WEDNESDAY, JANUARY 4, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Bishop, Bangor Township Trustee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Studders moved to appoint Gerald Redmond as Chairman of the Board for 2006. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Abstain: Redmond

Nominations were held for Vice-Chairman. Commissioner Redmond moved to appoint Michael Studders as Vice-Chairman of the Board for 2006. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Abstain: Studders

Commissioner Redmond moved to approve the minutes of the December 21, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Paige – Happy New Year to everyone. Complimented the Road Commission on good communication with the townships.

ACCEPTANCE – ADDITIONAL LANE ALONG AMELITH

Commissioner Studders moved to accept the additional lane along Amelith Road at the entrance of Irish Acres Site Condo Project, located in Frankenlust Township, into the Bay County Road System for maintenance. The additional lane consists of 12’ bituminous surface 1,100’ long with curb and gutter and storm sewer improvements. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

ACCEPTANCE – PEAR GROVE SUBDIVISION

Commissioner Redmond moved to accept the roadways within Pear Grover Subdivision, located in Williams Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on December 21, 2005 for the Mackinaw Road Culvert Replacement project were reviewed. Commissioner Lewandowski moved to award to Bilacic Trucking, for their low bid price of $158,026.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement with Bangor Township for improvements to Chilson and State Street Roads. Projects are estimated at $16,600.00. Township share is $0.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

RESOLUTION – CRASIF AUTHORIZATION

Commissioner Studders moved to approve Judi Deaton as the authorized contact person for CRASIF Workers’ Compensation issues. Julie Bowker would be the alternate contact person. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to advertise for a February 15, 2006 bid opening for Roadside Vegetation Control. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to remove a list of obsolete parts from inventory and hold for auction. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for a March 15, 2006 bid opening for the Annual Materials. All road materials will be bid this year. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve an Agreement with J. Ranck Electric, Inc. for Traffic Signal Maintenance. This was awarded on October 12, 2005. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the revised Vendor/Credit Card Policy. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to appoint Commissioner Studders as the representative to the Bay County Retirement System for 2006. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders reported that the retirement system is financially sound and all groups are over funded.

Commissioner Redmond moved to open the Public Hearing to review revisions to the Truck Oversize/Overweight Permits and Guidelines. Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas: Redmond, Lewandowski, & Studders

The Truck Oversize/Overweight Permits and Guidelines were reviewed by J. Lillo.

G. Brandt – Questioned weight limits.

J. Lillo – Stated that Michigan allows some of the highest weight limits in the nation. Any changes would require legislative action.

Commissioner Redmond moved to close the Public Hearing. Motion was adopted on a roll call vote at 9:38 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to adopt the revised Truck Oversize/Overweight Permits and Guidelines. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

A discussion regarding haul routes was held. A recent attorney general opinion prohibits road commissions from issuing permits for haul routes. Repair costs can be charged to companies that damage roads if they are caught causing damage.

T. Paige – Distributors use local roads frequently.

Commissioner Redmond moved to approve payroll for the period of 12/10/05 through 12/23/05 in the amount of $169,139.40. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $191,652.14. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 06 001 through 06 005. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Old Beaver Road Bridge Project Suspended Until Spring.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 18, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, JANUARY 18, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:09 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Robert Lewandowski
Absent: Michael Studders

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Bishop, Bangor Township Trustee; David Stoker, Cohl, Stoker, & Toskey; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 4, 2006 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to refer the Nepotism and Hiring Policies to later in the meeting when legal counsel will be present. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to approve a request from the St. Patrick’s Day Parade Association to provide barricades on March 19, 2006. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Mr. Edmands presented a letter from Pavement Recycling Inc. requesting to extend their 2005 bid for pulverizing. Commissioner Lewandowski moved to approve the request for extension. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to advertise for a February 15, 2006 bid opening for a Night Patrol Vehicle. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Lewandowski moved to advertise for a February 15, 2006 bid opening for a Tractor with Flail Mowers. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to release a bond held for Messig Excavating for fire hydrant replacement. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Studders arrived.

Commissioner Redmond moved to release a bond held for CRS/Shaw Contracting for permit #04-520. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to refer the matter of employment contracts to later in the meeting when legal counsel will be present. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/24/05 through 1/06/06 in the amount of $129,639.97 and Excess Sick Leave Payroll in the amount of $17,981.29. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $440,518.91. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 06 006 through 06 025. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Presented Draft of 2006 Building Better Local Road Program – Reported on Meeting With Representative of Bay Occupational Medicine.

Commissioner Studders moved to approve the 2006 Building Better Local Road Program. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to receive the Credit Card Usage Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to recess the Road Department meeting until after completion of the Department of Water & Sewer meeting. Motion was adopted on a roll call vote at 9:31 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to reconvene the Road Department meeting. Motion was adopted on a roll call vote at 10:27 a.m.:
Yeas: Redmond, Lewandowski, & Studders

The meeting was opened to David Stoker, legal counsel. Various policy revisions were discussed.

Commissioner Studders moved to approve the Hiring Policy. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the Nepotism Policy and to rescind the current Anti-Nepotism Policy effective January 18, 2006. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The Purchasing Policy was discussed. Spending levels that require a sealed bid process will be adjusted per a change in the law. The prevailing wage section of the policy will be reviewed for changes by Mr. Stoker and presented to the Board at a later date.

The Employment Contracts of the General Superintendent and Finance Director will be reviewed for language regarding “at will” employment. Mr. Stoker will report back to the Board at a later date.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 1, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 11:25 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, FEBRUARY 1, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Dick Gromaski, Fraser; Terry Spegel, Hampton; Ben DuRussell, Merritt; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Bishop, Bangor Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 18, 2006 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

B. DuRussell – Questioned if weight restrictions were being considered.

R. Frederick – Only Huron County has implemented weight restrictions at this time. Conditions will be monitored.

ACCEPTANCE – AUBURN EAST SITE CONDOMINIUMS

Commissioner Studders moved to accept the roadways within Auburn East Site Condominiums, located in Williams Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed the proposed Mayberry Meadows Site Condo Development, located in Bangor Township. One section of the roadway, where it connects with Western Fields Subdivision, will have a right-of-way of 60’ instead on the standard 66’. Commissioner Lewandowski moved to approve a resolution granting Concept Approval for Mayberry Meadows Site Condo Development with the variance for the 60’ right-of-way. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Mackinaw Road Culvert project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Highway Easement and Release with Jerome and Lois Chislea for the Cass & Trumbull Safety Project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed the open Account Clerk I position. Commissioner Studders moved to post the open position. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on December 21, 2005 for a New Permit Office were reviewed. Mr. Edmands stated that four firms were interviewed. Several bids had to be adjusted for prevailing wages. Commissioner moved to award to R. D. Prime, for their adjusted bid price of $106,576.11. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to release a bond held for Rhode Construction for permit #04-521. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a proposal from Wade-Trim, Inc. for design engineering on the Saunders Road Bridge, located in Gibson Township. Commissioner Studders moved to prepare a Professional Services Agreement with Wade- Trim, Inc. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 1/7/06 through 1/20/06 in the amount of $141,224.68. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $123,800.79. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 06 026 through 06 041. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – PSA Insurance Review – Speed Limit Seminar February 15, 2006 – Munger Road Improvements Review with Buena Vista Township – Employment Contract Review – Purchasing Policy Review.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 15 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:43 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, FEBRUARY 15, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor – Dick Gromaski, Fraser; Jim Davison, Kawkawlin Township Trustee; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 1, 2006 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Mackinaw Road Culvert Replacement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a proposal from Wade-Trim, Inc. for the biennial bridge inspections. Commissioner Studders moved to approve the proposal and prepare a professional services agreement. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders
Nays: Lewandowski

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Saunders Road Bridge Replacement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve an Agreement with Monitor Township for improvements to N. Union Road Bridge. Project is estimated at $117,009.55. Schedule of Payments is: $29,252.39 due 12/15/05; $29,252.39 due 12/15/06; $29,252.39 due 12/15/07; and $29,252.38 due 12/15/08. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Bangor Township for improvements to Chilson & State Street. Projects are estimated at $16,600.00. Township share is $0.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from Gibson Township requesting to delay their payment of Invoice #2162 for Standish Road drainage. Commissioner Redmond moved to approve extending the due dates from 12/15/05 & 12/15/06 to 12/15/06 & 12/15/07. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed health insurance funding. The ASC (Administrative Services Contract) program with Blue Cross/Blue Shield is expected to save approximately $30,000 per month between the Road Department and the Dept. of Water & Sewer. Commissioner Lewandowski moved to participate in the ASC Program offered by BC/BS of Michigan. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed the 2006 Building Better Local Roads Program. Commissioner Studders moved to approve a carryover of previous years funds for those townships that did not use their total allotment. Letters will be sent to all townships reminding them that funds not allocated by them may be used at the discretion of the Road Commission. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids were received and opened for a Night Patrol Vehicle, Tractor w/Mower, & Roadside Vegetation Control. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to advertise for a March 29, 2006 bid opening for a Combination Truck & Vacuum Sewer Cleaner. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the Engineer-Manager casting ballots for Bay County at the County Road Association annual meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for U. S. Trackworks for permit #05-022. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to release a bond held for Great Lakes Contracting for permit #03-390. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to release a bond held for DeShano Construction for permit #05-098. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for DeShano Construction for permit #05-099. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for a March 15, 2006 bid opening for Pavement Marking. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the Board signing the Title Sheet for the Cass & Trumbull Intersection Safety Project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Garfield Township requesting an extension on the balance of their December 2005 payments. Payments will be made in March and April of 2006. Commissioner Studders moved to approve the extension request. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 1/21/06 through 2/3/06 in the amount of $138,999.78. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $301,516.55. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 06 041 through 06 047. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – None

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 1, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:49 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 1, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors - Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 15, 2006 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Paige - Thanked the Board for holding speed limit forum. It was very informative for township officials.

