The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Robert Lewandowski, & Richard Gromaski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; and Gary Brandt, Monitor; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

            Commissioner Redmond welcomed Commissioner Gromaski.

            Nominations were held for Chairman.  Commissioner Gromaski moved to appoint Gerald Redmond as Chairman of the Board for 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski
                    Abstain:  Redmond          

            Nominations were held for Vice-Chairman.  Commissioner Lewandowski moved to appoint Richard Gromaski as Vice-Chairman of the Board for 2007.   Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Lewandowski
        Abstain:  Gromaski

Commissioner Redmond moved to approve the minutes of the December 20, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Lewandowski moved to write off and turn over to the collection agency an uncollected accounts receivable for James C. Wright, Jr. in the amount of $319.81/$336.13.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to advertise for a February 14, 2007 bid opening for Vegetation Control.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to advertise for a March 14, 2007 bid opening for the Annual Materials.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to release a bond held for Walt’s Trucking & Excavating for permit #06-281.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve a proposal from Wade-Trim, Inc. to perform a traffic study on Midland Road between Two Mile and Mackinaw.  A Professional Services Agreement will be drafted.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to receive a Royalty Revenue Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to appoint Commissioner Gromaski as the representative to the Bay County Retirement System for 2007.  Motion was adopted on a roll call vote:
                                        Yeas:  Redmond & Lewandowski
Abstain:  Gromaski

Commissioner Redmond moved to approve payroll for the period of 12/09/06 through 12/22/06 in the amount of $125,724.69.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $85,028.06.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 07‑001 through 07‑015.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Fisher Road Abandonment Request – Bangor Township Schools Safety Routes – M.D.O.T. I-75/Beaver Road Overpass – Brick Mailboxes.

            R. Frederick – Discussed recent retirements and job postings.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 17, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:23 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;  Erich Smith & Mike Niederquell, Wade-Trim, Inc.; Randy Fowler, Bay County resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 3, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            G. Augustyniak – Questioned whether rumble strips will be replaced in the median of M-13.  R. Frederick is talking to M.D.O.T.

 

            Mr. Edmands presented proposed plans for a Commercial Drive access for ITC Transmission on Garfield Road, located in Williams Township.  Commissioner Lewandowski moved to approve their use of the current commercial drive with a contingency for improvements should traffic warrant them.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to release a bond held for Eric Construction for permit #05-525.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to release a bond held for Eric Construction for permit #05-017.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to release a bond held for Mid State Earthworks, Inc. for permit #05-042.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Edmands presented a letter announcing his retirement effective June 1, 2007.  Commissioner Lewandowski moved to receive the letter with regret.  Commissioner Redmond stated what a pleasure it has been working with Mr. Edmands and complimented his rapport with the news media.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Edmands presented a letter from Don Dzurka of Williams Township.  Commissioner Redmond moved to receive, print, & post the following letter:

            Thank you for removing the old rotting tree along Midland Road in front of my property at 2196 Midland Road.  Sooner or later, that tree was going to blow over in a windstorm, possibly onto Midland Road.

            I want you to know that the Road Commission crew was very professional and courteous.  The crew removed the stump in a very timely manner, and restored and seeded the area very neatly.  They sure didn’t monkey around; they got down to business and got it done.

            Again, thank you for completely removing the tree.  The crew is to be commended for their professionalism and  for a job well done!

            Commissioner Gromaski moved to release a bond held for Eric Construction for permit #06-083.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/23/06 through 1/05/07 in the amount of $158,576.88 and Excess Sick Leave Payroll in the amount of $17,289.14.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve bills in the amount of $457,792.45.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to approve permits 07‑016 through 07‑027.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Blue Water Highway Council Meeting January 25th – Weekend Snow Removal Report.

            Commissioner Lewandowski moved to recess to conduct the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:17 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:48 a.m.:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:48 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 12:12 p.m.:
Yeas:  Lewandowski & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, January 31, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 12:13 p.m.:
Yeas:  Gromaski & Lewandowski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 17, 2007 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Edmands presented proposed plans for a Commercial Drive access for Bay Valley Christian Church on Wilder Road, located in Monitor Township.  Commissioner Redmond moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve an Agreement with J. Ranck Electric for Traffic Signal Maintenance for 2007.  The work was awarded on December 20, 2006.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Midland Road Traffic Study.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to advertise for a February 28, 2007 bid opening for a Loader with Scale.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Edmands discussed traffic signing in Lagoon Beach Subdivision.  Commissioner Redmond moved to rescind County Traffic Control Order #01-05-1 which approved stop signs on Lincoln Street at Glendale and to approve County Traffic Control Order #01-07-1 which determines the intersection at Lincoln and Glendale shall be uncontrolled.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            A Cash Balance Report was reviewed.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            A MTF History Report was reviewed.  Mr. Edmands reported that there is an initiative being conducted which promotes a 9 cent gas tax increase.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            The 2007 Building Better Local Roads Program was discussed.  Funds are again being offered to the townships with limitations on their use.  Commissioner Gromaski moved to refer the program to the Roads Committee for review and recommendation.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

ACCEPTANCE – PEPPERBERRY CREEK ESTATES

            Commissioner Redmond moved to accept the roadways within the Pepperberry Creek Estates Subdivision, Phases II & III, located in Monitor Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to release a bond held for Meylan Excavating for permit #06-082.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve changing signatures on various checking accounts with National City Bank.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 1/06/07 through 1/19/07 in the amount of $141,526.07.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $122,512.11.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 07‑028 through 07‑041.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Drug & Alcohol Program Third Party Administrator Proposals Received – Snow Removal Overtime Costs – State Backup Salt Ordered – Contract Negotiations Ongoing.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 14, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:49 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Mike Niederqueu, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 31, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            G. Augustyniak – Questioned Discretionary Funds.

 

            Mr. Edmands discussed the Building Better Local Roads Program.  The Roads Committee has reviewed the program.  Commissioner Gromaski moved to approve the 2007 Building Better Local Roads Program.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to write off and turn over to the collection agency an uncollected accounts receivable for Kimberly J. Gromaski in the amount of $146.48/$153.94.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve the attendance of two foremen to a culvert program by Michigan’s local technical assistance program.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Edmands presented proposed plans for a Commercial Drive access for St. Anne’s Church on Fourth Street, located in Kawkawlin Township.  Commissioner Gromaski moved to approve the commercial drive with a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve an offer of $750.00 for a surplus hot patcher received from Falcon Road Maintenance Equipment.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve the 2006 changes to the Act 51 Certification with the Chairman authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 1/20/07 through 2/02/07 in the amount of $140,949.21.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $207,488.95.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permit 07‑042.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Contract Negotiations Continuing – Third Party Administrator Paperwork Proceeding – Backup Salt Ordered – Plat Road Specs. Review – Commercial Drive Specs. Review – CRAM Meeting – Drive Michigan Gas Tax Proposal.

