Board Meeting Minutes

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Robert Lewandowski, & Richard Gromaski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; and Gary Brandt, Monitor; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

            Commissioner Redmond welcomed Commissioner Gromaski.

            Nominations were held for Chairman.  Commissioner Gromaski moved to appoint Gerald Redmond as Chairman of the Board for 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski
                    Abstain:  Redmond          

            Nominations were held for Vice-Chairman.  Commissioner Lewandowski moved to appoint Richard Gromaski as Vice-Chairman of the Board for 2007.   Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Lewandowski
        Abstain:  Gromaski

Commissioner Redmond moved to approve the minutes of the December 20, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Lewandowski moved to write off and turn over to the collection agency an uncollected accounts receivable for James C. Wright, Jr. in the amount of $319.81/$336.13.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to advertise for a February 14, 2007 bid opening for Vegetation Control.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to advertise for a March 14, 2007 bid opening for the Annual Materials.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to release a bond held for Walt’s Trucking & Excavating for permit #06-281.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve a proposal from Wade-Trim, Inc. to perform a traffic study on Midland Road between Two Mile and Mackinaw.  A Professional Services Agreement will be drafted.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to receive a Royalty Revenue Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to appoint Commissioner Gromaski as the representative to the Bay County Retirement System for 2007.  Motion was adopted on a roll call vote:
                                        Yeas:  Redmond & Lewandowski
Abstain:  Gromaski

Commissioner Redmond moved to approve payroll for the period of 12/09/06 through 12/22/06 in the amount of $125,724.69.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $85,028.06.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 07‑001 through 07‑015.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Fisher Road Abandonment Request – Bangor Township Schools Safety Routes – M.D.O.T. I-75/Beaver Road Overpass – Brick Mailboxes.

            R. Frederick – Discussed recent retirements and job postings.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 17, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:23 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;  Erich Smith & Mike Niederquell, Wade-Trim, Inc.; Randy Fowler, Bay County resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 3, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            G. Augustyniak – Questioned whether rumble strips will be replaced in the median of M-13.  R. Frederick is talking to M.D.O.T.

 

            Mr. Edmands presented proposed plans for a Commercial Drive access for ITC Transmission on Garfield Road, located in Williams Township.  Commissioner Lewandowski moved to approve their use of the current commercial drive with a contingency for improvements should traffic warrant them.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to release a bond held for Eric Construction for permit #05-525.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to release a bond held for Eric Construction for permit #05-017.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to release a bond held for Mid State Earthworks, Inc. for permit #05-042.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Edmands presented a letter announcing his retirement effective June 1, 2007.  Commissioner Lewandowski moved to receive the letter with regret.  Commissioner Redmond stated what a pleasure it has been working with Mr. Edmands and complimented his rapport with the news media.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Edmands presented a letter from Don Dzurka of Williams Township.  Commissioner Redmond moved to receive, print, & post the following letter:

            Thank you for removing the old rotting tree along Midland Road in front of my property at 2196 Midland Road.  Sooner or later, that tree was going to blow over in a windstorm, possibly onto Midland Road.

            I want you to know that the Road Commission crew was very professional and courteous.  The crew removed the stump in a very timely manner, and restored and seeded the area very neatly.  They sure didn’t monkey around; they got down to business and got it done.

            Again, thank you for completely removing the tree.  The crew is to be commended for their professionalism and  for a job well done!

            Commissioner Gromaski moved to release a bond held for Eric Construction for permit #06-083.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/23/06 through 1/05/07 in the amount of $158,576.88 and Excess Sick Leave Payroll in the amount of $17,289.14.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve bills in the amount of $457,792.45.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to approve permits 07‑016 through 07‑027.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Blue Water Highway Council Meeting January 25th – Weekend Snow Removal Report.

            Commissioner Lewandowski moved to recess to conduct the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:17 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:48 a.m.:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:48 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 12:12 p.m.:
Yeas:  Lewandowski & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, January 31, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 12:13 p.m.:
Yeas:  Gromaski & Lewandowski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 17, 2007 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Edmands presented proposed plans for a Commercial Drive access for Bay Valley Christian Church on Wilder Road, located in Monitor Township.  Commissioner Redmond moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve an Agreement with J. Ranck Electric for Traffic Signal Maintenance for 2007.  The work was awarded on December 20, 2006.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Midland Road Traffic Study.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to advertise for a February 28, 2007 bid opening for a Loader with Scale.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Edmands discussed traffic signing in Lagoon Beach Subdivision.  Commissioner Redmond moved to rescind County Traffic Control Order #01-05-1 which approved stop signs on Lincoln Street at Glendale and to approve County Traffic Control Order #01-07-1 which determines the intersection at Lincoln and Glendale shall be uncontrolled.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            A Cash Balance Report was reviewed.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            A MTF History Report was reviewed.  Mr. Edmands reported that there is an initiative being conducted which promotes a 9 cent gas tax increase.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            The 2007 Building Better Local Roads Program was discussed.  Funds are again being offered to the townships with limitations on their use.  Commissioner Gromaski moved to refer the program to the Roads Committee for review and recommendation.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

