00 p.m. - Regional Rural Task Force meeting will be 12/21/09 at 10:00 a.m. at Saginaw County Road Commission - Credit card report - Kawkawlin Township Newsletter regarding roads discussed - Discussed preliminary 2010 budget - Upcoming MDOT Pinconning Bridge project discussed.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, December 2, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 4, 2009

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Superintendent, Bill Schubert and Assistant Director, Thomas Paige; Supervisors - Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 21, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Redmond

PUBLIC INPUT - None

Commissioner Gromaski moved to approve the renewal of winter maintenance agreement for the 2009/2010 winter season to Monitor Township D.D.A. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve Section 125 Flexible Spending Employee Benefit to start on 1/1/10. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

2009 - 2010 Budget Update:
J. Lillo discussed budget as of August 2009 vs. November 2009. Primary Road Actual YTD is still less than the budget. Local Road has not changed from August. Other expense increases: Pension shortage, salt prices, MDOT equipment payback of $194,000, BCBS monthly premium increase.
2010 Preliminary Budget was reviewed. Primary Road projects were discussed. Local Road budget reviewed although funding is unknown at this time. We will submit chip & seal projects for federal stimulus money. The Capital Outlay budget was reviewed.

Commissioner Gromaski moved to receive. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 10/10/09 through 10/23/09 in the amount of $130,277.80. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve bills in the amount of $ 396,961.57. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 09-416 through 09-430. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager's Report - Wilder Road project needs title sheet - Kinney Road project discussed - MDOT budget meeting on 10/28; amount for 2010 will be the same - Bay County Pension meeting discussed - SAPA agreed to a one-year extension to allow both contracts to be renewed at the same time at 12/31/10.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, November 18, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 21, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director and Bill Schubert; Supervisors - Terry Spegel, Hampton; and Dennis Bragiel, Kawkawlin; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 7, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - None

Commissioner Rivet moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Two Mile & Kiesel Road Sidewalks Construction Engineering Contract in Bangor Township. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve Change Order #1 for Milne Enterprises, Inc., Saginaw, MI to complete additional work in assembling our new County Road map. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve and Board to sign the Wilder Road Title Sheet for the upcoming federally-funded project. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to pay temporary employee, Mark Diehl, wages for the week of October 19th 2009. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 9/26/09 through 10/9/09 in the amount of $125,871.34. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve bills in the amount of $588,152.90. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve permits 09-403 through 09-415. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager's Report - Delta Road open now at Mackinaw - State Road is completed - Beaver Road in process and hope to be completed by 10/30 - Rural Task Force to meet today and projects will be changed for 2010 - Safe Roads to School to be done next year rather than 2009 - Pinconning Sewer Assessment discussed - MDOT Budget meeting 10/28 - BCRC Budget meeting today - Bay County Pension to be attended by J. Lillo & J. McCarthy on 10/29 - Blue Water Meeting in Sandusky on 10/22 - Executive session for SAPA contract today - Discussed survey temporary employee status.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:25 a.m.
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to return to regular session at 10:35 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Redmond & Gromaski

Commissioner Redmond moved to enter executive session to discuss the SAPA labor contract at 10:36 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to return to regular session at 10:50 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve the SAPA contract issues discussed in executive session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, November 4, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 11:00 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 7, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by Commissioner, Richard Gromaski.

Roll Call: Richard Gromaski, & Edward Rivet
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director and Bill Schubert; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Mike Niederquell, Wade-Trim, Inc.; Mark Norton & John Billette, Civil Engineering Consultants; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 23, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

PUBLIC INPUT - G. Brandt - manhole question

Commissioner Rivet moved to adopt a resolution to Improve State Road Funding. Resolution will be sent via the CRAM list server to all 83 road commissions, via mail to the Governor, Legislators and all 14 Bay County Townships. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Bids received and opened on October 2, 2009 for the 2009 Paving Program were reviewed. Commissioner Gromaski moved sign contract to Pyramid Paving, for their low bid price of $398,219.77. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve three employees to attend the International Municipal Signal Association of Michigan annual training courses in Cadillac, MI at McGuire's on October 26-28. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to renew a Contract with SAMSA for computer support and maintenance at level 3 for 120 hours. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
A Section 125 Flexible Spending Employee Benefit plan was discussed. This will be tabled until employee interest is determined. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

A MTF Report was presented and it was noted that revenues are down 2.8% from 2008 as of 9/30/09. A decrease of closer to 5% is expected for the next year. Commissioner Rivet moved to receive the MTF History Report. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to receive a Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve the 2010 Budget Meeting Schedule. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve a Construction Engineering Contract from Wade-Trim, Inc. for the Two Mile & Kiesel Road Sidewalks Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/12/09 through 9/25/09 in the amount of $123,193.07. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve bills in the amount of $268,509.52. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve permits 09-391 through 09-402. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Engineer-Manager's Report - Delta Road paving status discussed; should be open next week - State and Beaver paving project just approved - Assessment for sewer project from Pinconning Township for $33,000 discussed with input from Mark Norton - Pension contribution rate increased for 2010 to 14% and funding has
dropped to 96% with meeting at Bay County scheduled for the end of October - Credit card report discussed - No Parking sign on 25th Street discussed regarding TCO approved at 9/23/09 meeting - Salt has been delivered.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, October 21, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.
Yeas: Gromaski & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 9, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Bill Schubert; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Shannon Murphy, The Bay City Times; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 26, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - Patching question.

Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Delta Road Culvert Replacement Construction Engineering Contract in Frankenlust Township. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to release a bond held for Rhode Brothers Excavating for permit #07-068. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve hiring Mr. Cory Wale, PE as the new Civil Tech II for the Bay County Road Commission contingent upon passing the required BCRC physical and background check. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve a Letter of Agreement with SAPA to allow Cory Wale 15 days of vacation effective upon hiring and to allow him to receive 100% of the wage associated with the Civil Tech II position at the end of the 180 day probationary period. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

SEPTEMBER 9, 2009 ROAD DEPARTMENT PAGE 2

Commissioner Gromaski moved to approve a Letter of Agreement with SAPA to allow Todd McLincha to receive 100% of the pay rate for North District Foreman upon the hire date of Cory Wale and also to allow three employees to receive an acceleration of their vacation days to match what Cory Wale was offered as of his hire date. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve the attendance of S. Gray to the M.A.P.E.R.S. conference for the Retirement System. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 8/15/09 through 8/29/09 in the amount of $128,543.54. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $137,485.23. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 09-369 through 09-378. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager's Report - Delta Road status; appreciation expressed to farm owner, Mr. Kernstock, who let us use his land for an alternative route - M-13 to Four Mile being considered for paving - SAPA contract status; executive session to be scheduled at next meeting - Liberty Subdivision status as noted in the recent news; new association is needed without developer and road commission has approved roads for plowing - State Park & Wilder Road has new signals and request will be made for Bay City Times to notify public of change - Saginaw Road Commission has changed their Board from 3 to 5 this week - Chip & seal complete in Midland.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, September 23, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Rivet, Gromaski & Redmond

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 23, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director and Bill Schubert; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 9, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT -

D. Bragiel - Noted ORV Ordinance meeting in Kawkawlin with approximately 75 in attendance.

G. Augustyniak - Complimented Todd McLincha's work as North Foreman.

T. Spegel - Questioned status of chip & seal.

Commissioner Rivet moved to approve a Construction Engineering Contract from Wade-Trim, Inc. for the Two Mile & Kiesel Road Sidewalks Project (pending, change to a Time and Material contract). A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve Temporary Traffic Control Order #13-09-1 for "No Parking" signs at the end of 25th Street on both sides of the road. Township will be contacted. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to advertise for an October 2, 2009 bid opening for cold-milling and resurfacing Beaver Road, M-13 to Old Beaver/Four Mile, Kawkawlin Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to advertise for a October 2, 2009 bid opening for cold-milling and resurfacing State Road, Wilder Road to 2500' north (5-lanes), Bangor Township. The road will then meet primary road standards pending MDOT approval. T. Watson commented that Bangor was told the Road Commission would complete this paving project in the past. Discussion followed. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet
Nays: Gromaski

RESOLUTION - 2009 MDOT CONTRACT 09-5475 FOR KIESEL & TWO MILE SIDEWALK FOR SAFE ROUTES TO SCHOOL PROJECT IN BANGOR TOWNSHIP

Commissioner Redmond offered the following resolution and moved for its adoption:

BE IT RESOLVED THAT, the Contract for the Kiesel and Two Mile Road Sidewalk Project in conjunction with the Safe Routes to School Program located in Bangor Township between the Michigan Department of Transportation and the Board of County Road Commissioners, County of Bay, Michigan be hereby accepted and signed;

BE IT FURTHER RESOLVED THAT, James C. Lillo, PE, Engineer-Manager is designated as Project Engineer and in the event Mr. Lillo is not able to fulfill his obligation, Mr. Cory Wale, PE, Civil Engineering Technician II shall then become the Project Engineer for said project;

BE IT FURTHER RESOLVED THAT, the Chairman and Clerk are authorized to sign said contract for the Board.

Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

RESOLUTION - 2009-2012 STATE TRUNKLINE MAINTENANCE CONTRACT

Commissioner Gromaski offered the following resolution and moved for its adoption:

BE IT RESOLVED, That the State Trunkline Maintenance Contract between the Michigan Department of Transportation and the Board of County Road Commissioners, County of Bay, Michigan, for the period of October 1, 2009 to September 30, 2012 is hereby accepted,

BE IT FURTHER RESOLVED, That James Lillo is designated as Contract
Administrator on sections of State Trunkline Highways and Bridges as shown on the County Route Section Map and Budget Sheets,

BE IT FURTHER RESOLVED, That Randy Frederick is designated as Assistant Contract Administrator,

BE IT FURTHER RESOLVED, That the Chairman and Clerk are authorized to sign said maintenance contract for the Board.

Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mrs. McCarthy is requesting an increase in allowable petty cash transactions from $25 to $75. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Mrs. McCarthy discussed the Board review the Aflac folders and approve implementation of this benefit as of 1/1/10 at the 10/7/09 meeting. Commissioner Redmond moved to review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 8/29/09 through 9/11/09 in the amount of $ 124,878.53. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $ 322,273.68. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve permits 09-379 through 09-390. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager's Report - Bridge closure update; Delta Road started 9/20 and should be completed within a week - 8 Mile Road Bridge Project successful and Lee Wood Contracting commended - New Civil Tech II starting on 9/28 - ARRA Project on Mackinaw Road design proceeding - Executive session for SAPA contract discussion today.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:58 a.m.
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to return to regular session at 10:50 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Redmond & Gromaski

Commissioner Rivet moved to enter executive session to discuss the SAPA labor contract at 10:51 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to return to regular session at 11:40 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve a Letter of Agreement to allow J. McCarthy to receive 100% of the salary noted in her contract after 180 days rather than the original period of 12 months due to a 180 day maximum contained in all other recent contracts and a favorable performance review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 7, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 11:50 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 26, 2009 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director and Bill Schubert; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Mike Niederquell, Wade-Trim, and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 12, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve a Construction Engineering Contract from Wade-Trim, Inc. for the Delta Road Culvert Replacement Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved sign Contract to Lee Wood Contracting, Inc. for the Delta Road Culvert Replacement in Frankenlust Township. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Bids received and opened on July 15, 2009 for a Portable Video Inspection Unit with Motorized Crawler and Camera were reviewed. Commissioner Rivet moved to award to Frederickson Supply, for their bid price, of $64,962.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve Agreement #1-2009-01 with Bangor Township for improvements to Fletcher Subdivision. Project is estimated at $107,550.00. Township Share is $67,550.00. Building Better Local Roads Funds is $40,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet


Commissioner Redmond moved to receive and review a resolution to improve State Road funding for possible adoption at a future meeting. Resolution is to be sent to our State Legislators and the Governor requesting improvements for funding roadways under our jurisdiction. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to sign the Acceptance of Letter of Engagement for the Medicare Modernization Act. Cost is to be split between the Road Commission and Department of Water and Sewer. Cost is $2,500 for Actuarial Equivalence Test for each Group Health Plan with up to 3 benefit options. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Lillo discussed the search update for Engineering Position currently open. Seven applicants were narrowed down to three interviews. All three have been interviewed and the committee has selected one candidate that it believes is the “best fit” for the position. Commissioner Gromaski moved to approve the start of negotiations for hiring selected candidate for the Engineering Position. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 08/01/09 through 08/14/09 in the amount of $126,160.21. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $254,995.87. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve permits 09-345 through 09-368. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager's Report – Bridge repair update – 8 Mile to be September 8 or 9 and Delta Road to follow – Budget update discussed and revisions to 2009 based on changes throughout the year, to date, have resulted in a net decrease of approximately $250,000 – Draft of SAPA contract for next meeting – Speed study to be done on Killarney Beach Road – Status of bridge scour – Federal project to be started in September in partnership with City of Bay City.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 9, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 12, 2009 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Bill Schubert and Jim Marter; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 29, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT - NONE

Bids were received and opened for Delta Road Culvert Replacement. Commissioner Redmond moved to award to Lee Wood, the low bidder, contingent on verification of the bid and to issue a Notice to Proceed. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to hire and sign Contract with NDT (Non-Destructive Testing Services) for inspection of the traffic signal at Mackinaw Drive (Delta College entrance) and Mackinaw Road contingent upon concurrence of Delta College. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved sign Contract to Lee Wood Contracting, Inc. for the Eight Mile Road Culvert Replacement in Monitor & Williams Township. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to award contract for Administration Building roofing project to Universal Roofing, Inc., Linwood, MI, for the bid price of $17,613. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to release a cash bond held for Newstar Energy USA, Inc. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond
Commissioner Gromaski moved sign Contract to Milne Enterprises, Inc. to assemble a new County Road Map. They will provide 2500 copies for a bid price of $7,450. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve placing an advertisement in the Bay City Times to take sealed bids for three surplus vehicles that are too costly to keep and maintain any longer. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 7/18/09 through 7/31/09 in the amount of $126,589.93. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve bills in the amount of $294,551.49. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve permits 09-327 through 09-344. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager's Report – Pinconning ORV ordinance passed; roads not allowed will be presented to the Board – Budget review status; All projects to be reviewed for 2009 and 2010 – Diebold Insurance BCBS seminar attended 8/11/09 with J. McCarthy – Status of Engineer interviews – Financial information updated on website – Status of temporary employee – Credit card report – Chip & Seal started today in Midland.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, August 26, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Richard Gromaski, Gerald Redmond & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller; Supervisors - Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 15, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Bids were received and opened for Office Roof Replacement. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve a Professional Services Agreement with Wade-Trim, Inc. for a Traffic Signal Construction Engineering Contract to for State Park Drive/Henry Street & Wilder Road Project in Bangor Township. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to award and issue Notice to Proceed to Lee Wood Contracting, Inc. for the Eight Mile Road Culvert Replacement in Monitor & Williams Township. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mrs. McCarthy asked for consideration of contributing an additional 3% towards the Employee's Retirement System beginning in August to lessen the amount of anticipated shortage due by the end of 2009. This is to be re-evaluated after the actuary report is received in September. Commissioner Redmond moved to approve. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to write off and turn over to the collection agency uncollected accounts receivables for Alejandra Hernandez-Aguayo in the amount of $113.96/$119.74 and Janet Trask in the amount of $254.69/$267.68. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Mr. Lillo presented a proposal to replace the current recording system in the Board Room. The new recording system includes four wireless microphones, a recording device, and installation. Commissioner Rivet moved to receive and distribute the proposal. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve and sign Agreement for Temporary Employment for Mr. Mark Diehl in the survey department. Mr. Diehl will receive the same wage as the current survey employee and only benefits as required by law. Employment dates are July 27, 2009 through October 23, 2009. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to release a cash bond held for Mark King Residential Builders, Inc. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Mr. Lillo presented plans for a commercial drive access plan to a proposed non-automated, car wash located in the southwest quadrant of the Midland Road/Garfield Road intersection, located in Williams Township. Commissioner Gromaski moved to approve the improvements. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to award contract to Milne Enterprises, Inc. to assemble a new County Road Map. They will provide 2500 copies for the new map for a bid price of $7,450.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 07/04/09 through 07/24/09 in the amount of $141,211.59. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $257,974.55. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve permits 09-312 through 09-326. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager's Report - Bridge update for Kinney Road - Wilder Road at Nine Mile installed - Old State Bridge emergency fund request from MDOT will be submitted but unlikely - Pinconning ORV ordinance tabled - Budget update and adjustments will be proposed at next meeting - Interviews to be set up for Engineer Position - State Park/Wilder Road Traffic Contract; requested Contract to be signed before next meeting - Chip & seal to start in Midland (38 miles) on August 10.

