WEDNESDAY, JANUARY 4, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Bishop, Bangor Township Trustee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Studders moved to appoint Gerald Redmond as Chairman of the Board for 2006. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Abstain: Redmond

Nominations were held for Vice-Chairman. Commissioner Redmond moved to appoint Michael Studders as Vice-Chairman of the Board for 2006. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Abstain: Studders

Commissioner Redmond moved to approve the minutes of the December 21, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Paige – Happy New Year to everyone. Complimented the Road Commission on good communication with the townships.

ACCEPTANCE – ADDITIONAL LANE ALONG AMELITH

Commissioner Studders moved to accept the additional lane along Amelith Road at the entrance of Irish Acres Site Condo Project, located in Frankenlust Township, into the Bay County Road System for maintenance. The additional lane consists of 12’ bituminous surface 1,100’ long with curb and gutter and storm sewer improvements. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

ACCEPTANCE – PEAR GROVE SUBDIVISION

Commissioner Redmond moved to accept the roadways within Pear Grover Subdivision, located in Williams Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on December 21, 2005 for the Mackinaw Road Culvert Replacement project were reviewed. Commissioner Lewandowski moved to award to Bilacic Trucking, for their low bid price of $158,026.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement with Bangor Township for improvements to Chilson and State Street Roads. Projects are estimated at $16,600.00. Township share is $0.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

RESOLUTION – CRASIF AUTHORIZATION

Commissioner Studders moved to approve Judi Deaton as the authorized contact person for CRASIF Workers’ Compensation issues. Julie Bowker would be the alternate contact person. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to advertise for a February 15, 2006 bid opening for Roadside Vegetation Control. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to remove a list of obsolete parts from inventory and hold for auction. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for a March 15, 2006 bid opening for the Annual Materials. All road materials will be bid this year. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve an Agreement with J. Ranck Electric, Inc. for Traffic Signal Maintenance. This was awarded on October 12, 2005. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the revised Vendor/Credit Card Policy. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to appoint Commissioner Studders as the representative to the Bay County Retirement System for 2006. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders reported that the retirement system is financially sound and all groups are over funded.

Commissioner Redmond moved to open the Public Hearing to review revisions to the Truck Oversize/Overweight Permits and Guidelines. Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas: Redmond, Lewandowski, & Studders

The Truck Oversize/Overweight Permits and Guidelines were reviewed by J. Lillo.

G. Brandt – Questioned weight limits.

J. Lillo – Stated that Michigan allows some of the highest weight limits in the nation. Any changes would require legislative action.

Commissioner Redmond moved to close the Public Hearing. Motion was adopted on a roll call vote at 9:38 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to adopt the revised Truck Oversize/Overweight Permits and Guidelines. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

A discussion regarding haul routes was held. A recent attorney general opinion prohibits road commissions from issuing permits for haul routes. Repair costs can be charged to companies that damage roads if they are caught causing damage.

T. Paige – Distributors use local roads frequently.

Commissioner Redmond moved to approve payroll for the period of 12/10/05 through 12/23/05 in the amount of $169,139.40. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $191,652.14. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 06 001 through 06 005. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Old Beaver Road Bridge Project Suspended Until Spring.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 18, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, JANUARY 18, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:09 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Robert Lewandowski
Absent: Michael Studders

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Bishop, Bangor Township Trustee; David Stoker, Cohl, Stoker, & Toskey; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 4, 2006 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to refer the Nepotism and Hiring Policies to later in the meeting when legal counsel will be present. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to approve a request from the St. Patrick’s Day Parade Association to provide barricades on March 19, 2006. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Mr. Edmands presented a letter from Pavement Recycling Inc. requesting to extend their 2005 bid for pulverizing. Commissioner Lewandowski moved to approve the request for extension. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to advertise for a February 15, 2006 bid opening for a Night Patrol Vehicle. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Lewandowski moved to advertise for a February 15, 2006 bid opening for a Tractor with Flail Mowers. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to release a bond held for Messig Excavating for fire hydrant replacement. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Studders arrived.

