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WEDNESDAY, JANUARY 5, 2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:01 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy Frederick,
General Superintendent; and Jim Lillo, Assistant
Engineer; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors - Dick Gromaski,
Fraser; James Dubay, Garfield; Roy DeLorge, Kawkawlin;
Gary Brandt, Monitor; Paul Backus, Mt. Forest;
Sharon Stalsberg, Pinconning; and Thomas Paige,
Williams; Jim Davison, Kawkawlin Township Trustee;
Erich Smith, Wade-Trim, Inc.; Dan Brown, Bay City
resident; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Nominations were held for Chairman. Commissioner
Studders moved to appoint Gerald Redmond as Chairman
of the Board for 2005. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Nominations were held for Vice-Chairman. Commissioner
Lewandowski moved to appoint Michael Studders
as Vice-Chairman of the Board for 2005. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve the minutes
of the December 22, 2004 meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
J. Dubay - Thanked Board for summer job for
his son who has recently been hired by M.D.O.T.
Commissioner Studders moved to revise the Mailbox
Policy to raise the amount of the voucher to $40.00
from $35.00. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to advertise for
a March 2, 2005 bid opening for the Annual Materials.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The recent extension of Wirt Stone Dock’s
bid was discussed. Commissioner Studders moved
to rescind the extension approved on December
22, 2004. All stone suppliers will be given an
opportunity to extend their bids. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented notification from Blue
Cross/Blue Shield that health insurance premiums
will increase by 12.16%. This will result in a
1% wage increase for Local #1096 employees for
2005. Commissioner Lewandowski moved to receive
the notification. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to receive a thank
you. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to receive the
Royalty Revenue Report for 2004. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to remove a list
of obsolete parts from inventory and hold for
auction. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to release a
bond held for Pro-Tech Cabling Inc. for permit
#04-009. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve payroll
for the period of 12/11/04 through 12/24/04 in
the amount of $155,830.02. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills
in the amount of $155,548.13. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve permits
05 001 through 05 002. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report - Overtime Report -
Salt Report.
Commissioner Redmond appointed Commissioner
Studders to be the Retirement System representative
for 2005.
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Wednesday, January 19, 2005 at 9:00
a.m. Motion was adopted on a roll call vote at
9:22 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
JANUARY 19, 2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:04 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond & Robert Lewandowski
Excused: Michael Studders
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy Frederick,
General Superintendent; and Jim Lillo, Assistant
Engineer; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors - Hilda Dijak,
Frankenlust; Dick Gromaski, Fraser; James Dubay,
Garfield; Terry Spegel, Hampton; Gary Brandt,
Monitor; Sharon Stalsberg, Pinconning; and Thomas
Paige, Williams; Jim Davison, Kawkawlin Township
Trustee; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the January 5, 2005 meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski & Redmond
PUBLIC INPUT - None
Mr. Edmands presented a letter from Mt. Forest
Township requesting to carryover discretionary
funds from 2004. Commissioner Lewandowski moved
to receive the letter. Motion was adopted on a
roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to advertise for
a March 11, 2005 bid opening for Hydraulic Systems
and Components for three tandems and one single
axle. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Studders arrived.
Mr. Edmands presented a letter from Pavement
Recycling Inc. requesting to extend their bid
for Pulverizing for 2005. Commissioner Studders
moved to approve the extension. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from Wirt Stone
Dock requesting to extend their bid for Picked-Up
and Delivered Stone for 2005. Commissioner Redmond
moved to approve the extension. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from Bay Aggregate,
Inc. requesting to extend their bid for Picked-Up
and Delivered Stone for 2005. Commissioner Studders
moved to approve the extension. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to receive the
Cash Balance Report for December 2004. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from R. Putt
requesting to carryover 37 hours of extra vacation.
Commissioner Studders moved to table the request.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive and
post three snow removal thank you notes. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to advertise
for a February 7, 2005 deadline for quotes for
Oils & Lubricants. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to revise the mileage
rate from $0.375 to $0.405 for 2005. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll
for the period of 12/25/04 through 1/7/05 in the
amount of $134,287.09 and excess sick leave payroll
in the amount of $6,291.74. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills
in the amount of $300,996.06. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve permits
05 003 through 05 022. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report - Pinconning Township
Agreement for Fraser Road Culvert Repairs - Republic
Waste Access Road Maintenance - Sump Pump Discharge
in Road R-O-W.
Commissioner Studders moved to approve an Agreement
with Pinconning Township for improvements to Fraser
Road. Project is estimated at $38,962.00. Township
share is $14,120.00. Schedule of Payments is:
$14,120.00 due 2/15/05. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids were received and opened for various equipment.