Miscellaneous - R. Gromaski passed along a request from Rep. Jeff Mayes regarding support for funding from the State for roads. Requested separate resolution/letter from each Commissioner. J. Lillo agreed to draft resolution based on examples from other road commissions. Status of the Center Road Project was discussed.

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, August 12, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 10: 00 a.m.:
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Richard Gromaski, Gerald Redmond & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director and Bill Shubert; Supervisors -Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 1, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT - M. McNally asked about work on Beaver Road.

Bids were received and opened for Portable Video Inspection Unit with Steerable Motorized Crawler & Camera. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve Wade-Trim Construction Engineering Contract to Metropolitan Power and Lighting, Inc. for State Park Drive & Wilder Road Traffic Signal Replacement Project for their low bid of $118,967.50. Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve a Construction Engineering Contract from Wade-Trim, Inc. for the State Park Drive & Wilder Road Traffic Signal Replacement Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to advertise for an August 12, 2009 bid opening for Delta Road Culvert Replacement in Frankenlust Township. Authorize Board to sign Title Sheet to bid project. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Lillo presented a request from a Kawkawlin Township resident for a permit to place a driveway along an existing, undeveloped right-of-way in Linwood. Commissioner Redmond moved to deny the request. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve County Traffic Control Order #08-09-1 for the installation of No Parking signs on the south side of River Road from Fraser Road east 900'. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve payroll for the period of 06/20/09 through 07/03/09 in the amount of $127,009.96. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $531,756.17. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve permits 09-299 through 09-311. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve an 89 day contract and hire a temporary employee for an unfulfilled survey position within Local #1096. The contact will be reviewed by legal counsel. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager's Report - Bridge repair in Williams Township discussed - Pinconning ORV ordinance discussed - July 20 Blue Water Meeting - July 16 Pension meeting with Bay County - Chip & Seal almost complete in Bay County and the crews will then move to Midland County to complete contracted Chip & Seal for the Road Commission.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 29, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Rivet, Gromaski & Redmond

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Richard Gromaski, Gerald Redmond & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director and Bill Shubert; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 17, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT - None

Bids were received and opened for the new County Road Map. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to advertise for a July 29, 2009 bid opening to re-roof the Administration Office. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to receive the Cash Balance Report for June. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #14-2009-07 with Williams Township for improvements to Eight Mile Road. Project is estimated at $100,000.00. BCRC Share is $22,500.00. Williams Township Share is $42,500.00. Monitor Township Share is $35,000.00. Schedule of Payments for both townships are due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve Agreement #10-2009-06 with Monitor Township for improvements to Eight Mile Road. Project is estimated at $100,000.00. BCRC Share is $22,500.00. Williams Township Share is $42,500.00. Monitor Township Share is $35,000.00. Schedule of Payments for both townships are due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to advertise for a July 22, 2009 bid opening for Eight Mile Road Culvert Replacement. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to receive a Thank You from T. Banaszak of the Kawkawlin River Watershed for picking up after their annual cleanup. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 06/06/09 through 06/19/09 in the amount of $129,455.70. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $292,529.69. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve permits 09-269 through 09-298. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager's Report - Kinney Bridge status - Delta Road is being reviewed by the DEQ and requires a 20 day review period - 9 Mile and Wilder culvert has been ordered - Pinconning ORV ordinance meeting letter discussed and it is expected to pass - Upcoming Blue Water Council meeting on July 20 - Upcoming meeting with Bay County for pension on July 16 - Revised right-of-way rules will be distributed for review - Center Road project status - SAPA contract is being reviewed.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, July 15, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Richard Gromaski, Gerald Redmond & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director and Bill Shubert; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 3, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

PUBLIC INPUT -

M. Niederquell - Commended BCRC for completing a major portion of their pavement marking program at the beginning of the year instead of waiting until fall.