Commissioner Lewandowski moved to approve a Contract with R. D. Prime for the New Permit Office. The project was upgraded to include in-floor heating and totals $111,392.11. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Mr. Lillo discussed a request from Williams Township to construct the connector roadway between Carter Ridge Subdivision and Pear Grove Subdivision. The connector was approved as part of the Carter Ridge plat in 2002 but was never built. The roadway will be built to road commission standards. Commissioner Studders moved to approve construction of the connector roadway. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to purchase three 3/4 Ton Pick-Ups from the state contract from Berger Chevrolet for $22,145.00 per unit. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to release a bond held for Dave’s Contracting LLC for permit #05-235. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Mr. Lillo presented proposed plans for a Commercial Drive access for West Michigan CDL on Alliance Drive, located in Valley Center Tech Park in Monitor Township. Commissioner Studders moved to approve the commercial drive with a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a request from the Bluewater Michigan Chapter of the National Railway Historical Society to use our parking facilities on October 7 & 8, 2006. Liability insurance will be provided. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the 2005 changes to the Act 51 Certification with the Chairman authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the preliminary plan and adopt the resolution for Concept Approval for the Sandy Ridge Parcel Division, located in Beaver Township. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on February 15, 2006 for a Night Patrol Vehicle were reviewed. Commissioner Studders moved to award to Dean Arbour Ford, for their low bid price of $33,799.00. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Quotes received for Oil & Lubricants were reviewed. Commissioner Studders moved to award to Karbowski Oil Company who submitted the low quotes. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on February 15, 2006 for Roadside Vegetation Control were reviewed. Commissioner Lewandowski moved to award to Village Green, the low bidder. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on February 15, 2006 for One Tractor w/Mowers were reviewed. Mr. Frederick stated that the option of safety glass for the cab was added to the bids. Commissioner Lewandowski moved to award to Flint New Holland, for their low bid price of $49,053.00, with trade-in. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a thank you note for excellent customer service. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Mr. Lillo presented a letter from Bangor Township requesting assistance with the Kawkawlin River Clean-up scheduled for June 3, 2006. Commissioner Studders moved to approve the request to pick up collected debris. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 2/04/06 through 2017/06 in the amount of $149,306.39. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $262,903.38. Motion was adopted on a roll call vote:

Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 06-048 through 06-058. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report (J. Lillo) - Material Bids to be Opened March 15th - Cass/Trumbull Safety Project Bid Opening April 7th - Midland Road Project Bid Letting in May - Old Beaver Road & N. Union Road Bridges to be Completed in Spring - Mackinaw Road Bridge Work to be Done in Spring - Biennial Bridge Inspections Scheduled for Spring.

M. Studders – Berm removal is needed many areas. A portion of 2006 Discretionary money may be used for this work. A Roads Committee meeting will be held March 15th.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 15, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:24 a.m.:

Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 15, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; James Dubay, Garfield; Terry Spegel, Hampton; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; Paul Backus, Mt. Forest; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; Dick Bishop, Bangor Township Trustee; Tammy David, Dave Dombrowski, Richard Bell, & Chuck Felks, Monitor Township residents; Don Goulet, Portsmouth Township resident; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 1, 2006 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

R. Bell – Discussed problems with drainage in Goetz Court. Residents would be willing to contribute to repairs.

R. Frederick – The entire system needs to be redone.

C. Felks – The road is being affected by the constant moisture in the base.

T. David – Water covers her yard all the way to her garage.

A meeting will be held with residents, township officials, and road commission personnel.

H. Dijak – Frankenlust Township is considering the possibility of opening Bay Valley Road which was closed years ago.

Commissioner Redmond moved to approve and sign the Title Sheet for the Midland Road Resurfacing project. The bid letting is scheduled for May. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Biennial Bridge Inspection project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Redmond & Studders
Nays: Lewandowski

Mr. Lillo discussed the proposed new “Agricultural Commodities Haul Permit During Weight Restrictions” permit and guidelines. The content would remain the same as the “Single Move” permit. Commissioner Studders moved to approve the new permit title. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 2/18/06 through 3/03/06 in the amount of $170,354.77. Motion was adopted on a roll call vote:

Commissioner Redmond moved to approve payroll for the period of 2/18/06 through 3/03/06 in the amount of $170,354.77. Motion was adopted on a roll call vote:

Commissioner Studders moved to approve bills in the amount of $247,447.14. Motion was adopted on a roll call vote:

Yeas: Redmond & Studders
Nays: Lewandowski

Commissioner Redmond moved to approve permits 06-059 through 06-065. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – None

J. Lillo – The Road Name Sign Replacement Program has been completed.

Bids were received and opened for Annual Materials and Pavement Marking. Commissioner Lewandowski moved to refer the bids for review. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 29, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 10:30 a.m.:

Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 29, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors - Hilda Dijak, Frankenlust; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; Lori Yonkey, resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Bids were received and opened for a Truck Mounted Combination Vacuum Sewer Cleaner. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the minutes of the March 15, 2006 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

H. Dijak – Asked for possible solutions for improvements to Stone Island Road. Frequent use by large trucks is a problem on the narrow road. Mr. Edmands will review with Mr. Lillo.

G. Brandt – Thanked the Board for much needed drainage project along Midland Road.

Commissioner Studders moved to approve an Agreement with Bilacic Trucking, contractor on the Mackinaw Road Culvert Replacement project. The project was awarded on January 4, 2006. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve an Agreement with Hampton Township for improvements to various roads. Projects are estimated at $304,571.00. Township share is $284,571.00. Schedule of Payments is: $284,571.00 due 12/15/06. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for an April 26, 2006 bid opening for the Countywide Paving Program. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 15, 2006 for Annual Materials were reviewed. Commissioner Studders moved to award the following:

Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on March 15, 1006 for Pavement Marking were reviewed. Mr. Edmands discussed the minor difference in bid prices and the excellent service received from Clark Highway Services. Commissioner Studders moved to award to Clark Highway Services, for their bid price of $83,909.76. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

RECLASSIFICATION - S. EUCLID ROAD

Commissioner Lewandowski moved to reclassify S. Euclid Road from M-84 south to the sugar beet factory as an All Season Road. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for Old Town Gym on Raven Drive, located in Bangor Township. Commissioner Redmond moved to approve the commercial drive with a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve Amendment #1 to the Employment Agreement with Julie K. Bowker. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve Amendment #2 to the Employment Agreement with Randall R. Frederick. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to release a bond held for Four Star Concrete for permit #00-461. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for A. T. C. Associates for permit #97-169. Motion was adopted on a roll call vote:

Commissioner Redmond moved to release a bond held for A. T. C. Associates for permit #97-169. Motion was adopted on a roll call vote:

MEMORANDUM OF UNDERSTANDING – M.D.O.T. – FEDERAL FUNDS

Commissioner Studders moved to approve a Memorandum of Understanding with the M.D.O.T. for the Exchange of Federal Funds for State Funds (No. 2006-0257). The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

RESOLUTION - CONTRACT - M.D.O.T.
CASS & TRUMBULL INTERSECTION SAFETY PROJECT

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: Reconstruction, realignment, and widening for right-turn and left-turn lanes work at the intersection of South Trumbull and Cass Avenue; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 06-5069 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve sending a draft of the 2005 Audit report to Bay County. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to write off and turn over to the collection agency uncollected accounts receivables for Michael T. Campbell in the amount $199.04 and Andrew J. Reder in the amount of $200.00. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve setting up a new account with National City Bank to facilitate payments to Blue Cross/Blue Shield. The authorized signers on other accounts will also be updated. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 3/4/06 through 3/17/06 in the amount of $121,204.52. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $155,653.97. Motion was adopted on a roll call vote:

Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 06-066 through 06-079. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – M.D.O.T. Adopt-A-Highway Schedule – Saginaw County Road Commission Meeting for Improvements to Munger Road – Proposed Revisions to Drug & Alcohol Testing Policy Employee Meeting May 2nd – Goetz Court Drainage Meeting April 26th at Monitor Township.

