Board Meeting Minutes

WEDNESDAY, JANUARY 5, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors - Dick Gromaski, Fraser; James Dubay, Garfield; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; Paul Backus, Mt. Forest; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Erich Smith, Wade-Trim, Inc.; Dan Brown, Bay City resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Studders moved to appoint Gerald Redmond as Chairman of the Board for 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Nominations were held for Vice-Chairman. Commissioner Lewandowski moved to appoint Michael Studders as Vice-Chairman of the Board for 2005. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the minutes of the December 22, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

J. Dubay - Thanked Board for summer job for his son who has recently been hired by M.D.O.T.

Commissioner Studders moved to revise the Mailbox Policy to raise the amount of the voucher to $40.00 from $35.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a March 2, 2005 bid opening for the Annual Materials. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The recent extension of Wirt Stone Dock’s bid was discussed. Commissioner Studders moved to rescind the extension approved on December 22, 2004. All stone suppliers will be given an opportunity to extend their bids. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented notification from Blue Cross/Blue Shield that health insurance premiums will increase by 12.16%. This will result in a 1% wage increase for Local #1096 employees for 2005. Commissioner Lewandowski moved to receive the notification. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to receive a thank you. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to receive the Royalty Revenue Report for 2004. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to remove a list of obsolete parts from inventory and hold for auction. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to release a bond held for Pro-Tech Cabling Inc. for permit #04-009. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 12/11/04 through 12/24/04 in the amount of $155,830.02. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $155,548.13. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 05 001 through 05 002. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report - Overtime Report - Salt Report.

Commissioner Redmond appointed Commissioner Studders to be the Retirement System representative for 2005.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 19, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:22 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, JANUARY 19, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Robert Lewandowski
Excused: Michael Studders

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors - Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Terry Spegel, Hampton; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 5, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

PUBLIC INPUT - None

Mr. Edmands presented a letter from Mt. Forest Township requesting to carryover discretionary funds from 2004. Commissioner Lewandowski moved to receive the letter. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Redmond moved to advertise for a March 11, 2005 bid opening for Hydraulic Systems and Components for three tandems and one single axle. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Studders arrived.

Mr. Edmands presented a letter from Pavement Recycling Inc. requesting to extend their bid for Pulverizing for 2005. Commissioner Studders moved to approve the extension. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from Wirt Stone Dock requesting to extend their bid for Picked-Up and Delivered Stone for 2005. Commissioner Redmond moved to approve the extension. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Bay Aggregate, Inc. requesting to extend their bid for Picked-Up and Delivered Stone for 2005. Commissioner Studders moved to approve the extension. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive the Cash Balance Report for December 2004. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from R. Putt requesting to carryover 37 hours of extra vacation. Commissioner Studders moved to table the request. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive and post three snow removal thank you notes. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to advertise for a February 7, 2005 deadline for quotes for Oils & Lubricants. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to revise the mileage rate from $0.375 to $0.405 for 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 12/25/04 through 1/7/05 in the amount of $134,287.09 and excess sick leave payroll in the amount of $6,291.74. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $300,996.06. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve permits 05 003 through 05 022. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report - Pinconning Township Agreement for Fraser Road Culvert Repairs - Republic Waste Access Road Maintenance - Sump Pump Discharge in Road R-O-W.

Commissioner Studders moved to approve an Agreement with Pinconning Township for improvements to Fraser Road. Project is estimated at $38,962.00. Township share is $14,120.00. Schedule of Payments is: $14,120.00 due 2/15/05. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for various equipment. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 2, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:39 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, FEBRUARY 02, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors - Dick Gromaski, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; Norbert Begick, Frankenlust Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 19, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT - None

Mr. Edmands reported that the employee requesting to carry over vacation has since used the overage. The Board will make a later determination on the carryover of vacation time.

Commissioner moved to approve Traffic Control Order # P 09-89-04 prohibits parking on State Park Drive from Lagoon Beach Road to a point five hundred feet south of Lagoon Beach Road. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to appoint John Edmands as the Trustee and James Lillo as the Alternate Trustee for the Bay County Storm Water Authority. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive letters from Garfield and Gibson Townships requesting to carryover discretionary funds. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on January 19, 2005 for Three (3) Tandem Drive Truck Chassis were reviewed. Commissioner Studders moved to award to Wieland International, for their low bid price of $152,390.42 with trade-ins and options. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on January 19, 2005 for One Single Axle Truck Chassis were reviewed. Commissioner Lewandowski moved to award to Wieland International, for their low bid price of $63,570.23 with trade-in and options. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on January 19, 2005 for Two 25-Ton Tilt Deck Trailers were reviewed. Commissioner Redmond moved to award to AIS Construction Equipment Corp., for their low bid price, meeting specifications, of $59,900.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to purchase a Ford Excursion from the State Contract. The low bidder is Gorno Ford for the price of $29,243.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to purchase Two Ford F-250 Super Duty Pick-Ups from the State Contract. The low bidder is Gorno Ford for the price of $21,383.00 per unit. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to purchase a Chevrolet Impala from the State Contract. The low bidder is Shaheen Chevrolet for the price of $17,338.77. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to purchase Two Ford F-250 Pick-Ups from the State Contract. The low bidder is Gorno Ford for the price of $18,805.00 per unit. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from The Daltons requesting to extend their bid price for Vegetation Control for 2005. Commissioner Studders moved to approve the extension. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for Eric Construction for permit #01-535. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to receive and post three thank you notes for snow removal. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for Hampton Meadows Condominiums on Wagner and Ridge Roads, located in Hampton Township. Commissioner Studders moved to approve plans as presented. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a proposal from Wade-Trim, Inc. for safety improvements to the Trumbull/Cass intersection. Commissioner Studders moved to approve their proposal. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed an invoice from CSX Transportation for signal maintenance. They have not billed the Road Commission for ten years of maintenance. They are prohibited from billing for more than five years of missed service charges. Commissioner Studders moved to approve payment upon the receipt of a new invoice. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 1/8/05 through 1/21/05 in the amount of $128,271.14. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $89,943.22. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 05 023 through 05 033. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report - Projects for 2005 Reviewed: Wilder, Old Beaver Road Bridge, N. Union Road Bridge, and the Bangor Township RailTrail project.

Commissioner Studders moved to direct the Engineer-Manager and General Superintendent to meeting with Bangor Township about brushing the RailTrail project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

T. Paige - Thanked the Board for the Road Commission’s help with their fire hydrants and snow removal at the cemetery.

Commissioner Lewandowski moved to recess the meeting to conduct the business of the Dept. of Water & Sewer. Motion was adopted on a roll call vote at 9:33 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to reconvene the meeting at 10:34 a.m. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and

WHEREAS, the particular employee requests a closed hearing, and

WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:35 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote at 11:14 a.m.:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 16, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 11:15 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, FEBRUARY 16, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors - James Dubay, Garfield; Terry Spegel, Hampton; Roy DeLorge, Kawkawlin; and Sharon Stalsberg, Pinconning; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 2, 2005 regular meeting and executive session. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

S. Stalsberg - Requested approval of the fire department’s request for barricades.

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the improvements to the Trumbull/Cass intersection, located in Portsmouth Township. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve an Agreement with Frankenlust Township for maintenance of the road in Bay Meadows Subdivision. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve a request from the Bluewater Michigan Chapter of the National Railway Historical Society to use our parking facilities on October 15 & 16, 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed Bay County’s plan to obtain aerial photographs along with Saginaw and Midland Counties. They have requested a contribution from the Road Commission. The Road Commission would obtain a copy of the data obtained. Commissioner Studders moved to approve a $15,000.00 contribution for the project. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve a request from the St. Patrick’s Day Parade Association for barricades to be placed on March 20, 2005. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Quotes received and opened on February 7, 2005 for Oil & Lubricants were reviewed. Commissioner Lewandowski moved to award to Rowley Brothers, Inc., for their low quote for products meeting specifications. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to advertise for a March 30, 2005 bid opening for a Tractor with Boom Arm Mower. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive a Cash Balance Report for January. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to release a bond held for Gushow Excavating, Inc. for permit #02-116. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to receive and post two thank you notes. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a request from the Pinconning-Fraser Fire Department for barricades to be placed on February 26th & 27th. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

RESOLUTION - RENAME GREY HAWK LANE TO
GRAY HAWK LANE

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, Grey Hawk Lane, from Midland Road to its northerly terminus, in Williams Township, is a county road under the control and jurisdiction of the Road Commission [MCLA 560.226(1) (b)]; and

BE IT RESOLVED, that Grey Hawk Lane, located in Section 20 of Williams Township, is hereby renamed Gray Hawk Lane; and

BE IT FURTHER RESOLVED, that a certified copy of this resolution be recorded with the Bay County Register of Deeds within 30 days,

BE IT FURTHER RESOLVED, that a certified copy of this resolution be sent to the office of the Michigan State Treasurer.

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 1/22/05 through 2/4/05 in the amount of $144,587.89. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $266,238.40. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 05 034 through 05 042. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report - Bangor Township RailTrail Cost Reductions.

The 2005 Building Better Local Roads Program was discussed.