Commissioner Gromaski moved to advertise for a July 8, 2009 bid opening for replacement of the traffic signal at State Park & Wilder Road in Bangor Township. Commissioner Gromaski also moved to approve the Title Sheet for this project. The title sheet needs Board signatures so bid package can be released to Contractors. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Redmond moved to file for an Engineering Reimbursement from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

The Finance Director presented the 2008 Annual Report. Commissioner Rivet moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Redmond moved to advertise for a July 15, 2009 bid opening for Portable Video Inspection Unit with Motorized Crawler and Camera to inspect storm water lines. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Gromaski moved to approve Agreement #14-2009-06 with Williams Township for replacement of the Wilder Road culvert at Nine Mile Road. Project is estimated at $15,250.00. Township Share is $4,500. Schedule of Payments is: $4,500 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Gromaski moved to receive a letter from T. Kocks announcing his retirement on July 15th. The Board expressed appreciation for his service. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Rivet moved to approve a Professional Services Agreement with Wade-Trim, Inc. for an Engineering Contract for Delta Road over the West Branch Drain Culvert Replacement Project in Frankenlust Township. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 05/23/09 through 06/05/09 in the amount of 150, 538.96. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $515,508.11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Rivet moved to approve permits 09-247 through 09-268. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Engineer-Manager's Report - Meeting next Monday with Representative Jeff Mayes to discuss transportation issues - Three Mile closed between Salzburg & Midland due to water main break; responsibility of Saginaw-Midland Metropolitan Water - attended Pinconning ORV meeting - meeting upcoming with County Pension Department - chip & seal started on 6/15/09 - credit card report presented.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 1, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:20 a.m.:
Yeas: Gromaski, Redmond, & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 3, 2009 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Richard Gromaski, Gerald Redmond & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller and Bill Schubert, Director; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 20, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - None

RESOLUTION OF SUPPORT- M-25

Designate M-25 in Hampton Township as a Heritage Route

The following resolution was offered by Commissioner Rivet and seconded by Commissioner Gromaski.

WHEREAS, the Bay County Road Commission, County of Bay, has a vested interest in the promotion of Bay County; and

WHEREAS, the Bay County Road Commission, County of Bay supports measures to enhance and protect the scenic, historical, and recreational characteristics of the local communities, and townships; and

WHEREAS, M-25 is an integral part of Hampton Township, Bay County; and

WHEREAS, the Bay County Road Commission, County of Bay wishes to encourage partnerships that promote economic development within Bay County's townships.

BE IT RESOLVED that the Bay County Road Commission, County of Bay recognizes and supports the efforts of the Michigan Department of Transportation

to designate M-25, from the city limits of Bay City, through Hampton Township to Port Huron, as a designated Heritage Route.

Resolved, that a copy of this resolution be transmitted to the Michigan Department of Transportation, the House of Representatives, the Michigan Senate and Governor Granholm.

Yeas: Rivet, Gromaski, & Redmond
Nays: None

Commissioner Gromaski moved to receive a letter from Senator Jud Gilbert requesting the BCRC provide answers to various questions and other information pertaining to the operation of the BCRC. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Rivet moved to advertise for potential candidate to fill an Engineering position that will be vacant due to the retirement of John Lambert, Civil Technician II in Mid-November of this year. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet
Nays: Redmond

Commissioner Gromaski moved to advertise for a July 1, 2009 bid opening for new County Road Map. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet, & Redmond

Commissioner Gromaski moved to receive a letter from the Supervisors and Administrative Personnel Association requesting and extension to their current Contract for an additional four (4) years. Decline request to extend the existing Contract, but authorize staff schedule and begin contract negotiations with the SAPA. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Redmond moved to approve Agreement #14-2009-05 with Williams Township for improvements to Flajole Road. Project is estimated at $72,859.00. Township Share is $52,859. Schedule of Payments is: $52,859 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve Agreement #11-2009-01 with Mt. Forest Township for improvements to various roads. Project is estimated at $40,000.00. Township Share is $20,000. Schedule of Payments is: $20,000 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #5-2009-01 with Garfield Township for improvements to Carter Road. Project is estimated at $40,000.00. Township Share is $20,000. Schedule of Payments is: $20,000 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Gromaski, & Rivet

Commissioner Redmond moved to release a bond held for Mid-State Earthworks for permit #07-207. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet, & Redmond

Commissioner Gromaski moved to release a bond held for Mid-State Earthworks for permit #07-050. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Larry Allen presented and reviewed the 2008 Audit Report. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Gromaski moved to approve Agreement #8-2009-03 with Kawkawlin Township for improvements to Townline 14. Project is estimated at $97,106.00. Township Share is $28,553.00. Schedule of Payments is: $28,553.00 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Rivet moved to approve Agreement #8-2009-04 with Kawkawlin Township for improvements to various roads. Project is estimated at $17,500.00. Schedule of Payments is: $17,500.00 due 7/01/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Gromaski moved to approve Agreement #7-2009-01 with Hampton Township for various roads. Project is estimated at $17,500.00. Schedule of Payments is: $17,500.00 due 7/01/09. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to release a bond held for T.E. Super Construction for permit #09-021. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Redmond moved to approve payroll for the period of 05/09/09 through 05/22/09 in the amount of $126,196.88. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Gromaski moved to approve bills in the amount of $211,011.56. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Redmond moved to approve permits 09-233 through 09-246. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Engineer-Manager's Report - Review of National City credit card statement - 7/20 meeting in St. Clair for CRAM meeting - Pinconning ORV's meeting will be attended by J. Lillo - Bridge closures status; discharges received from DEQ for Delta Road, status of Eight Mile bridge - Contact MCRC regarding emergency funding for bridges - Review plans for new restaurant going in next to Menards - Start chip/seal 6/15.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 17, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 10:35 a.m.:
Yeas: Gromaski, Redmond, & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 20, 2009 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:08 a.m., at 2600 E. Beaver Road, by Commissioner, Richard Gromaski.