ACCEPTANCE – PEPPERBERRY CREEK ESTATES

            Commissioner Redmond moved to accept the roadways within the Pepperberry Creek Estates Subdivision, Phases II & III, located in Monitor Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to release a bond held for Meylan Excavating for permit #06-082.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve changing signatures on various checking accounts with National City Bank.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 1/06/07 through 1/19/07 in the amount of $141,526.07.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $122,512.11.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 07‑028 through 07‑041.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Drug & Alcohol Program Third Party Administrator Proposals Received – Snow Removal Overtime Costs – State Backup Salt Ordered – Contract Negotiations Ongoing.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 14, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:49 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Mike Niederqueu, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 31, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            G. Augustyniak – Questioned Discretionary Funds.

 

            Mr. Edmands discussed the Building Better Local Roads Program.  The Roads Committee has reviewed the program.  Commissioner Gromaski moved to approve the 2007 Building Better Local Roads Program.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to write off and turn over to the collection agency an uncollected accounts receivable for Kimberly J. Gromaski in the amount of $146.48/$153.94.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve the attendance of two foremen to a culvert program by Michigan’s local technical assistance program.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Edmands presented proposed plans for a Commercial Drive access for St. Anne’s Church on Fourth Street, located in Kawkawlin Township.  Commissioner Gromaski moved to approve the commercial drive with a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve an offer of $750.00 for a surplus hot patcher received from Falcon Road Maintenance Equipment.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve the 2006 changes to the Act 51 Certification with the Chairman authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 1/20/07 through 2/02/07 in the amount of $140,949.21.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $207,488.95.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permit 07‑042.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Contract Negotiations Continuing – Third Party Administrator Paperwork Proceeding – Backup Salt Ordered – Plat Road Specs. Review – Commercial Drive Specs. Review – CRAM Meeting – Drive Michigan Gas Tax Proposal.

            Bids were received and opened for 2007 Roadside Vegetation Control.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, February 28, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 14, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            T. Paige – Commended the Road Commission for good snow removal.

 

            Commissioner Gromaski moved to approve Agreement #7-2007-01 with Hampton Township for improvements to Hatch, Shook, Heavenridge, & Nebobish Roads.  Projects are estimated at $335,622.00.  Township share is $315,622.00.  Schedule of Payments is:  $315,622.00 due 10/15/07.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Quotes were presented and reviewed for Oils & Lubricants.  Commissioner Lewandowski moved to award Oils & Lubricants to Rowley Brothers.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Bids received and opened on February 14, 2007 for Roadside Vegetation Control were reviewed.  Commissioner Redmond moved to award to The Daltons, Inc., the low bidder.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve County Traffic Control Order #13-07-1 for temporary “No Parking” on Johnson, 25th, & 26th Streets from June 20, 2007 through June 26, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to award a Certificate of Recognition to Michael Studders for his twelve years of service to the Road Commission.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Edmands presented proposed plans for a Commercial Drive access for My Bar on Old Kawkawlin Road, located in Bangor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for curb and gutter.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 2/03/07 through 2/16/07 in the amount of $139,628.74.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $240,093.29.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 07‑043 through 07‑046.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – CRAM Meeting with Bay City Times Relative to Gas Tax Proposal – Third Party Administrator Paperwork Proceeding – Contract Negotiations Ongoing – Weekend Overtime & Salt Usage Update – Weight Restrictions on Today.

            Bids were received and opened for a Front End Loader w/Scale.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 14, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:37 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison & Melvin McNally, Kawkawlin Township Trustees;  Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 28, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Edmands presented a letter from P.K. Contracting, Inc., formerly Clark Highway Services, requesting to extend their 2006 Permanent Pavement Marking bid.  Commissioner Lewandowski moved to approve their request.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to advertise for a March 28, 2007 bid opening for the 2007 Countywide Paving Program.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve a request from the St. Patrick’s Day Parade Association to provide barricades on March 18, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            A bond release for the Tim Horton Group was held until their outstanding invoice is paid.

