The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Terry Spegel, Hampton; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

            Nominations were held for Chairman.  Commissioner Gromaski moved to appoint Gerald Redmond as Chairman of the Board for 2008.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski
                    Abstain:  Redmond        

            Nominations were held for Vice-Chairman.  Commissioner Lewandowski moved to appoint Richard Gromaski as Vice-Chairman of the Board for 2008.   Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Lewandowski
        Abstain:  Gromaski

Commissioner Redmond moved to approve the minutes of the December 19, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            T. Spegel – Stated that Pine Road sidewalks have been approved by Hampton Township.

            D. Gromaski – Reviewed recent opinions and forum letters printed in The Bay City Times.  They were favorable to the road commission’s operation.

ACCEPTANCE – WILLOW CREEK SUBDIVISION, PHASE I

            Commissioner Lewandowski moved to accept Oakbrook Street, Stonybrook Place, Brook Hollow Avenue, & Stillwater Road, located in Monitor Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to advertise for a March 12, 2008 bid opening for the Annual Materials.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to write off and turn over to the collection agency an uncollected accounts receivables for Christopher L. Burch in the amount of $304.24/$316.58, Lynne M. Devries in the amount of $338.27/$352.01, and Mark’s Trucking in the amount of $413.92/$430.72.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to receive a Royalty Revenue Report for 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to receive a Cash Balance Report for 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to release bonds held for Gushow Excavating for permits #05-194, #07-109, & #07-304.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Lillo presented proposed plans for a Commercial Drive access for W & R Auto Sales on Parish Road, located in Kawkawlin Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/08/07 through 12/21/07 in the amount of $159,059.17.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve bills in the amount of $118,658.34.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve permits 08‑001 through 08‑008.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Wage Study Update – Roads Committee Meeting to be Held January 16th – Attorney Search Update – BC/BS Presentation on Wellness to be Held January 30th – Possible Increase to Cafeteria Plan Buyout.

            Commissioner Redmond thanked the Board for their vote of confidence to continue as Chairman.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, January 16, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:38 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 3, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Lillo presented proposed plans for a Commercial Drive access for Walgreen’s Pharmacy on Scheurmann Road, located in Hampton Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for the acceleration lane.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve a contract with J. Ranck Electric for 2008 Traffic Signal Maintenance.  The work was awarded on December 19, 2007.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENT

            Commissioner Redmond moved to approve a Cost Agreement for Traffic Signal Control with M.D.O.T. for the M-84 (Saginaw) @ Salzburg Road signal.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENT

            Commissioner Lewandowski moved to approve a Cost Agreement for Traffic Signal Control with M.D.O.T. for the M-247 (Euclid) @ Old Kawkawlin Road signal.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENT

            Commissioner Redmond moved to approve a Cost Agreement for Traffic Signal Control with M.D.O.T. for the M-13 (Huron) @ Grove Street signal.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve a request from the St. Patrick’s Day Parade Association to set up and remove barricades on March 16th.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Lillo presented a letter from Bit-Mat Products of Michigan requesting to extend their 2007 emulsion prices for 2008.  Mr. Frederick explained that these products are used for chip & seal and making seal blend.  Mr. Frederick stated that prices were expected to rise for 2008 so this is a good opportunity to hold costs.  Commissioner Gromaski moved to approve the request.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/29/07 through 1/04/08 in the amount of $162,947.40 and Excess Sick Leave payroll in the amount of $16,790.47.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve bills in the amount of $68,828.60.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 08‑009 through 08‑014.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Wage Study Update – Roads Committee Meeting Today – Attorney Search Update – BC/BS Wellness Presentation – Cafeteria Plan Survey – Letter from Bay County Executive Regarding Jake Braking Ordinance – Stop Sign Replacement Cost Review – Meeting Regarding Possible Improvements to Eight Mile Road Today – Bay City Riverwalk/Railtrail Award – Credit Card Report.

            T. Watson – He has received numerous complaints from residents regarding the noise from Jake Braking.  Mr. Watson has worked with Mr. Hickner in an attempt to prohibit this practice in Bay County.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 30, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:31 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond

Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 16, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENT

            Commissioner Gromaski moved to approve a Cost Agreement for Traffic Signal Control with M.D.O.T. for the M-13 (Huron) @ Fifth Street (City of Pinconning) signal.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            A discussion was held regarding billing methods for stop sign repairs.  In 1998 the Board approved a fixed fee.  The fixed fee no longer covers the costs associated with the repairs.  Commissioner Lewandowski moved to charge actual costs for stop sign repair.  The issue will be reviewed again in 2009.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve the 2008 Building Better Local Roads Program.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Lillo explained the selection process used in recommending an attorney firm to represent the Road Commission and the Dept. of Water & Sewer.  Interviews were conducted by Mr. Lillo, Mr. Miller, & Mr. Majerczyk from the City of Essexville.  Commissioner Gromaski moved to enter into contract negotiations with Darbee, Bosco, & Hammond, PC.  Smith & Brooker, PC will be the secondary firm if a conflict of interest should arise.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Ms. Bowker reported on National City’s effort to increase security for transferred funds.  Commissioner Lewandowski moved to approve the National City Certified Treasury Management Resolution.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to advertise for a February 27, 2008 bid opening for Vegetation Control.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to release a bond held for Tri- City RV for permit #04-110.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Lillo presented an Agreement with Hampton Township to construct sidewalks along Pine Road.  The construction would be added to the current project to reconstruct Pine Road.  A question was raised regarding liability.  Commissioner Redmond moved to refer the agreement to the meeting of February 13, 2008.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            A Township Invoice Status Report was presented and discussed.  There are two overdue accounts.  No action will be taken at this time but the matter will be reviewed at a later date.  Commissioner Lewandowski moved to receive the Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 1/05/08 through 1/18/08 in the amount of $141,177.88.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $344,665.26.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 08‑015 through 08‑025.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Overtime Report Reviewed – BC/BS Wellness Program Presentation Today – Cafeteria Plan Survey Indicated No New Participants – Possible Eight Mile Road Improvements Meeting Review – Grant Approved for Bangor Township’s Safe Routes to School Project – Pine Road Signal Work in February – Bay County CAP.

            Commissioner Gromaski thanked Mr. Lillo, Mr. Miller, & Mr. Majerczyk for their efforts in selecting an attorney firm.

            Commissioner Lewandowski moved to recess the meeting to conduct the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:41 a.m.:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:58 a.m.:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            The meeting was opened to Kevin Elliott of Diebold Insurance Agency.  Mr. Elliott presented information on the BC/BS Wellness Program.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, February 13, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:47 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 30, 2008 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

G. Augustyniak – Questioned RailTrail maintenance. J. Lillo stated that the Road Commission does not maintain any of the trails.

Mr. Lillo reported that an Indemnity Agreement with Hampton Township will be drafted for the Pine Road sidewalk liability issue.

Commissioner Gromaski moved to approve a proposal from Wade-Trim, Inc. for the Biennial Bridge Inspections to be preformed in 2008. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski

Mr. Lillo discussed minor changes made by the State Plat Board to the Final Plat for Liberty Square Residential Subdivision formerly approved by the Board on August 29, 2007. Commissioner Lewandowski moved to approve the Final Plat for Liberty Square Residential Subdivision, Phase II, located in Bangor Township. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve sending a letter of support to M.D.O.T. for the proposed Frankenlust Township University Trail. The proposed trail would connect Delta College and Saginaw Valley State University. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond

Mr. Frederick presented the quotes received for the four 1 Ton Hot Patchers in the 2008 Budget. Mr. Frederick explained that the quotes are valid for the remainder of the year. Commissioner Gromaski moved to accept the low quote of $10,620.00 for each unit from Spaulding Mfg., Inc. and to purchase one unit at this time. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the 2007 changes to the Act 51 Certification with the Chairman authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Gromaski

Mr. Frederick presented the quotes received for Oil & Lubricants for 2008. Commissioner Redmond moved to accept the quote from Karbowski Oil Co. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 1/19/08 through 2/01/08 in the amount of $168,312.90. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve bills in the amount of $113,326.86. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve permits 08 026 through 08 029. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Pine Road Signal Work – Seven Mile Road Culvert Pre-Con Meeting Held – Bay-Arenac Drive Reclassification – Ballot for CRAM Officers – Overtime Report – Credit Card Report – Bay County to Host Blue Water Highway Council Quarterly Meeting in April.