Roll Call: Richard Gromaski, & Edward Rivet
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Dept. of Water & Sewer Representatives: Bill Schubert and Jim Marter; Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 4, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

PUBLIC INPUT - None

Commissioner Rivet moved to approve award of Contract to Lee Wood Contracting, Inc. for a complete demolition of the Kinney Road Bridge in Merritt Township. Contract is for a Time and Materials Fee of $23,900. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve a proposal from Wade-Trim, Inc. for the Delta Road Culvert Replacement in Frankenlust Township. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Mr. Frederick presented a letter from Pavement Recycling, Inc. requesting to extend their 2008 Pulverizing bid. Commissioner Rivet moved to approve their request. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve the attendance of one mechanic to attend a 3 day class on mobile air conditioning. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association's Annual Clean-up Day, June 6th. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #9-2009-03 with Merritt Township for improvements to various roads. Project is estimated at $71,915.00. Township Share is $71,916. Schedule of Payments is: $71,916 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet moved to approve Agreement #10-2009-02 with Monitor Township for improvements to various roads. Project is estimated at $17,500.00. Schedule of Payments is: $17,500 due 7/01/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Gromaski moved to approve Agreement #7-2009-02 with Hampton Township for improvements to various roads. Project is estimated at $58,780.00. Township Share is $58,780.00. Schedule of Payments is: $58,780.00 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet moved to approve Agreement #12-2009-03 with Pinconning Township for improvements to various roads. Project is estimated at $71,540.00. Township Share is $71,540. Schedule of Payments is: $71,540 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Gromaski moved to approve Agreement #12-2009-02 with Pinconning Township for improvements to Pinconning Township Cemetery. Project is estimated at $25,228.00. Schedule of Payments is: $25,228 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet moved to receive a letter from D. Walczak announcing his retirement on May 30th. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #4-2009-02 with Fraser Township for various roads. Project is estimated at $105,340.00. Township Share is $105,340.00. Schedule of Payments is: $105,340 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet and Gromaski moved to recognize J. Bowker with a retirement gift in honor of her retirement on April 24th.

Commissioner Gromaski moved to approve payroll for the period of 04/25/09 through 05/08/09 in the amount of $124,216.11. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Rivet moved to approve bills in the amount of $263,649.77. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet moved to approve permits 09-207 through 09-232. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Engineer-Manager's Report - Wilder Road closed at 9 Mile - Old State Road section closed - Replacement of 4 old bridges - Checking on getting FEMA Funds - Discussed repairs at bi-weekly budget meetings - Attended Frankenlust Township meeting noted good reception - 6 townships remaining to visit - Hampton Township proposal of extending Heritage Route - SAPA Contract meeting held.

Commissioner Gromaski moved to approve Agreement #10-2009-05 with Monitor Township for improvements to Eight Mile Road. Project is estimated at $25,175.00. Township Share is $25,175. Schedule of Payments is: $25,175 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Rivet moved to approve Agreement #10-2009-03 with Monitor Township for improvements to various roads. Project is estimated at $170,917.00. Township Share is $170,917. Schedule of Payments is: $170,917 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Mailbox replacement cost information provided - to be reviewed by Commissioners.
MAY 20, 2009 ROAD DEPARTMENT PAGE 4

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 3, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Gromaski, & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

MONDAY, MAY 4, 2009 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent, and James Marter, Accounting Manager; and Supervisor - Tom Paige, Williams

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 22, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

PUBLIC INPUT

T. Paige - Complemented crew for handling of road flooding.

Commissioner Redmond moved to approve Temporary Traffic Control Order #1-09-1 for "No Parking" on 260 Donohue Beach Road. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Lillo presented proposed plans for the Safe Routes to School, Kiesel and Two Mile Sidewalk project in Bangor Township. Commissioner Gromaski moved to approve and sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Mr. Lillo presented proposed plans for a Commercial Driveway Entrance for Saginaw-Midland Water Supply, located in Monitor Township. Commissioner Redmond moved to approve the commercial driveway access as presented. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Redmond moved to approve and sign the Contract between retired Finance Director, Julie Bowker, and the Commission to assist the new Finance Director on As-Needed Basis. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve the attendance of S. Gray to the M.A.P.E.R.S. conference for the Retirement System. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve Agreement #12-2009-01 with Portsmouth Township for improvements to Two Mile Road. Project is estimated at $8,750.00. BCRC Share is $7,250.00. Township Share is $1,500.00. Schedule of Payments is $1,500.00 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc. for six bridge inspections. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Rivet moved to approve a Professional Service Agreement with Wade-Trim, Inc. for the Bridge Level 2 Scour Analysis. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Gromaski moved to approve a Professional Service Agreement with Wade-Trim, Inc. for the Wilder Road Concrete Repair Project. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

The 2008 Act 51 Report was presented and discussed. Commissioner Redmond moved to approve the Act 51 Report with the Chairman and the Finance Director to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Redmond moved to approve a 2008 transfer of funds $1,246,266.12 from the Primary Road Fund to the Local Road Fund. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Gromaski moved to approve payroll for the period of 04/11/09 through 04/24/09 in the amount of $211,796.32. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Redmond moved to approve bills in the amount of $125,096.31. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Gromaski moved to approve permits 09-172 through 09-206. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Redmond approved to appoint T. McLincha on a probationary period for the North Foreman position. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Engineer-Manager's Report - Mailbox Reimbursement Review - J. Lillo and R. Frederick to attend Frankenlust meeting - N. District Foreman, Dennis Walczak, retiring, position being filled by T. McLincha - Overtime Report

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 20, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:31 a.m.:
Yeas: Rivet, Gromaski, & Redmond

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 20, 2009 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:08 a.m., at 2600 E. Beaver Road, by Commissioner, Richard Gromaski.