            Bids were received and opened for 2007 Roadside Vegetation Control.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, February 28, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 14, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            T. Paige – Commended the Road Commission for good snow removal.

 

            Commissioner Gromaski moved to approve Agreement #7-2007-01 with Hampton Township for improvements to Hatch, Shook, Heavenridge, & Nebobish Roads.  Projects are estimated at $335,622.00.  Township share is $315,622.00.  Schedule of Payments is:  $315,622.00 due 10/15/07.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Quotes were presented and reviewed for Oils & Lubricants.  Commissioner Lewandowski moved to award Oils & Lubricants to Rowley Brothers.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Bids received and opened on February 14, 2007 for Roadside Vegetation Control were reviewed.  Commissioner Redmond moved to award to The Daltons, Inc., the low bidder.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve County Traffic Control Order #13-07-1 for temporary “No Parking” on Johnson, 25th, & 26th Streets from June 20, 2007 through June 26, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to award a Certificate of Recognition to Michael Studders for his twelve years of service to the Road Commission.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Edmands presented proposed plans for a Commercial Drive access for My Bar on Old Kawkawlin Road, located in Bangor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for curb and gutter.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 2/03/07 through 2/16/07 in the amount of $139,628.74.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $240,093.29.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 07‑043 through 07‑046.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – CRAM Meeting with Bay City Times Relative to Gas Tax Proposal – Third Party Administrator Paperwork Proceeding – Contract Negotiations Ongoing – Weekend Overtime & Salt Usage Update – Weight Restrictions on Today.

            Bids were received and opened for a Front End Loader w/Scale.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 14, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:37 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison & Melvin McNally, Kawkawlin Township Trustees;  Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 28, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Edmands presented a letter from P.K. Contracting, Inc., formerly Clark Highway Services, requesting to extend their 2006 Permanent Pavement Marking bid.  Commissioner Lewandowski moved to approve their request.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to advertise for a March 28, 2007 bid opening for the 2007 Countywide Paving Program.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve a request from the St. Patrick’s Day Parade Association to provide barricades on March 18, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            A bond release for the Tim Horton Group was held until their outstanding invoice is paid.

            Commissioner Lewandowski moved to approve the purchase of a ¾ Ton 4x4 Pick-Up from Berger Chevrolet Inc. for the price of $20,584.00.  This purchase is being made from the state contract.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve Agreement #14-2007-01 with Williams Township for improvements to Myra-Lee Drive.  Project is estimated at $49,957.00.  Township share is $29,957.00.  Schedule of Payments is:  $29,957.00 due 10/15/07.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 2/17/07 through 3/02/07 in the amount of $155,050.78.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $598,975.33.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 07‑047 through 07‑051.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – CRAM Report on Finances & Laws – Overtime Report – Credit Card Report – Contract Negotiations.

            Bids were received and opened for the Annual Materials.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            A Certificate of Recognition was presented to Michael Studders.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 28, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:31 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The special meeting of the Bay County Road Commission, Road Department, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; David Stoker, Cohl, Stoker, Toskey & MGlinchy; and Julie Bowker, Clerk of the Board.

PUBLIC INPUT – None

            Commissioner Lewandowski offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:58 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

            The possibility of recycling paper was discussed.

            Pending legislation regarding ORV use within the right-of-way was discussed.  Mr. Edmands will draft a letter to the Board of Commissioners for review.

            The Mailbox Policy was discussed.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 28, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:16 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Bob Hubert, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 14, 2007 regular meeting and the March 20, 2007 special meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Lewandowski moved to advertise for an April 11, 2007 bid opening for the 2007 Countywide Paving Program.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Bids received and opened on March 14, 20067 for Annual Materials were reviewed.  Commissioner Gromaski moved to award the following:

                Material Bid                                 Award

Asphalt Emulsion........................................... Bit-Mat Products of Michigan
Bituminous Patching Material (CP-7)............ Saginaw Asphalt Paving Co.
                                                                     ... Unique Paving Materials
Corrugated Metal Pipe................................... Premarc Co.
Corrugated Plastic Pipe................................. L.T. Elsey & Son, Inc.
Crushed Limestone – Plant site pick-up........ Bay Aggregate, Inc.
                                                             ........... Specification Stone Products, Inc.
                    .................................................... Wirt Stone Dock                                                    
Crushed Limestone – Delivered.................... Specification Stone Products, Inc.
                    .................................................... Wirt Stone Dock
                    .................................................... Bay Aggregate, Inc.                                                             
Crushed Limestone – Stockpiles................... Bay Aggregate, Inc.
                    .................................................... Specification Stone Products, Inc.
Crushed Limestone –23A Mod Tailgate Spread Bay Aggregate, Inc.
                    .................................................... Specification Stone Products, Inc.
                    .................................................... Wirt Stone Dock                                                            
Crushed Limestone – 23A Mod. Stockpiles.. Bay Aggregate, Inc.
                    .................................................... Specification Stone Products, Inc.                                                                                 
Hot Mix Asphalt............................................. Saginaw Asphalt                                                                                      
Liquid Calcium Chloride................................. Liquid Calcium Chloride Sales
Bulk Liquid Calcium Chloride........................ Liquid Calcium Chloride Sales
Crushed Concrete......................................... Champagne & Marx Excavating
20AA Natural Aggregate................................ Tri-City Groundbreakers, Inc.
Redi-Mix Rip Rap Bags................................. Sequin Lumber Co.
New Signs and Sign Materials.......................
Steel Beam Guardrail.................................... J & J Contracting
                    .................................................... Tri-Valley Landscaping                                                                             
Steel Sign Posts............................................. Rathco Safety Supply, Inc.
Underbody Replacement Scraper Blades.... St. Regis Culvert, Inc.
Carbide Underbody Rep. Scraper Blades..... Truck & Trailer Specialties
Wood Guardrail & Signposts......................... J & J Contracting, Inc.

Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to name James C. Lillo as the Publicly Employed Project Engineer for the Pine Road Improvement project.  The Engineer-Manager is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve a request from the Bluewater Michigan Chapter of the National Railway Historical Society to use our parking facilities on October 6th & 7th.  They will provide insurance coverage.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to release a bond held for Pyramid Paving for permit #05-539.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to receive a thank you for drainage work on Richmark Lane, located in Bangor Township.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to rescind the section of Traffic Control Order S 09-223-66 which  set a speed limit of 45 mph on Bullock Road from Michigan to German.  A prima fascia speed of 45 mph has been established.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to rescind Traffic Control Order S 09-129-82 which  set a speed limit of 30 mph on Orchard Road from M-25 to Nebobish.  A prima fascia speed of 35 mph has been established.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Edmands discussed pending legislation which would allow county boards to determine the use of right-of-ways by ORV’s.  Road commissions would have no authority in the determination.