Commissioner Redmond moved to release a bond held for CRS/Shaw Contracting for permit #04-520. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to refer the matter of employment contracts to later in the meeting when legal counsel will be present. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/24/05 through 1/06/06 in the amount of $129,639.97 and Excess Sick Leave Payroll in the amount of $17,981.29. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $440,518.91. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 06 006 through 06 025. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Presented Draft of 2006 Building Better Local Road Program – Reported on Meeting With Representative of Bay Occupational Medicine.

Commissioner Studders moved to approve the 2006 Building Better Local Road Program. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to receive the Credit Card Usage Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to recess the Road Department meeting until after completion of the Department of Water & Sewer meeting. Motion was adopted on a roll call vote at 9:31 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to reconvene the Road Department meeting. Motion was adopted on a roll call vote at 10:27 a.m.:
Yeas: Redmond, Lewandowski, & Studders

The meeting was opened to David Stoker, legal counsel. Various policy revisions were discussed.

Commissioner Studders moved to approve the Hiring Policy. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the Nepotism Policy and to rescind the current Anti-Nepotism Policy effective January 18, 2006. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The Purchasing Policy was discussed. Spending levels that require a sealed bid process will be adjusted per a change in the law. The prevailing wage section of the policy will be reviewed for changes by Mr. Stoker and presented to the Board at a later date.

The Employment Contracts of the General Superintendent and Finance Director will be reviewed for language regarding “at will” employment. Mr. Stoker will report back to the Board at a later date.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 1, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 11:25 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, FEBRUARY 1, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Dick Gromaski, Fraser; Terry Spegel, Hampton; Ben DuRussell, Merritt; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Bishop, Bangor Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 18, 2006 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

B. DuRussell – Questioned if weight restrictions were being considered.

R. Frederick – Only Huron County has implemented weight restrictions at this time. Conditions will be monitored.

ACCEPTANCE – AUBURN EAST SITE CONDOMINIUMS

Commissioner Studders moved to accept the roadways within Auburn East Site Condominiums, located in Williams Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed the proposed Mayberry Meadows Site Condo Development, located in Bangor Township. One section of the roadway, where it connects with Western Fields Subdivision, will have a right-of-way of 60’ instead on the standard 66’. Commissioner Lewandowski moved to approve a resolution granting Concept Approval for Mayberry Meadows Site Condo Development with the variance for the 60’ right-of-way. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Mackinaw Road Culvert project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Highway Easement and Release with Jerome and Lois Chislea for the Cass & Trumbull Safety Project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed the open Account Clerk I position. Commissioner Studders moved to post the open position. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on December 21, 2005 for a New Permit Office were reviewed. Mr. Edmands stated that four firms were interviewed. Several bids had to be adjusted for prevailing wages. Commissioner moved to award to R. D. Prime, for their adjusted bid price of $106,576.11. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to release a bond held for Rhode Construction for permit #04-521. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a proposal from Wade-Trim, Inc. for design engineering on the Saunders Road Bridge, located in Gibson Township. Commissioner Studders moved to prepare a Professional Services Agreement with Wade- Trim, Inc. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 1/7/06 through 1/20/06 in the amount of $141,224.68. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $123,800.79. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 06 026 through 06 041. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – PSA Insurance Review – Speed Limit Seminar February 15, 2006 – Munger Road Improvements Review with Buena Vista Township – Employment Contract Review – Purchasing Policy Review.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 15 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:43 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, FEBRUARY 15, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor – Dick Gromaski, Fraser; Jim Davison, Kawkawlin Township Trustee; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 1, 2006 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Mackinaw Road Culvert Replacement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a proposal from Wade-Trim, Inc. for the biennial bridge inspections. Commissioner Studders moved to approve the proposal and prepare a professional services agreement. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders
Nays: Lewandowski