Commissioner Studders moved to refer the bids
for review. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Wednesday, February 2, 2005 at 9:00
a.m. Motion was adopted on a roll call vote at
9:39 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
FEBRUARY 02, 2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:01 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy Frederick,
General Superintendent; and Jim Lillo, Assistant
Engineer; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors - Dick Gromaski,
Fraser; James Dubay, Garfield; Gary Brandt, Monitor;
and Thomas Paige, Williams; Jim Davison and Melvin
McNally, Kawkawlin Township Trustees; Norbert
Begick, Frankenlust Township Trustee; Erich Smith,
Wade-Trim, Inc.; and Julie Bowker, Clerk of the
Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the January 19, 2005 meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT - None
Mr. Edmands reported that the employee requesting
to carry over vacation has since used the overage.
The Board will make a later determination on the
carryover of vacation time.
Commissioner moved to approve Traffic Control
Order # P 09-89-04 prohibits parking on State
Park Drive from Lagoon Beach Road to a point five
hundred feet south of Lagoon Beach Road. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to appoint John Edmands
as the Trustee and James Lillo as the Alternate
Trustee for the Bay County Storm Water Authority.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to receive letters
from Garfield and Gibson Townships requesting
to carryover discretionary funds. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on January 19, 2005
for Three (3) Tandem Drive Truck Chassis were
reviewed. Commissioner Studders moved to award
to Wieland International, for their low bid price
of $152,390.42 with trade-ins and options. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on January 19, 2005
for One Single Axle Truck Chassis were reviewed.
Commissioner Lewandowski moved to award to Wieland
International, for their low bid price of $63,570.23
with trade-in and options. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on January 19, 2005
for Two 25-Ton Tilt Deck Trailers were reviewed.
Commissioner Redmond moved to award to AIS Construction
Equipment Corp., for their low bid price, meeting
specifications, of $59,900.00. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to purchase a
Ford Excursion from the State Contract. The low
bidder is Gorno Ford for the price of $29,243.00.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to purchase Two Ford
F-250 Super Duty Pick-Ups from the State Contract.
The low bidder is Gorno Ford for the price of
$21,383.00 per unit. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to purchase a
Chevrolet Impala from the State Contract. The
low bidder is Shaheen Chevrolet for the price
of $17,338.77. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to purchase Two Ford
F-250 Pick-Ups from the State Contract. The low
bidder is Gorno Ford for the price of $18,805.00
per unit. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from The Daltons
requesting to extend their bid price for Vegetation
Control for 2005. Commissioner Studders moved
to approve the extension. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to release a bond
held for Eric Construction for permit #01-535.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to receive and post
three thank you notes for snow removal. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans for a Commercial
Drive access for Hampton Meadows Condominiums
on Wagner and Ridge Roads, located in Hampton
Township. Commissioner Studders moved to approve
plans as presented. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a proposal from Wade-Trim,
Inc. for safety improvements to the Trumbull/Cass
intersection. Commissioner Studders moved to approve
their proposal. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands discussed an invoice from CSX Transportation
for signal maintenance. They have not billed the
Road Commission for ten years of maintenance.
They are prohibited from billing for more than
five years of missed service charges. Commissioner
Studders moved to approve payment upon the receipt
of a new invoice. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll
for the period of 1/8/05 through 1/21/05 in the
amount of $128,271.14. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills
in the amount of $89,943.22. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve permits
05 023 through 05 033. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report - Projects for 2005
Reviewed: Wilder, Old Beaver Road Bridge, N. Union
Road Bridge, and the Bangor Township RailTrail
project.
Commissioner Studders moved to direct the Engineer-Manager
and General Superintendent to meeting with Bangor
Township about brushing the RailTrail project.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
T. Paige - Thanked the Board for the Road Commission’s
help with their fire hydrants and snow removal
at the cemetery.
Commissioner Lewandowski moved to recess the
meeting to conduct the business of the Dept. of
Water & Sewer. Motion was adopted on a roll
call vote at 9:33 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to reconvene the
meeting at 10:34 a.m. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond offered the following resolution
and moved for its adoption:
WHEREAS, the Board of County Road Commissioners
of the County of Bay ("Bay County Road Commission")
will now consider the dismissal, suspension, or
disciplining of, or will now hear complaints or
charges brought against, or will now consider
a periodic personnel evaluation of, a particular
employee, and
WHEREAS, the particular employee requests a closed
hearing, and
WHEREAS, Section 8 (a) of the Open Meetings
Act allows the Bay County Road Commission to meet
in a closed session for the aforesaid purposes
upon the request of the particular employee for
a closed hearing,
THEREFORE, BE IT RESOLVED by the Bay County Road
Commission that it meet in a closed session for
the aforesaid purposes, pursuant to the provisions
of Section 8 (a) of the Open Meetings Act.