Commissioner Redmond moved to approve payroll for the period of 3/03/07 through 3/16/07 in the amount of $138,898.23.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $226,698.41.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 07‑052 through 07‑059.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Union Negotiation Update – Bay City Times Articles – MTF Reductions – Midland CRC Chip & Seal – Seal Blend Production of 7,000 Tons Planned – Weight Restrictions.

            Commissioner Redmond offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 9:59 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 11, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 8:58 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  M. Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 28, 2007 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Edmands presented proposed plans for a Commercial Drive access for Geyer Mini Warehouse on Boy Scout Road, located in Bangor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Edmands presented proposed plans for a Commercial Drive access for Bay-Arenac ISD on Bay-Arenac Drive, located in Monitor Township.  Commissioner Redmond moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Bids received and opened on February 28, 2007 for a Front End Loader were reviewed.  Commissioner Gromaski moved to award to AIS Construction Equipment Corp., for their low bid price of $139,900.00 with trade and 5 year warranty.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Edmands presented proposed plans for a Commercial Drive access for Bangor West School on Wilder Road, located in Bangor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration & deceleration lanes and reduced radii.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to receive a Royalty Revenue Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Edmands presented a letter from Union Local #1096 requesting 10 hour days.  Commissioner Gromaski moved to approve the request and have a Memorandum of Understanding prepared.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Bids were received and opened for the 2007 Paving Program.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Fuel prices were discussed.

Commissioner Redmond moved to approve payroll for the period of 3/17/07 through 3/30/07 in the amount of $127,986.49.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $84,009.97.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 07‑060 through 07‑071.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Blue Water Quarterly Meeting 4/19/07 – M.D.O.T. Has Received a Notice of Environmental Clearance from the DEQ – Drain Commission Notice Relative to Steive Drain Improvements – Seal Blend Production (7,000 Tons) – Workers’ Compensation Legal Case – Project Status Reports:  Beaver Road Bridge, State Park Drive/Old Kawkawlin Road Intersection, Cass/Trumbull Restoration, Garfield Road Bridge Inspection, Pine Road Reconstruction, Midland Road Traffic Study, & Seven Mile Road Bridge – Township Projects Have Been Requested – Credit Card Report.

            T. Paige – The township supervisors meeting in Lansing discussed possible future legislation.  Government consolidation is a concern.

            Commissioner Gromaski moved to recess to conduct the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:55 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to reconvene the meeting.  Motion was adopted on a roll call vote at 11:02 a.m.:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 11:03 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 12:22 p.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 25, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 12:22 p.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call:  Richard Gromaski, & Robert Lewandowski
                        Excused:  Gerald Redmond

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 11, 2007 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

PUBLIC INPUT – None

            Commissioner Lewandowski moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for Summer Hours.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Mr. Edmands presented proposed revisions to the Purchasing Policy.  Spending limits for emergency spending and sealed bid requirements would be raised to state limits and staff changes would be addressed.  Commissioner Gromaski moved to approve Purchasing Policy as revised.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Bids received and opened on March 14, 2007 for New Signs and Sign Materials were reviewed.  Commissioner Lewandowski moved to award to Hall Signs, Inc. and Vulcan Signs, the low bidders.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Commissioner Gromaski moved to approve Agreement #12-2007-01 with Pinconning Township for improvements to Suburban Drive.  Project is estimated at $3,795.00.  Schedule of Payments is:  $3,795.00 due 12/15/07.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            The 2006 Act 51 Report was presented and discussed.  Commissioner Lewandowski moved to approve the Act 51 Report with the Vice-Chairman and the Finance Director to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Commissioner Gromaski moved to approve the Final Plat for Fisherville Farms Subdivision, Phase II, located in Williams Township.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

Commissioner Lewandowski moved to approve payroll for the period of 3/31/07 through 4/13/07 in the amount of $133,015.95.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $426,309.80.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

Commissioner Lewandowski moved to approve permits 07‑072 through 07‑090.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Lewandowski

Engineer-Manager's Report – Auditor’s Report – Seal Blend Production – Pine Road Reconstruction Timeline – Union Local #1096 Negotiations.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 9, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:24 a.m.:
Yeas:  Lewandowski & Gromaski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jim Lillo, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 25, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Pine Road Reconstruction project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve Traffic Control Order S 09-08-07 which determines a speed limit of 45 m.p.h. on Cass Avenue from Michigan Street to Green Road.  Traffic Control Order S 09-01-83 is hereby rescinded.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve Traffic Control Order S 09-10-07 which determines a speed limit of 40 m.p.h. on Scheurmann Road from Youngs Ditch Road to Nebobish Road.  Traffic Control Order S 09-214-74 is hereby rescinded.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve Traffic Control Order S 09-09-07 which determines a speed limit of 40 m.p.h. on 22nd Street/Kosciuszko Avneue from Johnson Street to M-15.  Traffic Control Order S 09-15-61 is hereby rescinded.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to approve County Traffic Control Order #03-07-1 for the installation of stop signs on Heriter Road at Amelith Road.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to release a cash bond from James Washabaugh for permit #06-217.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Bids received and opened on April 11, 2007 for the 2007 Paving Program were reviewed.  Commissioner Redmond moved to award to and approve a contract with Saginaw Asphalt Paving Co., for their low bid price of $480,699.32.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for Raymond T. DuRussell in the amount of $191.97/$199.77.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to approve Agreement #7-2007-02 with Hampton Township for improvements to various roads.  Projects are estimated at $95,620.00.  Township share is $84,120.00.  Schedule of Payments is:  $84,120.00 due 10/15/07.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve Agreement #8-2007-01 with Kawkawlin Township for improvements to Fraser Road.  Project is estimated at $121,664.00.  Township share is $101,664.00.  Schedule of Payments is:  $40,666.00 due 10/15/07; $30,499.00 due 10/15/08; and $30,499.00 due 10/15/09.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to release a bond held for Meylan Excavating for permit #06-133.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 4/14/07 through 4/27/07 in the amount of $123,605.67.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $161,792.71.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond
Nays:  Lewandowski

Commissioner Redmond moved to approve permits 07‑091 through 07‑117.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Seal Blend Production – Roads Committee Will Meet to Review Soil Erosion Control Measures – Hydroseeding.