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Saunders Road Bridge Replacement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve an Agreement with Monitor Township for improvements to N. Union Road Bridge. Project is estimated at $117,009.55. Schedule of Payments is: $29,252.39 due 12/15/05; $29,252.39 due 12/15/06; $29,252.39 due 12/15/07; and $29,252.38 due 12/15/08. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Bangor Township for improvements to Chilson & State Street. Projects are estimated at $16,600.00. Township share is $0.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from Gibson Township requesting to delay their payment of Invoice #2162 for Standish Road drainage. Commissioner Redmond moved to approve extending the due dates from 12/15/05 & 12/15/06 to 12/15/06 & 12/15/07. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed health insurance funding. The ASC (Administrative Services Contract) program with Blue Cross/Blue Shield is expected to save approximately $30,000 per month between the Road Department and the Dept. of Water & Sewer. Commissioner Lewandowski moved to participate in the ASC Program offered by BC/BS of Michigan. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed the 2006 Building Better Local Roads Program. Commissioner Studders moved to approve a carryover of previous years funds for those townships that did not use their total allotment. Letters will be sent to all townships reminding them that funds not allocated by them may be used at the discretion of the Road Commission. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids were received and opened for a Night Patrol Vehicle, Tractor w/Mower, & Roadside Vegetation Control. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to advertise for a March 29, 2006 bid opening for a Combination Truck & Vacuum Sewer Cleaner. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the Engineer-Manager casting ballots for Bay County at the County Road Association annual meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for U. S. Trackworks for permit #05-022. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to release a bond held for Great Lakes Contracting for permit #03-390. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to release a bond held for DeShano Construction for permit #05-098. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for DeShano Construction for permit #05-099. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for a March 15, 2006 bid opening for Pavement Marking. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the Board signing the Title Sheet for the Cass & Trumbull Intersection Safety Project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Garfield Township requesting an extension on the balance of their December 2005 payments. Payments will be made in March and April of 2006. Commissioner Studders moved to approve the extension request. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 1/21/06 through 2/3/06 in the amount of $138,999.78. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $301,516.55. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 06 041 through 06 047. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – None

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 1, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:49 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 1, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors - Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 15, 2006 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Paige - Thanked the Board for holding speed limit forum. It was very informative for township officials.

Commissioner Lewandowski moved to approve a Contract with R. D. Prime for the New Permit Office. The project was upgraded to include in-floor heating and totals $111,392.11. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Mr. Lillo discussed a request from Williams Township to construct the connector roadway between Carter Ridge Subdivision and Pear Grove Subdivision. The connector was approved as part of the Carter Ridge plat in 2002 but was never built. The roadway will be built to road commission standards. Commissioner Studders moved to approve construction of the connector roadway. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to purchase three 3/4 Ton Pick-Ups from the state contract from Berger Chevrolet for $22,145.00 per unit. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to release a bond held for Dave’s Contracting LLC for permit #05-235. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Mr. Lillo presented proposed plans for a Commercial Drive access for West Michigan CDL on Alliance Drive, located in Valley Center Tech Park in Monitor Township. Commissioner Studders moved to approve the commercial drive with a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a request from the Bluewater Michigan Chapter of the National Railway Historical Society to use our parking facilities on October 7 & 8, 2006. Liability insurance will be provided. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the 2005 changes to the Act 51 Certification with the Chairman authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the preliminary plan and adopt the resolution for Concept Approval for the Sandy Ridge Parcel Division, located in Beaver Township. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on February 15, 2006 for a Night Patrol Vehicle were reviewed. Commissioner Studders moved to award to Dean Arbour Ford, for their low bid price of $33,799.00. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Quotes received for Oil & Lubricants were reviewed. Commissioner Studders moved to award to Karbowski Oil Company who submitted the low quotes. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on February 15, 2006 for Roadside Vegetation Control were reviewed. Commissioner Lewandowski moved to award to Village Green, the low bidder. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on February 15, 2006 for One Tractor w/Mowers were reviewed. Mr. Frederick stated that the option of safety glass for the cab was added to the bids. Commissioner Lewandowski moved to award to Flint New Holland, for their low bid price of $49,053.00, with trade-in. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a thank you note for excellent customer service. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Mr. Lillo presented a letter from Bangor Township requesting assistance with the Kawkawlin River Clean-up scheduled for June 3, 2006. Commissioner Studders moved to approve the request to pick up collected debris. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 2/04/06 through 2017/06 in the amount of $149,306.39. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $262,903.38. Motion was adopted on a roll call vote:

Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 06-048 through 06-058. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report (J. Lillo) - Material Bids to be Opened March 15th - Cass/Trumbull Safety Project Bid Opening April 7th - Midland Road Project Bid Letting in May - Old Beaver Road & N. Union Road Bridges to be Completed in Spring - Mackinaw Road Bridge Work to be Done in Spring - Biennial Bridge Inspections Scheduled for Spring.

M. Studders – Berm removal is needed many areas. A portion of 2006 Discretionary money may be used for this work. A Roads Committee meeting will be held March 15th.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 15, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:24 a.m.:

Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 15, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; James Dubay, Garfield; Terry Spegel, Hampton; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; Paul Backus, Mt. Forest; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; Dick Bishop, Bangor Township Trustee; Tammy David, Dave Dombrowski, Richard Bell, & Chuck Felks, Monitor Township residents; Don Goulet, Portsmouth Township resident; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 1, 2006 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

R. Bell – Discussed problems with drainage in Goetz Court. Residents would be willing to contribute to repairs.

R. Frederick – The entire system needs to be redone.

C. Felks – The road is being affected by the constant moisture in the base.

T. David – Water covers her yard all the way to her garage.

A meeting will be held with residents, township officials, and road commission personnel.

H. Dijak – Frankenlust Township is considering the possibility of opening Bay Valley Road which was closed years ago.

Commissioner Redmond moved to approve and sign the Title Sheet for the Midland Road Resurfacing project. The bid letting is scheduled for May. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Biennial Bridge Inspection project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Redmond & Studders
Nays: Lewandowski

Mr. Lillo discussed the proposed new “Agricultural Commodities Haul Permit During Weight Restrictions” permit and guidelines. The content would remain the same as the “Single Move” permit. Commissioner Studders moved to approve the new permit title. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 2/18/06 through 3/03/06 in the amount of $170,354.77. Motion was adopted on a roll call vote:

Commissioner Redmond moved to approve payroll for the period of 2/18/06 through 3/03/06 in the amount of $170,354.77. Motion was adopted on a roll call vote:

Commissioner Studders moved to approve bills in the amount of $247,447.14. Motion was adopted on a roll call vote:

Yeas: Redmond & Studders
Nays: Lewandowski

Commissioner Redmond moved to approve permits 06-059 through 06-065. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – None

J. Lillo – The Road Name Sign Replacement Program has been completed.

Bids were received and opened for Annual Materials and Pavement Marking. Commissioner Lewandowski moved to refer the bids for review. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 29, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 10:30 a.m.:

Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 29, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors - Hilda Dijak, Frankenlust; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; Lori Yonkey, resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Bids were received and opened for a Truck Mounted Combination Vacuum Sewer Cleaner. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the minutes of the March 15, 2006 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

H. Dijak – Asked for possible solutions for improvements to Stone Island Road. Frequent use by large trucks is a problem on the narrow road. Mr. Edmands will review with Mr. Lillo.