Commissioner Studders moved to require bid openings for any projects for which the Road Commission is the lead agency be held at the Road Commission office. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to recess the meeting to conduct the business of the Dept. of Water & Sewer. Motion was adopted on a roll call vote at 9:20 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to reconvene the meeting at 10:42 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Bay County Road Commission Supervisory and Administrative Personnel Association, and

WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:43 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote at 11:39 a.m.:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 2, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 11:40 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 2, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Spegel, Hampton; and Gary Brandt, Monitor; Dick Bishop, Bangor Township Trustee; C. Moore, Bangor Township resident; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 16, 2005 regular meeting and executive session. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

C. Moore – Complained about Golfside Drive snow removal.

J. Edmands – Explained that the paved area and right-of-way are extremely narrow and drivers have been making one pass.

ACCEPTANCE – FAIRWAY DRIVE

Commissioner Lewandowski moved to accept the roadway located along the centerline of the following description, located in Monitor Township, into the Bay County Road System for maintenance:

Commencing at the southwest corner of Lot 3 of the Mutual Savings Country Estates Subdivision thence west 130’ along the north line of Fairway Drive if Fairway Drive were extended west from the Mutual Savings Country Estates Subdivision thence south 60’ to the south line of Fairway Drive if Fairway Drive were extended west from the Mutual Savings Country Estates Subdivision thence east 130’ to the west line of Mutual Savings Country Estates Subdivision thence north 60’ to the southwest corner of Lot 3.

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

ACCEPTANCE – STANLEY STREET

Commissioner Redmond moved to accept the roadway located along the centerline of the following description, located in Williams Township, into the Bay County Road System for maintenance:

Commencing at the southwest corner of Lot 56 of the Garfield Subdivision, as recorded in Liber 5, Page 54 of Plats in the Office of the Register of Deeds for Bay County, Michigan, which point is 1100 feet south of a point 1023 feet north 89°12’ west of the northeast corner of said northeast quarter of the southeast quarter of Section 22, Town 14 North, Range 3 East; thence west 278 feet along the North line of Stanley Street if Stanley Street were extended west from the Garfield Subdivision; thence south 60 feet to the South line of Stanley Street if Stanley Street were extended west from the Garfield Subdivision; thence east 278 feet to the West line of the Garfield Subdivision; thence north 60 feet to the Southwest corner of said Lot 56.

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

ACCEPTANCE – HOOVER & IRENE DRIVES

Mr. Edmands presented a Quitclaim Deed from Beaver Township and engineering documentation from Bartow & King Engineers for Hoover & Irene Drives.

Commissioner Studders moved to formally complete the acceptance of Hoover & Irene Drives which were accepted contingently on August 18, 2004. The roadways are described on Attachment A. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to accept three Highway Easement and Releases for the Old Beaver Road Bridge project from: Roger Wieland, Edmund Swantek, & Herman and Lillian Deshaw. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve and sign the Title Sheet for the Old Beaver Road Bridge project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve and sign the Title Sheet for the N. Union Road Bridge project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve a Drainage Agreement with Paul & Cheryl Sheck for the State Park Drive/Boy Scout Road intersection. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the 2004 changes to the Act 51 Certification with the Chairman authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to allow the Engineer-Manager to complete the CRAM Board of Directors Ballot. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive a letter from Kawkawlin Township requesting to carryover unused discretionary funds from 2004. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve a request from Burke Equipment for the use of our Sewer Rodder unit for two days for display purposes. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to advertise for a March 30, 2005 bid opening for the 2005 Countywide Paving Program. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to advertise for a March 30, 2005 bid opening for the 2005 Pavement Marking Program. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a March 30, 2005 bid opening for a Passenger Car. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to apply for a 2006 Local Safety Grant for improvements to the Trumbull/Cass Roads intersection, located in Portsmouth Township. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Amendment to the Professional Services Agreement with Wade-Trim, Inc. for design engineering for the Wilder Road Improvement project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for Nicholas Drive, located in Williams Township. Commissioner Redmond moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for Heather S. Scott in the amount of $228.19. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids were received and opened for the Annual Materials. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 2/5/05 through 2/18/05 in the amount of $127,038.26. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $74,751.86. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 05 043 through 05 051. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Bangor Township Exploring Alternatives for RailTrail Construction – TSC Lawsuit Sent Back to Lower Court from Court of Appeals – Overtime Report – Salt Report.

Commissioner Studders moved to send a letter to Mr. Moore regarding the Road Commission’s snow removal policy for Golfside Drive. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Friday, March 11, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 10:19 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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FRIDAY, MARCH 11, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Dick Gromaski, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Bishop, Bangor Township Trustee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 2, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Redmond discussed a news report regarding possible increased funding for Bay County.

Commissioner Lewandowski moved to receive a letter from Hampton Township thanking the Board for work scheduled for 2005 and offering the assistance of their Dept. of Public Works. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive and post thank you cards from a fifth grade class. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to receive a thank you for snow removal on Goetz Court. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders discussed the proposed 2005 Building Better Local Roads Program. The carryover of funds is being discouraged and all funds should be spent or committed before the end of the year.

Commissioner Redmond moved to approve payroll for the period of 2/19/05 through 3/4/05 in the amount of $153,921.45. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $337,153.24. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 05 052 through 05 060. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – M.D.O.T. Update: Linwood @ I-75 Park & Ride Paving, M-13 Paint Striping, and I-75 AMZ Work.

Bids were received and opened for Single and Tandem Axle Truck Components. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 30, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:33 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 30, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; James Dubay, Garfield; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Paul Behmlander, Frankenlust Township resident; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 11, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

P. Behmlander – Presented letter and petition regarding improvements to Weiss Road in Frankenlust Township.

E. Smith – Presented a framed photo of the completed State Park Drive Bridge. The Board thanked him for the photo.

J. Dubay & T. Spegel – Thanked the Road Commission for a fine job of snow removal and patching.

DECERTIFICATION – VARIOUS LOCATIONS

Commissioner Lewandowski moved to decertify the following roadways, located in Bay County, from the Bay County Road System:

Bangor Township – Sunrise Road – From 50’ north of Willow north 328’
Gibson Township – Eight Mile Road – From Grim north 0.36 mile
Hampton Township – Hampton Road – From Nolet east 0.34 mile
Hampton Township – Briggs Road – From Halstead north 0.28 mile
Merritt Township – Meilan Road – From Russell south 0.26 mile
Portsmouth Township – Scheurman Road – From German south 0.48 mile

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve participation in the annual “Take Your Daughters and Sons to Work Day” on April 28, 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on March 11, 2005 for Single Axle Truck Components were reviewed. Commissioner Lewandowski moved to award to Shults Equipment, for their low bid price, meeting specifications, of $36,748.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 11, 2005 for three units of Tandem Axle Truck Components were reviewed. Commissioner Studders moved to award to Shults Equipment, for their low bid price, meeting specifications, of $129,285.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on March 2, 2005 for Annual Materials were reviewed. Commissioner Studders moved to award the following:

Material Award

Asphalt Emulsion Bit-Mat Products of Michigan
Hot Mix Asphalt Saginaw Asphalt Paving
“UPM” CP-7 Unique Paving Materials
Corrugated Metal Pipe (Primary) Premarc Corp.
(Secondary) Jensen Bridge & St. Regis
Crushed Concrete Champagne & Marx Exc.
20AA Natural Aggregate Schmidt Excavating & Trucking
22A Natural Aggregate Warack Trucking
New Signs and Sign Materials Osborn Associates, Inc.
Redi-Mix Rip Rap Bags Sequin Lumber Co.
Underbody Scraper Blades Shults Equipment, Inc.
Carbide Underbody Scraper Blades Shults Equipment, Inc.
Liquid Calcium Chloride (Spread) Liquid Calcium Chloride Sales
Liquid Calcium Chloride (Bulk) Liquid Calcium Chloride Sales
2NS Treated Sand Bay Aggregate, Inc.
Wood Guardrail & Sign Posts National Fence & Supply Co.
Steel Sign Posts Rathco Safety Supply Co.

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to advertise for an April 27, 2005 bid opening for an Asphalt Hot Patcher. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to advertise for an April 27, 2005 bid opening for a Grade Control System for a Motor Grader. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to release a bond held for Pyramid Paving for permit #04-114. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement with the City of Bay City for improvements to the Wilder Road/Tiernan Street intersection. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to award the 2005 Short Span Bridge Inspections to Wade-Trim, Inc. for their quote of $52,500.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids were received and opened for a Passenger Car, a Tractor with Boom Arm Mower, Pavement Marking, and the 2005 Paving Program. Commissioner Lewandowski moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve a Contract with Pyramid Paving for the Bangor Township Trailway project for their bid of $380,939.74. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve a Contract with Manigg Enterprises, Ltd. for the Bangor Township Sidewalk project for their bid of $187,837.30. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 3/5/05 through 3/18/05 in the amount of $129,669.73. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $160,234.92. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 05 061 through 05 072. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – M.D.O.T. Bridge Overpass Reconstruction Projects – Commendation for Craig Thormeier – BC/BS Rate Determination Review.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 13, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:53 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, APRIL 13, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – James Dubay, Garfield; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Bishop, Bangor Township Trustee; Errol Wood, Kawkawlin Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 30, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

E. Wood – Requested permission to place a private waterline within the right-of-way of 4th Street, located in Kawkawlin Township. The adjoining property owner has refused to grant an easement. Commissioner Studders moved to allow the placement within the right-of-way provided the contractor receives a permit and follows all requirements. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