            Commissioner Lewandowski moved to approve the purchase of a ¾ Ton 4x4 Pick-Up from Berger Chevrolet Inc. for the price of $20,584.00.  This purchase is being made from the state contract.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve Agreement #14-2007-01 with Williams Township for improvements to Myra-Lee Drive.  Project is estimated at $49,957.00.  Township share is $29,957.00.  Schedule of Payments is:  $29,957.00 due 10/15/07.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 2/17/07 through 3/02/07 in the amount of $155,050.78.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $598,975.33.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 07‑047 through 07‑051.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – CRAM Report on Finances & Laws – Overtime Report – Credit Card Report – Contract Negotiations.

            Bids were received and opened for the Annual Materials.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            A Certificate of Recognition was presented to Michael Studders.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 28, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:31 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The special meeting of the Bay County Road Commission, Road Department, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; David Stoker, Cohl, Stoker, Toskey & MGlinchy; and Julie Bowker, Clerk of the Board.

PUBLIC INPUT – None

            Commissioner Lewandowski offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:58 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

            The possibility of recycling paper was discussed.

            Pending legislation regarding ORV use within the right-of-way was discussed.  Mr. Edmands will draft a letter to the Board of Commissioners for review.

            The Mailbox Policy was discussed.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 28, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:16 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Bob Hubert, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 14, 2007 regular meeting and the March 20, 2007 special meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Lewandowski moved to advertise for an April 11, 2007 bid opening for the 2007 Countywide Paving Program.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Bids received and opened on March 14, 20067 for Annual Materials were reviewed.  Commissioner Gromaski moved to award the following:

                Material Bid                                 Award

Asphalt Emulsion........................................... Bit-Mat Products of Michigan
Bituminous Patching Material (CP-7)............ Saginaw Asphalt Paving Co.
                                                                     ... Unique Paving Materials
Corrugated Metal Pipe................................... Premarc Co.
Corrugated Plastic Pipe................................. L.T. Elsey & Son, Inc.
Crushed Limestone – Plant site pick-up........ Bay Aggregate, Inc.
                                                             ........... Specification Stone Products, Inc.
                    .................................................... Wirt Stone Dock                                                    
Crushed Limestone – Delivered.................... Specification Stone Products, Inc.
                    .................................................... Wirt Stone Dock
                    .................................................... Bay Aggregate, Inc.                                                             
Crushed Limestone – Stockpiles................... Bay Aggregate, Inc.
                    .................................................... Specification Stone Products, Inc.
Crushed Limestone –23A Mod Tailgate Spread Bay Aggregate, Inc.
                    .................................................... Specification Stone Products, Inc.
                    .................................................... Wirt Stone Dock                                                            
Crushed Limestone – 23A Mod. Stockpiles.. Bay Aggregate, Inc.
                    .................................................... Specification Stone Products, Inc.                                                                                 
Hot Mix Asphalt............................................. Saginaw Asphalt                                                                                      
Liquid Calcium Chloride................................. Liquid Calcium Chloride Sales
Bulk Liquid Calcium Chloride........................ Liquid Calcium Chloride Sales
Crushed Concrete......................................... Champagne & Marx Excavating
20AA Natural Aggregate................................ Tri-City Groundbreakers, Inc.
Redi-Mix Rip Rap Bags................................. Sequin Lumber Co.
New Signs and Sign Materials.......................
Steel Beam Guardrail.................................... J & J Contracting
                    .................................................... Tri-Valley Landscaping                                                                             
Steel Sign Posts............................................. Rathco Safety Supply, Inc.
Underbody Replacement Scraper Blades.... St. Regis Culvert, Inc.
Carbide Underbody Rep. Scraper Blades..... Truck & Trailer Specialties
Wood Guardrail & Signposts......................... J & J Contracting, Inc.

Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to name James C. Lillo as the Publicly Employed Project Engineer for the Pine Road Improvement project.  The Engineer-Manager is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve a request from the Bluewater Michigan Chapter of the National Railway Historical Society to use our parking facilities on October 6th & 7th.  They will provide insurance coverage.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to release a bond held for Pyramid Paving for permit #05-539.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to receive a thank you for drainage work on Richmark Lane, located in Bangor Township.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to rescind the section of Traffic Control Order S 09-223-66 which  set a speed limit of 45 mph on Bullock Road from Michigan to German.  A prima fascia speed of 45 mph has been established.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to rescind Traffic Control Order S 09-129-82 which  set a speed limit of 30 mph on Orchard Road from M-25 to Nebobish.  A prima fascia speed of 35 mph has been established.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Edmands discussed pending legislation which would allow county boards to determine the use of right-of-ways by ORV’s.  Road commissions would have no authority in the determination.

