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WEDNESDAY, JANUARY
7, 2004
REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:06 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick
Bishop, General Superintendent; Dept.
of Water & Sewer Representative: Ken
Miller, Director; Supervisors Dick Gromaski,
Fraser; Sharon Stalsberg, Pinconning;
and Thomas Paige, Williams; Melvin McNally,
Kawkawlin Township Trustee; Patrick Beson,
County Commissioner; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Nominations were held for Chairman.
Commissioner Studders moved to appoint
Gerald Redmond as Chairman of the Board
for 2004. Motion was adopted on a roll
call vote:
Yeas: Studders, Lewandowski, & Redmond
Nominations were held for Vice-Chairman.
Commissioner Lewandowski moved to appoint
Michael Studders as Vice-Chairman of the
Board for 2004. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
the minutes of the December 23, 2003 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
D. Gromaski – Wished everyone
a happy new year.
Commissioner Studders moved to approve
a Preliminary Plat for Rueger Farms No.
2 Subdivision, located in Monitor Township.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to receive
a letter from Williams Township requesting
to carryover Discretionary & Ditching
Funds. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Staffing at the West District was discussed.
Ken Bouckaert has received a statement
of permanent restrictions. Commissioner
Studders moved to post a Heavy Truck Driver
position. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to release
a bond held for Pyramid Paving Co. for
permit #02-428. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to receive
a Royalty Revenue Report for 2003. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski was appointed
as the Board’s representative to
the Bay County Retirement System.
Commissioner Redmond moved to approve
payroll for the period of 12/12/03 through
12/26/03 in the amount of $147,305.65.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
bills in the amount of $91,100.43. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
permits 04 001 through 04 003. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – Old
Beaver Road Bridge Update – Accounting
Software Update – TSC Lawsuit Ruling
– Interviews to Begin for General
Superintendent and Assistant Engineer
Positions.
P. Beson – Questioned road project
deadlines.
The Roads Committee will meet soon.
M. McNally – Questioned Seidlers
Road chip & seal schedule.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
January 21, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:39 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
JANUARY 21, 2004
REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:03 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; and Clarke Foco,
Finance Director; Dept. of Water &
Sewer Representative: Ken Miller, Director;
Supervisors Jeff Mayes, Bangor; Dick Gromaski,
Fraser; Jerry Barbret, Gibson; Michael
Sobieray, Mt. Forest; Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams;
Melvin McNally, Kawkawlin Township Trustee;
Jim Lillo, Wade-Trim, Inc.; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the January 7, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Commissioner Lewandowski moved to approve
an Indemnity Agreement with Bangor Township
for the sidewalk project to be performed
with M.D.O.T. Enhancement funds. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for a Mini-Storage
Facility on Midland Road, located in Monitor
Township. Commissioner Studders moved
to approve the plans. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
a Preliminary Plat for Liberty Square
Residential Subdivision, located in Bangor
Township. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to award
the Biennial Bridge Inspections to Wade-Trim,
Inc. for their quote of 31,500.00. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands reported on resumes received
and interviews conducted for the Assistant
Engineer position. Commissioner Studders
moved to offer the position to James Lillo.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to offer
the position of Laborer to Ronald Nadolney.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive
a letter from MDEQ approving the Road
Commission’s SESC Program. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from
Karbowski Oil Company requesting to extend
their bid for Fuel Delivery to All Garages
for 2004. Commissioner Redmond moved to
approve the extension request. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from
Pavement Recycling Inc. requesting to
extend their bid for Pavement Recycling
for 2004. Commissioner Studders moved
to approve the extension request. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from
Republic Waste Services requesting to
extend their bid for Trash Removal for
2004. Commissioner Redmond moved to approve
the extension request. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to advertise
for a March 3, 2004 bid opening for the
Annual Materials. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to advertise
for a February 18, 2004 bid opening for
two single axle and one tandem axle trucks.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Bishop discussed the proposed purchase
of an asphalt grinder in 2004. The type
of equipment anticipated to purchase is
no longer available. Commissioner Studders
moved to increase the 2004 Capital Outlay
Budget by $22,000.00. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to increase
the mileage rate to $0.375 per mile and
to increase the breakfast allowance to
$7.25. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to release
a bond held for Lee Wood Contracting for
permit #02-342. Motion was adopted on
a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
accelerating the wage step adjustments
for the West District Foreman. His final
adjustment would be in October of 2004.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
a request by Richard Putt to carryover
28 hours of vacation. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from
Unique Paving Materials Corp. requesting
to extend their bid for UPM/CP7 for 2004.