RESOLUTION CONTRACT M.D.O.T.
OLD BEAVER ROAD BRIDGE PROJECT

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: The removal and replacement of the structure B01 of 09-08-22, which carries Old Beaver Road over the North Branch of the Kawkawlin River, Section 35, T15N, R4E, Kawkawlin and Monitor Township, Bay County, Michigan; the reconstruction of the approaches to the structure for approximately 319 feet westerly and 463 feet easterly of the structure; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 04-5485 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Short Span Bridge Inspections. The Chairman and the Clerk are authorized to sign for the Board. Approval is contingent upon review by legal counsel. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Lillo discussed the proposed upgrade of the signal at Wilder and State Roads. The work would be done in conjunction with the Bangor Township Sidewalk project. Commissioner Redmond moved to waive the permit fee for the signal improvement. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to write off and turn over to the collection agency an uncollected accounts receivable for Kenneth T. Francisco in the amount of $200.98. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on March 30, 2005 for the 2005 Paving Program were reviewed. Commissioner Studders moved to award to Pyramid Paving Company, for their low bid price of $1,576,444.37 and to approve the contract. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on March 30, 2005 for Pavement Marking were reviewed. Commissioner Lewandowski moved to award to Clark Highway Services, for their low bid price of $88,608.91. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 30, 2005 for a Passenger Car were reviewed. Commissioner Redmond moved to award to Hagen Ford, for their low bid price of $16,409.65, with trade-in. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on March 30, 2005 for a Tractor with Boom Arm Mower were reviewed. Commissioner Studders moved to award to Flint New Holland Inc., for their low bid price of $64,109.00 with trade-in. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from the Munger Volunteer Firemen requesting the use of a roller for one day. A road commission employee would be the sole operator and insurance would be provided. Commissioner Redmond moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from the Bay County Fair Board requesting the use of a roller for six days over four months. There was no mention of operator or insurance. Commissioner Lewandowski moved to have Mr. Edmands send a letter outlining our concerns. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for Great Lakes Contracting for permit #03-485. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a thank you from the St. Patrick’s Parade Association. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Lillo discussed proposed completion of the Nottingham Forest Subdivision, located in Bangor Township. Commissioner Studders moved to release a letter of credit from Wolverine Bank and to accept an irrevocable letter of credit from Independent Bank. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive and post a letter from Adam Reddick commending the road commission for repairs to a retaining wall on Eleven Mile Road. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 3/19/05 through 4/1/05 in the amount of $122,751.64. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $259,745.52. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 05 073 through 05 122. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Seal Blend Production – Fraser Road Culvert Complete – SAPS Negotiations – BC/BS Presentation May 4th.

Commissioner Redmond moved to approve an Agreement with Kawkawlin Township for improvements to Cottage Grove and Fraser Roads. Projects are estimated at $540,436.00. Township share is $520,436.00. Schedule of Payments is: $173,479.00 due 12/15/05; $173,479.00 due 12/15/06; and $173,478.00 due 12/15/07. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands reported that the speed trailer is repaired and being tested.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 27, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:42 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, APRIL 27, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Sharon Stalsberg, Pinconning; Jim Davison and Mel McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 13, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Mr. Edmands presented the proposed 2005 Building Better Local Roads Program. The Roads Committee has reviewed the program. Commissioner Lewandowski moved to approve the program. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to receive the Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Eddie Drive. Project is estimated at $39,724.51. Township share is $19,724.51. Schedule of Payments is: $19,724.51 due 12/15/05. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement with Fraser Township for improvements to Townline 16 Road. Projects are estimated at $157,278.00. Township share is $78,639.00. Schedule of Payments is: $39,319.00 due 12/15/05; $19,660.00 due 12/15/06; and $19,660.00 due 12/15/07. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Fraser Township for improvements to various roads. Projects are estimated at $23,478.00. Schedule of Payments is: $23,478.00 due 12/15/05. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve an Agreement with Fraser Township for improvements to Erickson Road. Project is estimated at $79,900.00. Township share is $47,400.00. Schedule of Payments is: $23,700.00 due 12/15/05; $11,850.00 due 12/15/06; and $11,850.00 due 12/15/07. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on March 2, 2005 for Steel Beam Guardrail were reviewed. Commissioner Studders moved to award to Nationwide Fence & Supply Co., for their low bid. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a May 11, 2005 bid opening for a Tilt Bed Deck Trailer. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to change the meeting of May 25, 2005 to May 23, 2005 at 11:00 a.m.. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve the 2004 Act 51 Report. The Chairman and the Acting Finance Director are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Preliminary Plat for Mar—Gar-Ita Residential Subdivision, located in Bangor Township. There is a variance for right-of-way and curb & gutter. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve an Agreement with Pinconning Township for improvements to Townline 16 Road. Projects are estimated at $157,278.00. Township share is $78,639.00. Schedule of Payments is: $39,319.00 due 12/15/05; $19,660.00 due 12/15/06; and $19,660.00 due 12/15/07. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from the Monitor Township DDA requesting to extend their contract for emergency snow removal for the 2005-2006 season. Commissioner Lewandowski moved to approve the extension. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 4/2/05 through 4/15/05 in the amount of $117,030.40. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $551,369.04. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 05 123 through 05 159. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Seal Blend Production – BC/BS Employee Meeting on 5/4/05 – Property Adjacent to North District Garage – Speed Radar Trailer Working.

G. Brandt – Questioned schedule for chip and seal operation.

J. Edmands – Chip and Seal should begin around mid-June.

Bids were received and opened for a Grade Control System and an Asphalt Hot Patcher. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 11, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:33 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MAY 11, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; Erich Smith, Wade-Trim, Inc.; and Jim Lillo, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 27, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

D. Gromaski – Praised communication between road commission and townships.

Commissioner Studders moved to approve a proposal from Wade-Trim, Inc. for construction engineering on the Old Beaver Road Bridge project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve signing the Title Sheet for the Wilder Road Resurfacing project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve a Final Plat for Eastwood Residential Subdivision, Phase II, located in Williams Township. A deposit to cover final construction costs has been received. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve County Traffic Control Order #13-05-1 for temporary “No Parking” on Johnson Street from 25th Street to its northerly terminus. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on April 27, 2005 for a One Ton Hot Patcher were reviewed. Commissioner Lewandowski moved to award to Spaulding Manufacturing Inc., for their low bid price of $8,000.00 and to purchase an additional unit for $8,000.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on April 27, 2005 for a Grade Control System for Motor Grader were reviewed. Commissioner Studders moved to award to Michigan Laser, for their low bid price of $13,735.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve a request from Union Local #1096 for Summer Hours from June 6th to September 5th. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to release a bond held for Lee Wood Contracting for permit #04-122. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for a Commercial Drive access for Speedy Q Gas Station on Freeland Road, located in Frankenlust Township. Commissioner Lewandowski moved to approve the plans as presented. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a proposal from Wade-Trim, Inc. for design engineering on the Three Mile Road Drainage project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve a proposal from Wade-Trim, Inc. for design engineering on the Mackinaw Road Bridge Replacement project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve County Traffic Control Order #05-05-1 for temporary “No Parking” on Eleven Mile Road from Kitchen Road south for 2,600’. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for Six (6) Ton Tilt Deck Trailer. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 4/16/05 through 4/29/05 in the amount of $120,011.60. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $524,174.08. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 05 160 through 05 194. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Old Beaver Road Bridge Bid Opening Update – Next Meeting on May 23rd – Audit Report Next Meeting – R. Frederick Commended for Procuring M.D.O.T. Work.

The Sign Replacement Program was discussed.

Commissioner Studders moved to recess the meeting to conduct the business of the Dept. of Water & Sewer. Motion was adopted on a roll call vote at 9:43 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to reconvene the meeting at 10:50 a.m. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Bay County Road Commission Supervisory and Administrative Personnel Association, and

WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:50 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote at 11:45 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the Supervisory & Administrative Personnel Association Contract as amended and return to the Association for their approval. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Monday, May 23, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 11:50 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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MONDAY, MAY 23, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 11:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Michael Studders
Excused: Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Larry Allen, Stewart, Beauvais & Whipple; G. Niederhammer, Wilcox Engineering; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 11, 2005 regular meeting and executive session. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

PUBLIC INPUT

G. Niederhammer – Discussed proposed development at Johnson and Trumbull. He requested a variance for accel and decel lanes. A proposed development at Kasemeyer and Three Mile was also discussed. A variance for radius was requested. Staff will review for recommendation.