Commissioner Redmond moved to approve payroll for the period of 3/03/07 through 3/16/07 in the amount of $138,898.23.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $226,698.41.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 07‑052 through 07‑059.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Union Negotiation Update – Bay City Times Articles – MTF Reductions – Midland CRC Chip & Seal – Seal Blend Production of 7,000 Tons Planned – Weight Restrictions.

            Commissioner Redmond offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 9:59 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 11, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 8:58 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  M. Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 28, 2007 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Edmands presented proposed plans for a Commercial Drive access for Geyer Mini Warehouse on Boy Scout Road, located in Bangor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Edmands presented proposed plans for a Commercial Drive access for Bay-Arenac ISD on Bay-Arenac Drive, located in Monitor Township.  Commissioner Redmond moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Bids received and opened on February 28, 2007 for a Front End Loader were reviewed.  Commissioner Gromaski moved to award to AIS Construction Equipment Corp., for their low bid price of $139,900.00 with trade and 5 year warranty.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Edmands presented proposed plans for a Commercial Drive access for Bangor West School on Wilder Road, located in Bangor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration & deceleration lanes and reduced radii.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to receive a Royalty Revenue Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Edmands presented a letter from Union Local #1096 requesting 10 hour days.  Commissioner Gromaski moved to approve the request and have a Memorandum of Understanding prepared.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Bids were received and opened for the 2007 Paving Program.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Fuel prices were discussed.

Commissioner Redmond moved to approve payroll for the period of 3/17/07 through 3/30/07 in the amount of $127,986.49.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $84,009.97.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 07‑060 through 07‑071.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Blue Water Quarterly Meeting 4/19/07 – M.D.O.T. Has Received a Notice of Environmental Clearance from the DEQ – Drain Commission Notice Relative to Steive Drain Improvements – Seal Blend Production (7,000 Tons) – Workers’ Compensation Legal Case – Project Status Reports:  Beaver Road Bridge, State Park Drive/Old Kawkawlin Road Intersection, Cass/Trumbull Restoration, Garfield Road Bridge Inspection, Pine Road Reconstruction, Midland Road Traffic Study, & Seven Mile Road Bridge – Township Projects Have Been Requested – Credit Card Report.

            T. Paige – The township supervisors meeting in Lansing discussed possible future legislation.  Government consolidation is a concern.

            Commissioner Gromaski moved to recess to conduct the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:55 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to reconvene the meeting.  Motion was adopted on a roll call vote at 11:02 a.m.:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 11:03 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 12:22 p.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 25, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 12:22 p.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call:  Richard Gromaski, & Robert Lewandowski
                        Excused:  Gerald Redmond

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 11, 2007 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

PUBLIC INPUT – None

            Commissioner Lewandowski moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for Summer Hours.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Mr. Edmands presented proposed revisions to the Purchasing Policy.  Spending limits for emergency spending and sealed bid requirements would be raised to state limits and staff changes would be addressed.  Commissioner Gromaski moved to approve Purchasing Policy as revised.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Bids received and opened on March 14, 2007 for New Signs and Sign Materials were reviewed.  Commissioner Lewandowski moved to award to Hall Signs, Inc. and Vulcan Signs, the low bidders.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Commissioner Gromaski moved to approve Agreement #12-2007-01 with Pinconning Township for improvements to Suburban Drive.  Project is estimated at $3,795.00.  Schedule of Payments is:  $3,795.00 due 12/15/07.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            The 2006 Act 51 Report was presented and discussed.  Commissioner Lewandowski moved to approve the Act 51 Report with the Vice-Chairman and the Finance Director to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Commissioner Gromaski moved to approve the Final Plat for Fisherville Farms Subdivision, Phase II, located in Williams Township.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

Commissioner Lewandowski moved to approve payroll for the period of 3/31/07 through 4/13/07 in the amount of $133,015.95.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $426,309.80.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

Commissioner Lewandowski moved to approve permits 07‑072 through 07‑090.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Lewandowski