Motion was adopted on a roll call vote at 10:35
a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to reconvene to the
Regular Meeting. Motion was adopted on a roll
call vote at 11:14 a.m.:
Yeas: Lewandowski, Studders, & Redmond
There being no further business before the Board,
Commissioner Studders moved to adjourn the meeting
until Wednesday, February 16, 2005 at 9:00 a.m.
Motion was adopted on a roll call vote at 11:15
a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
FEBRUARY 16, 2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:00 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy Frederick,
General Superintendent; and Jim Lillo, Assistant
Engineer; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors - James Dubay,
Garfield; Terry Spegel, Hampton; Roy DeLorge,
Kawkawlin; and Sharon Stalsberg, Pinconning; Jim
Davison and Melvin McNally, Kawkawlin Township
Trustees; Patrick Beson, County Commissioner;
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the February 2, 2005 regular meeting and executive
session. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
S. Stalsberg - Requested approval of the fire
department’s request for barricades.
Commissioner Studders moved to approve a Professional
Services Agreement with Wade-Trim, Inc., for the
improvements to the Trumbull/Cass intersection,
located in Portsmouth Township. The Chairman and
the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve an Agreement
with Frankenlust Township for maintenance of the
road in Bay Meadows Subdivision. The Chairman
and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve a
request from the Bluewater Michigan Chapter of
the National Railway Historical Society to use
our parking facilities on October 15 & 16,
2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands discussed Bay County’s plan
to obtain aerial photographs along with Saginaw
and Midland Counties. They have requested a contribution
from the Road Commission. The Road Commission
would obtain a copy of the data obtained. Commissioner
Studders moved to approve a $15,000.00 contribution
for the project. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve a request
from the St. Patrick’s Day Parade Association
for barricades to be placed on March 20, 2005.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Quotes received and opened on February 7, 2005
for Oil & Lubricants were reviewed. Commissioner
Lewandowski moved to award to Rowley Brothers,
Inc., for their low quote for products meeting
specifications. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to advertise for
a March 30, 2005 bid opening for a Tractor with
Boom Arm Mower. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to receive a
Cash Balance Report for January. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to release a bond
held for Gushow Excavating, Inc. for permit #02-116.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to receive and post
two thank you notes. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve a request
from the Pinconning-Fraser Fire Department for
barricades to be placed on February 26th &
27th. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
RESOLUTION - RENAME GREY HAWK LANE TO
GRAY HAWK LANE
Commissioner Redmond offered the following resolution
and moved for its adoption:
WHEREAS, Grey Hawk Lane, from Midland Road to
its northerly terminus, in Williams Township,
is a county road under the control and jurisdiction
of the Road Commission [MCLA 560.226(1) (b)];
and
BE IT RESOLVED, that Grey Hawk Lane, located
in Section 20 of Williams Township, is hereby
renamed Gray Hawk Lane; and
BE IT FURTHER RESOLVED, that a certified copy
of this resolution be recorded with the Bay County
Register of Deeds within 30 days,
BE IT FURTHER RESOLVED, that a certified copy
of this resolution be sent to the office of the
Michigan State Treasurer.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll
for the period of 1/22/05 through 2/4/05 in the
amount of $144,587.89. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills
in the amount of $266,238.40. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits
05 034 through 05 042. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report - Bangor Township RailTrail
Cost Reductions.
The 2005 Building Better Local Roads Program
was discussed.
Commissioner Studders moved to require bid openings
for any projects for which the Road Commission
is the lead agency be held at the Road Commission
office. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to recess the meeting
to conduct the business of the Dept. of Water
& Sewer. Motion was adopted on a roll call
vote at 9:20 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to reconvene the
meeting at 10:42 a.m. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders offered the following
resolution and moved for its adoption:
WHEREAS, the Board of County Road Commissioners
of the County of Bay ("Bay County Road Commission")
will now discuss strategy and negotiations connected
with the negotiation of a collective bargaining
agreement between the Bay County Road Commission
and Bay County Road Commission Supervisory and
Administrative Personnel Association, and
WHEREAS, Mr. Edmands a negotiating party, requests
a closed hearing, and
WHEREAS, Section 8 (c) of the Open Meetings
Act allows the Bay County Road Commission to meet
in a closed session for the aforesaid purposes
upon the request of a negotiating party,
THEREFORE, BE IT RESOLVED by the Bay County
Road Commission that it meet in a closed session
for the aforesaid purposes, pursuant to the provisions
of Section 8 (c) of the Open Meetings Act.