Commissioner Studders moved to approve
the extension request. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond reported that several
residents have called in to praise recent
snow removal operations.
Commissioner Redmond moved to approve
payroll for the period of 12/27/03 through
1/9/04 in the amount of $125,919.52 and
Excess Sick Leave payroll in the amount
of $7,485.08. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $309,118.44. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 004 through 04 005. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Snow
Removal Overtime – Blue Water Highway
Council Quarterly Meeting – Office
Equipment and Software Upgrade –
Roads Committee to Meet Today.
Commissioner Redmond welcomed Mr. Lillo
to the organization.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
February 4, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:36 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
FEBRUARY 4, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:00 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; and Clarke Foco,
Finance Director; Dept. of Water &
Sewer Representative: Ken Miller, Director;
Supervisor – Thomas Paige, Williams;
Gary Stanley, BCATS Director; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the January 21, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Commissioner Studders moved to approve
a Professional Services Agreement with
Wade-Trim, Inc., for the Biennial Bridge
Inspections. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for a Proposed
Medical Complex on Traxler Court, located
in Monitor Township. Commissioner Lewandowski
moved to approve a variance for acceleration
and deceleration lanes. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
a proposal from Stanley Alarm Systems,
Inc. to install alarm and security systems
in the main office building. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from
Clark Highway Services, Inc. requesting
to extend their bid for 2004. Commissioner
Studders moved to approve the extension.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from
Liquid Calcium Chloride Sales, Inc. requesting
to extend their bid for 2004. Commissioner
Redmond moved to approve the extension.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to advertise
for a February 18th bid opening for a
New Asphalt Hot Patcher. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to purchase
a Dodge Durango 4x4 from the state contract
for $23,541.20. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to receive
a memo regarding quotes for oils and lubricants.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The Mailbox Policy was discussed. The
Road Commission offers a certificate worth
up to $35.00 for damaged mailboxes. Mr.
Edmands discussed the problem of plastic
designer mailboxes. Commissioner Studders
moved to publish a notice relative to
the policy to inform the public. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a request from
the non-union personnel to extend the
Administrative & Supervisory Employee
Benefit Policy. Commissioner Lewandowski
moved to extend the current policy until
December 31, 2005 and have legal counsel
prepare an employee handbook to replace
the policy document at that time. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to write
off and turn over to the collection agency
an uncollected accounts receivable for
Rick J. Causley in the amount of $174.35.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids were received and opened for One
(1) New Skid Steer Loader. Commissioner
Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
the attendance of one employee to the
APWA Snow Conference. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to receive
and post seven thank you notes regarding
snow removal. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to purchase
four Ford F-250 Pick-Ups from the state
contract for $19,039.00 per unit. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to sign the
Title Sheets for the Flajole Road Bridge
project and the Chip Road Bridge project.
The Board and the Engineer- Manager are
authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
payroll for the period of 1/10/04 through
1/23/04 in the amount of $165,198.40.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
bills in the amount of $228,043.74. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
permits 04 006 through 04 008. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – East
District Property Options – Overtime
Hours – Equipment Damage –
Administrative & Supervisory Employee
Benefit Policy for New Employees –
General Superintendent’s Position.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
February 18, 2004 at 9:00 a.m. Motion
was adopted on a roll call vote at 9:50
a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
FEBRUARY 18, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:05 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; Jim Lillo, Assistant
Engineer; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors –Thomas
Paige, Williams; Melvin McNally, Kawkawlin
Township Trustee; Gary Stanley, BCATS
Director; Marvin & Bryan Wood, Lee
Wood Contracting, Inc.; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the February 4, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Paige – Roads Committee to
meet in two weeks.
Mr. Edmands presented proposed plans for
a Commercial Drive access for Credit Union
Plus on Harding Road, located in Hampton
Township. Commissioner Lewandowski moved
to approve a variance for acceleration
and deceleration lanes. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands discussed access to the
Chippi property. The current access is
from M-15. An access from Youngs Ditch
Road would enhance the property’s
value. Commissioner Studders moved to
allow Mr. Edmands to retain the services
of Area Appraisers and legal counsel to
facilitate negotiations with the adjacent
property owner. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on February
4, 2004 for One Skid Steer Loader were
reviewed. Mr. Bishop recommended the addition
of a stump grinder and upgraded tires
which would increase the bid by $5,000.00.