Commissioner Redmond commended Road Commission personnel for the excellent work in clearing the recent large snowfall.

G. Brandt – Thanked Road Commission personnel for prompt response in clearing road for a medical emergency.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 27, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 9:26 a.m.:

Yeas: Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 13, 2008 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Mr. Lillo reported that the Indemnity Agreement for the Pine Road sidewalks has been received from the attorney and will be forwarded to Hampton Township.

Commissioner Gromaski moved to approve Agreement #2/14-2008-02 with Williams Township for improvements to the Townline 14 Road Bridge. Project is estimated at $49,572.00. Township share is $17,286.00. Schedule of Payments is: $17,286.00 due 10/01/08. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski

Mr. Lillo discussed several inconsistencies with the current Mail Box Policy. Commissioner Redmond moved to approve the proposed revisions to the policy. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Pine Road Reconstruction project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve Agreement #2/8-2008-01 with Kawkawlin Township for improvements to the Eight Mile Road Bridge. Project is estimated at $76,275.00. Township share is $30,638.00. Schedule of Payments is: $30,638.00 due 10/01/08. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to receive a thank you letter from Bangor Township Schools for the recently approved Safe Routes to School grant in the amount of $389,312.00. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Biennial Bridge Inspections. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the attendance of five people to a Chip & Seal Seminar conducted by the Michigan Road Preservation Association. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski

Mr. Lillo presented a proposal from Wade-Trim, Inc. to apply for a safety grant to upgrade the Two Mile/Wilder Roads signal. Commissioner Gromaski moved to approve the proposal. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 2/02/08 through 2/15/08 in the amount of $188,763.52. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $285,248.38. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski

Bids were received and opened for Vegetation Control for 2008. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve permits 08 030 through 08 032. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Three Mile Road Watermain Detour – Saginaw Bay Outfitters Request to Rename E. Neuman Road to Bay View Road.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 12, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 9:43 a.m.:

Yeas: Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, MARCH 12, 2008            ROAD             REGULAR MEETING

 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison & Mel McNally, Kawkawlin Township Trustees;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 27, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc. to assist in procuring a safety grant for the Wilder Road/Two Mile Road Intersection Improvement Project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve an Indemnity Agreement with Hampton Township for the Pine Road Reconstruction Sidewalks.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to approve County Traffic Control Order #13-08-1 for temporary “No Parking” on Johnson, 25th & 26th Streets from June 24th through June 29th.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Bids received and opened on February 27, 2008 for Roadside Vegetation Control were reviewed.  Commissioner Redmond moved to award to Village Green.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Lillo presented a letter from P.K. Contracting, Inc. requesting to extend their 2007 Pavement Marking bid prices for 2008.  Commissioner Lewandowski moved to approve the extension.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Lillo presented a Tuition Reimbursement Request from L. Fleming for classes taken this winter.  Commissioner Gromaski moved to approve the reimbursement.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to approve Agreement #2/14-2008-02 with Beaver Township for improvements to Townline 14 Road Bridge.  Project is estimated at $49,572.00.  Township share is $8,786.00.  Schedule of Payments is:  $8,786.00 due 10/01/08.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve Agreement #2/8-2008-01 with Beaver Township for improvements to Eight Mile Road Bridge.  Project is estimated at $76,275.00.  Township share is $19,137.00.  Schedule of Payments is:  $19,137.00 due 10/01/08.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 2/16/08 through 2/29/08 in the amount of $143,300.56.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $233,496.02.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 08‑033 through 08‑037.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – CRAM Conference – Farm Bureau Meeting – Attorney Invoices Reviewed – State Park Drive Bay Access – Jake Braking – Weapon Policy Revisions – Bay County Sheriff Snow & Ice Control Meeting – Safe Routes to School Plans – Wage Study Under Review – Commissioners’ Seminar.

            Bids were received and opened for the Annual Materials.  Commissioner Gromaski moved to refer for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            T. Paige – Thanked Mr. Lillo for attending their board meeting.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 26, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:11 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 12, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            T. Paige – Thanked Mr. Lillo again for attending their Board meeting.

            G. Brandt – Thanked Mr. Lillo & Mr. Frederick for attending their Board meeting.

            Bids received and opened on March 12, 2008 for Annual Materials were reviewed.  Commissioner Gromaski moved to award the following:

                Material Bid                                 Award

Asphalt Emulsion........................................... Extended
Bituminous Patching Material (CP-7)............ Hold for Material Testing
Corrugated Metal Pipe................................... Contech Corporation
Corrugated Plastic Pipe................................. Advanced Drainage Systems
Crushed Limestone – Plant site pick-up........ Bay Aggregate, Inc.
                    .................................................... Specification Stone Products, Inc.
                    .................................................... Wirt Stone Dock                                                    
Crushed Limestone – Delivered.................... Specification Stone Products, Inc.
                    .................................................... Wirt Stone Dock
                    .................................................... Bay Aggregate, Inc.                                                                
Crushed Limestone – Stockpiles................... Bay Aggregate, Inc.
                    .................................................... Specification Stone Products, Inc.
                    .................................................... Wirt Stone Dock
Crushed L. –23A Mod Tailgate Spread......... Bay Aggregate, Inc.
                    .................................................... Specification Stone Products, Inc.
                    .................................................... Wirt Stone Dock                                                           
Crushed L. – 23A Mod. Stockpiles................ Specification Stone Products, Inc.                                                                                 
Hot Mix Asphalt............................................. Pyramid Paving & Contracting                                                                                        
Liquid Calcium Chloride................................. Liquid Calcium Chloride Sales
Bulk Liquid Calcium Chloride........................ Liquid Calcium Chloride Sales
Crushed Concrete......................................... Bay Aggregate, Inc.
20AA Natural Aggregate................................ Bay Aggregate, Inc.
Redi-Mix Rip Rap Bags................................. Sequin Lumber Co.
New Signs and Sign Materials....................... Vulcan Signs
                    .................................................... Osburn Associates
Steel Beam Guardrail.................................... J & J Contracting
Steel Sign Posts............................................. Vulcan Signs
Underbody Replacement Scraper Blades.... Shults Equipment
Carbide Underbody Rep. Scraper Blades..... Truck & Trailer Specialties
Wood Guardrail & Signposts......................... J & J Contracting, Inc.

Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to rescind Administrative Order 2001-1 which prohibited weapons on Road Commission property.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            A Township Invoice Status Report was presented and discussed.  All accounts are now current.  Commissioner Gromaski moved to receive the Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 3/01/08 through 3/14/08 in the amount of $128,963.76.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $249,863.78.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 08‑038 through 08‑040.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Local Road Ratings Presented to Monitor Twp. Board – Beaver, Frankenlust, Gibson, & Kawkawlin Local Road Rating Complete – Safety Grant for Two Mile/Wilder Intersection – M.D.O.T. Intelligent Traffic Module – M-84 Improvements in Deferred Status – Cash Projections – Midland CRC Chip & Seal Projects Increased from 2007 – Pine Road Reconstruction to Resume April 14th.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 9, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:26 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Robert Lewandowski
Excused:  Richard Gromaski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 26, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond

PUBLIC INPUT

            G. Augustyniak – Questioned when Mr. Lillo would give Fraser Township their road rating report.  Requested Mr. Frederick contract M.D.O.T. regarding rumble strips along M-13.