            Commissioner Redmond moved to recess to conduct the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:28 a.m.:
                                    Yeas:  Gromaski, Lewandowski, & Redmond

            Commissioner Redmond moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:37 a.m.:
                                    Yeas:  Lewandowski, Redmond, & Gromaski

            Commissioner Gromaski offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:38 a.m.:
Yeas:  Redmond, Gromaski, & Lewandowski

            Commissioner Gromaski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 11:55 a.m.:
Yeas:  Gromaski, Lewandowski, & Redmond

            Commissioner Redmond moved to approve a Labor Contract with Union Local #1096.  The contact shall be effective January 1, 2007 through December 31, 2010.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Redmond, & Gromaski

            Commissioner Lewandowski moved to approve a Letter of Understanding with Union Local #1096 for Wage Progression.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Gromaski, & Lewandowski

            Commissioner Gromaski moved to approve a Letter of Understanding with Union Local #1096 for Alcohol/Controlled Substance Testing.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Lewandowski, & Redmond

            Commissioner Redmond moved to approve the Revised Bay County Road Commission Anti-Drug/Alcohol Abuse Policy.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Redmond, & Gromaski

            The Revised Bay County Road Commission Anti-Drug/Alcohol Abuse Policy must be presented to the Supervisory & Administrative Personnel Association for approval.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 23, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 12:12 p.m.:
Yeas:  Redmond, Gromaski, & Lewandowski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The special meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

PUBLIC INPUT – None

                                                                                The proposed Employment Agreement with James Lillo was reviewed and discussed.  Commissioner Gromaski moved to approve an Employment Agreement with James Lillo and appoint him as Engineer-Manager.  The appointment shall be effective June 1, 2007.  Motion was adopted on a roll call vote:
                                                                                                Yeas:  Redmond, Lewandowski, & Gromaski

                                                                                The position of Parts Clerk was discussed.  The position has been filled by a person from a temporary staffing agency for over a year.  Commissioner Redmond moved to hire Andrea Adamets for the Parts Clerk position effective May 18, 2007.  Motion was adopted on a roll call vote:
                                                                                                Yeas:  Lewandowski, Gromaski, & Redmond

                                                                                Commissioner Lewandowski moved to rescind any previous motions naming an E.E.O. Officer and to name the Engineer-Manager as the E.E.O. Officer of the Bay County Road Commission.  Motion was adopted on a roll call vote:
                                                                                                Yeas:  Gromaski, Redmond, & Lewandowski

                                                                                Commissioner Gromaski moved to rescind any previous motions naming a Plan Administrator for the Cafeteria Plan and to name James Lillo as the Plan Administrator for the Bay County Road Commission Cafeteria Plan effective June 1, 2007.  Motion was adopted on a roll call vote:
                                                                                                Yeas:  Redmond, Lewandowski, & Gromaski

                                                                                Mr. Lewandowski reported on grass clippings clogging the drains along M-15.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 23, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:22 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                                                        Approved by:

 

 

Julie K. Bowker                                                                                   Gerald M. Redmond
Clerk of the Board                                                                                Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor – George Augustyniak, Fraser; Alvin Appold, Frankenlust Township Clerk; Jim Davison & Melvin McNally, Kawkawlin Township Trustees;  Bob Redmond, Beach Wellness Program; Erich Smith & Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 9, 2007 regular meeting and the May 17, 2007 special meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            B. Redmond – Presented letter K. Coonan & E. Krygier regarding the Beach Wellness Program.  They are requesting two employees and equipment to remove beach “muck” before the Memorial Day weekend.  The City of Bay City and the Drain Commission have agreed to send assistance.  They will reimburse the Road Commission for fuel usage.

 

            Commissioner Redmond moved to approve the request to send two employees and equipment to the Bay City Recreation Area for two days to participate in the Beach Wellness Program.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve an Agreement with Saginaw Asphalt Paving for additions to the 2007 Paving Contract.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Edmands presented a letter requesting mowing and cones for the Cheesetown Challenge race.  Commissioner Gromaski moved to approve the request and require a permit be obtained.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve Agreement #4-2007-02 with Fraser Township for improvements to Newberg and various roads.  Projects are estimated at $139,027.00.  Township share is $119,027.00.  Schedule of Payments is:  $77,863.00 due 10/15/07; $20,582.00 due 10/15/08; and $20,582.00 due 10/15/09.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve Agreement #9-2007-01 with Merritt Township for improvements to various roads.  Projects are estimated at $110,600.00.  Township share is $79,100.00.  Schedule of Payments is:  $79,100.00 due 10/15/07.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve Agreement #14-2007-02 with Williams Township for improvements to Wilder Road.  Projects are estimated at $217,474.00.  Schedule of Payments is:  $86,990.00 due 10/15/07; $65,242.00 due 10/15/08; and $65,242.00 due 10/15/09.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve Agreement #13-2007-01 with Portsmouth Township for improvements to various roads.  Projects are estimated at $193,480.00.  Township share is $173,480.00.  Schedule of Payments is:  $173,480.00 due 10/15/07.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to refer Agreement #11-2007-01 with Mt. Forest Township for improvements to various roads to the next meeting.  The agreement has to be signed by township officials.   Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to approve Agreement #12-2007-02 with Pinconning Township for improvements to various roads.  Projects are estimated at $43,400,00.  Township share is $23,400.00.  Schedule of Payments is:  $23,400.00 due 10/15/07.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Edmands presented proposed plans for a Commercial Drive access for Linda Grocery  on  Garfield &  Anderson Roads,  located  in  Garfield  Township.  Commissioner Redmond moved to approve the commercial drive with a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to release a bond held for Wellman Excavating for permit #05-301.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 4/28/07 through 5/11/07 in the amount of $123,218.19.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $287,673.82.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 07‑118 through 07‑141.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – BBLR Funds – Parts Clerk Proposed Contract – Credit Card Report – Project Status:  Old Beaver Road Bridge, Cass & Trumbull Intersection, & Garfield Road Bridge are Complete; Saunders Road Culvert, Pine Road Reconstruction, & Midland Road Study are Proceeding – Grant Received for Bradfield Drain Improvements.

            Commissioner Redmond announced that at the special meeting of May 17th, Jim Lillo was appointed as Engineer-Manager to be effective June 1, 2007.

            Commissioners Redmond & Gromaski commended Mr. Edmands for his exceptional service.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 6, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:39 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Roy DeLorge, Kawkawlin; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; Larry Allen, Stewart, Beauvais & Whipple; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 23, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            The meeting was opened to Larry Allen.  The 2006 Audit Report was reviewed.  Commissioner Redmond moved to receive the audit report.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST

            Commissioner Lewandowski offered the following resolution and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for local bridge funding of structures (bridges) in Bay County; and

            WHEREAS, the Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system;

            NOW THEREFORE, BE IT RESOLVED, that the Board actively seeks Federal and State Bridge funding for the replacement of the structures included on the following priority list.  Also, the Board will commit the monetary, technical, and administrative assistance necessary to oversee the design and construction of these projects.