Commissioner Studders moved to award to
JDE Equipment, for their low bid price
of $43,224.00 with additions. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Quotes received for Oil and Lubricants
were reviewed. Commissioner Lewandowski
moved to award to Rowley Brothers, Inc.,
who submitted the low quote. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to advertise
for a March 3, 2004 bid opening for Hydraulic
Systems & Components for the single
and tandem axle trucks. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from
Lee Wood Contracting, Inc. offering aggregate
materials at their dock in Essexville.
Mr. Bishop discussed the possibility of
delayed materials if the bridge is ever
closed for repairs. Commissioner Studders
moved to accept the offer and use materials
on a limited basis as the need arises.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive
a Township Invoice Status Report. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to receive
and post a thank you for snow removal.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
four Memorandum of Agreement and Understandings
with Lisa Fleming, Randy Frederick, Dennis
Walczak, and James Lillo to become Supervisory
and/or Administrative Employees and covered
under the Employee Benefit Policy. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
payroll for the period of 1/24/04 through
2/6/04 in the amount of $153,854.95. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $315,173.24. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 009 through 04 011. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids were received and opened for One
Asphalt Hot Patcher. Commissioner Studders
moved to award to Spaulding Manufacturing
Inc. for their low bid price of $11,679.00.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids were received and opened for One
Tandem and Two Single Axle Truck Chassis.
Commissioner Redmond moved to refer the
bids for review. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – General
Superintendent Position – Meeting
Scheduled for Outstanding Grievances –
Storm Water Committee – Proposed
Tobico Marsh Improvements Involve Parish
& Boutell Culvert Replacements –
Flajole Road & Chip Road Bridges Bid
Letting in April – Old Beaver Road
Bridge R-O-W Acquisition – Roads
Committee to Meet March 3rd.
Commissioner Redmond moved to post the
Roads Committee meeting to be held on
March 3rd after completion of the Dept.
of Water & Sewer meeting. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
March 3, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:42 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
MARCH 3, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:15 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond & Robert
Lewandowski
Excused: Michael Studders
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; and Jim Lillo,
Assistant Engineer; Dept. of Water &
Sewer Representative: Ken Miller, Director;
Supervisors – Dick Gromaski, Fraser;
William Tacey, Hampton; and Thomas Paige,
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the February 18, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
PUBLIC INPUT
D. Gromaski – Reported on calls
received commending the Road Commission
for snow removal.
W. Tacey – Commended the Road
Commission on snow removal.
T. Paige – Commended the Road
Commission on snow removal.
Commissioner Lewandowski moved to approve
the 2003 changes to the Act 51 Certification
with the Chairman authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas: Redmond & Lewandowski
Bids received and opened on February
18, 2004 for Two (2) Single Axle Truck
Chassis were reviewed. Commissioner Redmond
moved to award to Diesel Truck Sales,
for their low bid price of $70,454.00
with optional items added, and with no
trade-ins. Motion was adopted on a roll
call vote:
Yeas: Lewandowski & Redmond
Bids received and opened on February
18, 2004 for One (1) Tandem Drive Truck
Chassis were reviewed. Commissioner Lewandowski
moved to award to Diesel Truck Sales,
for their low bid price of $77,710.00
with optional items added. Motion was
adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Redmond moved to advertise
for a March 17, 2004 bid opening for One
1 Ton Truck. Motion was adopted on a roll
call vote:
Yeas: Lewandowski & Redmond
Commissioner Lewandowski moved to advertise
for a March 31, 2004 bid opening for an
Articulated Motor Grader. Motion was adopted
on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Redmond moved to hold an
auction in the fall of this year. Motion
was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to receive
notice of retirement from R. Anderson
for April 16, 2004. Motion was adopted
on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Redmond moved to approve
payroll for the period of 2/7/04 through
2/20/04 in the amount of $146,610.76.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to approve
bills in the amount of $196,280.76. Motion
was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Lewandowski moved to approve
permits 04 012 through 04 017. Motion
was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Bids were received and opened for Annual
Materials and Truck Components. Commissioner
Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Engineer-Manager's Report – Overtime
Compilation, Over 6,000 Hours and Approx.
$180,000 Since December 12th – Storm
Water Committee Update – Chippi
Property Update – Meeting Held Regarding
Outstanding Grievances – CRAM Voting.