Engineering proposals were discussed.

Mr. Frederick discussed the anticipated shortage of dust control material. The matter will be discussed with the Roads Committee. Commissioner Studders moved to allow the use of brine as an alternative if purchased from an approved source. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 12, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:49 a.m.:

Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, APRIL 12, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Jack Monroei, Beaver Township resident; Erich Smith & Dave Burgdolt, Wade-Trim, Inc.; Ryan Stanton, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 29, 2006 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

J. Monroe – Thanked the Board for good snow removal this winter. Complained that trucks are using Eleven Mile Road as a haul route.

Mr. Edmands presented proposed plans for a Commercial Drive access for additional parking for Bay-Arenac ISD off Bay-Arenac Drive, located in Monitor Township. Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 29, 2006 for a Truck Mounted Combination Vacuum Sewer Cleaner were reviewed. Commissioner Studders moved to award to Hasper Equipment Co., for their low bid price of $214,150.00, with trade-in. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to advertise for an April 26, 2006 bid opening for Truck Accessories and Components. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands reported that the 2005 Audit report will be delayed until April 26th to allow Bay County to provide information to our auditor.

Commissioner Redmond moved to approve participation in the annual “Take Your Daughters and Sons to Work Day” on April 27, 2006. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a proposal from Wade-Trim, Inc. for Construction Engineering for the Cass & Trumbull Intersection Safety Improvements. Commissioner Studders moved to approve the proposal and prepare a professional services agreement. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

RESOLUTION CONTRACT M.D.O.T.
MIDLAND ROAD RESURFACING PROJECT

Commissioner Lewandowski offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: Hot mix asphalt coldmilling, and resurfacing work along East Midland Road from Euclid Avenue to Two Mile Road; including utility structure adjustments and permanent pavement marking work; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 06-5114 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive the Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive the 1st Quarter Cash Balance Report reviewed by Mr. Edmands. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Myra-Lee Street. Project is estimated at $40,638.00. Township share is $20,638.00. Schedule of Payments is: $20,638.00 due 12/15/06. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed upcoming meetings the Board may wish to attend. An employee meeting will be held May 2nd to review changes in CDL regulations, a retiree meeting will be held May 11th to discuss BC/BS options.

Commissioner Redmond moved to approve payroll for the period of 3/18/06 through 3/31/06 in the amount of $121,341.67. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $247,859.85. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders
Nays: Lewandowski

Commissioner Redmond moved to approve permits 06 080 through 06 090. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Weight Limits Removed April 10th – Seal Blend Production – Munger Road Meeting Update – Proposed Development in Western Field Subdivision, Bangor Township – Wellness Program.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 26, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, APRIL 26, 2006 REGULAR MEETING

WEDNESDAY, APRIL 12, 2006 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor – Gary Brandt, Monitor; John Leaming, Jim Perry, Gail Wetter, & Vickie Meyer, Bangor Township residents; Don Goulet, Portsmouth Township resident; M. J. Brissette, resident; Mark Norton, Civil Engineering Consultants; Larry Allen, Stewart, Beauvais & Whipple; Ryan Stanton, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 12, 2006 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

J. Perry of Western Fields Subdivision discussed the Monteray Drive abandonment petition. The proposed development of a condominium site would link the two using Monteray Drive. The residents of Western Fields Subdivision oppose the construction of this “paper” roadway.

The Cash Balance Report was presented by J. Edmands & J. Bowker. Several items are under consideration for delay until mid-year to ensure optimum funding levels are maintained. Commissioner Lewandowski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 15, 2006 for 25A & 29A, picked up & delivered, were reviewed. Commissioner Redmond moved to award to Specification Stone Products, Inc., with an alternate award to Wirt Stone Dock. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to hold a Public Hearing on May 10, 2006 at 9:30 a.m. for the proposed abandonment of Monteray Drive located in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

The 2005 Audit Report was presented by L. Allen. Commissioner Redmond moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Wade- Trim, Inc., for the Cass/Trumbull Intersection Improvement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive two thanks you notes. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement with Fraser Township for improvements to various roads. Projects are estimated at $91,485.00. Township share is $71,485.00. Schedule of Payments is: $71,485.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve an Agreement with Fraser Township for improvements to Townline 16 Road. Projects are estimated at $32,208.00. Township share is $16,104.00. Schedule of Payments is: $16,104.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 4/01/06 through 4/14/06 in the amount of $121,261.38. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $488,111.62. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 06 091 through 06 110. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Credit Card Report – Countywide Berm Removal – Subdivision Development Delay – Employee Meeting May 2nd for CDL Regulation Changes.

J. Lillo – Reported that the Road Name Sign Program has been completed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 10, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 10:04 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MAY 10, 2006                REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Jack Monroe, Beaver Township resident; Bonnie St. Peter & Steve Eddy, Garfield Township residents; Patricia Wackerle, Kawkawlin Township resident; Don Goulet; Portsmouth Township resident; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 26, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            J. Dubay – Discussed damages to Rogers Road by several haulers.  Bonds were received from the haulers prior to recent legislation.  There is now a question of the bonds validity in these situations.  J. Edmands will talk to the haulers to try to negotiate reimbursement for needed repairs.

            S. Eddy – Stated that Rogers Road does not drain properly.  Mr. Edmands will review.

            G. Brandt – Questioned the bond held for completion of Pepperberry Creek Subdivision.  J. Lillo stated that he reviewed the area with the contractor earlier in the week and paving should be complete within 90 days.

            H. Dijak – Questioned whether M.D.O.T. is required to submit a bond for completion of the M-84 work.  Mr. Edmands stated they are not.

            P. Wackerle – Requested improvements to Townline 14 and Fraser Roads.  Townline 14 Road is a boundary road with Kawkawlin and Monitor Townships.  Commissioner Redmond stated that the townships are required to fund major improvements to these local roads.  R. Frederick stated that both roads are scheduled for seal blend sometime in June.

            J. Monroe – Beaver Township passed a road millage renewal.

            Mr. Edmands explained the time requirements for notices regarding publishing abandonment requests.  Commissioner Lewandowski moved to hold a Public Hearing on June 21, 2006 at 9:30 a.m. for the proposed abandonment of Monteray Drive, located in Bangor Township.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

RESOLUTION – CRITICAL BRIDGE LIST

            Commissioner Studders offered the following resolution and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for critical bridge funding of structures (bridges) in Bay County; and

            WHEREAS, the Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system;

            NOW THEREFORE, BE IT RESOLVED, that the Board actively seeks Federal and State Bridge funding for the replacement of the structures included on the following priority list.  Also, the Board will commit the monetary, technical, and administrative assistance necessary to oversee the design and construction of these projects.

            1.                   Erickson Road over the North Branch of Kawkawlin River
            2.                  Mackinaw Road over the Johnson Drain

Motion was adopted on a roll call vote:
                                                Yeas:  Redmond, Lewandowski, & Studders

            Bids were received and opened for Truck Components.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Bids were received and opened for Countywide Paving.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

RESOLUTION – CRITICAL BRIDGE APPLICATION

            Commissioner Studders offered the following resolution and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the application for Critical Bridge funding for Erickson Road Bridge over the north branch of Kawkawlin River in Bay County; and,

            WHEREAS, The Board has ascertained that said structure is in critical need of replacement, and is deemed most important to the area and the road system.

            NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Bridge Funding for the replacement of the structure for the fiscal year 2009 funding cycle. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of this project.

Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Critical Bridge Application.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands presented a permit request to access the unopened right-of-way of Lomas Drive at the end of Monroe Street for a residential driveway.  Commissioner Lewandowski moved to approve the permit request.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands discussed taking Statements of Qualifications to contract for professional engineering services.  Commissioner Studders moved to advertise and mail to companies currently doing business with the Road Commission.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Mr. Edmands presented a letter from a resident on N. Wagner Road in Hampton Township requesting additional 25 mph signs.  Commissioner Redmond moved to receive the letter and contact Hampton Township Police about enforcement.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve and adopt revised language for all Professional Services Agreements effective May 10, 2006.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands presented a request from Union Local #1096 to go to 4 – 10 hour days for the summer.  The request was unclear which days were requested off for the 4th of July.  Commissioner Redmond moved to table the request.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to contract with Infinisource for COBRA Administration.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve the 2005 Act 51 Report.  The Chairman and Finance Director are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            A proposed 13th check to retirees of over 20 years was discussed.  Commissioner Studders moved to approve participation in an actuarial study for an increase based on the point system.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 4/15/06 through 4/28/06 in the amount of $118,498.31.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $377,310.60.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
Nays:  Lewandowski

Commissioner Redmond moved to approve permits 06‑111 through 06‑131.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Voicemail System Maintenance Agreement Termination – Employee Meeting Regarding CDL Regulation Changes Update – SAPA Wage Study Update – Credit Card Report.