H. Dijak – Stated that crack sealing of local roads should be considered maintenance and not billed to the township.

The meeting was opened to L. Allen who reviewed the 2004 Audit Report. The Road Commission received a clean opinion and there were no material weaknesses. Commissioner Studders moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Three Mile Road Drainage project. Approval is contingent upon review by legal counsel. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Mackinaw Road Bridge project. Approval is contingent upon review by legal counsel. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Old Beaver Road Bridge project. Approval is contingent upon review by legal counsel. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Commissioner Studders moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for summer hours. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Studders moved to approve an Agreement with Beaver Township for improvements to River Road. Project is estimated at $150,468.00. Township share is $130,468.00. Schedule of Payments is: $130,468.00 due 12/15/05. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Mr. Edmands presented a letter from Bangor Township relative to Kawkawlin River Clean-Up Day. Commissioner Studders moved to pick up debris from the clean-up. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Bids received and opened on May 11, 2005 for a 6 Ton Tilt Deck Trailer were reviewed. Commissioner Redmond moved to award to AIS Construction, for their low bid price of $6,940.00. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Mr. Edmands presented letters from Wirt Stone Dock and Bay Aggregate, Inc. relative to fuel costs. Materials prices are from 1999 and delivered prices were raised 5% in 2002. Commissioner Studders moved to approve an additional 8% increase in delivered material effective June 1, 2005. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Redmond moved to approve a 2004 transfer of funds from Primary to Local in the amount of $1,570,819.71. This represents a transfer of approximately 19%. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

The 2004 Annual Report was presented and reviewed by J. Bowker. Commissioner Redmond moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Redmond moved to release a bond held for Turnkey Network Solutions for permit #03-090. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Commissioner Studders moved to approve Rescind Traffic Control Order #P-R-09-05-4 which rescinds “No Parking” on Wheeler Road between State Park Drive and State Road. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

ACCEPTANCE – ANCHOR COVE SITE CONDOMINIUMS

Commissioner Redmond moved to accept the roadways within Anchor Cove Site Condominiums, located in Hampton Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Commissioner Redmond moved to approve payroll for the period of 4/30/05 through 5/13/05 in the amount of $119,793.33. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Studders moved to approve bills in the amount of $343,261.04. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Commissioner Redmond moved to approve permits 05 195 through 05 217. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Engineer-Manager's Report – CRAM Committee Appointments – SAPA Draft Contract.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, June 8, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 11:58 a.m.:
Yeas: Studders & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, JUNE 8, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Erich Smith and Patrick Johnson, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 23, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

D. Gromaski – Requested waiver of fee and township bonding for contracted mowing operations.

Mr. Edmands presented proposed plans for a Commercial Drive access for McLaren Visiting Nurses on Midland Road, located in Bangor Township. Mr. Edmands explained that Bay Medical’s two existing driveways on Midland Road will be upgraded within two years. Commissioner Studders moved to approve the commercial drive with a temporary variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for Alderwood Estates on Bangor and State Roads, located in Bangor Township. Commissioner Redmond moved to approve the commercial drive as presented. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENT

Commissioner Studders moved to approve a Cost Agreement for Traffic Signal Control with M.D.O.T. for the M-13 (Huron) @ Parish Road signal. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve Rescind Traffic Control Order #P-R-09-04-05 which rescinds “No Parking” on Linwood Road from Seven Mile Road east. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve Rescind Traffic Control Order #P-R-09-34-05 which rescinds “No Parking” on State Road near Wheeler Road. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The meeting was opened to E. Smith & P. Johnson who reviewed the Old Kawkawlin/State Park Drive Intersection Study. Several options and their costs were reviewed. Commissioner Lewandowski moved to receive the report and to refer to staff for recommendation. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement with Gibson Township for improvements to Bartlett, Saunders, & Nine Mile Roads. Projects are estimated at $65,838.00. Township share is $45,838.00. Schedule of Payments is: $45,838.00 due 12/15/05. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve an Agreement with Hampton Township for improvements to Burns, Ridge, Finn, Wagner, & Jones Roads. Projects are estimated at $66,120.00. Schedule of Payments is: $66,120.00 due 12/15/05. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve an Agreement with Merritt Township for improvements to Callahan & Cotter Roads. Projects are estimated at $175,925.00. Township share is $143,425.00. Schedule of Payments is: $71,713.00 due 12/15/05; $71,712.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to advertise for a June 22, 2005 bid opening for a Vibratory Roller. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

RESOLUTION – BAY COUNTY RETIREMENT SYSTEM
2.5% MULTIPLIER
BAY COUNTY ROAD COMMISSION

Commissioner Redmond offered the following resolution and moved for its adoption:
WHEREAS, the Bay County Sheriff’s Department group within the Bay County Employees' Retirement System (BCERS) has approved an increase in the pension multiplier from 2.25% to 2.50%; and
WHEREAS, the Bay County Road Commission’s labor agreements with Union Local #1096 and the Supervisory and Administrative Personnel have “me too” provisions for any increase in the pension multiplier; now
THEREFORE, BE IT RESOLVED that the Bay County Road Commission initiate the necessary amendments to the BCERS to increase the pension multiplier from 2.25% to 2.50% for all Road Commission groups within the BCERS; and
BE IT FURTHER RESOLVED that the Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to release a bond held for Lee Wood Contracting for permit #02-173. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve a Deposit Account Resolution to open a Money Market Account with National City Bank. The Chairman, Vice-Chairman, and the Acting Finance Director are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to file for an Engineering Reimbursement from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for a Commercial Drive access for Kerkau Manufacturing in Valley Tech Park, located in Monitor Township. Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to waive permit fees for all townships for contracted mowing operations. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to advertise for a July 20, 2005 bid opening for the Permit/Dispatch/Weighmaster Building. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve an Agreement with Pinconning Township for improvements to various roads. Projects are estimated at $46,550.00. Schedule of Payments is: $46,550.00 due 12/15/05. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/14/05 through 5/27/05 in the amount of $129,367.07. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $299,417.77. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 05 218 through 05 258. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Countywide Paving Begun – Borton Paved Shoulder – Chip & Seal Program to Begin Monday – M-25 Railroad Crossing Repairs – K. Bouckaert Retirement.

Commissioner Redmond moved to recess the meeting to conduct the business of the Dept. of Water & Sewer. Motion was adopted on a roll call vote at 9:48 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to reconvene the meeting. Motion was adopted on a roll call vote at 10:54 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Bay County Road Commission Supervisory and Administrative Personnel Association, and

WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:54 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote at 11:24 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the Contract with the Bay County Road Commission Supervisors and Administrative Personnel Association. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to have legal counsel review the Engineer-Manager’s and the General Superintendent’s contracts for possible revisions. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, June 22, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 11:27 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, JUNE 22, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 8, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

H. Dijak – M-84 road sign restoration by M.D.O.T. is a problem.

T. Paige – Complimented the Road Commission on recent storm water response time.

Commissioner Redmond moved to receive and send to Bay County a Supplemental Actuarial Valuation performed by Gabriel, Roeder, Smith & Company relative to increasing the pension multiplier from 2.25% to 2.50%. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Hampton Township for improvements to Boutell, Knight, Avalon Circle, Spengler Subdivision, & Borton Roads. Projects are estimated at $316,606.00. Township share is $264,106.00. Schedule of Payments is: $264,106.00 due 12/15/05. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to the Cemetery Roads. Project is estimated at $2,750.00. Schedule of Payments is: $2,750.00 due 12/15/05. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement with Monitor Township for improvements to Viola Street. Project is estimated at $687.00. Schedule of Payments is: $687.00 due 12/15/05. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve an Agreement with Monitor Township for improvements to Clover, Tupper, Viola, & Arlean. Projects are estimated at $38,636.00. Schedule of Payments is: $19,318.00 due 12/15/05; $9,659.00 due 12/15/06; and $9,659.00 due 12/15/07. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve an Agreement with Monitor Township for improvements to Wilder Road. Project is estimated at $82,641.00. Township share is $37,341.00. Schedule of Payments is: $37,341.00 due 12/15/05. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement for Additions to the 2005 Paving Contract with Pyramid Paving & Contracting. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to name Julie Bowker as voting delegate and John Edmands as alternate delegate for the MCRCSIP Annual Business meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to release a bond held for Shaw Contracting Co. for permit #04-440. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve a proposal from Wade-Trim, Inc. for construction engineering on the N. Union Road Bridge. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to advertise for a July 20, 2005 bid opening for the Three Mile Storm Sewer project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to receive a thank you from Hampton Township for input on improvements to Borton Road. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a thank you from the Kawkawlin River Watershed Assoc. for removing debris from their recent cleanup. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive a thank you from a resident on Yorkshire Drive for prompt branch removal. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve and sign the Title Sheet for the Three Mile Storm Sewer project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/28/05 through 6/10/05 in the amount of $130,678.75. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $469,495.21. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders
Nays: Lewandowski

Commissioner Redmond moved to approve permits 05 259 through 05 291. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Attorney bills were discussed.

Bids were received and opened for a Vibratory Roller. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – N. Union Road Bridge Schedule – Wilder Road Resurfacing – Next Meeting July 7th – Wilder/Tiernan Intersection Concrete Testing – Attorney General Opinion on Haul Route Permits.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Thursday, July 7, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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THURSDAY, JULY 7, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 22, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

G. Brandt – Presented a petition requesting a 35 m.p.h. speed limit on N. Union Road between Three Mile and Four Mile.

An intersection study is underway for the Linwood/Garfield Roads intersection.