            1.                   Erickson Road over the North Branch of Kawkawlin River
             2.                 Mackinaw Road over the Johnson Drain

Motion was adopted on a roll call vote:
                                                Yeas:  Redmond, Lewandowski, & Gromaski

RESOLUTION – LOCAL BRIDGE PROGRAM APPLICATION

            Commissioner Gromaski offered the following resolution and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the application for Local Bridge Program funding for Erickson Road Bridge over the north branch of Kawkawlin River in Bay County; and,

            WHEREAS, The Board has ascertained that said structure is in critical need of replacement, and is deemed most important to the area and the road system.

            NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Bridge Funding for the replacement of the structure for the fiscal year 2010 funding cycle. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of this project.

Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to advertise for a June 20, 2007 bid opening for High Intensity Sign Blanks.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve Agreement #2-2007-01 with Beaver Township for improvements to various roads.  Projects are estimated at $259,821.00.  Township share is $239,821.00.  Schedule of Payments is:  $204,733.00 due 10/15/07; $17,544.00 due 10/15/08; and $17,544.00 due 10/15/09.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Lillo discussed the changes to John Lambert’s job duties.  Commissioner Redmond moved to promote Mr. Lambert to the newly created SAPA position of Civil Technician II, effective June 8, 2007, at a Pay Grade 11.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve a Letter of Agreement with SAPA to waive the probationary period for Andrea Adamets due to her lengthy term in the position as a temp.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve a proposal from O. William Rye & Co., LLC to perform a wage study for positions within Union Local #1096.  This is a negotiated contract item.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to release a bond held for Lee Wood Contracting for permit #06-132.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/12/07 through 5/25/07 in the amount of $129,059.43.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $286,441.69.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 07‑142 through 07‑162.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Chip & Seal Project List – Seven Mile Culvert Safety Grant – M.D.O.T. 2009 Center Avenue Work Detour Route Improvements – Safe School Routes – Eight Mile Road Improvements Discussed with Saginaw C.R.C. – M.D.O.T. M-247 Improvements – Wheeler Road Railroad Track Improvements – Mackinaw Drive @ Mackinaw Road Signal.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 20, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:10 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Roy DeLorge, Kawkawlin; Ben DuRussell, Merritt; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 6, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            H. Dijak – Thanked staff for work on Evergreen Drive.

            G. Brandt – Thanked staff for work on Four Mile Road.

            Commissioner Lewandowski moved to file for an Engineering Reimbursement from M.D.O.T.  The Board and the Clerk are authorized to sign.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve Agreement #BC-2007-01 with the City of Bay City for improvements to Randolph Street & Evergreen Drive.  Projects are estimated at $10,235.00.  Schedule of Payments is:  $10,235.00 due 10/15/07.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

RESOLUTION – RECOGNITION – LUANN O’LAUGHLIN

            Commissioner Redmond offered the following resolution:

            WHEREAS,  The Bay County Road Commission has received over $50,000.00 through the time and effort put forth by the Assistant Finance Director in obtaining Medicare D Retiree Drug Subsidy funds,  and

            WHEREAS, The Bay County Road Commission desires to recognize and thank the Assistant Finance Director,

            BE IT RESOLVED THAT, The Bay County Road Commission hereby recognizes and thanks Luann O’Laughlin for her efforts to research and execute the tasks required to receive funds from the Medicare D Act,

            Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to name Luann O’Laughlin as voting delegate and Jim Lillo as alternate delegate for the MCRCSIP Annual Business meeting.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            The 2006 Annual Report was presented.  Commissioner Gromaski moved to receive and distribute the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve a 2006 transfer of funds of $67,409.64 to the Primary Fund from the County Road Fund and $1,799,418.70 to the Local Fund from the County Road Fund.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve an Agreement with Saginaw Asphalt Paving for additions to the 2007 Paving Contract.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve Agreement #11-2007-01 with Mt. Forest Township for improvements to various roads.  Projects are estimated at $40,000.00.  Township share is $20,000.00.  Schedule of Payments is:  $20,000.00 due 10/15/07.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 5/26/07 through 6/08/07 in the amount of $242,220.24.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $258,167.87.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 07‑163 through 07‑185.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Saginaw CRC Proposed Improvements to Eight Mile Road – Delta College Signs for Mackinaw Drive Entrance – Paving Program Update – Wheeler Road RR Crossing Improvements Scheduled for Week of July 9th – M.D.O.T. M-247 Reconstruction – Cass Avenue Speed Limit – Credit Card Report.

            Commissioner Redmond moved to recess the meeting.  Motion was adopted on a roll call vote at 9:23 a.m.
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to reconvene the meeting.  Motion was adopted on a roll call vote at 9:30 a.m.:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Bids were received and opened for High Intensity Signs.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to recess the meeting.  Motion was adopted on a roll call vote at 9:38 a.m.
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:39 a.m.:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond presented a plaque to John Edmands for his distinguished service as Engineer-Manager for 13 years.  Mr. Edmands thanked staff for all their efforts over the years.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, July 3, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; and Roy DeLorge, Kawkawlin; Mike Niederquell, Wade-Trim, Inc.; Ryan Stanton, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 20, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

RESOLUTION - M.D.O.T. - SIGNAL PARTICIPATION

            Commissioner Lewandowski moved to approve participating, with the M.D.O.T., in costs for installation and maintenance for the proposed traffic signal control for the M-13/Cody-Estey Road intersection. Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve two Highway Easement and Releases for the Pine Road Reconstruction project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Lillo presented proposed plans for a Commercial Drive access for Delta College on Mackinaw Road, located in Frankenlust Township.  Commissioner Redmond moved to approve the commercial drive and the installation of a traffic signal.  Delta College will participate in the maintenance and energy costs at a 33% rate.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Bids received and opened on June 20, 2007 for High Intensity Signs were reviewed.  Commissioner Redmond moved to award to Vulcan Signs, the low bidder.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Lillo presented proposed plans for a Commercial Drive access for St. Patrick’s Cemetery on Scheurman  Road, located in Hampton Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for curb & gutter and the south radius.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve a request by F. Stender to carryover 220 hours of vacation.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to receive a thank you from the Board of Commissioners for the assistance provided at the Bay City State Recreation Area.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to receive a thank you from residents of Evergreen Drive for completing the chip & seal work prior to the 4th of July weekend.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to approve and sign the Title Sheet for the Pine Road Reconstruction project.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to receive the Royalty Revenue Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 6/09/07 through 6/22/07 in the amount of $136,763.59.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $412,423.65.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 07‑186 through 07‑201.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – M.D.O.T. TWA’s – Pine Road Reconstruction Bid Letting on September 9th – Letter of Support for Bangor Township Schools Grant Request – Bay County Township Officers Assoc. Picnic – MCRCSIP Ballot – Local Roads Rating Program – Eight Mile Road Bridge.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 18, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:26 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 3, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            G. Augustyniak – Questioned is the rumble strip down the center of M-13 will be replaced.  R. Frederick stated that it would.