            Property adjacent to the East District garage was discussed.  Commissioner Redmond moved to approve a request from N. Corrion to maintain weed control and farm the property.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders suggested R. Frederick investigate the use of nitrogen in tires to increase fuel mileage.

            R. Frederick – Chip & Seal program should begin around June 1st.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 24, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:34 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, MAY 24, 2006                 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Don Goulet, Portsmouth Township resident; Mark Sohlden, Wade-Trim, Inc.; and Jim Lillo, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 10, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

            Commissioner Redmond moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for summer hours.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve a Preliminary Plat for Willow Creek Residential Subdivision, located in Monitor Township.  There is a variance for the number of lots allowed to abut the cul-de-sac.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Midland Road Resurfacing project.  Approval is contingent upon review by legal counsel.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands presented the 2005 Annual Report.  Commissioner Redmond moved to receive and distribute the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to approve a 2005 transfer of funds of $1,089,898.36 from the Primary Road Fund to the Local Road Fund and $1,093,170.73 from the County Road Fund to the Local Road Fund.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Bids received and opened on May 10, 2006 for Countywide Paving were reviewed.  Commissioner Redmond moved to award to, and sign a Contract with, Saginaw Asphalt Paving Company, for their low bid price of $1,525,629.17.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to receive and print the following letter from the Bangor Township Planning Commission:

The Bangor Township Planning Commission would like to go on record in opposition to the abandonment of Monterey Drive.  Bangor Township’s zoning ordinance provides for outlots to facilitate a smooth transition between developments enhancing vehicular and pedestrian flow and utility placement.  The connection between developments improves emergency access and ultimately reduces the number of curb cuts on the primary road system.

The Planning Commission at a recent meeting approve the Mayberry Meadows site plan with the roadway connection to Westfield Subdivision.  Not only will the roadway provide secondary access to Mayberry Meadows, but provides a second access to the existing subdivision significantly improving their accessibility for emergency vehicles.

Fire flows and water system reliability are improved by the additional feeds and system loops that are easily achieved because of the interconnections between developments.  Many times efficiencies can be achieved in the sanitary sewerage system by reducing the number of connections into truck lines thereby eliminating some redundancy and unnecessary road cuts.

Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to approve revisions to the Anti-Drug and Alcohol Abuse Policy.  The revisions reflect current federal standards.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to approve an Agreement with Hampton Township for improvements to various roads.  Projects are estimated at $83,030.00.  Township share is $71,530.00.  Schedule of Payments is:  $71,530.00 due 12/15/06.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve an Agreement with Beaver Township for improvements to various roads.  Projects are estimated at $56,695.00.  Schedule of Payments is:  $45,879.00 due 12/15/06; $5,408.00 due 12/15/07; and $5,408.00 due 12/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve an Agreement with Mt. Forest Township for improvements to various roads.  Projects are estimated at $48,000.00.  Township share is $24,000.00.  Schedule of Payments is:  $24,000.00 due 12/15/06.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to approve an Agreement with Merritt Township for improvements to Colberg and various roads.  Projects are estimated at $100,908.00.  Township share is $69,408.00.  Schedule of Payments is:  $66,258.00 due 12/15/06; and $3,150.00 due 12/15/07.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Bids received and opened on May 10, 2006 for Truck Accessories were reviewed.  Commissioner Redmond moved to award to Truck & Trailer Specialties, for their low bid price, meeting specifications, of $26,379.51.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to refer a request by J. Allen to carryover 96 hours of vacation to the next meeting.  Mr. Allen’s anniversary date is July 2nd.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Lewandowski moved to receive and post a letter from Fraser Township thanking the work force for prompt attention to recently flooded areas.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to refer a request from the Cheesetown Challenge to cut weeds and provide traffic cones.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 4/29/06 through 5/12/06 in the amount of $121,665.19.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $234,810.77.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
Nays:  Lewandowski

Commissioner Redmond moved to approve permits 06‑132 through 06‑152.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Wilder Road Curb & Gutter Replacement – Meeting With MCRCSIP to Review Insurance – Midland Road Pre-Con Today – MCRCSIP Annual Meeting July 19th & 20th – Meeting With Retirees About Health Insurance Costs and Generic Drugs.

            J. Lillo – Reported on meetings with various townships regarding chip and seal versus bituminous paving.

            T. Paige – Connector streets between subdivisions are important to public safety.  Thanked the Road Commission for working with the townships.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 7, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:48 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, JUNE 7, 2006                            REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Don Goulet, Portsmouth Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 24, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            T. Paige – Reported that Road crews were very responsive during recent rain events.

            H. Dijak – Stated that a recent newspaper article about Hotchkiss Road was extremely helpful for residents.

            Commissioner Redmond moved to refer a request by J. Allen to carryover 96 hours of vacation to staff.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands presented a letter requesting mowing and cones for the Cheesetown Challenge.  Commissioner to approve the request and require a permit be obtained.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Mr. Edmands presented a letter from the Kawkawlin River Watershed Property Owners Association informing the Board that they were not successful in obtaining a grant.  Commissioner Studders moved to receive the letter.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve an Agreement with Frankenlust Township for improvements to Evergreen Drive.  Project is estimated at $32,828.00.  Township share is $16,414.00.  Schedule of Payments is:  $6,566.00 due 12/15/06; $$4,924.00 due 12/15/07; and $4,924.00 due 12/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to approve an Agreement with Beaver Township for improvements to Cottage Grove Road.  Project is estimated at $85,970.00.  Township share is $65,970.00.  Schedule of Payments is:  $26,388.00 due 12/15/06; $19,791.00 due 12/15/07; and $19,791.00 due 12/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Lewandowski moved to advertise for a July 19, 2006 bid opening for a Riding Mower with Snow Thrower.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to offer the position of Mechanic to W. Hanson subject to passing a pre-employment physical.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Redmond moved to release a bond held for CenturyTel Fiber Co. for cable installation in Frankenlust Township.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to release a bond held for DeShano Construction for permit #04-289.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to file for an Engineering Reimbursement from M.D.O.T.  The Board and the Clerk are authorized to sign.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve an Agreement with Hampton Township for improvements to Culver Road.  Project is estimated at $26,238.00.   Schedule of Payments is:  $26,238.00 due 12/15/06.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to advertise for a June 21, 2006 bid opening for a project on Salzburg Road which will be administered for M.D.O.T.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to approve County Traffic Control Order #13-06-1 for temporary “No Parking” on Johnson Street from 25th Street to its northerly terminus.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve an Agreement with Pinconning Township for improvements to various roads.  Projects are estimated at $272,737.00.  Township share is $241,237.00.  Schedule of Payments is:  $96,495.00 due 12/15/06; $72,371.00 due 12/15/07; and $72,371.00 due 12/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to write off and turn over to the collection agency uncollected accounts receivables for Benjamin J. Madrid in the amount of $309.93 and Jeffrey R. Neveau in the amount of $197.41.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 5/13/06 through 5/26/06 in the amount of $123,214.07.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $617,742.41.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 06‑153 through 06‑169.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – 3 of 5 Consulting Firms Submitted RFP’s – Credit Card Report – Purchasing Policy Revisions.

            G. Brandt – Restoration at Mackinaw and Wheeler discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 21, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:31 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, JUNE 21, 2006                       REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Mark Sohlden, Wade-Trim, Inc.; Eric & Jacob Larson, Auburn residents; Approx. 36 Bangor Township residents; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 7, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            G. Welter – Spoke in favor of the proposed abandonment of a portion of Monterey Drive.  (A public hearing will be held at 9:30 a.m.)  There are 79 residences in Western Fields Subdivision.  A February 13th letter from the Road Commissioner states that the road commission does not require two entrances.  Constructing this roadway would negatively affect the lifestyle of the entire subdivision.  There are no sidewalks in the subdivision so residents use the streets to walk dogs, ride bikes, and play.