G. Brandt – Thanked the Board for much needed drainage project along Midland Road.

Commissioner Studders moved to approve an Agreement with Bilacic Trucking, contractor on the Mackinaw Road Culvert Replacement project. The project was awarded on January 4, 2006. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve an Agreement with Hampton Township for improvements to various roads. Projects are estimated at $304,571.00. Township share is $284,571.00. Schedule of Payments is: $284,571.00 due 12/15/06. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for an April 26, 2006 bid opening for the Countywide Paving Program. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 15, 2006 for Annual Materials were reviewed. Commissioner Studders moved to award the following:

Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on March 15, 1006 for Pavement Marking were reviewed. Mr. Edmands discussed the minor difference in bid prices and the excellent service received from Clark Highway Services. Commissioner Studders moved to award to Clark Highway Services, for their bid price of $83,909.76. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

RECLASSIFICATION - S. EUCLID ROAD

Commissioner Lewandowski moved to reclassify S. Euclid Road from M-84 south to the sugar beet factory as an All Season Road. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for Old Town Gym on Raven Drive, located in Bangor Township. Commissioner Redmond moved to approve the commercial drive with a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve Amendment #1 to the Employment Agreement with Julie K. Bowker. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve Amendment #2 to the Employment Agreement with Randall R. Frederick. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to release a bond held for Four Star Concrete for permit #00-461. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for A. T. C. Associates for permit #97-169. Motion was adopted on a roll call vote:

Commissioner Redmond moved to release a bond held for A. T. C. Associates for permit #97-169. Motion was adopted on a roll call vote:

MEMORANDUM OF UNDERSTANDING – M.D.O.T. – FEDERAL FUNDS

Commissioner Studders moved to approve a Memorandum of Understanding with the M.D.O.T. for the Exchange of Federal Funds for State Funds (No. 2006-0257). The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

RESOLUTION - CONTRACT - M.D.O.T.
CASS & TRUMBULL INTERSECTION SAFETY PROJECT

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: Reconstruction, realignment, and widening for right-turn and left-turn lanes work at the intersection of South Trumbull and Cass Avenue; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 06-5069 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve sending a draft of the 2005 Audit report to Bay County. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to write off and turn over to the collection agency uncollected accounts receivables for Michael T. Campbell in the amount $199.04 and Andrew J. Reder in the amount of $200.00. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve setting up a new account with National City Bank to facilitate payments to Blue Cross/Blue Shield. The authorized signers on other accounts will also be updated. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 3/4/06 through 3/17/06 in the amount of $121,204.52. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $155,653.97. Motion was adopted on a roll call vote:

Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 06-066 through 06-079. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – M.D.O.T. Adopt-A-Highway Schedule – Saginaw County Road Commission Meeting for Improvements to Munger Road – Proposed Revisions to Drug & Alcohol Testing Policy Employee Meeting May 2nd – Goetz Court Drainage Meeting April 26th at Monitor Township.

Engineering proposals were discussed.

Mr. Frederick discussed the anticipated shortage of dust control material. The matter will be discussed with the Roads Committee. Commissioner Studders moved to allow the use of brine as an alternative if purchased from an approved source. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 12, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:49 a.m.:

Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, APRIL 12, 2006 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Jack Monroei, Beaver Township resident; Erich Smith & Dave Burgdolt, Wade-Trim, Inc.; Ryan Stanton, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 29, 2006 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

J. Monroe – Thanked the Board for good snow removal this winter. Complained that trucks are using Eleven Mile Road as a haul route.

Mr. Edmands presented proposed plans for a Commercial Drive access for additional parking for Bay-Arenac ISD off Bay-Arenac Drive, located in Monitor Township. Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 29, 2006 for a Truck Mounted Combination Vacuum Sewer Cleaner were reviewed. Commissioner Studders moved to award to Hasper Equipment Co., for their low bid price of $214,150.00, with trade-in. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to advertise for an April 26, 2006 bid opening for Truck Accessories and Components. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands reported that the 2005 Audit report will be delayed until April 26th to allow Bay County to provide information to our auditor.