            Mr. Lillo presented proposed plans for a Commercial Drive access for Holiday Inn Express on Traxler Court, located in Monitor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration & deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Lewandowski

            Mr. Lillo presented the Title Sheet for the Seven Mile Road Culvert Replacement project, located in Monitor Township.  Commissioner Redmond moved to approve and sign.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Redmond

            Bids received and opened on March 12, 2008 for Bituminous Patching Materials were reviewed.  Commissioner Lewandowski moved to award to Saginaw Asphalt and Unique Paving Materials, the low bidders.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Lewandowski

            Mr. Lillo presented a letter from Union Local #1096 requesting 10 hour days from May 5, 2008 through August 29, 2008.  Commissioner Redmond moved to approve the request and have a Memorandum of Understanding prepared.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Redmond

            Commissioner Lewandowski moved to approve participation in the annual “Take Your Daughters and Sons to Work Day” on April 24, 2008.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Lewandowski

            Commissioner Redmond moved to receive and print the following letter from the Monitor Township Fire Department:

It gives me great pleasure to write this letter to you to commend the actions of two of your staff workers.  On March 20, 2008 at 1:32pm an injury accident was reported on US-10 near Seven Mile Road.  It was reported that a vehicle was struck and rolled over on the roadway.  My department responded along with the Michigan State Police.  Upon our arrival the vehicle was in the median and traffic was medium to heavy.  We positioned our emergency vehicles on the westbound side of US-10 and I noticed that one of your pickup trucks with a directional arrow was on the east bound side.  (The accident occurred in front of your vehicle)  The vehicle was directing traffic into the right hand lane protecting the vehicle with the injured driver from being struck again.

The operators were identified as Rod Pavlawk and John Pflueger.  Their actions allowed my emergency crew to focus on treating the injured driver and not on traffic control.  This made the extrication process go very smoothly.  If these two gentlemen did not stop and divert the traffic this accident could have gotten worse very rapidly.

Please extend my thanks and a “Job Well Done” to them for me.  Working closely with your department makes our job much easier and is a pleasure to do so.
                                                                                    Chief John Kramer

Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Redmond

            Commissioner Lewandowski moved to receive the 1st Quarter Royalty Revenue Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Lewandowski

            Commissioner moved to write off and turn over to the collection agency uncollected accounts receivables for Shalee L. Koeppen in the amount of $150.00/$156.10 and Amanda L. McNew in the amount of $206.32/$214.69.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Redmond

Commissioner Redmond moved to approve payroll for the period of 3/15/08 through 3/28/08 in the amount of $131,793.87.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Lewandowski

Commissioner Lewandowski moved to approve bills in the amount of $149,179.08.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond

Commissioner Redmond moved to approve permits 08‑041 through 08‑055.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Lewandowski

Engineer-Manager's Report – April Blue Water Highway Council Meeting to be Hosted by Bay County – Seven Mile Road Culvert Replacement Project Update – Safety Grant for Wilder/Two Mile Intersection – Auditor – Quorum Definition – Mailbox Replacement Policy – Credit Card Report – Pine Road Reconstruction Resumes April 14th – Bridge Inspection – Weight Restrictions Removed April 16th.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 23, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:23 a.m.:
Yeas:  Lewandowski & Redmond

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Roy DeLorge, Kawkawlin; and Gary Brandt, Monitor; Jim Davison & Mel McNally, Kawkawlin Township Trustees;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 9, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Gromaski moved to approve Agreement #7-2008-01 with Hampton Township for sidewalks along Pine Road.  Project is estimated at $74,723.00.  Schedule of Payments is:  $74,723.00 due 10/15/08.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for Summer Hours.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to release a bond held for Meylan Excavating for permit #07-154.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Lillo discussed seal blend production for 2008.  Each township will be allocated 350 tons and additional amounts can be purchased.  Purchased tons will be applied to the roads at no charge.  Commissioner Gromaski moved to approve Amendment #1 to the 2008 Building Better Local Roads Program.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve the attendance of two mechanics to a welding seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to receive an MTF History Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to receive a Cash Balance Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Bids were received and opened for New Signs & Sign Materials.  Commissioner Redmond moved to refer for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve payroll for the period of 3/29/08 through 4/11/08 in the amount of $132,072.42.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $519,538.09.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Lewandowski

Commissioner Redmond moved to approve permits 08‑056 through 08‑063.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Blue Water Highway Council Meeting Friday – Seven Mile Road Culvert Replacement Bid Letting June 6th – Bridge Inspection Update – Erickson Road Bridge to be Submitted Under Critical Bridge Program – Pine Road Reconstruction Project Hiatus – Intelligent Transportation Expo.

            Bridge abutment work schedule discussed.

            G. Brandt – Requested notification when contractors work in the right-of-way.  Mr. Lillo stated that there is too much activity for that but the permit agent can be contacted with any questions.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 7, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:33 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Ben DuRussell, Merritt; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 23, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            B. DuRussell – Requested to use discretionary funds for chip & seal work.  The Roads Committee will review.

 

            Bids received and opened on April 21, 2008 for Signs & Sign Materials were reviewed.  Commissioner Gromaski moved to award Finished Signs to Vulcan Signs.  Unfinished Signs will remain with Osburn Associates, Inc.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve Agreement #13-208-01 with Portsmouth Township for improvements to various roads.  Projects are estimated at $241,270.00.  Township Share is $221,270.00.  Schedule of Payments is:  $2221,270.00 due 10/15/08  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to write off and turn over to the collection agency an uncollected accounts receivable for Kirt J. Lanczak in the amount of $154.67/$160.95.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            The 2007 Act 51 Report was presented and reviewed.  Commissioner Gromaski moved to approve the report with the Chairman and Finance Director to sign.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve Traffic Control Order S 09-04-08 which determines a speed limit of 45 miles per hour on South Euclid Avenue from Salzburg Road to a point three-tenths of a mile south of Hotchkiss Road.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to approve Traffic Control Order S 09-37-06 which determines a speed limit of 45 miles per hour on Fisher Road from Two Mile Road to Euclid Avenue.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve Traffic Control Order S 09-38-06 which determines a speed limit of 40 miles per hour on Two Mile Road from Midland Road to Wilder Road and 45 miles per hour on Two Mile Road from Wilder Road to M-13.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve payroll for the period of 4/12/08 through 4/25/08 in the amount of $130,527.21.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve bills in the amount of $132,979.47.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 08‑064 through 08‑093.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Seven Mile Road Culvert Replacement Bid Letting June 6th – Bridge Inspections Update – Pine Road Reconstruction Update – Category F Federal Funds for Improvements to All Season Roads – Seal Blend Production – Budget Projections – Spring Breakup.

            Commissioner Redmond moved to authorize Wade-Trim, Inc. to provide grant assistance to apply for Category F Funds for Wilder Road improvements.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 21, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond

Clerk of the Board                                          Chairman of the Board

 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; Ben DuRussell, Merritt; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison & Mel McNally, Kawkawlin Township Trustees;  John Billette, Civil Engineering Consultants; and Judi Deaton, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 7, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST

 

            Commissioner Gromaski offered the following resolution and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for local bridge funding of structures (bridges) in Bay County; and

            WHEREAS, the Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system;

            NOW THEREFORE, BE IT RESOLVED, that the Board actively seeks Federal and State Bridge funding for the replacement of the structures included on the following priority list.  Also, the Board will commit the monetary, technical, and administrative assistance necessary to oversee the design and construction of these projects.

            1.                   Erickson Road over the North Branch of Kawkawlin River
            2.                  Mackinaw Road over the Johnson Drain

Motion was adopted on a roll call vote:
                                                Yeas:  Gromaski, Redmond, & Lewandowski

RESOLUTION – LOCAL BRIDGE PROGRAM APPLICATION

            Commissioner Redmond offered the following resolution and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the application for Local Bridge Program funding for Erickson Road Bridge over the north branch of Kawkawlin River in Bay County; and,

            WHEREAS, The Board has ascertained that said structure is in critical need of replacement, and is deemed most important to the area and the road system.

            NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Bridge Funding for the replacement of the structure for the fiscal year 2011 funding cycle. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of this project.

Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

RESOLUTION – CRASIF – AUTHORIZED REPRESENTATIVES

            Commissioner Lewandowski moved to authorize James C. Lillo, P.E. to discuss private/personal workers’ compensation issues, including settlement, with the County Road Association Self-Insurance Fund (CRASIF) Administrator or Treasurer.  In his absence Judi Deaton would be authorized to discuss workers’ compensation issues, including settlement.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Lillo discussed proposed drainage improvements to Reinhardt Subdivision, located in Monitor Township.  The BCRC will use monies allocated through the 2008 BBLR Program, $20,000 BBLR match allocation and $8,000 of Discretionary, to complete this project.  Commissioner Redmond moved to allow this use of their allocated funds.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve Agreement #14-2008-04 with Williams Township for improvements to Flajole Road and various roads.  Projects are estimated at $68,964.00.  Township Share is $48,964.00.  Schedule of Payments is:  $48,964.00 due 10/1/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve Agreement #11-2008-01 with Mt. Forest Township for improvements to various roads.  Project is estimated at $40,000.00.  Township Share is $20,000.00.  Schedule of Payments is:  $20,000.00 due 10/1/08.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve Agreement #4-2008-01 with Fraser Township for improvements to various roads.  Projects are estimated at $197,986.00.  Township Share is $177,986.00.  Schedule of Payments is:  $177,986.00 due 10/1/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve Agreement #8-2008-02 with Kawkawlin Township for improvements to Eight Mile Road.  Project is estimated at $109,778.00.  Township Share is $34,889.00.  Schedule of Payments is:  $34,889.00 due 10/1/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Lillo presented a letter requesting mowing and cones for the Cheesetown Challenge.  Commissioner Gromaski moved to approve the request and require a permit be obtained.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to approve Agreement #12-2008-01 with Pinconning Township for improvements to various roads.  Projects are estimated at $56,250.00.  Township Share is $36,250.00.  Schedule of Payments is:  $36,250.00 due 10/1/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve Agreement #3-2008-01 with Frankenlust Township for improvements to Kraenzlein Road.  Project is estimated at $47,006.00.  Township Share is $27,006.00.  Schedule of Payments is:  $27,006.00 due 10/1/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve Agreement #9-2008-01 with Merritt Township for improvements to various roads.  Merritt Township is being allowed to use their BBLR $20,000 for chip & seal because they have a millage in place.  Projects are estimated at $108,950.00.  Township Share is $88,950.00.  Schedule of Payments is:  $88,950.00 due 10/5/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 4/26/08 through 5/09/08 in the amount of $131,526.40.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve bills in the amount of $219,547.07.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve permits 08‑094 through 08‑108.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Pine Road Reconstruction Update – Critical Bridge Application – Wilder Road Concrete Patches – Independence Bridge Closure May 27th.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 4, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:27 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 21, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Lillo presented proposed plans for a Commercial Drive access for a used car lot on Spring Street, located in Monitor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            The Seven Mile Road Culvert Safety project was discussed.  The bid letting is June 6th.  An M.D.O.T. Contract for the project was reviewed and referred to the next meeting.

            Commissioner Redmond moved to approve the attendance of S. Gray to the M.A.P.E.R.S. spring conference.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve Agreement #2-2008-03 with Beaver Township for improvements to Eight Mile Road.  Project is estimated at $109,778.00.  Township Share is $54,889.00.  Schedule of Payments is:  $54,889.00 due 10/1/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Lillo presented a letter from Pavement Recycling Inc. requesting to extend their 2007 bid for pulverizing.  Commissioner Lewandowski moved to approve the request for extension.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to release a bond held for Lee Construction for permit #07-080.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 5/10/08 through 5/23/08 in the amount of $133,517.77.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $403,701.44.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 08‑109 through 08‑134.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Pine Road Reconstruction – Erickson Road Bridge Application – Wilder Road Grant Application – Hampton Township Nature Trail Dedication – Chip & Seal Schedule – State Street Improvements – Seal Blend – Fund Balance – M.D.O.T. Budget Restrictions – Traffic Signal Maintenance – Thank You from J. Edmands.

            T. Watson – Thanked various entities for improvements to the RailTrail through Bangor Township.  Bangor Township is proposing a restroom facility at the pavilion on Patterson Road.  Mr. Watson requested assistance from the Road Commission with hauling materials for the project.  A minimal amount of time should be required.  The trucks could also be used from Water & Sewer.  The Board concurred with the request.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 18, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The special meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and James Marter, Accounting Manager; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

PUBLIC INPUT – None

            Pension funding was discussed.  The Road Commission’s portion of the County’s pension system is funded at 101.7% as of December 31, 2006.  The goal is to have a level percentage of funding from year to year.  A yearly actuarial report provides the percentages necessary.  The Road Commission’s funding percentage for 2007 is 10.82% of payroll.  The current union contract changed the vesting requirement from 8 years to 10 years.  Other ways to reduce future contributions will be explored.

            VEBA funding was discussed.  The Road Commission’s portion of the VEBA system is funded at 9.36% as of December 31, 2006.  The Road Commission is not currently funding the VEBA but there is a balance of $709,097 from prior years contributions.  The amount required to provide a level percentage of funding from year to year is calculated at $843,226 for 2007.  GASB 45 requires entities to report unfunded retiree health insurance as an unfunded liability.  Other ways to reduce future retiree health insurance costs will be explored.  Funds deposited in the VEBA account may only be utilized when the account becomes adequately funded.  The option of using restricted funding as opposed to the VEBA account will be explored.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 18, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:04 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 4, 2008 regular meeting and the June 12, 2008 special meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            G. Augustyniak – Questioned rumble strips on state roads.

RESOLUTION ‑ CONTRACT ‑ M.D.O.T.

SEVEN MILE CULVERT SAFETY PROJECT

Commissioner Gromaski offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for:  Culvert removal and replacement work at Seven Mile Road over the Bradford Drain; including pavement removal, earth excavation, structure backfill, subbase, aggregate base, hot mix asphalt paving, and drainage work; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 08-5216 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

ACCEPTANCE – IRISH ACRES SITE CONDO

            Commissioner Lewandowski moved to accept Limerick Drive, located in Frankenlust Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to file for an Engineering Reimbursement from M.D.O.T.  The Board and the Clerk are authorized to sign.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to approve Agreement #6-2008-01 with Gibson Township for improvements to various roads.  Project is estimated at $40,000.00.  Township Share is $20,000.00.  Schedule of Payments is:  $20,000.00 due 10/15/08.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve Agreement #7-2008-02 with Hampton Township for improvements to various roads.  Projects are estimated at $107,520.00.  Township Share is $76,020.00.  Schedule of Payments is:  $76,020.00 due 10/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve Agreement #10-2008-01 with Monitor Township for improvements to Reinhardt Road.  Project is estimated at $17,558.00.  Schedule of Payments is:  $17,558.00 due 10/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve Agreement #10-2008-02 with Monitor Township for improvements to various roads.  Projects are estimated at $69,294.00.  Schedule of Payments is:  $69,294.00 due 10/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to name Julie Bowker as voting delegate and Luann O’Laughlin as alternate delegate for the MCRCSIP Annual Business meeting.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to approve a proposal from Wade-Trim, Inc. for construction engineering on the Seven Mile Road Culvert Replacement Project.  A professional services agreement will be prepared.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/24/08 through 6/06/08 in the amount of $136,067.80.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $391,624.55.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 08‑135 through 08‑148.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Pine Road Reconstruction – Hampton Township Nature Trail Dedication – Chip & Seal Program Update – Pinconning Road Reconstruction – Reinhardt Road Drainage Work – Township Project Requests, 2 Are Overdue – M.D.O.T. Meeting on the 27th at TSC Office – Credit Card Report.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 2, 2008 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:22 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, AUGUST 13, 2008 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors - Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; and Gary Brandt, Monitor; Holly Watson & Joan Polisuk, Monitor Township residents; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 30, 2008 meeting. Motion was adopted on a roll call vote: Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

H. Watson - Does not want stop signs installed in Harvest View Subdivision. She feels her son would be in danger from vehicles not stopping at the signs. A sign in front of her home would restrict parking. There is a day care down the street.

J. Lillo - He is reviewing the situation at this time and will have a recommendation for the Board by the meeting of August 27th.