Roll Call: Richard Gromaski, & Edward Rivet
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Dept. of Water & Sewer Representatives: Bill Schubert and Jim Marter; Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 4, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

PUBLIC INPUT - None

Commissioner Rivet moved to approve award of Contract to Lee Wood Contracting, Inc. for a complete demolition of the Kinney Road Bridge in Merritt Township. Contract is for a Time and Materials Fee of $23,900. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve a proposal from Wade-Trim, Inc. for the Delta Road Culvert Replacement in Frankenlust Township. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Mr. Frederick presented a letter from Pavement Recycling, Inc. requesting to extend their 2008 Pulverizing bid. Commissioner Rivet moved to approve their request. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve the attendance of one mechanic to attend a 3 day class on mobile air conditioning. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day, June 6th. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #9-2009-03 with Merritt Township for improvements to various roads. Project is estimated at $71,915.00. Township Share is $71,916. Schedule of Payments is: $71,916 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet moved to approve Agreement #10-2009-02 with Monitor Township for improvements to various roads. Project is estimated at $17,500.00. Schedule of Payments is: $17,500 due 7/01/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Gromaski moved to approve Agreement #7-2009-02 with Hampton Township for improvements to various roads. Project is estimated at $58,780.00. Township Share is $58,780.00. Schedule of Payments is: $58,780.00 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet moved to approve Agreement #12-2009-03 with Pinconning Township for improvements to various roads. Project is estimated at $71,540.00. Township Share is $71,540. Schedule of Payments is: $71,540 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Gromaski moved to approve Agreement #12-2009-02 with Pinconning Township for improvements to Pinconning Township Cemetery. Project is estimated at $25,228.00. Schedule of Payments is: $25,228 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet moved to receive a letter from D. Walczak announcing his retirement on May 30th. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #4-2009-02 with Fraser Township for various roads. Project is estimated at $105,340.00. Township Share is $105,340.00. Schedule of Payments is: $105,340 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet and Gromaski moved to recognize J. Bowker with a retirement gift in honor of her retirement on April 24th.

Commissioner Gromaski moved to approve payroll for the period of 04/25/09 through 05/08/09 in the amount of $124,216.11. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Rivet moved to approve bills in the amount of $263,649.77. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet moved to approve permits 09 207 through 09 232. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Engineer-Manager's Report - Wilder Road closed at 9 Mile - Old State Road section closed - Replacement of 4 old bridges - Checking on getting FEMA Funds - Discussed repairs at bi-weekly budget meetings - Attended Frankenlust Township meeting noted good reception - 6 townships remaining to visit - Hampton Township proposal of extending Heritage Route - SAPA Contract meeting held.

Commissioner Gromaski moved to approve Agreement #10-2009-05 with Monitor Township for improvements to Eight Mile Road. Project is estimated at $25,175.00. Township Share is $25,175. Schedule of Payments is: $25,175 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Rivet moved to approve Agreement #10-2009-03 with Monitor Township for improvements to various roads. Project is estimated at $170,917.00. Township Share is $170,917. Schedule of Payments is: $170,917 due 10/15/09. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Mailbox replacement cost information provided - to be reviewed by Commissioners.
MAY 20, 2009 ROAD DEPARTMENT PAGE 4

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 3, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Gromaski, & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 8, 2009                ROAD              REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Richard Gromaski 
Excused:  Edward Rivet

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent  Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Julie Bowker, Clerk of the Board,  and Jackie McCarthy, Finance Director in training .

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 25, 2009 meeting.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

PUBLIC INPUT

            T. Spegel - The DEQ is holding a public comment period on the clean coal plant on April 14th & 15th.  He brought several yard signs to distribute.  

Commissioner Gromaski moved to approve a bid extension for pavement markings with P.K. Contracting for 2009.  The only change will be the use of water-based paint rather than oil-based paint.  Motion was adopted on a roll call vote:
                        Yeas:  Gromaski & Redmond

Commissioner Gromaski moved to approve Amendment #1 to the Traffic Maintenance Agreement with J. Ranck Electric. The Chairman and the Clerk are authorized to sign for the Board.  The attorney approved this five year agreement.  Motion was adopted on a roll call vote
                        Yeas:  Gromaski & Redmond

Commissioner Redmond moved to approve future agreements with Fraser Township for grading of private roads.   Motion was adopted on a roll call vote:
                        Yeas:  Redmond & Gromaski

Mr. Lillo presented a letter from Union Local #1096 requesting 10 hour days from May 4, 2009 through August 28, 2009.  Commissioner Gromaski moved to approve.  Motion was adopted on a roll call vote:
                        Yeas:  Gromaski & Redmond  