Commissioner Redmond moved to approve participation in the annual “Take Your Daughters and Sons to Work Day” on April 27, 2006. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a proposal from Wade-Trim, Inc. for Construction Engineering for the Cass & Trumbull Intersection Safety Improvements. Commissioner Studders moved to approve the proposal and prepare a professional services agreement. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

RESOLUTION CONTRACT M.D.O.T.
MIDLAND ROAD RESURFACING PROJECT

Commissioner Lewandowski offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: Hot mix asphalt coldmilling, and resurfacing work along East Midland Road from Euclid Avenue to Two Mile Road; including utility structure adjustments and permanent pavement marking work; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 06-5114 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive the Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive the 1st Quarter Cash Balance Report reviewed by Mr. Edmands. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Myra-Lee Street. Project is estimated at $40,638.00. Township share is $20,638.00. Schedule of Payments is: $20,638.00 due 12/15/06. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed upcoming meetings the Board may wish to attend. An employee meeting will be held May 2nd to review changes in CDL regulations, a retiree meeting will be held May 11th to discuss BC/BS options.

Commissioner Redmond moved to approve payroll for the period of 3/18/06 through 3/31/06 in the amount of $121,341.67. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $247,859.85. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders
Nays: Lewandowski

Commissioner Redmond moved to approve permits 06 080 through 06 090. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Weight Limits Removed April 10th – Seal Blend Production – Munger Road Meeting Update – Proposed Development in Western Field Subdivision, Bangor Township – Wellness Program.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 26, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, APRIL 26, 2006 REGULAR MEETING

WEDNESDAY, APRIL 12, 2006 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor – Gary Brandt, Monitor; John Leaming, Jim Perry, Gail Wetter, & Vickie Meyer, Bangor Township residents; Don Goulet, Portsmouth Township resident; M. J. Brissette, resident; Mark Norton, Civil Engineering Consultants; Larry Allen, Stewart, Beauvais & Whipple; Ryan Stanton, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 12, 2006 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

J. Perry of Western Fields Subdivision discussed the Monteray Drive abandonment petition. The proposed development of a condominium site would link the two using Monteray Drive. The residents of Western Fields Subdivision oppose the construction of this “paper” roadway.

The Cash Balance Report was presented by J. Edmands & J. Bowker. Several items are under consideration for delay until mid-year to ensure optimum funding levels are maintained. Commissioner Lewandowski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 15, 2006 for 25A & 29A, picked up & delivered, were reviewed. Commissioner Redmond moved to award to Specification Stone Products, Inc., with an alternate award to Wirt Stone Dock. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to hold a Public Hearing on May 10, 2006 at 9:30 a.m. for the proposed abandonment of Monteray Drive located in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

The 2005 Audit Report was presented by L. Allen. Commissioner Redmond moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Wade- Trim, Inc., for the Cass/Trumbull Intersection Improvement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive two thanks you notes. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement with Fraser Township for improvements to various roads. Projects are estimated at $91,485.00. Township share is $71,485.00. Schedule of Payments is: $71,485.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve an Agreement with Fraser Township for improvements to Townline 16 Road. Projects are estimated at $32,208.00. Township share is $16,104.00. Schedule of Payments is: $16,104.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 4/01/06 through 4/14/06 in the amount of $121,261.38. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $488,111.62. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 06 091 through 06 110. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Credit Card Report – Countywide Berm Removal – Subdivision Development Delay – Employee Meeting May 2nd for CDL Regulation Changes.

J. Lillo – Reported that the Road Name Sign Program has been completed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 10, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 10:04 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MAY 10, 2006                REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Jack Monroe, Beaver Township resident; Bonnie St. Peter & Steve Eddy, Garfield Township residents; Patricia Wackerle, Kawkawlin Township resident; Don Goulet; Portsmouth Township resident; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 26, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

            J. Dubay – Discussed damages to Rogers Road by several haulers.  Bonds were received from the haulers prior to recent legislation.  There is now a question of the bonds validity in these situations.  J. Edmands will talk to the haulers to try to negotiate reimbursement for needed repairs.