 

            Commissioner Lewandowski moved to approve a Preliminary Plat for Willow Creek Residential Subdivision, Phase II, located in Monitor Township.  The plat contains stub streets for future expansion.  The township has approved the plat.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Frederick discussed proposed changes to the short term disability coverage necessitated by the recently approved union contract.  Commissioner Gromaski moved to approve raising the cap to $1000.00.  The limit will be retroaction to May 9, 2007, the date the contract was approved by the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Frederick presented a letter from a resident on Cody-Estey Road requesting a variance for a vertical, concrete block headwall.  Commissioner Redmond moved to deny the request and to require the necessary slope to meet our standards.  The homeowner must complete the construction within three months.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve the Short Term Loan Resolution with the Department of Water & Sewer.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller.  A road commission employee will operate the equipment and insurance will be provided.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to approve hiring a second to co-op student to fill in for the summer.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to release a bond held for Reith Riley Construction for permit #06-236.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve Agreement #9-2007-03 with Merritt Township for improvements to Cotter Road.  Project is estimated at $63,246.00.  Schedule of Payments is:  $25,298.00 due 10/15/07; $18,974.00 due 10/15/08; and $18,974.00 due 10/15/09.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 6/23/07 through 7/06/07 in the amount of $133,916.92.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve bills in the amount of $657,048.07.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve permits 07‑202 through 07‑229.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Chip & Seal Program Update – M.D.O.T. M-15 TWA.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 1, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:21 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; Jack Morley, Bangor Township resident; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 18, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            G. Augustyniak – The north district foreman, Dennis Walczak, is doing a very good job.  He addresses any problems quickly.

            T. Watson – The new engineer-manager, Jim Lillo, is doing a very good job.

 

ACCEPTANCE – PINES SITE CONDOMINIUM

            Commissioner Lewandowski moved to accept Pine View Court, located in Monitor Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to receive a copy of Bay County’s 2006 Comprehensive Annual Financial Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to release two bonds held for Walt’s Trucking for permits #02-140 and #05-272.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Lillo presented a permit which allows a single residential driveway off the end of River Trail Drive and Lind Road.  The roads are located in Bay Side Park Subdivision but the home is adjacent to the subdivision.  Commissioner Lewandowski moved to approve the permit, #07-252.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve Agreement #10-2007-01 with Monitor Township for improvements to their parking lot.  Project is estimated at $2,984.00.  Schedule of Payments is:  $2,984.00 due 10/15/07.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to release a bond held for Bourdow Trucking for permit #98-016.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 7/07/07 through 7/20/07 in the amount of $135,097.54.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $312,581.79.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 07‑230 through 07‑252.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – M.D.O.T. TWA for M-15 Chip & Seal – Pine Road Reconstruction Scheduled for September 7th Bid Letting – Bridge Inspection Audit – Wilder Road Crack Sealing – Chip & Seal Program Update – Traffic Signal Energy Report – Attorney Flat Fee Rate Proposal.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 15, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:22 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Earl Arnold, Monitor Township Trustee; Ryan Stanton, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 1, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            The flat fee proposal from attorney A. Pominville was discussed.  A four month trial period is being offered.  Commissioner Gromaski moved to receive the proposal and to review the matter in December.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Redmond
Nays:  Lewandowski

            Mr. Lillo presented proposed plans for a Commercial Drive access for the Historic Schoolhouse at Wheeler and Old Kawkawlin Roads, located in Bangor Township.  Commissioner Redmond moved to approve the commercial drive with a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Lillo presented and discussed a request from Union Local #1096 to extend 10 hour days through September.  Commissioner Gromaski moved to approve an extension of summer hours with the condition that it is on a week by week basis based on morning light.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to release a bond held for Charter Communications for permit #93-488.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to release a bond held for Lee Wood Contracting for permit #06-252.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to release a bond held for J. DeShano Excavating for permit #04-047.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to release two bonds held for Mid-State Earthworks for permits #06-308 & #06-369.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/21/07 through 8/03/07 in the amount of $137,388.23.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve bills in the amount of $293,403.01.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve permits 07‑253 through 07‑279.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, &Lewandowski

Engineer-Manager's Report – Complimented T. Ballor for Computerizing Permits – Petition for Abandonment of Lind Road Located in Platted Subdivision – Diagnostic Team Review of S. Euclid Railroad Crossing – Early Review of 2008 Budget – Ongoing MTF Reduction – Midland CRC Chip & Seal Update.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 29, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:29 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Sharon Stalsberg, Pinconning; Jim Davison, Kawkawlin Township Trustee;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 15, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Lillo presented a proposal from Wade-Trim, Inc. for design engineering on the Seven Mile Road Realignment and Culvert Replacement Project.  Commissioner Gromaski moved to approve the proposal and prepare a Professional Services Agreement.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve the Final Plat for Liberty Square Residential Subdivision, Phase II, located in Bangor Township.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Lillo presented proposed plans for a Commercial Drive access for St. Bartholomew Church on Beaver and Fraser Roads, located in Kawkawlin Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for curb and gutter.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Lillo discussed the proposed buy-out of Rural Task Force Federal Funds.  The contracts contained incorrect information and have been returned for correction.

            A recent refund from the Michigan County Road Commission Self-Insurance Pool was discussed.  Commissioner Gromaski moved to receive the letter from MCRCSIF.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve an Investment Policy.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for Grant T. Arnold in the amount of $1,342.75/$1,397.27.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve Agreement #10-2007-02 with Monitor Township for improvements to Fraser Road.  Project is estimated at $4,431.00.  Schedule of Payments is:  $4,431.00 due 10/15/07.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller.  A road commission employee will operate the equipment and insurance will be provided.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to release a bond held for Ruses Trucking for permit #06-353.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve Agreement #10-2007-03 with Monitor Township for improvements to Ott, Wilder, & Fraser Roads.  Projects are estimated at $310,077.00.  Township share is $278,577.00.  Schedule of Payments is:  $111,431.00 due 12/01/07; $83,573.00 due 10/15/08; and $83,573.00 due 10/15/09.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve Agreement #10-2007-04 with Monitor Township for improvements to Grande Court.  Project is estimated at $5,965.00.  Schedule of Payments is:  $5,965.00 due 10/15/07.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 8/04/07 through 8/17/07 in the amount of $133,403.64.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve bills in the amount of $364,701.73.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 07‑280 through 07‑296.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Engineer-Manager's Report – Lind Road Abandonment Update – Tri-City RV Permit – Stone Island RR Crossing Review – Road Committee Meeting – State Street Water Project – Chip & Seal Update – Rumble Strip on M-13.