Commissioner Redmond moved to appoint
R. Bishop as voting delegate for the CRAM
Annual Meeting. Motion was adopted on
a roll call vote:
Yeas: Lewandowski & Redmond
The Roads Committee meeting will be
rescheduled to March 17th.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
March 17, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:58 a.m.:
Yeas: Redmond & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
FRIDAY,
MARCH 5, 2004 SPECIAL MEETING
The special meeting of the Bay County
Road Commission, Road Department, was
called to order at 10:30 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick
Bishop, General Superintendent;
The Pledge of Allegiance was recited.
PUBLIC INPUT – None
The terms for the new general superintendent
were reviewed. Commissioner Redmond moved
to offer the position to Daniel Medina.
The offer will be in effect until March
15, 2004 at 9:00 a.m. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
If necessary, additional interviews
will be held for candidates who have management
experience at county road commissions,
municipal agencies, or related construction
fields. The field was narrowed to nine
additional candidates based on resumes
received to date. Additional candidates
may be added.
There being no further business before
the Board, Commissioner Studders moved
to adjourn the meeting until Wednesday,
March 17, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 11:40 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
MARCH 17, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:04 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representative:
John Edmands, Engineer-Manager; Dept.
of Water & Sewer Representative: Ken
Miller, Director; Supervisors –
James Dubay, Garfield; Jerry Barbret,
Gibson; Sharon Stalsberg, Pinconning;
and Thomas Paige, Williams; Kim Higgs,
attorney; and Julie Bowker, Clerk of the
Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the March 3, 2004 meeting
and the special meeting of March 5, 2004.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
K. Higgs – Mr. Higgs presented
to the Board a workplace problem brought
to him by three employees. Mr. Higgs presented
evidence to the Board, given to Mr. Edmands
for safekeeping, and suggested the offending
employee be placed on paid administrative
leave. A Freedom of Information Request
for certain computer files was also presented.
J. Dubay – Commended road commission
forces for snow removal.
S. Stalsberg – Commended road
commission forces for flood response.
J. Barbret – Commended road commission
forces for both snow removal and flood
response. Mr. Barbret also raised drainage
concerns which should be addressed before
Standish Road is resurfaced.
Commissioner Studders moved to place the
offending employee in the above matter
on paid administrative leave effective
immediately and to refer the matter to
the engineer-manager and legal counsel
for further recommendations. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for a proposed
Medical Complex on Shrestha Drive, located
in Bangor Township. Commissioner Redmond
moved to approve the plans as presented.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
RESOLUTION CONTRACT M.D.O.T.
FLAJOLE ROAD BRIDGE PROJECT
Commissioner Studders offered the following
resolution and moved for its adoption:
WHEREAS, Federal Funds have been approved
for: The removal and replacement of the
structure B01 of 09-05-11, which carries
Flajole Road over the North Branch of
the Kawkawlin River, Sections 31 and 32,
T16, R3E, Garfield Township, Bay County,
Michigan; the reconstruction of the approaches
to the structure for approximately 298
feet southerly and 321 feet northerly
of the structure; and all together with
necessary related work.
BE IT RESOLVED, That the Board of County
Road Commissioners, County of Bay, Michigan,
hereby approves Contract No. 04-5041 with
the Michigan Department of Transportation,
BE IT FURTHER RESOLVED, That the Chairman
and the Clerk are authorized to sign for
the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands reported that the contract
for the Chip Road Bridge will be delayed
due the new requirement of an archaeological
survey. Commissioner Lewandowski moved
to table the contract. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
Amendment #1 to the Professional Services
Agreement with Wade-Trim, Inc., for the
Flajole Road Bridge project. The Chairman
is authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids were received and opened for One
Truck, Cab & Chassis. Commissioner
Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
Amendment #1 to the Professional Services
Agreement with Wade-Trim, Inc., for the
Chip Road Bridge project. The Chairman
is authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
Amendment #1 to the Professional Services
Agreement with Wade-Trim, Inc., for the
Old Beaver Road Bridge project. The Chairman
is authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a proposed Option
Agreement for access to the Chippi property.
Mr. Edmands explained that the agreement
has been revised and he has not had a
chance to review the changes. Commissioner
Studders moved to receive the agreement.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 3,
2004 for Annual Materials were reviewed.