ACCEPTANCE - GASLIGHT VILLAGE CONDOMINIUMS

Commissioner Lewandowski moved to accept Gaslight Drive, Gaslight Court & Lantern Court, located in Bangor Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote: Yeas: Gromaski, Redmond, & Lewandowski

Mr. Lillo presented proposed plans for a Commercial Drive access for Candlefoot Retirement Center on Eleven Mile Road, located in Williams Township. Commissioner Redmond moved to approve the commercial drive as presented. Motion was adopted on a roll call vote: Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to release a bond held for C. E. Gleeson for permit #08-012. Motion was adopted on a roll call vote: Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to approve County Traffic Control Order #01-08-1 for the installation of a Stop Sign on Maine Street at its intersection with Kawkawlin River Drive. Motion was adopted on a roll call vote: Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/19/08 through 8/01/08 in the amount of $137,223.92. Motion was adopted on a roll call vote: Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $356,353.11. Motion was adopted on a roll call vote: Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 08 201 through 08 212. Motion was adopted on a roll call vote: Yeas: Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report - Pine Road Reconstruction Complete Next Week - Chip & Seal Program in Midland County - Cass Avenue Speed Limit Letter Sent - Finance Director Position Advertisement - Pinconning Road Reconstruction Bid Letting September 3rd.

Commissioner Gromaski moved to recess the meeting to conduct the business of the Department of Water & Sewer. Motion was adopted on a roll call vote at 9:19 a.m.: Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to reconvene the Road Department meeting. Motion was adopted on a roll call vote at 10:23 a.m.: Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and

WHEREAS, the particular employee requests a closed hearing, and

WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:23 a.m.: Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote at 10:30 a.m.: Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to extend the General Superintendent's contract for five (5) years. Motion was adopted on a roll call vote: Yeas: Lewandowski, Gromaski, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 27, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 10:31 a.m.: Yeas: Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, AUGUST 27, 2008 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; M. Carloyn, A. Stark, N. Roth, S. & C. Mausolf, R. Lang, H. Watson, & J. Clark, Monitor Township residents; Ed Rivet, Road Commission candidate; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 13, 2008 Regular Meeting and the August 13, 2008 Executive Session. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Mr. Lillo presented proposed Traffic Control Order #10-08-1 which would establish an all-way stop at the intersection of Lisa Drive and Madeline Drive, located in Harvest View Subdivision in Monitor Township. Mr. Lillo outlined his reasons for the recommendation of the proposed TCO. The installation of stop signs would protect non-vehicle traffic in the subdivision. There are no sidewalks in the subdivision. Mr. Lillo cited the 85th percentile rule as it pertains to speed limits. Using this as a comparative only, 15% may roll or run a stop sign, which is substantially safer than the present uncontrolled intersection where 100% of the traffic travel through the intersection unrestricted. The public was invited to speak on the issue:

H. Watson – Her son is in danger from the 15% of drivers who will not stop at the signs.

J. Lillo – Children are or should be taught to stop and look both ways before crossing for entering a roadway.

J. Polisuk – Asked if traffic counts were taken.

J. Lillo – Traffic counts were not reviewed because the issue being addressed is pedestrian safety.

M. Carolyn – The speed of vehicles is a problem and 85% of protection is better than nothing. The majority of residents want the signs installed.

C. Mausolf – J. Lillo did a great job explaining the issues. The cost to install the signs will be paid voluntarily by some residents.

R. Lang – One sign will be in his yard and he has no problem with that. His daughter has been taught to stay out of the road. The safety of pedestrians calls for the installation of the stop signs.

A. Stark – Works from home and watches traffic in the mornings. This is a young neighborhood with many children. Signs are needed.

J. Clark – He has two children and there are many in the neighborhood. He is in full support of the stop signs.

S. Mausolf – Many children play in the roadway. He wants sign installed.

Commissioner Redmond moved to approve County Traffic Control Order #10-08-1 for the installation of stop signs on Lisa Drive and Madeline Drive, creating a three-way stop. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Frederick outlined the reasons for the purchase of a Crash Trailer Attenuator. This piece of equipment protects the workers from errant drivers who would otherwise crash into them or their equipment. There is only one supplier for this piece of equipment. Commissioner Lewandowski moved to purchase a Crash Trailer Attenuator from Carrier & Gable for the price of $16,319.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

A recent refund from the Michigan County Road Commission Self-Insurance Pool was discussed. Commissioner Redmond moved to receive the communication. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

RESOLUTION – M-138 – ALL SEASON UPGRADE BY M.D.O.T.

Upgrade M-138 in Bay and Tuscola Counties to an All-Season State Highway Standard

The following resolution was offered by Commissioner Gromaski and seconded by Commissioner Lewandowski:

Whereas, All-season highways are those that have no seasonal load limitations due to road and weather conditions and can be traversed by residents, tourists, and commercial traffic year-round; and

Whereas, M-138 is one of four main east-west arteries between the Saginaw, Bay City, and Midland tri-city area and the entire thumb region of Michigan; and

Whereas, M-138 is not an All-Seasonal road between M-15 and M-24; However, M-15 is All-Seasonal through Bay County from the west and M-24 is All-Seasonal on its East and M-25 connecting to M-24 to the coastal thumb is All-season; and

Whereas, M-138 is not being utilized to its fullest potential, Improving M-138 to an all-season road will promote agribusiness, tourism, growth, and development in Bay and Tuscola Counties and Michigan’s thumb region; and

Whereas, Agri-business is growing in Bay and Tuscola Counties, with an increased demand for agricultural by-products for bio-diesel fuels and other needs. An all-season M-138 would provide a necessary, efficient route to serve this growing sector of the local statewide economy; and

Whereas, Commercial growth along M-15 in Bay City, including the potential site of a new retail development, will stimulate the local economy and bring concomitant increase in area truck traffic, Eliminating seasonal weight restrictions on M-138 will facilitate commercial truck traffic between the Bay City area and Michigan’s thumb region. Allowing commercial and agricultural truck traffic to traverse M-138 year-round through a mostly rural area would potentially reduce commercial truck traffic on the more urban and congested M-25 route through Bay City; and

Whereas, the budget blueprint of Senator Stabenow and the United States Senate calls for $2.7 billion to be invested in bio-fuel production and access, including over $200 million in grants to help build our bio-fuel infrastructure – including buying, hauling and dispersing those fuels – the development of next-generation bio-diesel fuels, like cellulosic ethanol and bio-diesel, that can reduce greenhouse emissions by up to 80% compared to current fuels used today, and create new construction, agriculture, engineering, science and trucking jobs.

Therefore, be it resolved that the Bay County Road Commission urges the Michigan Department of Transportation to upgrade all of M-138 in Bay and Tuscola Counties to an all-season state highway standard; and be it further

Resolved, that a copy of this resolution be transmitted to the Michigan Department of Transportation, the House of Representatives, the Michigan Senate and Governor Granholm.
Yeas: Gromaski, Redmond, & Lewandowski
Nays: None

Commissioner Redmond moved to approve payroll for the period of 8/02/08 through 8/15/08 in the amount of $135,040.15. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $344,932.98. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 08 213 through 08 228. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Pine Road is Open to Traffic – Chip & Seal Will Finish in Midland County Today – Seven Mile Road Culvert Project to Begin After Labor Day – Salt Prices Have Increased by $5.79 per Ton – Chip & Seal Estimates Provided to Bay City and Reported in The Bay City Times Were Inaccurate –CRASIF 2008 Team Safety Award.

R. Frederick – The recent inspection by MIOSHA was passed with flying colors.

Commissioner Redmond moved to change the meeting of Wednesday, September 10, 2008 to Thursday, September 11, 2008. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Lillo discussed the recently passed ORV bill.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Thursday, September 11, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 9:41 a.m.:
Yeas: Lewandowski, Gromaski, & Redmond

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

THURSDAY, SEPTEMBER 11, 2008 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; W. Courier, Monitor Township resident; D. Westbury, BCATS; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

A moment of silence was observed for the victims of 9/11, and their families, before the Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 27, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

W. Courier – The Fisher Road speed limit was raised from 40 mph to 45 mph in June. He presented a petition with 88 signatures requesting the speed limit be changed back to 40 mph.

J. Lillo – Stated that Mr. Courier made some good points for lowering the speed limit but currently there is no appeal process to make that happen. A letter will be sent to the Michigan State Police with concerns outlined.

G. Brandt – Fisher Road is a borderline road with Bangor Township. Monitor and Bangor Township will co-sign the letter.

Mr. Lillo discussed the Pinconning Road Reconstruction project. The bids came in 4% under estimate with Pyramid Paving being the low bidder. The federal funds being utilized for this project were formerly “bought out” at 75 cents on the dollar. In addition to fully utilizing these funds, most of the engineering and drainage work will be done by Road Commission forces. In all, the Road Commission will save $227,000 by performing a portion of this project. The Board agreed that staff is to be commended for their effort.