            S. Eddy – Stated that Rogers Road does not drain properly.  Mr. Edmands will review.

            G. Brandt – Questioned the bond held for completion of Pepperberry Creek Subdivision.  J. Lillo stated that he reviewed the area with the contractor earlier in the week and paving should be complete within 90 days.

            H. Dijak – Questioned whether M.D.O.T. is required to submit a bond for completion of the M-84 work.  Mr. Edmands stated they are not.

            P. Wackerle – Requested improvements to Townline 14 and Fraser Roads.  Townline 14 Road is a boundary road with Kawkawlin and Monitor Townships.  Commissioner Redmond stated that the townships are required to fund major improvements to these local roads.  R. Frederick stated that both roads are scheduled for seal blend sometime in June.

            J. Monroe – Beaver Township passed a road millage renewal.

            Mr. Edmands explained the time requirements for notices regarding publishing abandonment requests.  Commissioner Lewandowski moved to hold a Public Hearing on June 21, 2006 at 9:30 a.m. for the proposed abandonment of Monteray Drive, located in Bangor Township.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

RESOLUTION – CRITICAL BRIDGE LIST

            Commissioner Studders offered the following resolution and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for critical bridge funding of structures (bridges) in Bay County; and

            WHEREAS, the Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system;

            NOW THEREFORE, BE IT RESOLVED, that the Board actively seeks Federal and State Bridge funding for the replacement of the structures included on the following priority list.  Also, the Board will commit the monetary, technical, and administrative assistance necessary to oversee the design and construction of these projects.

            1.                   Erickson Road over the North Branch of Kawkawlin River
            2.                  Mackinaw Road over the Johnson Drain

Motion was adopted on a roll call vote:
                                                Yeas:  Redmond, Lewandowski, & Studders

            Bids were received and opened for Truck Components.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Bids were received and opened for Countywide Paving.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

RESOLUTION – CRITICAL BRIDGE APPLICATION

            Commissioner Studders offered the following resolution and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the application for Critical Bridge funding for Erickson Road Bridge over the north branch of Kawkawlin River in Bay County; and,

            WHEREAS, The Board has ascertained that said structure is in critical need of replacement, and is deemed most important to the area and the road system.

            NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Bridge Funding for the replacement of the structure for the fiscal year 2009 funding cycle. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of this project.

Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Critical Bridge Application.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands presented a permit request to access the unopened right-of-way of Lomas Drive at the end of Monroe Street for a residential driveway.  Commissioner Lewandowski moved to approve the permit request.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands discussed taking Statements of Qualifications to contract for professional engineering services.  Commissioner Studders moved to advertise and mail to companies currently doing business with the Road Commission.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Mr. Edmands presented a letter from a resident on N. Wagner Road in Hampton Township requesting additional 25 mph signs.  Commissioner Redmond moved to receive the letter and contact Hampton Township Police about enforcement.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve and adopt revised language for all Professional Services Agreements effective May 10, 2006.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Mr. Edmands presented a request from Union Local #1096 to go to 4 – 10 hour days for the summer.  The request was unclear which days were requested off for the 4th of July.  Commissioner Redmond moved to table the request.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to contract with Infinisource for COBRA Administration.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve the 2005 Act 51 Report.  The Chairman and Finance Director are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            A proposed 13th check to retirees of over 20 years was discussed.  Commissioner Studders moved to approve participation in an actuarial study for an increase based on the point system.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 4/15/06 through 4/28/06 in the amount of $118,498.31.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $377,310.60.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
Nays:  Lewandowski

Commissioner Redmond moved to approve permits 06‑111 through 06‑131.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Voicemail System Maintenance Agreement Termination – Employee Meeting Regarding CDL Regulation Changes Update – SAPA Wage Study Update – Credit Card Report.

            Property adjacent to the East District garage was discussed.  Commissioner Redmond moved to approve a request from N. Corrion to maintain weed control and farm the property.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders suggested R. Frederick investigate the use of nitrogen in tires to increase fuel mileage.