Motion was adopted on a roll call vote at 10:43
a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to reconvene
to the Regular Meeting. Motion was adopted on
a roll call vote at 11:39 a.m.:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before the Board,
Commissioner Studders moved to adjourn the meeting
until Wednesday, March 2, 2005 at 9:00 a.m. Motion
was adopted on a roll call vote at 11:40 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, MARCH 2,
2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:03 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy Frederick,
General Superintendent; and Jim Lillo, Assistant
Engineer; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors – Terry
Spegel, Hampton; and Gary Brandt, Monitor; Dick
Bishop, Bangor Township Trustee; C. Moore, Bangor
Township resident; Mark Sohlden, Wade-Trim, Inc.;
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the February 16, 2005 regular meeting and executive
session. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
C. Moore – Complained about Golfside Drive
snow removal.
J. Edmands – Explained that the paved
area and right-of-way are extremely narrow and
drivers have been making one pass.
ACCEPTANCE – FAIRWAY DRIVE
Commissioner Lewandowski moved to accept the
roadway located along the centerline of the following
description, located in Monitor Township, into
the Bay County Road System for maintenance:
Commencing at the southwest corner of Lot 3 of
the Mutual Savings Country Estates Subdivision
thence west 130’ along the north line of
Fairway Drive if Fairway Drive were extended west
from the Mutual Savings Country Estates Subdivision
thence south 60’ to the south line of Fairway
Drive if Fairway Drive were extended west from
the Mutual Savings Country Estates Subdivision
thence east 130’ to the west line of Mutual
Savings Country Estates Subdivision thence north
60’ to the southwest corner of Lot 3.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
ACCEPTANCE – STANLEY STREET
Commissioner Redmond moved to accept the roadway
located along the centerline of the following
description, located in Williams Township, into
the Bay County Road System for maintenance:
Commencing at the southwest corner of Lot 56
of the Garfield Subdivision, as recorded in Liber
5, Page 54 of Plats in the Office of the Register
of Deeds for Bay County, Michigan, which point
is 1100 feet south of a point 1023 feet north
89°12’ west of the northeast corner
of said northeast quarter of the southeast quarter
of Section 22, Town 14 North, Range 3 East; thence
west 278 feet along the North line of Stanley
Street if Stanley Street were extended west from
the Garfield Subdivision; thence south 60 feet
to the South line of Stanley Street if Stanley
Street were extended west from the Garfield Subdivision;
thence east 278 feet to the West line of the Garfield
Subdivision; thence north 60 feet to the Southwest
corner of said Lot 56.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
ACCEPTANCE – HOOVER & IRENE DRIVES
Mr. Edmands presented a Quitclaim Deed from
Beaver Township and engineering documentation
from Bartow & King Engineers for Hoover &
Irene Drives.
Commissioner Studders moved to formally complete
the acceptance of Hoover & Irene Drives which
were accepted contingently on August 18, 2004.
The roadways are described on Attachment A. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to accept three
Highway Easement and Releases for the Old Beaver
Road Bridge project from: Roger Wieland, Edmund
Swantek, & Herman and Lillian Deshaw. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve and
sign the Title Sheet for the Old Beaver Road Bridge
project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve and sign
the Title Sheet for the N. Union Road Bridge project.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve a Drainage
Agreement with Paul & Cheryl Sheck for the
State Park Drive/Boy Scout Road intersection.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve the 2004
changes to the Act 51 Certification with the Chairman
authorized to sign for the Board. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to allow the Engineer-Manager
to complete the CRAM Board of Directors Ballot.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive a
letter from Kawkawlin Township requesting to carryover
unused discretionary funds from 2004. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve a request
from Burke Equipment for the use of our Sewer
Rodder unit for two days for display purposes.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to advertise for
a March 30, 2005 bid opening for the 2005 Countywide
Paving Program. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to advertise for
a March 30, 2005 bid opening for the 2005 Pavement
Marking Program. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to advertise for
a March 30, 2005 bid opening for a Passenger Car.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to apply for a 2006
Local Safety Grant for improvements to the Trumbull/Cass
Roads intersection, located in Portsmouth Township.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Amendment
to the Professional Services Agreement with Wade-Trim,
Inc. for design engineering for the Wilder Road
Improvement project. The Chairman is authorized
to sign for the Board. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans for a Commercial
Drive access for Nicholas Drive, located in Williams
Township. Commissioner Redmond moved to approve
a variance for acceleration and deceleration lanes.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to write off and
turn over to the collection agency an uncollected
accounts receivable for Heather S. Scott in the
amount of $228.19. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids were received and opened for the Annual
Materials. Commissioner Redmond moved to refer
the bids for review. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll
for the period of 2/5/05 through 2/18/05 in the
amount of $127,038.26. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills
in the amount of $74,751.86. Motion was adopted
on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski
Commissioner Redmond moved to approve permits
05 043 through 05 051. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – Bangor Township
Exploring Alternatives for RailTrail Construction
– TSC Lawsuit Sent Back to Lower Court from
Court of Appeals – Overtime Report –
Salt Report.