Commissioner Studders moved to award to
the following low bidders:
Material Low Bidder
Asphalt Emulsion Bit-Mat Products of
Michigan
Bituminous Concrete Pyramid Paving &
Constracting
Corrugated Metal Pipe Premarc Corp.,
H & H Craig, &
Jensen Bridge
Crushed Concrete Champagne & Marx
Exc. &
Bay Aggregate
20AA Natural Aggregate Gus Matonek Trucking
New Signs and Sign Materials Osborn Associates,
Inc.
Redi-Mix Rip Rap Bags Sequin Lumber
Underbody Scraper Blades Shults Equipment,
Inc.
Carbide Underbody Scraper Blades Shults
Equipment, Inc.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to advertise
for a March 31, 2004 bid opening for a
Flail Mower, Sewer Rodder, and Tractor.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a notice of a
July 29, 2004 retirement from Kenneth
Yenior. Mr. Yenior has asked to use vacation
prior to his anniversary date of July
10th. Commissioner Studders moved to receive
Mr. Yenior’s retirement notice and
to allow the early use of his vacation
time because of his retirement. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to regretfully
receive a retirement notice of April 20,
2004 from Craig Thormeier. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Redmond discussed a seasonal parking
problem on Old Beaver Road Bridge. Commissioner
Redmond moved to approve temporary “No
Parking” on Old Beaver Road Bridge
effective immediately. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands reported on interviews to
be held for the General Superintendent
position. Commissioner Lewandowski moved
to hold special meetings on March 24th
& 25th for the interview sessions.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve
payroll for the period of 2/21/04 through
3/5/04 in the amount of $138,033.69. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
bills in the amount of $244,569.72. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
permits 04 018 through 04 036. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – General
Superintendent Interviews Update –
Second Shift Patrol Has Ended.
Mr. Edmands presented a letter from
the Drain Commission asking support for
their position on pending legislation.
Commissioner Studders moved to give Mr.
Edmands power to act after consulting
with the County Road Association. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders discussed pending
federal transportation legislation. Mr.
Edmands was directed to review the bills
and offer recommendations for issuing
a letter of support for the most advantageous
version.
There being no further business before
the Board, Commissioner Studders moved
to adjourn the meeting until Wednesday,
March 31, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 10:02 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
MARCH 31, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:05 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; and Randy Frederick,
Foreman; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors –
Hilda Dijak, Frankenlust; Marvin Neumeyer,
Monitor; and Sharon Stalsberg, Pinconning;
Melvin McNally, Kawkawlin Township Trustee;
Patrick Beson, County Commissioner; Steve
Neavling, The Bay City Times; Clifford
Vennix, Monitor Township resident; and
Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the March 17, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
C. Vennix – Discussed a drainage
problem on Midland Road near the Culver
Creek, located in Monitor Township.
D. Bishop & J. Edmands – The
culvert has been jetted recently. Bids
will be opened today for a new sewer rodder
which can cut out tree roots which may
be the cause of the blockage.
RESOLUTION CONTRACT M.D.O.T.
CHIP ROAD BRIDGE PROJECT
Commissioner Lewandowski offered the
following resolution and moved for its
adoption:
WHEREAS, Federal Funds have been approved
for: The removal and replacement of the
structure B01 of 09-14-10, which carries
Chip Road over the Kawkawlin River, Section
1, T14N, R3E, Williams Township, Bay County,
Michigan; the reconstruction of the approaches
to the structure for approximately 295
feet westerly and 255 feet easterly of
the structure; and all together with necessary
related work.
BE IT RESOLVED, That the Board of County
Road Commissioners, County of Bay, Michigan,
hereby approves Contract No. 04-5041 with
the Michigan Department of Transportation,
BE IT FURTHER RESOLVED, That the Chairman
and the Clerk are authorized to sign for
the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for a proposed
day care center on 26th Street, located
in Portsmouth Township. Commissioner Redmond
moved to approve a variance for acceleration
& deceleration lanes and curb &
gutter. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 17,
2004 for a Truck, Cab & Chassis were
reviewed. Commissioner Studders moved
to award to Dean Arbour Ford, for their
low bid price of $25,499.85. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands discussed the recent interviews
held for the General Superintendent’s
position. Commissioner Studders moved
to appoint Randall Frederick as Acting
General Superintendent effective immediately.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to release
a bond held for Lee Wood Excavating for
permit #03-131. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans for
a Commercial Drive access for Tri-City
RV on Patterson & Wilder Roads, located
in Bangor Township. Commissioner Studders
moved to approve the plans as presented.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 3,
2004 for 22A Natural Aggregate were reviewed.