            Commissioner Gromaski questioned the fee structure for services performed for the public.  Mr. Lillo stated that the policy regarding permit and abandonment fees will soon be reviewed and updated.

            Mr. Lillo stated that Mr. Pominville will be retiring effective October 1st.  Mr. Lillo will begin the process, with Mr. Miller, to replace our attorney.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, September 12, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:27 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 29, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            H. Dijak – Discussed M-84 at I-75 accident history.  Mr. Lillo will send a letter to M.D.O.T. requesting a review.

            G. Brandt – Thanked road commission for Michael Drive catchbasin cleanout.

 

            Mr. Lillo presented a proposal from Wade-Trim, Inc. for construction engineering on the Pine Road Reconstruction Project.  Commissioner Gromaski moved to approve the proposal and prepare a Professional Services Agreement.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

ACCEPTANCE – UNDERWOOD ESTATES SITE CONDOMINIUM

            Commissioner Lewandowski moved to accept Underwood Lane, located in Hampton Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

RESOLUTION – M.D.O.T. – FEDERAL AID BUYOUT

            Commissioner Redmond moved to approve a Memorandum of Understanding (#2007-0782) with M.D.O.T. for the  Federal Aid Buyout of Rural Task Force funds.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to approve a one year contract with SAMSA for computer service and maintenance.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve the attendance of S. Gray to the M.A.P.E.R.S. conference for the Retirement System.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Lillo discussed the retiree drug subsidy offered through the Medicare Modernization Act.  Commissioner Gromaski moved to authorize an actuarial study with Gabriel Roeder Smith & Company to maintain compliance with the reimbursement program.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to release a bond held for Hallmark Construction for permit #04-488.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to release a bond held for Linda Grocery, Inc. for permit #07-162.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

RESOLUTION ‑ CONTRACT ‑ M.D.O.T.

PINE ROAD RECONSTRUCTION PROJECT

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for:  Reconstruction work along Pine Street from Nebobish Avenue to Center Road (Highway M-25); including hot mix asphalt paving, concrete curb and gutter replacement, and drainage improvement work; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 07-5500 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            The replacement of legal counsel was discussed.  Mr. Lillo and Mr. Miller will arrange for file transfer.  Commissioner Gromaski moved to advertise for Request for Proposals for legal services and to authorize Mr. Lillo & Mr. Miller to act on their behalf to seek interim counsel.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Seven Mile Road Realignment and Culvert Replacement project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Lillo presented a proposal from Wade-Trim, Inc. to inspect three bridges which require annual inspections.  The bridges are:  Markel Road, Hunter Road, & Seven Mile Road.  Commissioner Lewandowski moved to approve the proposal and prepare a Professional Services Agreement.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve the attendance of one employee to an APWA winter maintenance conference.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to receive a Township Billing Summary.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to approve a 2008 Budget meeting schedule.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 8/18/07 through 8/31/07 in the amount of $128,370.52.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $275,320.18.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 07‑297 through 07‑308.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Wage Study for Local #1096 – Road Committee Meeting Today – State Road Watermain Project Complete – Permit Rules, Standards, & Specifications Review – Lind Road Abandonment – Midland Co. Road Comm. Chip & Seal Complete – M.D.O.T. M-15 Chip & Seal – 10 Hour Days.

            T. Spegel – Complimented the Board for its work with the townships.

            Commissioner Gromaski moved to recess the meeting to conduct the business of the Department of Water & Sewer.  Motion was adopted on a roll call vote at 9:40 a.m.:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to reconvene the Road Department meeting.  Motion was adopted on a roll call vote at 10:10 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and

WHEREAS, the particular employee requests a closed hearing, and

            WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:10 a.m.:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:24 a.m.:
                        Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond stated that Mr. Lillo received a satisfactory evaluation and his contract should be followed accordingly retroactive to September 1, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, September 26, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:25 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call:  Richard Gromaski & Robert Lewandowski
                        Excused:  Gerald Redmond

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 12, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

PUBLIC INPUT

            T. Paige – Passed on compliments received for seal blend application.

            H. Dijak – Questioned status of possible Eight Mile Road improvements.   Costs would be shared with Saginaw County. The recent Roads Committee meeting was discussed.  Chip & seal overruns were a concern.

 

            Commissioner Lewandowski moved to approve a Letter of Agreement with the SAPA group regarding Drug & Alcohol Disciplinary Standards.  The SAPA group adopted the same language as Union Local #1096.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Mr. Lillo presented the proposed Tuition Reimbursement Program for the SAPA group.  The contract approved on May 9th contained this provision.  Commissioner Gromaski moved to receive the document and bring back for approval after further review.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Pine Road Reconstruction project.  The Vice-Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for three bridge inspections.  The Vice-Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Mr. Lillo presented proposed plans for a Commercial Drive access for Bay County Dept. of Water & Sewer on Patterson Road, located in Bangor Township.  Commissioner Lewandowski moved to approve the commercial drive as presented.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Mr. Lillo presented an Amendment to Administrative Services Contract with Blue Cross and Blue Shield of Michigan.  Commissioner Gromaski moved to approve the Amendment with BCBSM.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Commissioner Lewandowski moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

Commissioner Lewandowski moved to approve payroll for the period of 9/01/07 through 9/14/07 in the amount of $124,971.61.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $146,794.77.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Lewandowski

Commissioner Lewandowski moved to approve permits 07‑309 through 07‑324.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

Engineer-Manager's Report – Wage Study Underway – Pine Road Reconstruction Precon. Meeting – Budget – Crush & Shape to Begin October 8th.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 10, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:24 a.m.:
Yeas:  Gromaski & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call:  Richard Gromaski & Robert Lewandowski
                        Excused:  Gerald Redmond

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 26, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

PUBLIC INPUT

            D. Gromaski – Passed along a thank you for drainage work at Johnson & 26th Streets from Bay County Commissioner E. Gwizdala.