ACCEPTANCE – CROSSROADS ACRES SUBDIVISION

Commissioner Studders moved to accept the roadways within Crossroads Acres Subdivision, Crossroads East and Crossroads West, located in Monitor Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to release the irrevocable letter of credit for the Crossroads Acres Subdivision. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim., Inc., for the N. Union Road Bridge project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

RESOLUTION CONTRACT M.D.O.T.
N. UNION ROAD BRIDGE PROJECT

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: The removal and replacement of the structure B01 of 09-10-10, which carries North Union Road over Culver Creek, Sections 16 and 21, T14N, R4E, Monitor Township, Bay County, Michigan; the reconstruction of the approaches to the structure for approximately 366 feet westerly and 449 feet easterly of the structure; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 05-5077 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

RESOLUTION CONTRACT M.D.O.T.
WILDER ROAD RESURFACING PROJECT

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: Milling and resurfacing work along Wilder Road from Euclid Road to Highway M-13 Connector; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 05-5234 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Mackinaw Road over Hildebrandt Drain project. A DEQ permit required a hydraulic analysis to be performed. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Lewandowski moved to approve an Agreement for Additions to the 2005 Paving Contract with Pyramid Paving & Contracting. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve Amendment #2 to the Contract with Pyramid Paving Company for the 2005 Paving Program.. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Proposed signal improvements at the Garfield/Midland Roads intersection were discussed. Commissioner Studders moved to approve the work to be performed by the City of Midland with the Road Commission to pay 75% of the costs. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve County Traffic Control Order #10-05-1 for the installation of stop signs on Fraser Street at Grove Street. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed the need to review insurance language in our professional service agreements. Commissioner Studders moved to table the matter. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive a Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to write off and turn over to the collection agency two uncollected accounts receivable for Ronald D. Blaisdell in the amount of $217.01 and Rebecca J. Young in the amount of $235.45. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on June 22, 2005 for One Hydrostatic Vibratory Roller were reviewed. Commissioner Lewandowski moved to award to Burke Equipment Co., for their low bid price of $12,025.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a thank you from M. Schultz for the Cheesetown Challenge. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a request from the Bay County Fair Board for the use of a Bulldozer on August 13, 2005. A Road Commission employee has agreed to volunteer his time to operate the vehicle and insurance will be provided by the Fair Board. Commissioner Lewandowski moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 6/11/05 through 6/24/05 in the amount of $127,567.70 and longevity payout in the amount of $138,588.75. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $518,654.84. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 05 292 through 05 310. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Chip & Seal Program Update – Paving Program Update.

A letter to the Bay City Times was presented and reviewed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 20, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:41 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, JULY 20, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Terry Spegel, Hampton; and Sharon Stalsberg, Pinconning; Jim Davison, Kawkawlin Township Trustee; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 7, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Spegel – Complimented the Commission for a fine job on road work in Hampton Township.

Commissioner Studders moved to authorize a review of insurance language used in our professional services agreements. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve Amendment #3 to the Contract with Pyramid Paving Company for the 2005 Paving Program. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve a proposal from Wade-Trim, Inc. for construction engineering on the Wilder Road Resurfacing project. A Professional Services Agreement will be drafted. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Amendment to the Employment Contract with the General Superintendent. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to appoint Julie Bowker the Finance Director. A contract will be negotiated. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to release a bond held for T. E. Super Construction Co. for permit #05-562. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to release a bond held for Shaw Contracting Co. for permit #04-477. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for T. E. Super Construction Co. for permit #05-065. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to release a bond held for Pyramid Paving for permit #03-211. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 6/25/05 through 7/8/05 in the amount of $122,087.82. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $599,429.86. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 05 312 through 05 333. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Old Beaver Road Bridge Bids Rejected and Rebid – Countywide Paving Program Update – Chip & Seal Program Update.

Mr. Lillo reported on the results of the traffic study on the Garfield/Linwood intersection. No changes are warranted at this time.

Commissioner Studders gave an update on Retirement System funding. There is a proposal to provide long term retirees with an extra check which would require an actuarial study. Commissioner Studders moved to authorize the Engineer-Manager to send a letter requesting the study. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to rescind the July 20, 2005 bid opening for the Permit/Weighmaster Building and to take bids on August 3, 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to extend the bid opening time until 9:40 a.m. for the Three Mile Road Storm Sewer project. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for the Three Mile Road Storm Sewer project. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

H. Dijak – M.D.O.T. hauling on local roads.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 3, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:47 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, AUGUST 3, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 20, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Paige – Chip & Seal looks good in Williams Township.

The State Park Drive/Old Kawkawlin Road intersection study was discussed. Funding, Right-of-Way acquisition, township input, and design plans still need to be determined. Commissioner Studders moved to approve using the northern most option presented by Wade-Trim, Inc. on June 8, 2005. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Wilder Road Resurfacing project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from M.D.O.T. awarding a safety grant for the Cass & Trumbull intersection improvements. Commissioner Lewandowski moved to receive the letter. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to accept an easement for the Old Beaver Road Bridge from Brian & Milissa Bladecki. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to accept three easements for the N. Union Road Bridge project from L. & S. Witucki, W. & D. Lijewski/J. Gwisdala Jr., and G. & D. Phillips. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to release a bond held for McDowell & Assoc. for permit #03-197. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to release a bond held for Meylan Excavating for permit #04-442. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to release a bond held for Shaw Contracting Co. for permit #05-193. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENT

Commissioner Lewandowski moved to approve a Cost Agreement for Traffic Signal Control with M.D.O.T. for the M-13 (Euclid) @ Midland Road signal. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve County Traffic Control Order #1-05-1 for the installation of stop signs on Eddy Road at Smith Street. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to advertise for an August 31, 2005 bid opening for the Mackinaw Road Culvert Replacement project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 7/9/05 through 7/22/05 in the amount of $128,209.46. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $347,858.65. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 05-311 and 05 334 through 05 352. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Chip & Seal Complete in Bay County, Going to Midland County Next Week – Paving Program Update – Wilder Road Resurfacing Update – Old Beaver Road Bridge Watermain Problem - Kawkawlin River Watershed Surface Runoff Meeting.

H. Dijak – Stated that meeting regarding the Kawkawlin River Watershed would be considered public education for the Storm Water Authority. Questioned Three Mile Road Storm Water project.

Bids were received and opened for the Permit Office. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 17, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:33 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, AUGUST 17, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor – Hilda Dijak, Frankenlust; Jim Davison, Kawkawlin Township Trustee; James Mindykowski, Frankenlust Township resident; Mark Sohlden, Wade-Trim, Inc.; Steve Neavling and Cathy Layman, The Bay City Times; and Jim Lillo, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 3, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

H. Dijak – Requested four-way stops at various intersections and lowering of speed limits after the death of a bicyclist at Mackinaw and Amelith.

J. Edmands – Commented on MMUTCD standards required for changing speed limits and installing stop signs. Safety of the public is a prime concern of the Road Commission.

M. Studders – Questioned whether construction in the area could have been a factor in the accident.

The Mackinaw Road Culvert Replacement project was discussed. Commissioner Studders moved to delay setting a bid opening date until the MDEQ permit is approved. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

ACCEPTANCE – BROOKSIDE SUBDIVISION NO. 3

Commissioner Redmond moved to accept the roadways within Brookside Subdivision No. 3, located in Frankenlust Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to release the irrevocable letter of credit for the Brookside Subdivision No. 3. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

ACCEPTANCE – RUEGER FARMS NO. 1 SUBDIVISION

Commissioner Redmond moved to accept the roadways within Rueger Farms No. 1 Subdivision, located in Monitor Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to release the irrevocable letter of credit for the Rueger Farms No. 1 Subdivision. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for a Commercial Drive access for on Joan Drive, located in Williams Township. Commissioner Lewandowski moved to approve the commercial drive with a variance for acceleration & deceleration lanes and curb & gutter. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a proposal from Wade-Trim, Inc. for the Trumbull/Cass Intersection Improvement project. A professional services agreement will be drafted. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve a proposal from Wade-Trim, Inc. for the Garfield Road Bridge project. A professional services agreement will be drafted. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to hold a sealed bid sale for various equipment. Bids will be received through September 26, 2005. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

RESOLUTION – RENAME SKILL CENTER DRIVE TO
BAY-ARENAC DRIVE

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, Skill Center Drive, from Two Mile Road to Monitor Road, in Monitor Township, is a county road under the control and jurisdiction of the Road Commission [MCLA 560.226(1) (b)]; and

BE IT RESOLVED, that Skill Center Drive, located in Section 13 of Monitor Township, is hereby renamed Bay-Arenac Drive; and

BE IT FURTHER RESOLVED, that a certified copy of this resolution be recorded with the Bay County Register of Deeds within 30 days,

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commission Redmond moved to approve a contract with SAMSA for computer support services. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to release a bond held for Lee Wood
Contracting for permit #04-162. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/23/05 through 8/5/05 in the amount of $123,567.26. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $788,786.36. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 05 353 through 05 371. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Chip & Seal Complete in Bay County – Midland County Chip & Seal to Begin August 22nd – Paving Program Update – M.D.O.T. TWA’s Approved – Mechanic Position.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 31, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:38 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, AUGUST 31, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Thomas Tippman, Frankenlust Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 17, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Tippman – His son was killed in a bicycle accident at Amelith and Mackinaw. He requested a 4-way stop at this intersection.