Commissioner Lewandowski moved to award
to Gus Matonek, Inc., for their low bid
price of $6.48 for delivery to the North
District Garage. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on March 3,
2004 for Hydraulic Systems and Components
were reviewed. Commissioner Studders moved
to award the purchase of one tandem unit
and two single units to Shults Equipment,
for their low bid price, meeting specifications,
of $103,732.00. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve
the attendance of four employees to a
Motor Grader Training seminar. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
payroll for the period of 3/6/04 through
3/19/04 in the amount of $131,966.94.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $194,172.01. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 035 through 04 052. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids were received and opened for various
equipment. Commissioner Redmond moved
to refer the bids for One Motor Grader,
One Tractor, & One Flail Mower for
review. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner moved to award the Sewer
Rodder to Burke Equipment, Co., Inc.,
for their low bid price of $34,800.00.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report –Building
Better Local Roads Program Draft Reviewed
– State Park Drive Bridge Fishing
Pier Rail Update.
Commissioner Studders moved to refer
the Building Better Local Roads Program
to the Townships for review and input.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
April 14, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:47 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
APRIL 14, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:02 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Jim
Lillo, Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller,
Director; Supervisors –Marvin Neumeyer,
Monitor; and Thomas Paige, Williams; Warren
Sinke, Monitor Township Trustee; Jack
Monroe and Gene Weising, Beaver Township
residents; Gregory Zettle, Kawkawlin Township
resident; Donald Baker, Robert Beaver,
and Brian Daub, Monitor Township residents;
Brian Marsh, Acme Septic Tank; David Stoker,
Cohl, Stoker & Toskey, P.C.; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the March 31, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
D. Baker – Is opposed to the proposed
ditching project planned for Four Mile
Road. He questioned driveway replacement
costs, pipe size, and location of project.
Mr. Baker requested a meeting with residents,
township personnel, and road commission
personnel. Mr. Baker stated that should
the project proceed he will put in his
own driveway using the current 12”
concrete pipe.
R. Beaver – Is also opposed to
ditching on his side of Four Mile Road.
J. Edmands – Stated that the project
was requested by Monitor Township using
a portion of ditching funds and suggested
a meeting with all parties unless the
township chooses to cancel the project.
W. Sinke – Stated that Monitor
Township planned to resurface the road
after the drainage improvements.
J. Monroe – Complimented snow
removal and complained about trucks using
Eleven Mile Road and not stopping at the
stop sign.
T. Paige – Williams Township hopes
to make improvements to Eight Mile Road
in cooperation with Monitor Township.
He thanked the Board for the Building
Better Local Roads Program.
Commissioner Studders moved to allow
Monitor Township to use their ditching
funds elsewhere. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for Neering
Fitness Center on Shrestha Drive, located
in Bangor Township. Commissioner Lewandowski
moved to approve a variance for acceleration
and deceleration lanes. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
the Bay Area Storm Water Authority Articles
of Incorporation and By-Laws. Approval
is subject to review by legal counsel.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
The meeting was opened to B. Marsh who
discussed a proposed private waterline
along Wetters Road, located in Kawkawlin
Township. The adjoining property owner
has revoked his promise of an easement.
Commissioner Studders moved to allow a
permit to be issued with stipulations
for maintenance and transfer. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on March 31,
2004 for a Flail Mower were reviewed.
Commissioner Studders moved to award to
Flint New Holland, for their low bid price
of $13,470.00. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 31,
2004 for a Tractor were reviewed. Commissioner
Lewandowski moved to award to Flint New
Holland, for their low bid price of $36,282.00,
without trade. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to refer
the open Laborer position to the next
meeting. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands discussed the reassignment
of duties brought on by the Finance Director’s
administrative leave. Commissioner Redmond
moved to promote J. Bowker to Acting Finance
Director, L. O’Laughlin to Acting
Assistant Finance Director, J. Deaton
to Acting Account Clerk II, and C. Witucki
to Acting System Administrator. Wage adjustments
will be retroactive to March 17th. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to release
a bond held for Nicol & Sons Inc.
for permit #03-177. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive
and post two thank you notes. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to advertise
for a May 12, 2004 bid opening for Countywide
Paving. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
County Traffic Control Order #05-04-01
for the installation of temporary “No
Parking” on N. Eleven Mile Road
on May 1st and 2nd. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive
the Royalty Revenue Report. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
a proposal from Wade-Trim, Inc. for Construction
Engineering on the Flajole Road Bridge
project. A Professional Services Agreement
will be prepared. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve
and sign a Final Plat for Nottingham Forest
Estates Subdivision, located in Bangor
Township. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
payroll for the period of 3/20/04 through
4/2/04 in the amount of $148,853.22. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $318,910.34. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 053 through 04 084. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – State
Park Drive Bridge Railing – Building
Better Local Roads Program – D.