RESOLUTION – CONTRACT – M.D.O.T.

PINCONNING ROAD RECONSTRUCTION PROJECT

Commissioner Gromaski offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: Hot mix asphalt cold milling and resurfacing work along Pinconning Road from Seven Mile Road to Eight Mile Road; including aggregate base work; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 08-5363 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Lillo presented a proposal from ITI, Inc. to upgrade the voicemail system. The current system is DOS based and is no longer able to be maintained. The new PC system will serve our needs for many years. Commissioner Lewandowski moved to purchase Coral Message Center for Windows from ITI, Inc. for their quote of $9,643.25. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for Debora M. Padilla in the amount of $319.38/$332.35. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the attendance of S. Gray to the M.A.P.E.R.S. conference. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Lillo presented a Preliminary Plat for Holly Springs, Phase I Residential Subdivision, located in Monitor Township. Commissioner Gromaski moved to approve the Preliminary Plat. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Lillo discussed the retiree drug subsidy offered through the Medicare Modernization Act. Commissioner Lewandowski moved to authorize an actuarial study with Gabriel Roeder Smith & Company to maintain compliance with the reimbursement program. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 8/16/08 through 8/29/08 in the amount of $131,097.03. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $150,219.72. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 08‑229 through 08‑250. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Pine Road Reconstruction Project Thanks to Hampton Township DPW – Chip & Seal Program Complete – Seven Mile Road Culvert Project Started – Garfield Township Road Report – Sidewalk Work Along Wilder Road & State Street – Bridge Inspection Report with 10-Year Plan – ORV Bill Reviewed with County Board – Credit Card Report – Equipment Auction September 13th – Hotchkiss Road at I-75 Condition After Accident.

Replacement for the Finance Director/Clerk of the Board was discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 24, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, SEPTEMBER 24, 2008 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors –Hilda Dijak, Frankenlust; Terry Spegel, Hampton; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Ed Rivet & Mike Rivard, Road Commission candidates; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 11, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

RESOLUTION - M.D.O.T. MAINTENANCE CONTRACT - AMENDMENT

Commissioner Gromaski offered the following resolution and moved for its adoption:

BE IT RESOLVED THAT, The State Trunkline Maintenance Contract Amendment #2003-0366/A1 between the Michigan Department of Transportation and the Board of County Road Commissioners of the County of Bay is hereby accepted.

BE IT FURTHER RESOLVED THAT, Gerald M. Redmond, Chairman of the Board, is authorized to sign said Maintenance Contract Amendment.

Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the attendance of three employees to an APWA vehicle maintenance seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Frederick reported that the equipment auction held on September 13th will net $114,345. A letter will be drafted commending employees for their assistance in helping with the auction.

Commissioner Redmond moved to release a bond held for American Excavating for permit #07-350. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Frederick discussed the need to replace four pick-up trucks. The proceeds from the auction will be used to purchase these pick-ups from the state contract. Commissioner Lewandowski moved to purchase four pick-ups for $21,700 each from Red Holman GMC. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to release a bond held for American Excavating for permit #06-241. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to release a bond held for Meylan Excavating for permit #07-258. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to receive a report detailing township billings to date. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve a proposal from Wade-Trim, Inc. for construction engineering assistance on the Pinconning Road Reconstruction project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 8/30/08 through 9/12/08 in the amount of $130,449.16. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $223,829.72. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 08‑251 through 08‑260. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Seven Mile Road Culvert Project Proceeding – Portsmouth Township Road Report Given – Wilder Road Sidewalks – Fisher Road Speed Limit Letter – Asset Management Funds – Eleven Mile Road Reconstruction Necessary – City of Bay City Mowing Request – CRAM Newsletter Article Regarding Possible Act 51 Formula Revisions.

Commissioner Gromaski moved to approve an Agreement with the City of Bay City for mowing at James Clements Airport. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 8, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 9:31 a.m.:
Yeas: Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Donna Leitermann, Bangor Township Treasurer; Mike Rivard, Road Commission candidate; K. Dubay, Garfield Township resident; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 24, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Gromaski moved to approve the Final Plat for Willow Creek Residential Subdivision, Phase II, located in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the 2009 Budget Meeting Schedule. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Lillo presented an MTF Report and commented that revenues are down 2.5% from one year ago and 11% from four years ago. Commissioner Lewandowski moved to receive the MTF History Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to receive a Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Lillo presented a Tuition Reimbursement Request from L. Fleming for classes to be taken this fall. Commissioner Redmond moved to approve the application. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Lillo discussed the Eleven Mile Road Reconstruction project. He suggested adding this project to the Pinconning Road Reconstruction project which was bid and let through M.D.O.T. The contractor, Pyramid Paving has agreed to hold their prices. Commissioner Gromaski moved to approve the addition to the contract pending review by legal counsel. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve Agreement #5-2008-02 with Garfield Township for improvements to various roads. Project is estimated at $60,000.00. Township Share is $40,000.00. Schedule of Payments is: $40,000.00 due 12/01/08. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to renew a Contract with SAMSA for computer support and maintenance. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to release a cash bond held for W & R Auto Sales for permit #08-041. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to change the meeting of Wednesday, October 22, 2008 to Thursday October 23, 2008. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Pinconning Road Reconstruction project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 9/13/08 through 9/26/08 in the amount of $128,827.76. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $311,671.77. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 08 261 through 08 277. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Seven Mile Road Culvert Project on Schedule – Pinconning Road Detoured – “Michigan Roads In Crisis” Brochures & Proposals – Wilder Road Sidewalks – Fisher Speed Limit Letter – Safety Grant for Two Mile & Wilder Denied – Credit Card Report – Traffic Signal Update.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Thursday, October 23, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 9:29 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by: Approved by:

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors –Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mike Rivard, Road Commission candidate; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 8, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Mr. Frederick discussed the recent theft of the Road Commission’s gravel train. Insurance will cover the majority of the replacement cost. Commissioner Gromaski moved to advertise for a November 19th bid opening for Lead & Pup Trailers. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to release a bond held for Meylan Excavating for permit #08-030. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Lillo presented the revised Employment Agreement with the General Superintendent. A five year contract extension was approved August 13th. Commissioner Redmond moved to approve the Agreement. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to approve a vacation carryover request from J. Leinberger. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

A Township Invoice Status Report was presented and discussed. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 9/27/08 through 10/10/08 in the amount of $127,895.82. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $527,187.86. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 08 278 through 08 292. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Seven Mile Road Will Open Next Week – Fisher Road Closure – Fisher Road Speed Limit Review by MSP – M.D.O.T. Safety Initiative Study – Pinconning Road Being Paved Today – M.D.O.T. Budget Review on October 27th – M.D.O.T. Status Report: Revenues Down & Expenses Up, Priorities Will Be Established – M.D.O.T. Winter Meeting Held.

Bids were received and opened for the Eleven Mile Road Resurfacing Project. Commissioner Redmond moved to award to Pyramid Paving & Contracting for their low bid of $163,196.45. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 5, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 9:31 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by: Approved by:

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 5, 2008 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Bill Schubert, Water Superintendent; and James Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; and Gary Brandt, Monitor; Karin Dubay, Garfield Township resident; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 23, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Gromaski moved to approve a Contract with Pyramid Paving & Contracting for the Eleven Mile Road project which was awarded on October 23rd. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

A draft of the proposed 2008 Budget Adjustments were presented and reviewed. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

A draft of the proposed 2009 Budget was presented and reviewed. Commissioner Redmond moved to receive the proposed 2009 Budget. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to release a bond held for Bartlett Farms, Inc. for permit #08-267. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 10/11/08 through 10/24/08 in the amount of $133,899.31. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $191,997.91. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to approve permits 08 293 through 08 304. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Seven Mile Road Culvert Project Proceeding – Pinconning Road & Eleven Mile Road Projects Proceeding – M.D.O.T. Safety Initiative Study Field Review – DNR has Purchased State Park Drive Turnaround – Finance Director Position.