            Bids were received and opened for single axle truck components and tandem axle truck components.  Commissioner Gromaski moved to refer for review.  Motion was adopted on a roll call vote:
                        Yeas: Redmond & Gromaski

Commissioner Gromaski moved to change the May 6th meeting to May 4th due to the annual CRAM conference that the Clerk will be attending.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

            Commissioner Redmond moved to release a bond held for Anthony Gushow & Sons, Inc. for bond number 40664.  Motion was adopted on a roll call vote:
                        Yeas:  Redmond & Gromaski

Commissioner Gromaski moved to approve participation in the annual “Take Your Daughters and Sons to Work Day” on April 23, 2009.  Motion was approved on a roll call vote:
                        Yeas:  Gromaski & Redmond

Commissioner Redmond moved to approve a retirement letter from Troy Ballor.  He will retire on April 17, 2009 after 30 ½ years of employment.  Motion was approved on a roll call vote:
                        Yeas:  Redmond & Gromaski

Commissioner Redmond moved to receive the MTF History Report.  Motion was approved on a roll call vote:
                        Yeas:  Gromaski & Redmond

Commissioner Redmond moved to receive the Cash Balance Report.  It was noted that bi-weekly budget review meetings have started with J. Lillo, J. Lambert, R. Frederick, J. Bowker, and J. McCarthy. Motion was approved on a roll call vote:
                        Yeas:  Redmond & Gromaski

Commissioner Gromaski moved to receive the Royalty Revenue Report.  Motion was approved on a roll call vote:
                        Yeas:  Gromaski & Redmond

            Commissioner Redmond moved to release a bond held for Champagne & Marks Excavating for permit #03-138.  Motion was approved on a roll call vote:
                        Yeas:  Redmond & Gromaski

Commissioner Redmond moved to approve payroll for the period of 03/14/09 through 03/27/09 in the amount of $131,051.71.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $143,668.63.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

Commissioner Redmond moved to approve permits 09‑136 through 09‑148.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

Engineer-Manager's Report - Overtime Report – Credit Card Report – Stimulus Package Update – Wilder Road Work with  BCATs – Woodside Ave. by bridge – Rural Task Force funds expected – N. Union Road – Grants being reviewed by Gromaski & Lillo – Road Committee Meeting Today - Center Road Project, M-84 Reconstruction, Hampton Sidewalks, and M-13 Bike Lanes.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 22, 2009 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas:  Redmond & Gromaski

Respectfully Submitted by:                                Approved by:

Jackie McCarthy                                              Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

THURSDAY, JANUARY 15, 2009

ROAD

REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Todd McLincha, Gibson; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; and Thomas Paige, Williams; D. Leitermann, Bangor Township Treasurer; M. McNally, Kawkawlin Township Trustee; P. Wackerle, Kawkawlin Township resident; Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

A moment of silence was held for former commissioner Michael Studders.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Gromaski moved to appoint Gerald Redmond as Chairman of the Board for 2009. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet
Abstain: Redmond

Nominations were held for Vice-Chairman. Commissioner Rivet moved to appoint Richard Gromaski as Vice-Chairman of the Board for 2009. Motion was adopted on a roll call vote:

Yeas: Rivet & Redmond
Abstain: Gromaski

Commissioner Redmond moved to approve the minutes of the December 30, 2008 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski, & Redmond

PUBLIC INPUT

G. Augustyniak - Questioned what all the snow has meant in relation to the budgets. J. Lillo responded that the budgets have taken a big hit.

T. Spegel - Questioned the jurisdiction of Ridge Road between Scheurman and M-15. J. Lillo responded that from Scheurman to Green is the Road Commission's and Green to M-15 is the City of Bay City's.

Commissioner Redmond moved to appoint Commissioner Gromaski as the representative to the Bay County Retirement System for 2009. Motion was adopted on a roll call vote:

Yeas: Redmond & Rivet
Abstain: Gromaski

Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the new State Park Drive/Henry Street @ Wilder Road Traffic Signal Installation project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Redmond, Rivet, & Gromaski

Commissioner Rivet moved to approve a Traffic Signal Maintenance Agreement with J. Ranck Electric, Inc. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski, & Redmond

Commissioner Rivet moved to receive an MTF History Report. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Rivet

Commissioner Gromaski moved to receive a Cash Balance Report. Motion was adopted on a roll call vote:

Yeas: Redmond, Rivet, & Gromaski

Commissioner Redmond moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski, & Redmond

Commissioner Rivet moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Rivet

Commissioner Redmond moved to approve payroll for the period of 12/20/08 through 01/02/09 in the amount of $180,787.94 and Excess Sick Leave payroll in the amount of $20,830.04. Motion was adopted on a roll call vote:

Yeas: Redmond, Rivet, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $250,909.80. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 09001 through 09007. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Rivet

Engineer-Manager's Report - Finance Director Position - Roads Committee Meeting Today - Overtime Report - Webcast on Proposed Economic Stimulus Package & Job Creation - Project List - Midland Road Reconstruction - M.D.O.T. 2nd & 3rd Shift Extra Positions - DNR Permit for State Park Drive.

E. Rivet - Stated that he was honored and glad to be a Road Commissioner. He feels the staff and crew are doing a great job. He looks forward to working with the townships even in this economic difficult time.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, January 28, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:42 a.m.:

Yeas: Redmond, Rivet, & Gromaski

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board