            Commissioner Lewandowski to rescind a motion from June 7th which set a bid opening for the Salzburg Road project for today and to set a June 28th bid opening date.  The project is being administered for M.D.O.T. which requires a longer time frame for the notice.  The revised date was determined before the notice was published.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands presented proposed plans for a Commercial Drive access for Elmer’s Crane & Dozer on Salzburg Road, located in Williams Township.  The current drive will be improved to road commission standards.  Commissioner Studders moved to approve the commercial drive.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            The meeting was opened to E. & J. Larson who discussed their proposed solar system sign project.  The solar system was mathematically reduced to eighteen miles and signs will be placed proportionately along Midland Road.  Commissioner Studders moved to approve the signs being placed within the road right-of-way with a permit to be obtained approving locations and the permit fee to be waived.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands discussed the Request for Qualifications for Engineering Services which were recently received, reviewed, and ranked.  All three firms which submitted proposals were determined to be qualified:  Spricer Group, Wade-Trim, and Wilcox.  The firm receiving the highest score was Wade-Trim.  Commissioner Redmond moved to award to Wade-Trim whenever negotiations including price, schedule, and scope are acceptable to the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders & Redmond
Nays:  Lewandowski

            Commissioner Studders moved to approve County Traffic Control Order #13-06-1 for temporary “No Parking” on Johnson Street from 25th Street to its northerly terminus.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to release a bond held for Pumford Construction, Inc. for permit #05-456.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to receive a thank you from a Midland Road resident for drainage improvements.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands discussed the need to replace the Garfield Road Bridge over the Perry Creek, located in Williams Township.  Commissioner Lewandowski moved to advertise for an August bid opening with project completion scheduled for September.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to open the Public Hearing for the Proposed Abandonment of a Portion of Monterey Drive, located in Bangor Township.  The Hearing Examiner will be Jim Lillo.  Motion was adopted on a roll call vote at 9:30 a.m.:
                                    Yeas:  Lewandowski, Studders, & Redmond

            J. Lillo – Described to proposed abandonment area, presented the petition, proof of service, proof of publication, and proof of posting.  This plat for this subdivision was approved on November 16, 1956.  Stated rules for those making comments during the hearing.

Support:

            J. Perry – (Representative of the petitioner)  Stated that the residents of Western Fields Subdivision wish to preserve the character of the area.  There are no sidewalks in the subdivision so all pedestrians and bicycles must use the street.  162 duplex units are planned in the adjoining subdivision.

            Over twenty residents spoke in favor of the abandonment citing safety, increased traffic, high school traffic, damage to roadways, flooding, noise, and parking.

Opposition:

B. Schubert – (Bangor Township Planning Commission) – Presented letter opposing the abandonment.  Development of this roadway would provide a secondary access for emergency vehicles into Mayberry Meadows Subdivision.

            B. Nartker – Wade-Trim (Representative of Moncrief & Associates, developer)  Sidewalks are planned for the new subdivision.  Too many stops and turns would discourage drivers from using the subdivisions to get from Kiesel to N. Union.  Poplar Drive, an alternate secondary access, has only 50 feet of right-of-way.  The development has an on-site retention basin.  Small pockets of wetlands are unrestricted by the state.

            C. Moncrief – Poplar Drive was the developer’s first choice for a secondary access.  Bangor Township informed them that the right-of-way was inadequate to meet road commission standards.

J. Lillo – The road commission was never approached to request a variance for inadequate right-of-way.

            H. Johnson – Stated that Western Fields residents are courteous drivers and careful around pedestrians but drivers from the other development would also watch for pedestrians.

Support:

            Over a dozen residents responded to comments from the opposition speakers citing:  lack of sidewalks for pedestrians, one access during a recent chemical explosion caused no problems for emergency vehicles, safety, other developments with only one access, quality of life, and increased traffic near N. Union would endanger students waiting for school bus.

Opposition:

            B. Nartker – This was a planned roadway when subdivision was platted.

            C. Wolgast – Stated that increased regulations make it difficult for developers.  Sidewalks are mandatory, safety is important.  He respects their neighborhood.

Conclusion:

            J. Lillo – Thanked all who participated in the public hearing.

            Commissioner Studders moved to close the public hearing.  Motion was adopted on a roll call vote at 10:48 a.m.:
                                    Yeas:  Studders, Redmond, & Lewandowski

RESOLUTION ‑ ABANDONMENT - A PORTION OF MONTEREY DRIVE

            Commissioner Redmond offered the following resolution and moved for its adoption:

            WHEREAS, A petition has been filed requesting abandonment of the following‑described portion of a county road:

A parcel of land described as the north 159.9 feet of Monterey Drive from the center of Catalina Court (the intersection of Catalina Court and Monterey Drive), then north 159.9 feet within the E ½ of the SW ¼ of the SE ¼ of Section 18, T14N, R5E, Bangor Township.

            WHEREAS, The Commission has viewed that portion of Monterey Drive for which abandonment is requested and determined that it is not used by the public for travel,

            WHEREAS, A Public Hearing has been held on June 21, 2006 at 9:30 a.m. which provided all interested parties an opportunity to present their views;

            NOW THEREFORE:

            BE IT RESOLVED, That it is in the best interest of the public that the above‑described portion of Monterey Drive be absolutely abandoned and discontinued, and

            BE IT FURTHER RESOLVED, That the above-described portion of Monterey Drive is hereby absolutely abandoned and discontinued, and

            BE IT FURTHER RESOLVED, That easements for public utilities shall be reserved.

            Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
Nays:  Lewandowski

            A short recess was held.

Commissioner Redmond moved to approve payroll for the period of 5/27/06 through 6/09/06 in the amount of $123,628.35.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $212,811.95.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
Nays:  Lewandowski

Commissioner Redmond moved to approve permits 06‑170 through 06‑201.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Chip & Seal Program Update – Old Beaver Road Bridge Update – Cass/Trumbull Intersection Improvement Update – Catchbasins on Euclid to be Raised by M.D.O.T.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Thursday, July 6, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:13 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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THURSDAY, JULY 6, 2006                  REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 21, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller.  A road commission employee will operate the equipment and insurance will be provided.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Wilder, Kiesel, Chip, & Saunders Roads.  Projects are estimated at $286,611.00.  Township share is $266,611.00.  Schedule of Payments is:  $106,645.00 due 12/15/06; $79,983.00 due 12/15/07; and $79,983.00 due 12/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to Myra-Lee Drive.  Project is estimated at $24,643.00.  Schedule of Payments is:  $24,643.00 due 12/15/06.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Redmond moved to approve an Agreement with Monitor Township for improvements to Clover Lane.  Project is estimated at $30,153.00.   Schedule of Payments is:  $30,153.00 due 12/15/06.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to release a bond held for Nash Trenching for permit #04-574.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 6/10/06 through 6/23/06 in the amount of $125,485.07.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $747,075.71.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 06‑202 through 06‑215.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – BCATS Local Jobs Today Program Application for Midland Road – Chip & Seal Program Update – M.D.O.T. TWA for M-13 Drainage Project.

            D. Gromaski – Chip & seal schedule questioned.

            R. Frederick – Crew should be in Fraser Township the week of July 17th.

            H. Dijak – Requested cattail cutting on several primary roads and requested speed trailer on Mackinaw Road.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, July 19, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:10 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, JULY 19, 2006               REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 6, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            T. Paige – Chip and seal looks good.

            Mr. Edmands presented the completed wage study for the supervisory and administrative employees.  Commissioner Studders moved to receive the packet and to refer approval to the meeting of August 2, 2006.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to rescind Traffic Control Order S 09-180-67 which set a speed limit of 45 mph on Nine Mile Road between Auburn and Salzburg Road.  The speed limit will now be 55 mph.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to approve the Final Plat for Willow Creek Residential Subdivision, Phase I, located in Monitor Township.  An irrevocable letter of credit has been received to assure completion.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve and sign the Title Sheet for the Garfield Road Bridge Replacement project.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 6/24/06 through 7/7/06 in the amount of $125,482.72.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $422,405.81.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 06‑216 through 06‑227.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Credit Card Report – Bangor Township Lagoon Beach Abandonment/Relinquishment of Dundee & Hendrie in Circuit Court – MDOT TWA’s – Roads Committee Meeting to be Held August 16th.

            Overtime Report was discussed.

            T. Paige – Cattails are a vision problem and will eventually cause drainage problems.

R Frederick – There is no funding for their removal.

            Bids were received and opened for a Heavy Duty Mower w/Snow Blower.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 2, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:32 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, AUGUST 2, 2006             REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee;  Jack Monroe, Beaver Township resident; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 19, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            J. Monroe – Eleven Mile haul route and Beaver Road chip & seal dust discussed.