Engineer-Manager's Report – Auditor’s Report – Seal Blend Production – Pine Road Reconstruction Timeline – Union Local #1096 Negotiations.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 9, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:24 a.m.:
Yeas:  Lewandowski & Gromaski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jim Lillo, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 25, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Pine Road Reconstruction project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve Traffic Control Order S 09-08-07 which determines a speed limit of 45 m.p.h. on Cass Avenue from Michigan Street to Green Road.  Traffic Control Order S 09-01-83 is hereby rescinded.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve Traffic Control Order S 09-10-07 which determines a speed limit of 40 m.p.h. on Scheurmann Road from Youngs Ditch Road to Nebobish Road.  Traffic Control Order S 09-214-74 is hereby rescinded.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve Traffic Control Order S 09-09-07 which determines a speed limit of 40 m.p.h. on 22nd Street/Kosciuszko Avneue from Johnson Street to M-15.  Traffic Control Order S 09-15-61 is hereby rescinded.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to approve County Traffic Control Order #03-07-1 for the installation of stop signs on Heriter Road at Amelith Road.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to release a cash bond from James Washabaugh for permit #06-217.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Bids received and opened on April 11, 2007 for the 2007 Paving Program were reviewed.  Commissioner Redmond moved to award to and approve a contract with Saginaw Asphalt Paving Co., for their low bid price of $480,699.32.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for Raymond T. DuRussell in the amount of $191.97/$199.77.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to approve Agreement #7-2007-02 with Hampton Township for improvements to various roads.  Projects are estimated at $95,620.00.  Township share is $84,120.00.  Schedule of Payments is:  $84,120.00 due 10/15/07.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve Agreement #8-2007-01 with Kawkawlin Township for improvements to Fraser Road.  Project is estimated at $121,664.00.  Township share is $101,664.00.  Schedule of Payments is:  $40,666.00 due 10/15/07; $30,499.00 due 10/15/08; and $30,499.00 due 10/15/09.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to release a bond held for Meylan Excavating for permit #06-133.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 4/14/07 through 4/27/07 in the amount of $123,605.67.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $161,792.71.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond
Nays:  Lewandowski

Commissioner Redmond moved to approve permits 07‑091 through 07‑117.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Seal Blend Production – Roads Committee Will Meet to Review Soil Erosion Control Measures – Hydroseeding.

            Commissioner Redmond moved to recess to conduct the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:28 a.m.:
                                    Yeas:  Gromaski, Lewandowski, & Redmond

            Commissioner Redmond moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:37 a.m.:
                                    Yeas:  Lewandowski, Redmond, & Gromaski

            Commissioner Gromaski offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:38 a.m.:
Yeas:  Redmond, Gromaski, & Lewandowski

            Commissioner Gromaski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 11:55 a.m.:
Yeas:  Gromaski, Lewandowski, & Redmond

            Commissioner Redmond moved to approve a Labor Contract with Union Local #1096.  The contact shall be effective January 1, 2007 through December 31, 2010.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Redmond, & Gromaski

            Commissioner Lewandowski moved to approve a Letter of Understanding with Union Local #1096 for Wage Progression.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Gromaski, & Lewandowski

            Commissioner Gromaski moved to approve a Letter of Understanding with Union Local #1096 for Alcohol/Controlled Substance Testing.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Lewandowski, & Redmond

            Commissioner Redmond moved to approve the Revised Bay County Road Commission Anti-Drug/Alcohol Abuse Policy.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Redmond, & Gromaski

            The Revised Bay County Road Commission Anti-Drug/Alcohol Abuse Policy must be presented to the Supervisory & Administrative Personnel Association for approval.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 23, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 12:12 p.m.:
Yeas:  Redmond, Gromaski, & Lewandowski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The special meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

PUBLIC INPUT – None

                                                                                The proposed Employment Agreement with James Lillo was reviewed and discussed.  Commissioner Gromaski moved to approve an Employment Agreement with James Lillo and appoint him as Engineer-Manager.  The appointment shall be effective June 1, 2007.  Motion was adopted on a roll call vote:
                                                                                                Yeas:  Redmond, Lewandowski, & Gromaski

                                                                                The position of Parts Clerk was discussed.  The position has been filled by a person from a temporary staffing agency for over a year.  Commissioner Redmond moved to hire Andrea Adamets for the Parts Clerk position effective May 18, 2007.  Motion was adopted on a roll call vote:
                                                                                                Yeas:  Lewandowski, Gromaski, & Redmond

                                                                     &nbs