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENT

Commissioner Studders moved to approve a Cost Agreement for Traffic Signal Control with M.D.O.T. for the M-13 (Huron) @ Beaver Road signal. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Cass Avenue/Trumbull Intersection Improvement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve an Agreement with Williams Township for improvements to Eleven Mile Road. Project is estimated at $64,610.00. Schedule of Payments is: $32,305.00 due 12/15/05; $16,153.00 due 12/15/06; and $16,152.00 due 12/15/07. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement with Williams Township for improvements to N. Union Road. Project is estimated at $107,508.00. Schedule of Payments is: $53,754.00 due 12/15/05; $26,877.00 due 12/15/06; and $26,877.00 due 12/15/07. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to place an ad in the Crime Stoppers program book. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve an Employment Agreement with Julie Bowker who was appointed Finance Director on August 17th. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to release a bond held for Meylan Excavating for permit #02-127. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Lillo reported that the City of Bay City will no longer maintain the county traffic signals except for those along Wilder Road. Commissioner Studders moved to advertise for a September 28, 2005 bid opening for Traffic Signal Maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to authorize the Engineer-Manager to initiate the Federal Aid Buyout process for the Rural Task Force Funds. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to write off and turn over to the collection agency two uncollected accounts receivable for Brian P. Bradley in the amount of $157.47 and for Crystal J. Sharp in the amount of $1,552.40. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Frankenlust Township for improvements to Three Mile Road. Project is estimated at $130,019.86. Township share is $40,540.56. Schedule of Payments is: $40,540.56 due 12/15/05. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Garfield Road Bridge project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 8/6/05 through 8/19/05 in the amount of $122,846.89. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $346,274.30. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders
Nays: Lewandowski

Commissioner Redmond moved to approve permits 05 372 through 05 387. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Paving Program Update – Chip & Seal Complete – M.D.O.T. TWA’s.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 14, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:37 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, SEPTEMBER 14, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Jack Monroe, Beaver Township resident; Thomas Tippman, Frankenlust Township resident; Harold Sampier, Kawkawlin Township resident; Steve Neavling, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 31, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Tippman – Questioned status of Mackinaw/Amelith 4-way stop sign request.

H. Sampier – Complained about stone piled too close to fence near his property. Purchase of stone was questioned. Thanked the Board for stone applied to shoulder of Old Kawkawlin Road.

T. Paige – Commended Road Commission for chip & seal work done in the cemetery.

Mr. Edmands reported on the traffic study done at the Mackinaw/Amelith intersection. The traffic counts for north and south Mackinaw were approximately 9,000 cars each way while the count for east and west Amelith were approximately 500 cars. There have been three vehicle crashes in two years. According to the Michigan Manual of Uniform Traffic Control Devices this intersection does not warrant a 4-way stop. Mr. Edmands reported on recent article regarding problems associated with too many stop signs. Commissioner Studders stated an extenuating factor is the store located at this intersection. Commissioner Redmond concurred. Commissioner Studders moved to establish this intersection as a 4-way stop. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for Straits Corporation in Valley Center Tech Park, located in Monitor Township. Commissioner Studders moved to approve the commercial drive with a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Three Mile Road Storm Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Studders moved to appoint Luann O’Laughlin to the Assistant Finance Director position, Judi Deaton to the Account Clerk II position, and Christine Witucki to the Computer System Administrator position. The open Account Clerk I position will be filled at a later date. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive and post a thank you from the Bay County Fair Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve the attendance of three employees to a Michigan Association of Traffic Accident Investigators training course in signing. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 8/20/05 through 9/2/05 in the amount of $117,725.53. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $1,013,107.07. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 05 388 through 05 407. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Project Updates: N. Union Road Bridge, Old Beaver Road Bridge, and Wilder Road Resurfacing – M.D.O.T. Euclid Manhole Elevation Adjustment – Medicare Part D Requirements.

R. Frederick – Mechanic position to be filled from outside the bargaining unit. Applications will be reviewed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 28, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, SEPTEMBER 28, 2005 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Sharon Stalsberg, Pinconning; Dick Gotfried, Hampton Township resident; Steve Neavling, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 14, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Redmond stated that stop signs will be installed tomorrow on Mackinaw Road at Amelith Road.

The Medicare Modernization Act was discussed. A drug subsidy may be received for retirees. Commissioner Lewandowski moved to have Gabriel, Roeder, Smith & Company perform the necessary actuarial study. The Department of Water & Sewer will share the information and costs. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to re-certify employees in C.P.R. through the Red Cross for $30.00 each. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to release a bond held for Keyes Trenching for permit #04-446. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to release a bond held for Keyes Trenching for permit #05-096. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for Aron Richardson in the amount of $198.66. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve a Memorandum of Understanding (#2006-0033) with M.D.O.T. for the Federal Aid Buyout of Rural Task Force funds. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on July 20, 2005 for the Three Mile Road Storm Sewer project were reviewed. Commissioner Studders moved to award to Eric Construction, for their low bid price of $103,213.00. The Chairman is authorized to sign the Notice of Award for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

H. Dijak – Stated that she did not have anything to do with the design of the project.

Commissioner Redmond moved to approve a Contract with Eric Construction, contractor on the Three Mile Storm Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve to issue a Notice to Proceed to Eric Construction, contractor on the Three Mile Storm Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to release a bond held for Graham Construction Inc. for permit #04-568. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

G. Brandt – Questioned why the shoulders on Salzburg Road were changed to gravel when the road was resurfaced.

J. Lillo – Stated that the reduction of MTF funds requires costs to be cut on paving projects.

T. Spegel – Borton Road paved shoulders required a lot of work by the Dept. of Public Works filling in ditches.

H. Dijak – Stated that paved shoulders are being requested more and more and perhaps a comparison of costs for gravel versus pavement should be conducted.

J. Lillo – He will look at costs.

M. Crews – Questioned why stop signs were going to be placed on Mackinaw Road when the study did not indicate the necessity. He questioned the placement of double yellow lines at some intersections.

Commissioner Redmond moved to approve payroll for the period of 9/3/05 through 9/16/05 in the amount of $114,267.64. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $427,253.06. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 05 408 through 05 430. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – MTF Decrease Projected for 2006 – N. Union Road and Old Beaver Road Bridges Update – Wilder Road Resurfacing Update – Portsmouth Township Request for Improvements to Munger Road with Saginaw County Road Commission – M.D.O.T. TWA Work – Midland County Hyrdroseeding.

H. Dijak – The Retirement System pension multiplier is higher that offered by the private sector. These costs and retiree health insurance costs mean that less money can be spent on roads.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 12, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:38 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, OCTOBER 12, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Gotfried, Hampton Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 28, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

J. Dubay – Townline 16 ditching, a shared project with Mt. Forest Township, has been delayed for several years. Garfield Township would like to use their held over ditching money for a different project. A letter will be sent. Dust control efforts were commended.

Commissioner Redmond moved to approve County Traffic Control Order #01-05-1 for the installation of stop signs on Lincoln Road at Glendale Road. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve Change Order #1 with Eric Construction, Inc., contractor on the Three Mile Storm Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Lillo discussed the Bay Area Storm Water Authority. The City of Bay City has agreed to join the authority. Commissioner Studders moved to adopt the Restated Bay Area Storm Water Authority Articles of Incorporation. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve the 2006 budget schedule. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to receive a Royalty Revenue Report for the 3rd Quarter. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands stated that the Supervisory & Administrative Personnel Contract requires that a compensation study be performed in 2005. Commissioner Redmond moved to approve a proposal from O. William Rye & Co. The Engineer-Manager has the power to act for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve the Social Security Number Privacy Policy. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive and post thank yous from Bay Arenac ISD and The Conservation Fund. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 9/17/05 through 9/30/05 in the amount of $115,651.02. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve bills in the amount of $456,835.58. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 05 431 through 05 468. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – MTF Reduction – Workers’ Compensation Third Party Administrator Quotes – Bay County Treasurer Investments.

General Superintendent Report – M.D.O.T. TWA Work Complete – Crush & Shape Program Started – Monitor DDA Emergency Snow Removal Contract – CDL Regulation Changes.

Bids were received and opened for Traffic Signal Maintenance. Commissioner Studders moved to award to J. Ranck Electric, Inc. the only bidder. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed retirement system funding. Commissioner Redmond moved to fund the retirement system with the mandatory contributions only. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The Road Name Sign Program was discussed and is continuing.

Speed limit signs on Amelith were discussed. Mr. Frederick stated that from US-10 to Freeland Road there are nine 50 m.p.h. signs on each side.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 26, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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FRIDAY, OCTOBER 21, 2005 SPECIAL MEETING

The special meeting of the Bay County Road Commission, Road Department, was called to order at 10:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

PUBLIC INPUT – None

Commissioner Studders moved to table the approval of the minutes of the regular meeting of October 12, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to cancel the Consulting Agreement with S & B Consulting Services LLC as per section 13 of the contract dated June 9, 2004. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The abandonment of Edwin Street, located in Fraser Township, adopted on August 18, 1981, was discussed. The resolution reads as follows: Edwin Street, East of Elevator Road (Ernest Street). The petition for abandonment requests east of Elevator Road. Commissioner Studders moved to amend the resolution to read as follows: Edwin Street, East of Elevator Road (Esther Street). Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

A list of conferences was reviewed. The maximum number of attendees was determined for each conference. The attendance of commissioners at any conference will be voted on at a meeting prior to the conference.