            H. Dijak – Weeds in ditches near driveways are a problem.

            R. Frederick – Costs prohibit mowing along local roads.

            Mr. Edmands presented the completed supervisory and administrative employee wage study performed by O. William Rye.  Commissioner Redmond moved to implement, as per contract, the wages as determined by the study.  The wage rates will be retroactive to January 1, 2006.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, for the Garfield Road Bridge project.  Contaminated soil was found and the site so additional work was required by the MDEQ.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

ACCEPTANCE – CULVER ROAD

            Commissioner Studders moved to accept an additional 332’ of Culver Road, that portion north of Rosemary Lane, located in Hampton Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands discussed the need for a geotechnical study of the Eight Mile Road Bridge.  There has been a continual loss of material behind the abutments.  Commissioner Studders moved to accept a proposal from Soil and Materials Engineers, Inc. and to prepare a professional services agreement.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to receive the 2nd quarter Royalty Revenue Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to receive a Cash Balance Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to write off and turn over to the collection agency uncollected accounts receivables for Matthew E. Hardy in the amount of $136.58/$142.13 and Tim’s Towing & Body Shop in the amount of $200.00/$210.20.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to receive an MTF History Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Bids received and opened on July 19, 2006 for a Heavy Duty Mower w/Snow Blower were reviewed.  Commissioner Lewandowski moved to award to Flint New Holland, for their low bid price of $13,852.00 with trade-in.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to release a bond held for Synagro Midwest for permit #02-267.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to release a bond held for Pumford Cont. Inc. for permit #05-231.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to release a bond held for D.C.C. Development for permit #05-270.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Redmond moved to release a bond held for Kloha Contracting for permit #04-226.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to perform an evaluation of the Engineer-Manager at the meeting of August 30, 2006.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to approve a request by Duane Jacobs to carryover 8 hours of vacation.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 7/8/06 through 7/21/06 in the amount of $126,126.24.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $331,447.61.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 06‑228 through 06‑240.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Chip & Seal Program Update – M.D.O.T. TWA’s – North Salt Shed Repair.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 16, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:36 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, AUGUST 16, 2006            REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees;  Dick Bishop, Bangor Township Trustee; James Dee, Dan Skrzypczak, Arnie Long, & Mike Gillis, Monitor Township residents; Randy Fowler, Kawkawlin Township resident; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 2, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            H. Dijak – Thanked Board for weed cutting.

            J. Dee – Questioned status of Christyway.

            J. Lillo – Staff has looked at the area.  Drainage improvements are necessary before any improvements to the road surface.  Monitor Township will have to decide on a course of action.

1. Long – There was an 8” clay tile installed for drainage when the road was built.  This is not working any longer.

            Mr. Edmands presented proposed plans for a Commercial Drive access for the Frank Anderson Trail Access and Parking Lot on State Park Drive, located in Bangor Township.  Commissioner Studders moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to receive a notice of resignation from R. DuFresne.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to approve a proposal from Wade-Trim, Inc. for construction engineering on the Garfield Road Bridge project.  A PSA will be prepared.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve a proposal from Wade-Trim, Inc. for design engineering for the Pine Road Reconstruction project.  A PSA will be prepared.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve the attendance of two employees to a class on hydraulics/controllers.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Mr. Edmands presented a recommendation from Wade-Trim, Inc. for the award on the Garfield Road Bridge project.  Wade-Trim has recommended the second low bidder, Lee Wood Contracting.  The low bidder Meylan Excavating does not have experience in culvert projects.  Mr. Edmands also cited the contamination and new wingwall design as factors to consider the second low bidder.  The meeting was opened to Ed Meylan who said he has the manpower, equipment, and knowledge to perform this project.  He also cited a personality conflict with Wade-Trim as the reason he was not recommended for the project.  The meeting was opened to M. Sohlden who explained the process used for their recommendation.  Commissioner Studders moved to refer the award of the project to the August 30th meeting.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 7/22/06 through 8/04/06 in the amount of $144,225.55.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $363,430.43.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

            An offer of purchase for the east district property was discussed.  Mr. Edmands noted that the property has now tested clean and paperwork can be submitted to the MDEQ.  A zoning change will be requested from Portsmouth Township which would concur with their master plan.  Commissioner Studders moved to authorize the Engineer-Manager to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 06‑241 through 06‑252.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Credit Card Report – Lagoon Beach Abandonment Court Case Papers Signed – Road Committee Meeting Today.

            Commissioner Redmond requested Mr. Edmands send a letter to the railroad company regarding the poor condition of the tracks that cross Wheeler Road.

            The Cass/Trumbull Intersection project was discussed.  The project is nearly complete.  Restoration remains.  The deadline for completion is August 25th.  Mr. Lillo stated that the lack of rain may result in hydroseeding at a later date.

            H. Dijak – Discussed the delay in opening the Salzburg Road overpass.  The contractor is unable to obtain guardrail at this time.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 30, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:57 a.m.:
Yeas:  Redmond, Lewandowski, & Studders

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, AUGUST 30, 2006            REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:11 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Marvin Neumeyer, Monitor Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 16, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

            Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Pine Road Reconstruction project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Garfield Road Bridge project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Bids received and opened on August 9, 2006 for Garfield Road Bridge were reviewed.  Based on experience and qualifications, Wade-Trim and staff has recommended the second low bidder.  Commissioner Studders moved to award to Lee Wood Contracting, for their bid price of $313,207.24.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands presented proposed plans for a Commercial Drive access for Village of Hampton Farms on Pine Road, located in Hampton Township.  Commissioner Lewandowski moved to approve the commercial drive as presented.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands presented proposed plans for a Commercial Drive access for Great Lakes Pain Consultants on Shrestha Drive, located in Bangor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Mr. Edmands presented proposed plans for a Commercial Drive access for The Carriage House on Midland Road, located in Monitor Township.  Commissioner Redmond moved to approve the commercial drive as presented.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Redmond moved to release a bond held for J.B. Excavating for permit #05-498.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to release a bond held for J.B. Excavating for permit #05-480.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to approve the attendance of two employees to the Muskegon CRC Safety Conference.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

ACCEPTANCE – NORTHRIDGE DRIVE EXTENSION

            Commissioner Lewandowski moved to accept the extension of Northridge Drive which connects Carter Ridge Subdivision and Pear Grove Subdivision, located in Williams Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 8/05/06 through 8/18/06 in the amount of $125,493.24.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $633,559.86 (removing check #16490-$250.00).  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 06‑253 through 06‑276.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – East District Property Rezoning – Lagoon Beach Dundee & Hendrie Abandonment Court Case Complete – M.D.O.T. Budget Increase of 1% - Chip & Seal Program Complete – Midland CRC Hydroseeding – Cass/Trumbull Intersection Complete.

            Commissioner Redmond moved to recess the meeting until after the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:42 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:37 a.m.:
                                    Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and

WHEREAS, the particular employee requests a closed hearing, and

            WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:38 a.m.:
                                    Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:57 a.m.:
                        Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to increase the wages of J. Edmands to $82,000.00 per year.  The effective date of the wage adjustment will be January 1, 2006.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            The recent wage study performed for the SAPA group was discussed.  The various classifications under section 9 were reviewed.  Commissioner Studders moved to change the classification of the employee in 9A to 9B.  The effective date of this change will be January 1, 2006.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 13, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:05 a.m.:
Yeas:  Redmond, Lewandowski, & Studders

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, SEPTEMBER 13, 2006        REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Roy DeLorge, Kawkawlin; Jim Davison, Kawkawlin Township Trustee;  Ted Groholski, Beaver Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 30, 2006 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

            Commissioner Lewandowski moved to have October 15th due dates on all future township agreements.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands discussed the retiree drug subsidy offered through the Medicare Modernization Act.  Commissioner Studders moved to authorize an actuarial study with Gabriel Roeder Smith & Company to maintain compliance with the reimbursement program.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to release a bond held for Meylan Excavating for permit #05-422.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve an Agreement with Frankenlust Township for improvements to Stone Island and S. Euclid Roads.  Projects are estimated at $99,460.00.  Township share is $74,674.00.  Schedule of Payments is:  $29,870.00 due 12/15/06; $22,402.00 due 12/15/07; and $22,402.00 due 12/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to release a bond held for Lee Wood Contracting for permit #05-423.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to approve a Contract with Lee Wood Contracting, contractor on the Garfield Road Bridge project.  The project was awarded on August 30, 2006.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Redmond moved to approve a Self-Insured Claims Transfer Agreement with Cambridge Integrated Services Group, Inc. and Citizens Management Inc.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 8/19/06 through 9/01/06 in the amount of $119,671.66.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $276,730.05.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 06‑277 through 06‑298.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Countywide Paving Complete – Aggregate Shoulders Continuing – Midland CRC Hydroseeding – Frankenlust Township Goetz Drain Cleanout – Monitor Township Development Near Valley Tech Park – Credit Card Report.

            The cash flow situation was discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 27, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:28 a.m.:
Yeas:  Redmond, Lewandowski, & Studders

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, SEPTEMBER 27, 2006       REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 13, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

            Commissioner Studders moved to rescind Traffic Control Order S 09-222-66 which established a speed limit of 50 mph on Delta Road between M-84 and Mackinaw Road.  The new speed limit shall be 55 mph.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to reappoint Mr. Edmands as Trustee and Mr. Lillo as Alternate Trustee for the Bay County Storm Water Authority.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Mr. Edmands presented proposed plans for a Commercial Drive access for The Bellows on State Street Road, located in Bangor Township.  Commissioner Studders moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands presented proposed plans for a Commercial Drive access for Linwood Assisted Living on Guy Street and 4th Street, located in Kawkawlin Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration and deceleration lanes & curb and gutter.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands discussed several resolutions regarding travel which are not contained in the Travel Policy.  Commissioner Studders moved to approve the proposed revision to the Travel Policy.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond  moved to authorize staff to advertise and interview for several open positions.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve recertifying 19 employees in First Aid/CPR through the Red Cross.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            The Parts Clerk position was discussed.