Commissioner Studders moved to send a letter
to Mr. Moore regarding the Road Commission’s
snow removal policy for Golfside Drive. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Friday, March 11, 2005 at 9:00 a.m.
Motion was adopted on a roll call vote at 10:19
a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
FRIDAY, MARCH 11,
2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:03 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy Frederick,
General Superintendent; and Jim Lillo, Assistant
Engineer; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors – Terry
Watson, Bangor; Dick Gromaski, Fraser; and Thomas
Paige, Williams; Jim Davison, Kawkawlin Township
Trustee; Dick Bishop, Bangor Township Trustee;
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the March 2, 2005 meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Commissioner Redmond discussed a news report
regarding possible increased funding for Bay County.
Commissioner Lewandowski moved to receive a
letter from Hampton Township thanking the Board
for work scheduled for 2005 and offering the assistance
of their Dept. of Public Works. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to receive and
post thank you cards from a fifth grade class.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to receive a thank
you for snow removal on Goetz Court. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders discussed the proposed
2005 Building Better Local Roads Program. The
carryover of funds is being discouraged and all
funds should be spent or committed before the
end of the year.
Commissioner Redmond moved to approve payroll
for the period of 2/19/05 through 3/4/05 in the
amount of $153,921.45. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills
in the amount of $337,153.24. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits
05 052 through 05 060. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – M.D.O.T. Update:
Linwood @ I-75 Park & Ride Paving, M-13 Paint
Striping, and I-75 AMZ Work.
Bids were received and opened for Single and
Tandem Axle Truck Components. Commissioner Redmond
moved to refer the bids for review. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
There being no further business before the Board,
Commissioner Studders moved to adjourn the meeting
until Wednesday, March 30, 2005 at 9:00 a.m. Motion
was adopted on a roll call vote at 9:33 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, MARCH 30,
2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:04 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Randy Frederick,
General Superintendent; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
– Dick Gromaski, Fraser; James Dubay, Garfield;
Terry Spegel, Hampton; Gary Brandt, Monitor; and
Thomas Paige, Williams; Paul Behmlander, Frankenlust
Township resident; Erich Smith, Wade-Trim, Inc.;
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the March 11, 2005 meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
P. Behmlander – Presented letter and petition
regarding improvements to Weiss Road in Frankenlust
Township.
E. Smith – Presented a framed photo of
the completed State Park Drive Bridge. The Board
thanked him for the photo.
J. Dubay & T. Spegel – Thanked the
Road Commission for a fine job of snow removal
and patching.
DECERTIFICATION – VARIOUS LOCATIONS
Commissioner Lewandowski moved to decertify
the following roadways, located in Bay County,
from the Bay County Road System:
Bangor Township – Sunrise Road –
From 50’ north of Willow north 328’
Gibson Township – Eight Mile Road –
From Grim north 0.36 mile
Hampton Township – Hampton Road –
From Nolet east 0.34 mile
Hampton Township – Briggs Road – From
Halstead north 0.28 mile
Merritt Township – Meilan Road – From
Russell south 0.26 mile
Portsmouth Township – Scheurman Road –
From German south 0.48 mile
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to receive a Township
Invoice Status Report. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve participation
in the annual “Take Your Daughters and Sons
to Work Day” on April 28, 2005. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 11, 2005 for
Single Axle Truck Components were reviewed. Commissioner
Lewandowski moved to award to Shults Equipment,
for their low bid price, meeting specifications,
of $36,748.00. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on March 11, 2005 for
three units of Tandem Axle Truck Components were
reviewed. Commissioner Studders moved to award
to Shults Equipment, for their low bid price,
meeting specifications, of $129,285.00. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 2, 2005 for
Annual Materials were reviewed. Commissioner Studders
moved to award the following:
Material Award
Asphalt Emulsion Bit-Mat Products of Michigan
Hot Mix Asphalt Saginaw Asphalt Paving
“UPM” CP-7 Unique Paving Materials
Corrugated Metal Pipe (Primary) Premarc Corp.
(Secondary) Jensen Bridge & St. Regis
Crushed Concrete Champagne & Marx Exc.
20AA Natural Aggregate Schmidt Excavating &
Trucking
22A Natural Aggregate Warack Trucking
New Signs and Sign Materials Osborn Associates,
Inc.