Gatza Retirement – Open House for
Officials May 19th at 6:30 p.m.
Commissioner Studders moved to recess
the meeting until after the business of
the Dept. of Water & Sewer. Motion
was adopted on a roll call vote at 9:57
a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to reconvene
the meeting at 10:58 a.m. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The meeting was opened to D. Stoker
who discussed several personnel issues.
There being no further business before
the Board, Commissioner Redmond moved
to adjourn the meeting until Wednesday,
April 28, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 11:58 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
APRIL 28, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:07 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; and Jim Lillo,
Assistant Engineer; Dept. of Water &
Sewer Representative: Bill Schubert, Water
Superintendent; Supervisor – James
Dubay, Garfield; Jack Monroe, Beaver Township
resident; Bob, Janice, & Connie Pierson,
Pinconning Township residents; Daniel
Wood, Attorney; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the April 14, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
J. Dubay – Chip & seal projects
from last year will be reviewed.
D. Ward – Republic Waste has erected
a fence and gate across the public portion
of Elevator Road, located in Pinconning
Township. The Piersons, his clients, own
and farm land beyond the fence. Mr. Ward
requested that the fence and gate be removed
immediately.
J. Edmands – The Permit Agent
will be sent out to review the situation
today.
Commissioner Studders moved to approve
a Professional Services Agreement with
Wade-Trim, Inc., for the Flajole Road
Bridge project. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
the 2004 Building Better Local Roads Program.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The General Superintendent position
was discussed. Commissioner Redmond moved
to hold a Special Meeting on Friday, April
30, 2004 at 10:00 a.m. to conduct interviews.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to hire
Paul Brissette and Steven Gray to fill
open positions, contingent upon passing
pre-employment physicals. Mr. Bishop was
directed to interview more applicants
to expand the list of qualified candidates.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
an Agreement with Gibson Township for
improvements to Nine Mile, Stevenson,
Gilbert, Maida, & Johnsfield Roads.
Projects are estimated at $61,485.00.
Township share is $41,485.00. Schedule
of Payments is: $15,561.00 due 12/15/04;
$12,962.00 due 12/15/05; and $12,962.00
due 12/15/06. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
an Agreement with Kawkawlin Township for
improvements to Wetters & Fancher
Roads. Projects are estimated at $125,163.00.
Township share is $105,163.00. Schedule
of Payments is: $54,473.00 due 12/15/04;
$25,345.00 due 12/15/05; and $25,345.00
due 12/15/06. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve
a project to enclose a portion of the
drain at Trumbull & Bullock Roads.
The Drain Commission and Portsmouth Township
will be requested to contribute. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
a Budget Adjustment in the amount of $24,480.00
to Capital Outlay for the purchase and
repair of various equipment. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve
a request from Union Local #1096 for Summer
Hours from June 7th to September 6th.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 31,
2004 for a Motor Grader were reviewed.
Commissioner Redmond moved to award to
JDE Equipment Co., for their low bid price,
meeting specifications, of $189,800, with
extended warranty. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Bishop explained the vegetation
control program which will be instituted
over the next several years. Commissioner
Studders moved to advertise for a May
12, 2004 bid opening for Vegetation Control.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from
Liquid Calcium Chloride Sales relative
to a cost comparison between chloride
and oil well brine. Commissioner Studders
moved to perform a side by side test of
the two materials. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to receive
a letter from Congressman Bart Stupak
relative to road funding. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
an Agreement with Fraser Township for
improvements to Erickson, Kaiser, Fraser,
& Elevator Roads. Projects are estimated
at $72,180.00. Township share is $52,180.00.
Schedule of Payments is: $26,090.00 due
12/15/04; $13,045.00 due 12/15/05; and
$13,045.00 due 12/15/06. The Chairman
and the Clerk are aut | 