 

            Commissioner Lewandowski moved to approve the Tuition Reimbursement Program for the SAPA group.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Commissioner Gromaski moved to approve an Agreement for Additions to the 2007 Paving Contract with Saginaw Asphalt Paving.  Hotchkiss Road has been added.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Commissioner Lewandowski moved to approve the attendance of J. Allen to an IMSA traffic signing seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            A draft of the 2008 Budget expenses were reviewed.  Commissioner Gromaski moved to receive the draft.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Commissioner Lewandowski moved to release a bond held for Keyes Trenching for permit #06-370.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Commissioner Gromaski moved to receive a thank you from Midland County Road Commission for a great job performing chip & seal this year.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Mr. Lillo presented proposed plans for a Commercial Drive access for Soli-Bond Inc. on Two Mile Road, located in Bangor Township.  Commissioner Gromaski moved to approve the commercial drive with a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Mr. Lillo presented proposed plans for a Commercial Drive access for a Medical Office and Garage on Wheeler Road, located in Bangor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Commissioner Gromaski moved to release a bond held for Great Lakes Contracting for permit #07-214.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

Commissioner Lewandowski moved to approve payroll for the period of 9/15/07 through 9/28/07 in the amount of $125,747.21.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $999,164.52.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Lewandowski

Commissioner Lewandowski moved to approve permits 07‑325 through 07‑339.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

Engineer-Manager's Report – Wage Study Update – Pine Road Reconstruction Storm Sewer Work in 2007 – Culvert Replacement Costs – Road Committee Meeting to be Held October 24th – Haul Routes – Crush & Shape Update – Attorney Search.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 24, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:41 a.m.:
Yeas:  Gromaski & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison & Mel McNally, Kawkawlin Township Trustees;  Mike Niederquell, Wade-Trim, Inc.; Dale Gaudreau, resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 10, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            G. Brandt – Questioned patches on Euclid.  Mr. Lillo has contacted M.D.O.T. regarding the issue.

 

            Mr. Lillo presented a letter from the Bay County Employees’ Retirement System requesting participation in a study of projected employer rates.  Commissioner Gromaski moved to approve participation in the study providing all other six units also approve participation.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to receive a Royalty Revenue Report for the 3rd Quarter.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Lillo presented a letter from the Bay County Employees’ Retirement System detailing mandatory contributions to the system for 2007.  The Road Commission’s required contributions are 4% and 10.82%.  Commissioner Redmond moved to authorize the Engineer-Manager to sign the form.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Lillo presented a Tuition Reimbursement Request from A. Adamets for classes to be taken this fall.  Commissioner Redmond moved to waive the one year employment clause of the program, due to her extended temporary status, and approve the reimbursement application.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to approve the NSF Check Policy as presented.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 9/29/07 through 10/12/07 in the amount of $128,532.62.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve bills in the amount of $374,895.96.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve permits 07‑340 through 07‑360.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Engineer-Manager's Report – Wage Study Update – Pine Road Reconstruction Update – Seven Mile Road Culvert Replacement Funding – Roads Committee Meeting Today – Delta Traffic Signal Installed.

            H. Dijak – Signal study requested at Delta and M-84.

            D. Gaudreau – Stated that the sign in the entrance prohibiting weapons is unlawful.  Mr. Lillo will review the matter.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 7, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:22 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call:  Gerald Redmond & Richard Gromaski
Excused:  Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 24, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

PUBLIC INPUT

            G. Augustyniak – Questioned spending on non-motorized improvements. 

J. Lillo - Road commissions must spend 1% of MTF monies.  Bay County is in compliance.  The most recent expenditure was for the pedestrian crossing in conjunction with the State Park Drive Bridge.

G. Brandt – Questioned placement of bike paths along the roadway.

            J. Lillo – Stated that placing bikes/pedestrians along the roadway is not advisable.

 

            Administrative Orders 2001-1, 2001-2, & 2001-3, relative to firearms, were reviewed and discussed.  Questions regarding employee possession were raised.  Commissioner Redmond moved to refer the matter for further review.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Gromaski

            Commissioner Gromaski moved to receive a thank you letter from Forest Early Childhood Center.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Redmond

            Commissioner Redmond moved to release a bond held for St. Bartholomew Church for permit #07-286.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Gromaski

            Commissioner Gromaski moved to release a bond held for Anthony Gushow & Sons, Inc. for permit #04-526.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Redmond

            Mr. Lillo presented proposed plans for a Commercial Drive access for Country Drugs on State Park Drive, located in Bangor Township.  Commissioner Redmond moved to approve the commercial drive with a variance for curb & gutter on the north end.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Gromaski

            Commissioner Gromaski moved to write off and turn over to the collection agency an uncollected accounts receivable for James E. Skrzysinski in the amount of $282.81/$294.30.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/13/07 through 10/26/07 in the amount of $131,530.33.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Gromaski

Commissioner Redmond moved to approve bills in the amount of $487,224.41.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

Commissioner Gromaski moved to approve permits 07‑361 through 07‑380.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Gromsaki

Engineer-Manager's Report – Wage Study Update – Pine Road Reconstruction Project Update – Roads Committee – 2008 Building Better Local Roads Program – Mackinaw Road Signal at Delta College – Attorney Search Update – Local Road Ratings – Salt Received.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, November 21, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:32 a.m.:
Yeas:  Gromaski & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

  The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Mark Diehl, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 7, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            T. Watson – Wished everyone a happy Thanksgiving.

 

            Commissioner Redmond moved to approve a Resolution clarifying retirement benefits.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

ACCEPTANCE – FISHERVILLE FARMS SUBDIVISION, PHASE II

            Commissioner Gromaski moved to accept Wheat Ridge Court, located in Williams Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to release a bond held for Rhode Bros. Excavating for permit #06-054.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve an Engagement Letter with Stewart, Beauvais &Whipple for audit services for the year ending December 31, 2007.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 10/27/07 through 11/09/07 in the amount of $128,475.69.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $420,232.84.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to approve permits 07‑381 through 07‑400.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Engineer-Manager's Report – Wage Study Update – Building Better Local Roads Program Draft – Attorney Search Update – Local Road Ratings Update.

            Commissioner Redmond moved to recess the meeting to conduct the business of the Department of Water & Sewer.  Motion was adopted on a roll call vote at 9:12 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to reconvene the Road Department meeting.  Motion was adopted on a roll call vote at 9:40 a.m.:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and

WHEREAS, the particular employee requests a closed hearing, and

            WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act.

Motion was adopted on a roll call vote at 9:41 a.m.:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 9:47 a.m.:
                        Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond stated that Mr. Lillo received a satisfactory evaluation and moved that his contract be followed accordingly.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Lillo wished everyone a happy Thanksgiving.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, December 5, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:49 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board