            R. Frederick – Chip & Seal program should begin around June 1st.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 24, 2006 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:34 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

Respectfully Submitted by:                                Approved by:

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

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WEDNESDAY, MAY 24, 2006                 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee;  Don Goulet, Portsmouth Township resident; Mark Sohlden, Wade-Trim, Inc.; and Jim Lillo, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 10, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

            Commissioner Redmond moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for summer hours.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve a Preliminary Plat for Willow Creek Residential Subdivision, located in Monitor Township.  There is a variance for the number of lots allowed to abut the cul-de-sac.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Midland Road Resurfacing project.  Approval is contingent upon review by legal counsel.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Mr. Edmands presented the 2005 Annual Report.  Commissioner Redmond moved to receive and distribute the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to approve a 2005 transfer of funds of $1,089,898.36 from the Primary Road Fund to the Local Road Fund and $1,093,170.73 from the County Road Fund to the Local Road Fund.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Bids received and opened on May 10, 2006 for Countywide Paving were reviewed.  Commissioner Redmond moved to award to, and sign a Contract with, Saginaw Asphalt Paving Company, for their low bid price of $1,525,629.17.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to receive and print the following letter from the Bangor Township Planning Commission:

The Bangor Township Planning Commission would like to go on record in opposition to the abandonment of Monterey Drive.  Bangor Township’s zoning ordinance provides for outlots to facilitate a smooth transition between developments enhancing vehicular and pedestrian flow and utility placement.  The connection between developments improves emergency access and ultimately reduces the number of curb cuts on the primary road system.

The Planning Commission at a recent meeting approve the Mayberry Meadows site plan with the roadway connection to Westfield Subdivision.  Not only will the roadway provide secondary access to Mayberry Meadows, but provides a second access to the existing subdivision significantly improving their accessibility for emergency vehicles.

Fire flows and water system reliability are improved by the additional feeds and system loops that are easily achieved because of the interconnections between developments.  Many times efficiencies can be achieved in the sanitary sewerage system by reducing the number of connections into truck lines thereby eliminating some redundancy and unnecessary road cuts.

Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to approve revisions to the Anti-Drug and Alcohol Abuse Policy.  The revisions reflect current federal standards.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Redmond moved to approve an Agreement with Hampton Township for improvements to various roads.  Projects are estimated at $83,030.00.  Township share is $71,530.00.  Schedule of Payments is:  $71,530.00 due 12/15/06.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Commissioner Studders moved to approve an Agreement with Beaver Township for improvements to various roads.  Projects are estimated at $56,695.00.  Schedule of Payments is:  $45,879.00 due 12/15/06; $5,408.00 due 12/15/07; and $5,408.00 due 12/15/08.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve an Agreement with Mt. Forest Township for improvements to various roads.  Projects are estimated at $48,000.00.  Township share is $24,000.00.  Schedule of Payments is:  $24,000.00 due 12/15/06.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Studders moved to approve an Agreement with Merritt Township for improvements to Colberg and various roads.  Projects are estimated at $100,908.00.  Township share is $69,408.00.  Schedule of Payments is:  $66,258.00 due 12/15/06; and $3,150.00 due 12/15/07.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Studders, & Redmond

            Bids received and opened on May 10, 2006 for Truck Accessories were reviewed.  Commissioner Redmond moved to award to Truck & Trailer Specialties, for their low bid price, meeting specifications, of $26,379.51.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, & Lewandowski

            Commissioner Studders moved to refer a request by J. Allen to carryover 96 hours of vacation to the next meeting.  Mr. Allen’s anniversary date is July 2nd.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Studders

            Commissioner Lewandowski moved to receive and post a letter from Fraser Township thanking the work force for prompt attention to recently flooded areas.  Motion was adopted on a roll call vote:
                                    Yeas:  Studders, Redmond, &am