The Credit Card Policy was reviewed. Commissioner Redmond moved to have staff prepare revisions for a future meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

The Travel Regulations were reviewed. Commissioner Redmond moved to have staff prepare revisions for a future meeting. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Cell phone usage was discussed. Commissioner Studders moved to discontinue the accounts for the commissioners and replace the phones with pagers. The accounts may be converted to be billed directly to the commissioner at their discretion. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

A Third Party Administrator for Workers’ Compensation was discussed. The County is going out for bids for the 2006 year. The County Road Association offers a self-insurance fund similar to that used for liability insurance. Commissioner Studders moved to accept the proposal from the ASU Group for the County Road Association Self-Insurance Fund (CRASIF). Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 26, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 11:20 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, OCTOBER 26, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Gotfried, Hampton Township resident; Mark Sohlden, Wade-Trim, Inc.; Jeff Hunt, Jeff Hunt Insurance; Dennis Banaszak, Wilcox Professional Services; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the regular meeting of October 12, 2005 and the special meeting of October 21, 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Redmond discussed some proposed revisions to the Travel Policy including maximum meal allowances and the mileage rate tied to the IRS allowance. Mr. Edmands stated that revisions will be reviewed by legal counsel.

ACCEPTANCE – EASTWOOD SUBDIVISION SOUTH

Commissioner Studders moved to accept the roadways within Eastwood Subdivision South, located in Williams Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to release a bond held for Anthony Gushow & Sons, Inc. for permit #00-237. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for a Commercial Drive access for Jeff Hunt Insurance on Wilder Road, located in Bangor Township. Mr. Hunt has been unable to obtain easements from adjoining property owners. Commissioner Studders moved to approve the commercial drive with a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve a proposal from Wade- Trim, Inc. for the Midland Road Resurfacing project. A professional services agreement will be drafted. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve Change Order #2 (Final) with Eric Construction, Inc., contractor on the Three Mile Storm Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for DeShano Construction for permit #05-116. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented letters from Garfield and Mt. Forest Townships requesting to redirect the ditching funds set aside for Townline 16 Road. Commissioner Studders moved to approve allowing the townships to use the funds on other ditching needs. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

ACCEPTANCE – EASTWOOD SUBDIVISION

Commissioner Studders moved to accept the roadways within Eastwood Subdivision, located in Williams Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 10/1/05 through 10/14/05 in the amount of $114,700.97. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $294,854.61. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 05 469 through 05 494. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Wilder Road Completion Date November 11th – Crush & Shape Program Update – Rumble Strips to be Installed on Mackinaw Road at Amelith – Wilder Road Railroad Crossing Improvements East of Tiernan Road – M.D.O.T. Culvert Line Projects – Night Patrol Posting – Salt Purchases.

H. Dijak – Requested a Roads Committee meeting in the near future.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 9, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, NOVEMBER 9, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; Erich Smith, Wade-Trim, Inc.; Dick Gotfried, Hampton Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 26, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

The temporary placement of rumble strips on Mackinaw Road at Amelith Road were discussed. Two complaints have been received.

Commissioner Studders moved to approve the Final Plat for Liberty Square Residential Subdivision, Phase 1, located in Bangor Township. An irrevocable letter of credit has been issued to insure completion of the remaining items. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from Liquid Calcium Chloride Sales, Inc. requesting an increase from $65.00 per hour to $75.00 per hour for pumping the salt retention basins and the monitor well. Commissioner Lewandowski moved to approve the price increase. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Midland Road Resurfacing project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive a letter from Bay Metropolitan Transportation Authority thanking the Road Commission for recent culvert extension projects on Kiesel Road. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to write off and turn over to the collection agency an uncollected accounts receivable for Brandon M. Dominowski in the amount of $133.52. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for Malley Transport for permit #05-021. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to release a bond held for DeShano Construction for permit #04-567. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to release a bond held for J. R. Heineman & Sons for permit #02-237. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to release a bond held for Meylan Excavating for permit #00-341. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed a recent train derailment on Wilder Road east of Patterson. There is no alternate exit beyond the tracks and a bypass lane was necessary. Commissioner Lewandowski moved to approve an Agreement with Lake State Railway for the construction of a bypass lane along Wilder Road. The project is estimated at $2,600.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 10/15/05 through 10/28/05 in the amount of $119,732.76. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $657,765.59. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 05 495 through 05 517. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – 2006 Budget – Policy Review.

H. Dijak – Requested an invoice list be available at the meeting.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 23, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:32 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, NOVEMBER 23, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Jeff Mayes, State Representative; Sue Pike, Monitor Township DDA; and Jim Lillo, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 9, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

J. Mayes – Local government visit. Jobs package, tough year for state budget, value of service should be explained to public, fuel alternatives, and expansion of the road board.

D. Gromaski – Requested repairs to the Mosher Road Bridge be split 50/50 with the road commission.

J. Edmands – Stated that problem was found when structure was recently inspected. He agreed with needed repairs and with the proposed cost share.

ACCEPTANCE – BAY MEADOWS SITE CONDOMINIUMS

Commissioner Studders moved to accept the roadways within Bay Meadows Site Condominium, located in Frankenlust Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The proposed 2005 Budget Adjustments were reviewed. Commissioner Lewandowski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The proposed 2006 Budget was reviewed. Commissioner Studders moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved approve and sign the Title Sheet for the Mackinaw Road Bridge project. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a December 21, 2005 bid opening for the Mackinaw Road Bridge project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to advertise for a December 21, 2005 bid opening for the Permit/Dispatch/Weighmaster Office. A question regarding prevailing wages will be answered before the advertisement is placed. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve an Agreement with Kawkawlin Township for improvements to Boutell Road. Project is estimated at $14,021.02. Township share is $7,010.51. Schedule of Payments is: $7,010.51 due 12/15/05. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to release a bond held for Shaw Contracting Co. for permit #05-332. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the request by Fraser Township to split costs to replace Mosher Road Bridge. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/29/05 through 11/11/05 in the amount of $119,040.84. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $424,640.79. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 05 518 through 05 534. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – N. Union Road Bridge Update, Delay in Paving Until Spring of 2006.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 7, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, DECEMBER 7, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Dick Bishop, Bangor Township Trustee; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 23, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

ACCEPTANCE – NOTTINGHAM FOREST SUBDIVISION

Commissioner Studders moved to accept the roadways within Nottingham Forest Subdivision, located in Bangor Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to rescind Traffic Control Order P-09-127-81 with prohibited parking on a section of Garfield Road. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to rescind Traffic Control Order P-09-175-91 with prohibited parking on a section of Cody-Estey Road. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to rescind Traffic Control Order P-09-132-95 with prohibited parking on a section of Cody-Estey Road. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to rescind Traffic Control Order P-09-135-95 with prohibited parking on a section of Seven Mile Road. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Proposed revisions to the Employee Hiring and Selection Procedure and the Nepotism Policy were reviewed. Commissioner Studders moved to refer the proposed revisions to a board meeting at which the attorney can be present. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the Annual Overweight and Overwidth Permit for Road Commission vehicles. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from Republic Services Northern Michigan requesting to extend their prices for trash removal for the west district yard. Commissioner Studders moved to approve the extension. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Quotes for fuel delivery to the district garages were reviewed. Commissioner Lewandowski moved to award fuel delivery to Karbowski Oil Company for their low quote of $0.05 over rack. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for James A. Dishaw in the amount of $243.87. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the following meeting schedule for 2006:

PUBLIC NOTICE 2006

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2006 at the posted times:

WEDNESDAY JANUARY 4 9:00 a.m. THURSDAY, JULY 6 9:00 a.m.
WEDNESDAY, JANUARY 18 9:00 a.m. WEDNESDAY, JULY 19 9:00 a.m.
WEDNESDAY, FEBRUARY 1 9:00 a.m. WEDNESDAY, AUGUST 2 9:00 a.m.
WEDNESDAY, FEBRUARY 15 9:00 a.m. WEDNESDAY, AUGUST 16 9:00 a.m.
WEDNESDAY, MARCH 1 9:00 a.m. WEDNESDAY, AUGUST 30 9:00 a.m.
WEDNESDAY, MARCH 15 9:00 a.m. WEDNESDAY, SEPTEMBER 13 9:00 a.m.
WEDNESDAY, MARCH 29 9:00 a.m. WEDNESDAY, SEPTEMBER 27 9:00 a.m.
WEDNESDAY, APRIL 12 9:00 a.m. WEDNESDAY, OCTOBER 11 9:00 a.m.
WEDNESDAY, APRIL 26 9:00 a.m. WEDNESDAY, OCTOBER 25 9:00 a.m.
WEDNESDAY, MAY 10 9:00 a.m. WEDNESDAY, NOVEMBER 8 9:00 a.m.
WEDNESDAY, MAY 24 9:00 a.m. WEDNESDAY, NOVEMBER 22 9:00 a.m.
WEDNESDAY, JUNE 7 9:00 a.m. WEDNESDAY, DECEMBER 6 9:00 a.m.
WEDNESDAY, JUNE 21 9:00 a.m. WEDNESDAY, DECEMBER 20 9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to receive a thank you for shoulder repair. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

The proposed 2005 Budget Adjustments were reviewed. Commissioner Studders moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The proposed 2006 Budget was reviewed. Commissioner Lewandowski moved to receive the report and to hold a Public Hearing on December 21, 2005 at 9:45 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

ACCEPTANCE – FISHERVILLE FARMS SUBDIVISION

Commissioner Redmond moved to accept the roadways within Fisherville Farms Subdivision, located in Williams Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

ACCEPTANCE – CARTER RIDGE SUBDIVISION

Commissioner Lewandowski moved to accept the roadways within Carter Ridge Subdivision, located in Williams Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a request for time extension on a permit for Job Site Services for a Wilder Road commercial driveway access. Commissioner Studders moved to grant an extension until May 6, 2006. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to release a bond held for Corrado Contracting for permit #05-373. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to release a bond held for Mid-State Earthworks for permit #04-007. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 11/12/05 through 11/25/05 in the amount of $143,315.51. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $355,266.53. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 05 535 through 05 554. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Workers’ Compensation Third Party Administrator CRASIF – Website Upgrade – M.D.O.T. TWA’s – Cass & Trumbull Intersection Improvements Update – Midland Road Resurfacing Update.