G. Brandt – Reinhardt Road dust problem after the gravel lift.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, November 19, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 9:38 a.m.:
Yeas: Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by: Approved by:

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 19, 2008 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; and Gary Brandt, Monitor; Ronal Campbell, Frankenlust Township Supervisor-Elect; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 5, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Gromaski moved to approve Agreement #10-2008-03 with Monitor Township for improvements to the Township parking lot. Project is estimated at $6,833.00. Schedule of Payments is: $6,833 due 11/15/08. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Frederick discussed quotes received for County Dumpster Service for 2009. Commissioner Lewandowski moved to award to Republic Services for their low quote of $239.00 per month for two containers. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve the 2009 Annual Overweight and Overwidth Permit for Road Commission vehicles. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the following meeting schedule for 2009:

PUBLIC NOTICE 2009

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2009 at the posted times:

WEDNESDAY, JANUARY 14 9:00 a.m. WEDNESDAY, JULY 15 9:00 a.m.
WEDNESDAY, JANUARY 28 9:00 a.m. WEDNESDAY, JULY 29 9:00 a.m.
WEDNESDAY, FEBRUARY 11 9:00 a.m. WEDNESDAY, AUGUST 12 9:00 a.m.
WEDNESDAY, FEBRUARY 25 9:00 a.m. WEDNESDAY, AUGUST 26 9:00 a.m.
WEDNESDAY, MARCH 11 9:00 a.m. WEDNESDAY, SEPTEMBER 9 9:00 a.m.
WEDNESDAY, MARCH 25 9:00 a.m. WEDNESDAY, SEPTEMBER 23 9:00 a.m.
WEDNESDAY, APRIL 8 9:00 a.m. WEDNESDAY, OCTOBER 7 9:00 a.m.
WEDNESDAY, APRIL 22 9:00 a.m. WEDNESDAY, OCTOBER 21 9:00 a.m.
WEDNESDAY, MAY 6 9:00 a.m. WEDNESDAY, NOVEMBER 4 9:00 a.m.
WEDNESDAY, MAY 20 9:00 a.m. WEDNESDAY, NOVEMBER 18 9:00 a.m.
WEDNESDAY, JUNE 3 9:00 a.m. WEDNESDAY, DECEMBER 2 9:00 a.m.
WEDNESDAY, JUNE 17 9:00 a.m. WEDNESDAY, DECEMBER 16 9:00 a.m.
WEDNESDAY, JULY 1 9:00 a.m. WEDNESDAY, DECEMBER 30 9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve an Agreement with Fraser Township for maintenance on Birch Drive, a private drive. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to release a bond held for Great Lakes Contracting for the State Road Water Main project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to change the meeting of Wednesday, December 31, 2008 to Tuesday, December 30, 2008. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 10/25/08 through 11/07/08 in the amount of $131,845.61. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $597,146.29. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve permits 08 305 through 08 320. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Finance Director Position Ads – Transportation Task Force Report – Youngs Ditch & Pine Concrete Patches for M-25 Detour – Wilder @ Euclid Lane Closures – Credit Card Report

Bids were received and opened for an Aluminum Gravel Train. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Lillo reported that the 2009 Budget will be reviewed by staff tomorrow.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 3, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 9:22 a.m.:
Yeas: Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by: Approved by:

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 3, 2008 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Gary Brandt, Monitor; Ed Rivet, Road Commissioner-Elect; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 19, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

G. Augustyniak – Questioned status of Public Act 240, which allows ORV’s in the road ROW.

J. Lillo – The County Board of Commissioners must act first.

Mr. Lillo presented a letter from the City of Bay City requesting support for reclassification of the Wilder Road/Truman Parkway/Trumbull Street corridor to a trunkline status. Commissioner Gromaski moved to authorize the Chairman to sign a letter of support for the reclassification request. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Bids received and opened on November 19, 2008 for an Aluminum Gravel Train were reviewed. Commissioner Lewandowski moved to award to Sawyer Sales & Service, Inc., the low bidder. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Lillo presented quotes received for STD, LTD, AD&D, & Life Insurance coverage. Commissioner Gromaski moved to change insurance carriers to UNUM beginning January 1, 2009. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to receive a Township Billing Report for 2008. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to write off and turn over to the collection agency an uncollected accounts receivable for Brian L. LaBerge in the amount of $209.80/$218.32. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve a proposal from Stewart, Beauvais, & Whipple to perform the 2008 year audit. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to refer a request from Bangor Township for an Agreement for drainage improvements in Fletcher’s Court using their 2008 BBLR funds to the December 17th meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 11/08/08 through 11/21/08 in the amount of $131,582.20. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve bills in the amount of $107,086.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to approve permits 08 321 through 08 327. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Finance Director Position Ads – Blanket Township Indemnity Agreements for Sidewalks – Drainage for Kiesel/Two Mile Sidewalks – Vaccination Policy Revision – 2009 Budget – BBLR – Roads Committee – CRAM Call to Action.

Commissioner Gromaski discussed a recent seminar he attended on traffic safety and upcoming CRAM seminars. He also attended an M.D.O.T. meeting at the City of Pinconning relative to proposed bridge improvements at M-13 in Kawkawlin and M-13 in Pinconning. Detour routes and road closures are issues to be determined.

Commissioner Gromaski moved to advertise for a December 30, 2008 bid opening for Traffic Controller Maintenance for 2009. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 17, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 9:44 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by: Approved by:

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 17, 2008 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:14 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Ed Rivet, Road Commissioner-Elect; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the December 3, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

G. Augustyniak & G. Redmond – Wished everyone a Merry Christmas.

RESOLUTION – M.D.O.T. – TRAFFIC SIGNAL AGREEMENTS

Commissioner Gromaski moved to approve six Cost Agreements for Traffic Signal Control with M.D.O.T.: 09032-01-003 M-13 (Euclid) @ Midland; 09032-01-009 M-13 (Euclid) @ N. Union; 09032-01-015 M-13 (Euclid) @ Ionia; 09033-01-006 M-13 (Huron) @ Fifth Street (City of Pinconning); 09042-01-023 M-25 (Center) @ Pine; & M-15 (Tuscola) @ Cass. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Lillo presented quotes received for fuel for above ground storage tanks. Commissioner Redmond moved to accept the quote from Karbowski Oil Company which is $0.05 over rack. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to hold Public Hearings for the 2009 Budgets for the Road Department and the Dept. of Water & Sewer on December 30, 2008. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve Agreement #1-2008-01 with Bangor Township for improvements to Fletcher Court Subdivision. Project is estimated at $160,700. Township Share is $140,700. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve a Vaccination Policy which covers Hepatitis “B” and Poison Ivy which are multi-shot series. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

A draft of the proposed 2008 Budget Adjustments were presented and reviewed. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

A draft of the proposed 2009 Budget was presented and reviewed. Commissioner Lewandowski moved to receive the proposed 2009 Budget draft. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to receive a letter from P. Lucke announcing his retirement effective January 13, 2009. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve payroll for the period of 11/22/08 through 12/05/08 in the amount of $151,066.09. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve bills in the amount of $97,483.27. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve permits 08 328 through 08 345. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Winter Overtime Report – Equipment Status – 27 Applications Received for Finance Director Position – BBLR – Roads Committee Meeting January 14th – Economic Stimulus Project Wish List.