Redi-Mix Rip Rap Bags Sequin Lumber Co.
Underbody Scraper Blades Shults Equipment, Inc.
Carbide Underbody Scraper Blades Shults Equipment,
Inc.
Liquid Calcium Chloride (Spread) Liquid Calcium
Chloride Sales
Liquid Calcium Chloride (Bulk) Liquid Calcium
Chloride Sales
2NS Treated Sand Bay Aggregate, Inc.
Wood Guardrail & Sign Posts National Fence
& Supply Co.
Steel Sign Posts Rathco Safety Supply Co.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to advertise
for an April 27, 2005 bid opening for an Asphalt
Hot Patcher. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to advertise for
an April 27, 2005 bid opening for a Grade Control
System for a Motor Grader. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to release a bond
held for Pyramid Paving for permit #04-114. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement
with the City of Bay City for improvements to
the Wilder Road/Tiernan Street intersection. The
Chairman and the Clerk are authorized to sign
for the Board. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to award the 2005
Short Span Bridge Inspections to Wade-Trim, Inc.
for their quote of $52,500.00. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids were received and opened for a Passenger
Car, a Tractor with Boom Arm Mower, Pavement Marking,
and the 2005 Paving Program. Commissioner Lewandowski
moved to refer the bids for review. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve a Contract
with Pyramid Paving for the Bangor Township Trailway
project for their bid of $380,939.74. The Chairman
and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve a Contract
with Manigg Enterprises, Ltd. for the Bangor Township
Sidewalk project for their bid of $187,837.30.
The Chairman and the Clerk are authorized to sign
for the Board. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve payroll
for the period of 3/5/05 through 3/18/05 in the
amount of $129,669.73. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills
in the amount of $160,234.92. Motion was adopted
on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski
Commissioner Redmond moved to approve permits
05 061 through 05 072. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – M.D.O.T. Bridge
Overpass Reconstruction Projects – Commendation
for Craig Thormeier – BC/BS Rate Determination
Review.
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Wednesday, April 13, 2005 at 9:00
a.m. Motion was adopted on a roll call vote at
9:53 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, APRIL 13,
2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:02 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy Frederick,
General Superintendent; and Jim Lillo, Assistant
Engineer; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors – James
Dubay, Garfield; Roy DeLorge, Kawkawlin; Gary
Brandt, Monitor; and Thomas Paige, Williams; Jim
Davison, Kawkawlin Township Trustee; Dick Bishop,
Bangor Township Trustee; Errol Wood, Kawkawlin
Township resident; and Julie Bowker, Clerk of
the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the March 30, 2005 meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
E. Wood – Requested permission to place
a private waterline within the right-of-way of
4th Street, located in Kawkawlin Township. The
adjoining property owner has refused to grant
an easement. Commissioner Studders moved to allow
the placement within the right-of-way provided
the contractor receives a permit and follows all
requirements. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
RESOLUTION CONTRACT M.D.O.T.
OLD BEAVER ROAD BRIDGE PROJECT
Commissioner Studders offered the following resolution
and moved for its adoption:
WHEREAS, Federal Funds have been approved for:
The removal and replacement of the structure B01
of 09-08-22, which carries Old Beaver Road over
the North Branch of the Kawkawlin River, Section
35, T15N, R4E, Kawkawlin and Monitor Township,
Bay County, Michigan; the reconstruction of the
approaches to the structure for approximately
319 feet westerly and 463 feet easterly of the
structure; and all together with necessary related
work.
BE IT RESOLVED, That the Board of County Road
Commissioners, County of Bay, Michigan, hereby
approves Contract No. 04-5485 with the Michigan
Department of Transportation,
BE IT FURTHER RESOLVED, That the Chairman and
the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve a Professional
Services Agreement with Wade-Trim, Inc., for the
Short Span Bridge Inspections. The Chairman and
the Clerk are authorized to sign for the Board.
Approval is contingent upon review by legal counsel.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Lillo discussed the proposed upgrade of
the signal at Wilder and State Roads. The work
would be done in conjunction with the Bangor Township
Sidewalk project. Commissioner Redmond moved to
waive the permit fee for the signal improvement.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to write off and
turn over to the collection agency an uncollected
accounts receivable for Kenneth T. Francisco in
the amount of $200.98. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 30, 2005 for
the 2005 Paving Program were reviewed. Commissioner
Studders moved to award to Pyramid Paving Company,
for their low bid price of $1,576,444.37 and to
approve the contract. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 30, 2005 for
Pavement Marking were reviewed. Commissioner Lewandowski
moved to award to Clark Highway Services, for
their low bid price of $88,608.91. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on March 30, 2005 for
a Passenger Car were reviewed. Commissioner Redmond
moved to award to Hagen Ford, for their low bid
price of $16,409.65, with trade-in. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 30, 2005 for
a Tractor with Boom Arm Mower were reviewed. Commissioner
Studders moved to award to Flint New Holland Inc.,
for their low bid price of $64,109.00 with trade-in.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from the Munger
Volunteer Firemen requesting the use of a roller
for one day. A road commission employee would
be the sole operator and insurance would be provided.