H. Dijak – Discussed M-84 signs for access roads, Delta Road drainage problem, and sign on I-75 for M-13.

J. Lillo – Mackinaw Road Bridge bid opening on December 21st.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 21, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:43 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, DECEMBER 21, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Ben DuRussell, Merritt; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the December 7, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

B. DuRusell – Heavy trucks are causing severe damage to chip & seal roads. Enforcement of weight limits was requested.

D. Gromaski – Wished everyone a Merry Christmas and Happy New Year.

Commissioner Studders moved to approve the 2005 Final Budget and Adjustments as presented:

ACCOUNT DESCRIPTION CURRENT BUDGET FINAL
BUDGET AMENDMENTS BUDGET
REVENUES:
MTF - ENGINEERING $10,000 $0 $10,000
- PRIMARY 4,700,000 -650,000 4,050,000
- LOCAL 1,800,000 -170,000 1,630,000
- PRIMARY URBAN 1,060,000 -185,000 875,000
- LOCAL URBAN 240,000 -39,500 200,500
STATE OTHER - CRITICAL BRIDGE 0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- STP BUYOUT 400,000 196,000 596,000
FEDERAL - URBAN 0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- CRITICAL BRIDGE 1,149,500 -1,149,500 0
- STP URBAN 640,000 -640,000 0
- STP ENHANCEMENT 0 0 0
STATE TRUNKLINE MAINTENANCE 1,162,000 188,000 1,350,000
STATE NON-MAINTENANCE 100,000 160,000 260,000
COUNTY RAISED REVENUE - PRIMARY 0 0 0
- LOCAL 2,000,000 1,400,000 3,400,000
INTEREST EARNED - PRIMARY 0 0 0
- LOCAL 0 0 0
- ROAD 48,000 7,000 55,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 100,000 -15,000 85,000
SALVAGE SALES – ROAD 50,000 500 5,500
PROPERTY RENTALS – ROAD 60,000 8,000 68,000
PERMIT FEES 30,000 12,000 42,000
OTHER 22,000 2,000 24,000

TOTAL REVENUES $13,526,500 $-875,500 $12,651,000

EXPENDITURES:
CONSTRUCTION - PRIMARY $0 $0 $0
- LOCAL 500,000 1,000,000 1,500,000
HEAVY MAINTENANCE - PRIMARY 4,147,000 -1,647,000 2,500,000
- LOCAL 1,535,000 -235,000 1,300,000
STRUCTURES & BRIDGES - PRIMARY 275,000 -250,000 25,000
- LOCAL 1,523,840 -1,313,840 210,000
ROUTINE MAINTENANCE - PRIMARY 1,300,000 200,000 1,500,000
- LOCAL 1,900,000 200,000 2,100,000
TRAFFIC SERVICES - PRIMARY 200,000 50,000 250,000
- LOCAL 100,000 25,000 125,000
SNOW & ICE CONTROL - PRIMARY 600,000 350,000 950,000
- LOCAL 250,000 250,000 500,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,162,000 188,000 1,350,000
STATE NON-MAINTENANCE 100,000 160,000 260,000
EQUIPMENT EXPENSE – NET 135,000 -335,000 -200,000
CAPITAL OUTLAY - NET ROAD 238,000 -328,000 -90,000
ADMINISTRATIVE - PRIMARY 450,000 -30,000 420,000
- LOCAL 300,000 0 300,000
INTEREST EXPENSE - PRIMARY 0 0 0
- LOCAL 0 0 0

TOTAL EXPENDITURES $14,715,840 $ -1,715,840 $13,000,000
NET INCREASE (-DECREASE) $ -1,189,340 $ 840,340 $ -349,000
BEGINNING FUND BALANCE 4,101,121 4,101,121
ENDING FUND BALANCE $ 2,911,781 $3,752,121

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

ACCEPTANCE – RUEGER FARMS SUBDIVISION, PHASE 2

Commissioner Redmond moved to accept the roadways within Rueger Farms Subdivision, Phase 2, located in Monitor Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve County Traffic Control Order #04-05-1 for the installation of stop signs on Coggins Road at Kaiser Road. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve County Traffic Control Order #04-05-2 for the installation of stop signs on Coggins Road at Kaiser Road. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve an Agreement with Fraser Township for improvements to Mosher Road. Project is estimated at $40,000.00. Township share is $20,000.00. Schedule of Payments is: $20,000 due 4/1/06. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to hold a Public Hearing on Wednesday, January 4, 2006 at 9:30 a.m. for proposed revisions to the Truck Oversize, Overweight Permits and Guidelines Policy. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve proposed revisions to the Travel Policy. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve an Engagement Letter with Stewart, Beauvais, & Whipple for the 2005 year audit. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to receive and post a thank you for snow removal. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 11/26/05 through 12/09/05 in the amount of $141,479.35. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $245,584.36. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Redmond moved to approve permits 05 555 through 05 559. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Policy Revision Review.

General Superintendent’s Report – Expensive December for Snow Removal.

Bids were received and opened for the Mackinaw Road Bridge Project and the Permit Office. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to open the Public Hearing to review the 2006 Budget. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Lewandowski, Studders, & Redmond

The 2006 Budget was reviewed.

T. Paige – Thanked the Board for the Building Better Local Roads Program.

Commissioner Studders moved to close the Public Hearing. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to adopt the 2006 Budget:

BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2006 BUDGET

ACCOUNT DESCRIPTION ACTUAL ESTIMATED RECOMMENDED
PRIOR YEAR CURRENT YEAR BUDGET
REVENUES: 12/31/04 12/31/05 2006
MTF - ENGINEERING $10,000 $10,000 $10,000
- PRIMARY 4,997,352 4,050,000 3,780,000
- LOCAL 1,978,905 1,630,000 1,600,000
- PRIMARY URBAN 1,108,235 875,000 900,000
- LOCAL URBAN 253,037 200,500 200,000
STATE OTHER - CRITICAL BRIDGE 0 0 0
- ECONOMIC DEVELOP. 0 0 0
- STP BUYOU 393,971 596,000 400,000
FEDERAL AID - FEMA SNOW STORM 0 0 0
- CRITICAL BRIDGE 1,317,634 0 0
- STP URBAN 0 0 510,000
- STP ENHANCEMENT 0 0 200,000
- STP RURAL 0 0 0
STATE TRUNKLINE MAINTENANCE 1,484,660 1,350,000 1,200,000
STATE NON-MAINTENANCE 129,188 260,000 100,000
COUNTY RAISED REVENUE - PRIMARY 0 0 0
- LOCAL 2,386,261 3,400,000 2,000,000
INTEREST EARNED - PRIMARY 0 0 0
- LOCAL 0 0 0
- ROAD 49,208 55,000 60,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 84,860 85,000 100,000
SALVAGE SALES – ROAD 7,516 5,500 5,000
PROPERTY RENTALS 61,736 68,000 60,000
PERMIT FEES 33,331 42,000 30,000
MISCELLANEOUS OTHER 23,498 24,000 25,000
TOTAL REVENUES $14,319,392 $12,651,000 $11,180,000


EXPENDITURES:
CONSTRUCTION - PRIMARY 0 0 0
- LOCAL 902,583 1,500,000 500,000
HEAVY MAINTENANCE - PRIMARY 3,517,881 2,500,000 4,001,000
- LOCAL 2,010,522 1,300,000 1,595,000
STRUCTURES & BRIDGES - PRIMARY 503,260 25,000 421,200
- LOCAL 1,391,530 210,000 6,000
ROUTINE MAINTENANCE - PRIMARY 915,028 1,500,000 1,180,000
- LOCAL 1,861,479 2,100,000 1,692,500
TRAFFIC SERVICES - PRIMARY 271,179 250,000 180,000
- LOCAL 140,779 125,000 90,000
SNOW & ICE CONTROL - PRIMARY 953,850 950,000 540,000
- LOCAL 500,219 500,000 225,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,423,824 1,350,000 1,200,000
STATE NON-MAINTENANCE 129,188 260,000 100,000
EQUIPMENT EXPENSE – NET -252,258 -200,000 135,000
CAPITAL OUTLAY – NET ROAD -7,855 -90,000 11,000

OTHER EXPENDITURES:
ADMINISTRATIVE - PRIMARY 524,507 420,000 450,000
- LOCAL 579,494 300,000 300,000
INTEREST EXPENSE - PRIMARY 0 0 0
- LOCAL 0 0 0
TOTAL EXPENDITURES $15,365,210 $13,000,000 $12,626,700
NET INCREASE (-DECREASE) $-1,045,818 $-349,000 $-1,446,700
BEGINNING FUND BALANCE $5,146,939 $4,101,121 $3,752,121
ENDING FUND BALANCE $4,101,121 $3,752,121 $2,305,421

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 4, 2006 at 9:00 a.m. Motion was adopted on a roll call vote at 9:56 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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