T. Paige – Asked Mr. Lillo to contact M.D.O.T. with proposed projects at US-10 @ Mackinaw and M-84.

R. Lewandowski – Questioned sealed bid exemptions in the Purchasing Policy. Mr. Lillo explained the reasoning for the exceptions.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, December 30, 2008 at 9:00 a.m. Motion was adopted on a roll call vote at 10:25 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by: Approved by:

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

TUESDAY, DECEMBER 30, 2008 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Michael Haranda, Mt. Forest; Ed Rivet, Road Commissioner-Elect; J. Holbrook & R. Wilson, Pinconning Township residents; M. Bristow, Bangor Township resident; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the December 17, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Gromaski moved to approve a proposal from Wade-Trim, Inc. for design services for the New State Park Drive/Henry Street @ Wilder Road Traffic Signal Installation. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a March 11, 2009 bid opening for the Annual Materials. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve the 2008 Final Budget and Adjustments as presented:

ACCOUNT DESCRIPTION CURRENT BUDGET FINAL
BUDGET AMENDMENTS BUDGET
REVENUES:
MTF - ENGINEERING $10,000 $0 $10,000
- PRIMARY 4,350,000 150,000 4,500,000
- LOCAL 1,700,000 75,000 1,775,000
- PRIMARY URBAN 950,000 40,000 990,000
- LOCAL URBAN 200,000 25,000 225,000

STATE - CRITICAL BRIDGE 0 0 0
- ECONOMIC DEVELOPMENT 0 180,000 180,000
- STP 560,000 320,000 880,000
FEDERAL - URBAN 0 0 0
- ECONOMIC DEVELOPMENT 220,000 (10,000) 210,000
- CRITICAL BRIDGE 232,000 0 232,000
- STP URBAN 880,000 (300,000) 580,000
- STP ENHANCEMENT 0 45,000 45,000
STATE TRUNKLINE MAINTENANCE 1,500,000 300,000 1,800,000
STATE NON-MAINTENANCE 100,000 (90,000) 10,000
COUNTY RAISED REVENUE - PRIMARY 0 0 0
- LOCAL 1,500,000 500,000 2,000,000
INTEREST EARNED - PRIMARY 0 0 0
- LOCAL 0 0 0
- ROAD 40,000 10,000 50,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 50,000 0 50,000
SALVAGE SALES – ROAD 5,000 0 5,000
PROPERTY RENTALS – ROAD 10,000 0 10,000
PERMIT FEES 30,000 5,000 35,000
OTHER 25,000 0 25,000

TOTAL REVENUES $12,362,000 $ 1,250,000 $13,612,000

EXPENDITURES:
CONSTRUCTION - PRIMARY $0 $0 $0
- LOCAL 400,000 375,000 775,000
HEAVY MAINTENANCE - PRIMARY 3,035,500 (500,000) 2,535,500
- LOCAL 1,745,000 (1,245,000) 500,000
STRUCTURES & BRIDGES - PRIMARY 540,000 (500,000) 40,000
- LOCAL 130,000 30,000 160,000
ROUTINE MAINTENANCE - PRIMARY 1,391,000 9,000 1,400,000
- LOCAL 2,109,000 491,000 2,600,000
TRAFFIC SERVICES - PRIMARY 234,000 176,000 410,000
- LOCAL 110,000 75,000 185,000
SNOW & ICE CONTROL - PRIMARY 675,000 525,000 1,200,000
- LOCAL 281,000 339,000 620,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,500,000 300,000 1,800,000
STATE NON-MAINTENANCE 100,000 (90,000) 10,000
EQUIPMENT EXPENSE – NET 10,000 150,000 160,000
CAPITAL OUTLAY - NET ROAD (706,300) 65,900 (640,400)
ADMINISTRATIVE - PRIMARY 460,000 0 460,000
- LOCAL 305,000 0 305,000
INTEREST EXPENSE - PRIMARY 0 0 0
- LOCAL 0 0 0

TOTAL EXPENDITURES $12,319,200 $ 200,900 $12,520,100
NET INCREASE (-DECREASE) $ 42,800 $ 1,049,100 $ 1,091,900
BEGINNING FUND BALANCE 2,910,825 2,910,825
ENDING FUND BALANCE $ 2,953,625 $4,002,725

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve a tuition payment to L. Fleming who has completed her class with a satisfactory grade. The application was approved on October 8th. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/06/08 through 12/19/08 in the amount of $179,889.85. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve bills in the amount of $312,692.41. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve permits 08 346 through 08 357. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Lillo presented a letter to M.D.O.T. with a wish list of projects that Bay County could accomplish if an economic stimulus package is approved by the federal government. A discussion followed.

Commissioner Redmond wished everyone a Happy New Year.

Bids were received and opened for Traffic Signal Maintenance. Commissioner Gromaski moved to award to J. Ranck Electric, Inc., the only bidder. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Overtime Report – Mailbox Report – Forty Applications Received for Finance Director Position – Snow Removal Complaints & Taxes.

Commissioner Redmond moved to open the Public Hearing to review the 2009 Budget. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Lewandowski, Gromaski, & Redmond

The 2009 Budget was reviewed by J. Lillo & J. Bowker.

Commissioner Gromaski moved to close the Public Hearing. Motion was adopted on a roll call vote at 9:46 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to adopt the 2009 Budget:

BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2009 BUDGET

ACCOUNT DESCRIPTION ACTUAL ESTIMATED RECOMMENDED
PRIOR YEAR CURRENT YEAR BUDGET
REVENUES: 12/31/07 12/31/08 2009
MTF – ENGINEERING $ 10,000 $ 10,000 $ 10,000
- PRIMARY 4,564,892 4,500,000 4,350,000
- LOCAL 1,878,252 1,775,000 1,700,000
- PRIMARY URBAN 990,655 990,000 950,000
- LOCAL URBAN 237,265 225,000 200,000
STATE OTHER - CRITICAL BRIDGE 0 0 0
- ECONOMIC DEVELOP. 0 180,000 181,000
- STP (’07 BUYOUT) 318,751 880,000 0
FEDERAL AID - JOBS TODAY 9,927 210,000 0
- CRITICAL BRIDGE 2,847 232,000 0
- STP URBAN 49,471 580,000 0
- STP ENHANCEMENT 0 45,000 0
- ECONOMIC DEVELOP. 0 0 399,900
STATE TRUNKLINE MAINTENANCE 1,664,549 1,800,000 1,500,000
STATE NON-MAINTENANCE 147,374 10,000 100,000
COUNTY RAISED REVENUE - PRIMARY 0 0 0
- LOCAL 2,430,369 2,000,000 1,500,000
INTEREST EARNED - PRIMARY 0 0 0
- LOCAL 0 0 0
- ROAD 32,770 50,000 50,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 39,317 50,000 50,000
SALVAGE SALES – ROAD 9,025 5,000 5,000
PROPERTY RENTALS 3,532 10,000 10,000
PERMIT FEES 41,512 35,000 30,000
MISCELLANEOUS OTHER 58,400 25,000 25,000
TOTAL REVENUES $ 12,488,908 $ 13,612,000 $ 11,060,900


EXPENDITURES:
CONSTRUCTION - PRIMARY 0 0 0
- LOCAL 804,576 775,000 700,000
HEAVY MAINTENANCE - PRIMARY 810,239 2,535,500 2,335,500
- LOCAL 1,135,719 500,000 1,445,000
STRUCTURES & BRIDGES - PRIMARY 7,330 40,000 157,000
- LOCAL 19,589 160,000 0
ROUTINE MAINTENANCE - PRIMARY 984,146 1,400,000 1,391,000
- LOCAL 2,787,519 2,600,000 2,109,000
TRAFFIC SERVICES - PRIMARY 393,140 410,000 234,000
- LOCAL 187,523 185,000 110,000
SNOW & ICE CONTROL - PRIMARY 1,027,951 1,200,000 675,000
- LOCAL 535,303 620,000 281,000
STATE TRUNKLINE MAINTENANCE – ROAD 1,699,518 1,800,000 1,500,000
STATE NON-MAINTENANCE 147,374 10,000 100,000
EQUIPMENT EXPENSE – NET (19,335) 160,000 (290,000)
CAPITAL OUTLAY – NET ROAD (664,146) (640,400) (201,650)


OTHER EXPENDITURES:
ADMINISTRATIVE - PRIMARY 286,200 460,000 460,000
- LOCAL 485,782 305,000 305,000
INTEREST EXPENSE - PRIMARY 0 0 0
- LOCAL 0 0 0
- COUNTY FUND 12,523 0 0
TOTAL EXPENDITURES $ 10,640,951 $ 12,520,100 $ 11,310,850
NET INCREASE (-DECREASE) $ 1,847,957 $ 1,091,900 $ (249,950)
BEGINNING FUND BALANCE $ 1,062,868 $ 2,910,825 $ 4,002,725
ENDING FUND BALANCE $ 2,910,825 $ 4,002,725 $ 3,752,775

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 14, 2009 at 9:00 a.m. Motion was adopted on a roll call vote at 9:47 a.m.:
Yeas: Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by: Approved by:

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board