Commissioner Redmond moved to approve the request.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from the Bay
County Fair Board requesting the use of a roller
for six days over four months. There was no mention
of operator or insurance. Commissioner Lewandowski
moved to have Mr. Edmands send a letter outlining
our concerns. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to release a bond
held for Great Lakes Contracting for permit #03-485.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to receive a thank
you from the St. Patrick’s Parade Association.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Lillo discussed proposed completion of the
Nottingham Forest Subdivision, located in Bangor
Township. Commissioner Studders moved to release
a letter of credit from Wolverine Bank and to
accept an irrevocable letter of credit from Independent
Bank. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to receive and post
a letter from Adam Reddick commending the road
commission for repairs to a retaining wall on
Eleven Mile Road. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll
for the period of 3/19/05 through 4/1/05 in the
amount of $122,751.64. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills
in the amount of $259,745.52. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits
05 073 through 05 122. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Seal Blend
Production – Fraser Road Culvert Complete
– SAPS Negotiations – BC/BS Presentation
May 4th.
Commissioner Redmond moved to approve an Agreement
with Kawkawlin Township for improvements to Cottage
Grove and Fraser Roads. Projects are estimated
at $540,436.00. Township share is $520,436.00.
Schedule of Payments is: $173,479.00 due 12/15/05;
$173,479.00 due 12/15/06; and $173,478.00 due
12/15/07. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands reported that the speed trailer
is repaired and being tested.
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Wednesday, April 27, 2005 at 9:00
a.m. Motion was adopted on a roll call vote at
9:42 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, APRIL 27,
2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:00 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy Frederick,
General Superintendent; and Jim Lillo, Assistant
Engineer; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors – Dick
Gromaski, Fraser; Terry Spegel, Hampton; Gary
Brandt, Monitor; and Sharon Stalsberg, Pinconning;
Jim Davison and Mel McNally, Kawkawlin Township
Trustees; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the April 13, 2005 meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Mr. Edmands presented the proposed 2005 Building
Better Local Roads Program. The Roads Committee
has reviewed the program. Commissioner Lewandowski
moved to approve the program. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to receive the Royalty
Revenue Report. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve an Agreement
with Williams Township for improvements to Eddie
Drive. Project is estimated at $39,724.51. Township
share is $19,724.51. Schedule of Payments is:
$19,724.51 due 12/15/05. The Chairman and the
Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement
with Fraser Township for improvements to Townline
16 Road. Projects are estimated at $157,278.00.
Township share is $78,639.00. Schedule of Payments
is: $39,319.00 due 12/15/05; $19,660.00 due 12/15/06;
and $19,660.00 due 12/15/07. The Chairman and
the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Agreement
with Fraser Township for improvements to various
roads. Projects are estimated at $23,478.00. Schedule
of Payments is: $23,478.00 due 12/15/05. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve an Agreement
with Fraser Township for improvements to Erickson
Road. Project is estimated at $79,900.00. Township
share is $47,400.00. Schedule of Payments is:
$23,700.00 due 12/15/05; $11,850.00 due 12/15/06;
and $11,850.00 due 12/15/07. The Chairman and
the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 2, 2005 for
Steel Beam Guardrail were reviewed. Commissioner
Studders moved to award to Nationwide Fence &
Supply Co., for their low bid. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to advertise for
a May 11, 2005 bid opening for a Tilt Bed Deck
Trailer. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to change the meeting
of May 25, 2005 to May 23, 2005 at 11:00 a.m..
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve the
2004 Act 51 Report. The Chairman and the Acting
Finance Director are authorized to sign for the
Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve a Preliminary
Plat for Mar—Gar-Ita Residential Subdivision,
located in Bangor Township. There is a variance
for right-of-way and curb & gutter. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve an Agreement
with Pinconning Township for improvements to Townline
16 Road. Projects are estimated at $157,278.00.
Township share is $78,639.00. Schedule of Payments
is: $39,319.00 due 12/15/05; $19,660.00 due 12/15/06;
and $19,660.00 due 12/15/07. The Chairman and
the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from the Monitor
Township DDA requesting to extend their contract
for emergency snow removal for the 2005-2006 season.