            Commissioner Studders moved to receive a thank you from Bay County Administrative Services for supplying county maps for their seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Mr. Lillo discussed a request from AmericInn for Trailblazer signs.  Commissioner Studders moved to approve the request with the size of the signs to be approved by staff.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 9/02/06 through 9/15/06 in the amount of $116,971.73.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $204,329.91.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 06‑299 through 06‑316.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Drive M Initiative – Bangor Township Request to Reclassify State Street to Primary – Portsmouth Township Improvements to Munger Road – Building Better Local Roads Program.

            Mr. Lillo reported that he has gotten a complaint that the grass at Trumbull and Cass is too thick.

            Commissioner Redmond moved to recess the meeting until after the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:34 a.m.:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:39 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Studders

            The Parts Clerk position was discussed.  The Employee Hiring and Selection Procedure Policy will be reviewed for clarification on advertising.

            Commissioner Redmond offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:49 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 12:06 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

            A review of the Employee Hiring and Selection Procedure Policy has determined that advertising for open positions is required at this time.  Commissioner Redmond moved to advertise for the parts clerk position and the open drivers positions.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 11, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:40 a.m.:
Yeas:  Redmond, Lewandowski, & Studders

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, OCTOBER 11, 2006          REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Bill Cramer, Monitor Township Trustee; Jack Monroe, Beaver Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 27, 2006 regular meeting and Executive Session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            G. Brandt – Building Better Local Roads & Discretionary funding questioned.

            J. Edmands – Explained application of BBLR funds.

            B. Cramer – Clover Lane work and Eight Mile Road speed limit were discussed.

            T. Paige – Stated that he liked the 40-30-30 split agreed upon for 2006.

            J. Monroe – Stated that traffic detoured from Eight Mile Road is not stopping at the stop signs.

            Commissioner Lewandowski moved to approve the signing recommendation for “Caution Cross Road Does Not Stop” signs on Cody-Estey at Eleven Mile Roads.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to approve the Short Term Loan Resolution with the Department of Water & Sewer.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to receive the Royalty Revenue Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to receive a letter from Hampton Township requesting resurfacing of Scheurmann, Pine, and Youngs Ditch Roads in 2008.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to release a bond held for Meylan Excavating for permit #05-536.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to release a bond held for Maylan Excavating for permit #05-485.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            A cost comparison report was presented.  Approximately 66% of MTF funding is spent on payroll and BC/BS premiums.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to receive the Cash Balance Report for September.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Lewandowski moved to receive an MTF History Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 9/16/06 through 9/29/06 in the amount of $125,643.27.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $1,078,308.27.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 06‑317 through 06‑328.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Credit Card Report – Blue Water Highway Council Meeting – Allegan CRC Cost Cutting Measures – 2007 Budget.

            Commissioner Lewandowski moved to release a bond held for Shaw Contracting for permit #03-325.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            The Jobs Today Program was discussed.

            The DNR has proposed allowing ORV’s to use right-of-way throughout the county.  Mr. Edmands will review.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 25, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:49 a.m.:
Yeas:  Redmond, Lewandowski, & Studders

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, OCTOBER 25, 2006         REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Jack Monroe, Beaver Township resident; Don Spychalski, Monitor Township resident; Charles Burger, Job Site Services; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 11, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            D. Spychalski – Discussed Christyway, Western Fields Subdivision, and Cortland Farms Subdivision.

            J. Monroe – Requested “No Trucks” sign on Eleven Mile Road while traffic is being detoured for Garfield Road.

            T. Paige – Discussed stub road development.

            Commissioner Lewandowski moved to advertise for sealed bids for surplus vehicles.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to release a bond held for Mid-State Earthworks for permit #05-523.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to release a bond held for Rohde Bros. Excavating for permit #04-428.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands presented proposed plans for a Commercial Drive access for Job Site Services on Wilder Road, located in Bangor Township.  Commissioner Studders moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve an Agreement with Monitor Township for improvements to Four Mile Road.  Project is estimated at $123,810.00.  Schedule of Payments is:  $41,270.00 due 10/15/06; $41,270.00 due 10/15/07; and $41,270.00 due 10/15/08.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to approve an Agreement with Monitor Township for improvements to Four Mile Road.  Projects are estimated at $148,111.00.  Township share is $116,611.00.  Schedule of Payments is:  $46,644.00 due 10/15/06; $34,984.00 due 10/15/07; and $34,983.00 due 10/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands presented a letter from the Bay County Employees’ Retirement System.  Commissioner Redmond moved to approve the mandatory 4% employee contribution and the mandatory 9.34% employer contribution.  The Engineer-Manager is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands presented a letter from the Bay County Employees’ Retirement System.  Commissioner Redmond moved to approve participating in a study to project future rates.  The Engineer-Manager is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 9/30/06 through 10/13/06 in the amount of $142,151.63.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $640,204.74.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 06‑329 through 06‑341.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – ASMRC Annual Meeting December 4-6 in Kalamazoo – Crush & Shape Program.

            Commissioner Redmond moved to authorize the Engineer-Manager to fill out the ASMRC ballot.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to recess the meeting until after the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:45 a.m.:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:58 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Local Union #1096, and

            WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:58 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 11:56 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, November 8, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:57 a.m.:
Yeas:  Redmond, Lewandowski, & Studders

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, NOVEMBER 8, 2006          REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Gary Brandt, Monitor; and Thomas Paige, Williams; Jack Monroe, Beaver Township resident; Martha Seitz, Monitor Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 25, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            J. Monroe – Garfield Road improvements look good.

            T. Paige – Praised Garfield Road bridge and Wheeler Road intersection improvements.

            M. Seitz – Complained about her neighbor’s new driveway which appears to be set too high for her property to drain.  Mr. Lillo will have the driveway inspected.

            Mr. Edmands presented proposed plans for a Commercial Drive access for EMCOR in Valley Center Tech Park, located in Monitor Township.  Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to receive a report on Township billings.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to send thank you letters to those townships who sent early payments.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve a one year Contract with SAMSA for computer service and maintenance.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Mr. Edmands presented a Petition for Abandonment for a portion of Lomas Drive, located in Portsmouth Township.  All abutting property owners have signed the petition so a Public Hearing in not necessary.  Commissioner Redmond  moved to address the petition at the meeting of November 22, 2006 if the $100.00 fee has been received by that date.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/14/06 through 10/27/06 in the amount of $127,669.12.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $350,977.15.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 06‑342 through 06‑358.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Speed Limit Regulation Changes – Community Solar System Dedication – Short Term Disability Insurance Rate Increase – Credit Card Report – Drive Michigan Support – BBLR Summary – Union Local #1096 Negotiations – MDOT Maintenance Budget Increase – Salt Received – Crush & Shape Complete – Gravel Lifts Continuing.

            H. Dijak – M-84 access road maintenance questioned.

            T. Paige – Flajole speed limit discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 22, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:44 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, NOVEMBER 22, 2006        REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Jim Lillo, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 8, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Studders, Lewandowski, & Redmond

PUBLIC INPUT – None

            Mr. Edmands discussed a discrepancy regarding employee contracts and information supplied to the Bay County Retirement System regarding health insurance for deferred retirements.  Commissioner Studders moved to approve a Resolution Clarifying Health Insurance for Deferred Retirees.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Redmond, & Studders

RESOLUTION ‑ ABANDONMENT - A PORTION OF LOMAS DRIVE

            Mr. Edmands presented a petition for the abandonment of a portion of Lomas Drive, located in Portsmouth Township.  Commissioner Studders offered the following resolution and moved for its adoption:

            WHEREAS, A petition has been filed requesting abandonment of the following‑described portion of a county road:

Lomas Drive adjacent to Lots 14, 15, 16, & 17 in the Mix Brothers Subdivision, beginning at the east right-of-way line of Michigan Avenue and ending at the west right-of-way line of Monroe Street.  The right-of-way of Lomas Drive being 60’, located in Portsmouth Township, Bay County, Michigan.

            WHEREAS, No Public Hearing is required on the petition since it is signed by the owners and occupants of all parcels of land abutting the road involved; and

            WHEREAS, The Commission has viewed that portion of Lomas Drive for which abandonment is requested and determined that it is not used by the public for travel,

            NOW THEREFORE:

            BE IT RESOLVED, That it is in the best interest of the public that the above‑described portion of Lomas Drive be absolutely abandoned and discontinued, and

            BE IT FURTHER RESOLVED, That the above-described portion of Lomas Drive is hereby absolutely abandoned and discontinued, and

            BE IT FURTHER RESOLVED, That easements for public utilities shall be reserved.

            Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Studders, & Lewandowski

            Commissioner Redmond moved to reinstate TCO S-09-357-64 which establishes a Speed Limit of 40 mph on Flajole Road from Terry Street to Wilder Road.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Lewandowski, & Redmond

            Mr. Edmands presented and reviewed projected 2006 Budget Adjustments.  Commissioner Redmond moved to receive the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Redmond, & Studders

            Mr. Edmands presented and reviewed a draft of the 2007 Budget.  Staff will review for further reductions in expenditures.  There are currently five open positions not filled.  Commissioner Studders moved to hold a Public Hearing on December 20, 2006 for the 2007 Budget.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Studders, & Lewandowski

            Commissioner Redmond moved to receive a thank you from a Monitor Township resident for ditching along E. North Union Road.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Lewandowski, & Redmond

            Commissioner Redmond reported on a Certificate of Appreciation from Jacob Larson for allowing his Solar System Project within the road right-of-way.

Commissioner Redmond moved to approve payroll for the period of 10/28/06 through 11/10/06 in the amount of $129,371.49.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Redmond, & Studders

Commissioner Studders moved to approve bills in the amount of $450,555.65.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Studders, & Lewandowski

Commissioner Lewandowski moved to approve permits 06‑359 through 06‑372.  Motion was adopted on a roll call vote:
Yeas:  Studders, Lewandowski, & Redmond

Engineer-Manager's Report – Bay County Drain Commissioner Letter Regarding Goetz Drain Funding and Funding for All County Drains – BBLR Discretionary Funds – State Road Improvements – Local Jobs Today Program Approved Pine Road Reconstruction.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 6, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, DECEMBER 6, 2006         REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 22, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

ACCEPTANCE – EAGLE RIDGE

            Commissioner Studders moved to accept Eagle Ridge within the Sandy Ridge Parcel Split, located in Beaver Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands discussed traffic signal maintenance.  Commissioner Redmond moved to advertise for a December 20, 2006 bid opening for Traffic Signal Maintenance.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

CONCEPT APPROVAL – NMLI INDUSTRIAL SITE CONDOMINIUM

            Commissioner Lewandowski moved to approve preliminary plans and a resolution granting concept approval for Northern Michigan Land Investments (NMLI), LLC Site Condominium Project, a proposed site condominium project located in Monitor Township.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands presented quotes received for fuel for above ground storage tanks.  Commissioner Lewandowski moved to accept the quote from Karbowski Oil Company which is $0.05 over rack.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to approve the following meeting schedule for 2007:

PUBLIC NOTICE 2007

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2007 at the posted times:

WEDNESDAY    JANUARY  3        ‑  9:00 a.m.    TUESDAY,          JULY 3                  ‑  9:00 a.m.
WEDNESDAY,   JANUARY  17      ‑  9:00 a.m.    WEDNESDAY,   JULY  18               ‑  9:00 a.m.
WEDNESDAY,   JANUARY  31      ‑  9:00 a.m.    WEDNESDAY,   AUGUST  1          ‑  9:00 a.m.
WEDNESDAY,   FEBRUARY  14    ‑  9:00 a.m.    WEDNESDAY,   AUGUST  15        ‑  9:00 a.m.
WEDNESDAY,   FEBRUARY  28    ‑  9:00 a.m.    WEDNESDAY,   AUGUST  29        ‑  9:00 a.m.
WEDNESDAY,   MARCH 14           ‑  9:00 a.m.    WEDNESDAY,   SEPTEMBER  12  ‑  9:00 a.m.
WEDNESDAY,   MARCH  28          ‑  9:00 a.m.    WEDNESDAY,   SEPTEMBER  26  ‑  9:00 a.m.
WEDNESDAY,   APRIL  11             ‑  9:00 a.m.    WEDNESDAY,   OCTOBER  10      ‑  9:00 a.m.
WEDNESDAY,   APRIL  25             ‑ 9:00 a.m.     WEDNESDAY,   OCTOBER  24      ‑  9:00 a.m.
WEDNESDAY,   MAY  9                 ‑  9:00 a.m.    WEDNESDAY,   NOVEMBER  7    ‑  9:00 a.m.
WEDNESDAY,   MAY  23               ‑  9:00 a.m.    WEDNESDAY,   NOVEMBER  21  ‑  9:00 a.m.
WEDNESDAY,   JUNE  6                 ‑  9:00 a.m.    WEDNESDAY,   DECEMBER  5     ‑  9:00 a.m.
WEDNESDAY,   JUNE  20               ‑  9:00 a.m.    WEDNESDAY,   DECEMBER  19   ‑  9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department.  The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Redmond moved to donate used/obsolete cell phones to the Women’s Center.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands presented a request from a Garfield Township resident for a variance to build a fence within the right-of-way along Bay-Midland Line Road.  Pictures of the site were reviewed.  Commissioner Studders moved to deny the request.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            The proposed 2006 Budget Adjustments were reviewed.

            The proposed 2007 Budget was reviewed.

Commissioner Redmond moved to approve payroll for the period of 11/11/06 through 11/24/06 in the amount of $140,824.33.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $367,450.78.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 06‑373 through 06‑384.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – M.D.O.T. Winter Operations Workshop (WOW) – M.D.O.T. Coordination Meeting – McLaren Hospital Will No Longer Offer Third Party Administrator Services for Drug & Alcohol Testing – Bay City Times Ad.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 20, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:47 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, DECEMBER 20, 2006         REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Donna Leitermann, Bangor Township Treasurer; Ryan Stanton, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the December 6, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            D. Gromaski – Congratulated and thanked M. Studders for his service.

            T. Paige – Complimented drainage work on Myra Lee.

            Mr. Edmands discussed the Exchange/Transfer Provisions under the Nationwide Life Deferred Compensation Group Fixed Retirement Contract.  The current provision limits exchanges/transfers to 20% per year per employee.  A second option is a limit of 12% of the entity’s fund balance.  Commissioner Studders moved to approve the 12% aggregate exchange and transfer limit.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands informed the Board that there will be no increase in BC/BS health insurance premiums for 2007.  Wage adjustments for all Supervisory & Administrative personnel will take effect January 1, 2007 per contract provisions.  Commissioner Studders moved to receive the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Bids were received and opened for Traffic Signal Maintenance for 2007.  Commissioner Redmond moved to award to J. Ranck Electric, the only bidder.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond            Commissioner Redmond moved to rescind TCO #S 09-48-56 and approve TCO #S 09-35-06 which determines the speed limit on Linwood Road in Fraser & Kawkawlin Townships.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            The Short Term Loan from the Dept. of Water & Sewer was discussed.  Commissioner Studders moved to repay $650,000.00 and to extend $250,000.00 plus interest until March 14, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Lewandowski moved to approve the Annual Overweight and Overwidth Permit for Road Commission vehicles.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve the 2006 Final Budget and Adjustments as presented:

Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski            Mr. Edmands presented quotes received for County Dumpster Service for 2007.  Commissioner Studders moved to award to Republic Services for their low quote of $170.00 per month for two containers.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to approve an Agreement with Bangor Township for improvements to State Road.  Project is estimated at $127,907.00.  Township share is $60,423.00.  Schedule of Payments is:  $60,423.00 due 10/15/07.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Redmond moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands presented a proposal from Stewart, Beauvais, & Whipple for Audit Services for the year ending December 31, 2006.  Their price remains the same.  Commissioner Lewandowski moved to approve the Engagement Letter with the Chairman authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 11/25/06 through 12/08/06 in the amount of $144,531.50.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $724,702.14.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 06‑385 through 06‑397.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & StuddersEngineer-Manager's Report – Local #1096 Negotiations – M.D.O.T. Environmental Assessment for Improvements to I-75 South of US-10 in 2008 – US-10/Garfield Road Improvements – House & Senate Bills Increasing Road Commission Members from 3 to 5.

            Commissioner Redmond moved to open the Public Hearing to review the 2007 Budget.  Motion was adopted on a roll call vote at 9:45 a.m.:
                                    Yeas:  Lewandowski, Studders, & Redmond

            The 2007 Budget was reviewed.

            T. Paige – Thanked the Board for the Building Better Local Roads Program.

Commissioner Lewandowski moved to close the Public Hearing.  Motion was adopted on a roll call vote at 10:03 a.m.:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Redmond moved to reconvene the regular meeting.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Lewandowski moved to adopt the 2007 Budget:

BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2007 BUDGET

Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & RedmondEngineer-Manager's Report (Cont.) – All Season Road Review – Credit Card Report – Offer to Market M-15 Property.

            Commissioner Redmond wished everyone happy holidays.

            Commissioner Studders thanked everyone for twelve years of support and cooperation.

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, January 3, 2007 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:13 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board