Commissioner Lewandowski moved to approve the
extension. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll
for the period of 4/2/05 through 4/15/05 in the
amount of $117,030.40. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills
in the amount of $551,369.04. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve permits
05 123 through 05 159. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – Seal Blend
Production – BC/BS Employee Meeting on 5/4/05
– Property Adjacent to North District Garage
– Speed Radar Trailer Working.
G. Brandt – Questioned schedule for chip
and seal operation.
J. Edmands – Chip and Seal should begin
around mid-June.
Bids were received and opened for a Grade Control
System and an Asphalt Hot Patcher. Commissioner
Studders moved to refer the bids for review. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Wednesday, May 11, 2005 at 9:00
a.m. Motion was adopted on a roll call vote at
9:33 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, MAY 11,
2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:00 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Randy Frederick,
General Superintendent; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
– Hilda Dijak, Frankenlust; Dick Gromaski,
Fraser; and Gary Brandt, Monitor; Jim Davison,
Kawkawlin Township Trustee; Erich Smith, Wade-Trim,
Inc.; and Jim Lillo, Acting Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the April 27, 2005 meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
D. Gromaski – Praised communication between
road commission and townships.
Commissioner Studders moved to approve a proposal
from Wade-Trim, Inc. for construction engineering
on the Old Beaver Road Bridge project. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve signing
the Title Sheet for the Wilder Road Resurfacing
project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve a Final
Plat for Eastwood Residential Subdivision, Phase
II, located in Williams Township. A deposit to
cover final construction costs has been received.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve County
Traffic Control Order #13-05-1 for temporary “No
Parking” on Johnson Street from 25th Street
to its northerly terminus. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on April 27, 2005 for
a One Ton Hot Patcher were reviewed. Commissioner
Lewandowski moved to award to Spaulding Manufacturing
Inc., for their low bid price of $8,000.00 and
to purchase an additional unit for $8,000.00.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on April 27, 2005 for
a Grade Control System for Motor Grader were reviewed.
Commissioner Studders moved to award to Michigan
Laser, for their low bid price of $13,735.00.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve a request
from Union Local #1096 for Summer Hours from June
6th to September 5th. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to release a
bond held for Lee Wood Contracting for permit
#04-122. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans for a Commercial
Drive access for Speedy Q Gas Station on Freeland
Road, located in Frankenlust Township. Commissioner
Lewandowski moved to approve the plans as presented.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve a proposal
from Wade-Trim, Inc. for design engineering on
the Three Mile Road Drainage project. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve a proposal
from Wade-Trim, Inc. for design engineering on
the Mackinaw Road Bridge Replacement project.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve County
Traffic Control Order #05-05-1 for temporary “No
Parking” on Eleven Mile Road from Kitchen
Road south for 2,600’. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids were received and opened for Six (6) Ton
Tilt Deck Trailer. Commissioner Redmond moved
to refer the bids for review. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll
for the period of 4/16/05 through 4/29/05 in the
amount of $120,011.60. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills
in the amount of $524,174.08. Motion was adopted
on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski
Commissioner Redmond moved to approve permits
05 160 through 05 194. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – Old Beaver
Road Bridge Bid Opening Update – Next Meeting
on May 23rd – Audit Report Next Meeting
– R. Frederick Commended for Procuring M.D.O.T.
Work.
The Sign Replacement Program was discussed.
Commissioner Studders moved to recess the meeting
to conduct the business of the Dept. of Water
& Sewer. Motion was adopted on a roll call
vote at 9:43 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to reconvene the
meeting at 10:50 a.m. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders offered the following
resolution and moved for its adoption:
WHEREAS, the Board of County Road Commissioners
of the County of Bay ("Bay County Road Commission")
will now discuss strategy and negotiations connected
with the negotiation of a collective bargaining
agreement between the Bay County Road Commission
and Bay County Road Commission Supervisory and
Administrative Personnel Association, and
WHEREAS, Mr. Edmands a negotiating party, requests
a closed hearing, and
WHEREAS, Section 8 (c) of the Open Meetings
Act allows the Bay County Road Commission to meet
in a closed session for the aforesaid purposes
upon the request of a negotiating party,
THEREFORE, BE IT RESOLVED by the Bay County
Road Commission that it meet in a closed session
for the aforesaid purposes, pursuant to the provisions
of Section 8 (c) of the Open Meetings Act.
Motion was adopted on a roll call vote at 10:50
a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to reconvene
to the Regular Meeting. Motion was adopted on
a roll call vote at 11:45 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve the Supervisory
& Administrative Personnel Association Contract
as amended and return to the Association for their
approval. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
There being no furthe | 
