WEDNESDAY, JANUARY 7, 2004            REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Studders moved to appoint Gerald Redmond as Chairman of the Board for 2004. Motion was adopted on a roll call vote:
Yeas: Studders, Lewandowski, & Redmond

Nominations were held for Vice-Chairman. Commissioner Lewandowski moved to appoint Michael Studders as Vice-Chairman of the Board for 2004. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the minutes of the December 23, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

D. Gromaski – Wished everyone a happy new year.

Commissioner Studders moved to approve a Preliminary Plat for Rueger Farms No. 2 Subdivision, located in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive a letter from Williams Township requesting to carryover Discretionary & Ditching Funds. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Staffing at the West District was discussed. Ken Bouckaert has received a statement of permanent restrictions. Commissioner Studders moved to post a Heavy Truck Driver position. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to release a bond held for Pyramid Paving Co. for permit #02-428. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive a Royalty Revenue Report for 2003. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski was appointed as the Board’s representative to the Bay County Retirement System.

Commissioner Redmond moved to approve payroll for the period of 12/12/03 through 12/26/03 in the amount of $147,305.65. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $91,100.43. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 04 001 through 04 003. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Old Beaver Road Bridge Update – Accounting Software Update – TSC Lawsuit Ruling – Interviews to Begin for General Superintendent and Assistant Engineer Positions.

P. Beson – Questioned road project deadlines.

The Roads Committee will meet soon.

M. McNally – Questioned Seidlers Road chip & seal schedule.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 21, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:39 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, JANUARY 21, 2004            REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors Jeff Mayes, Bangor; Dick Gromaski, Fraser; Jerry Barbret, Gibson; Michael Sobieray, Mt. Forest; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 7, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to approve an Indemnity Agreement with Bangor Township for the sidewalk project to be performed with M.D.O.T. Enhancement funds. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for a Mini-Storage Facility on Midland Road, located in Monitor Township. Commissioner Studders moved to approve the plans. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve a Preliminary Plat for Liberty Square Residential Subdivision, located in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to award the Biennial Bridge Inspections to Wade-Trim, Inc. for their quote of 31,500.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands reported on resumes received and interviews conducted for the Assistant Engineer position. Commissioner Studders moved to offer the position to James Lillo. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to offer the position of Laborer to Ronald Nadolney. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive a letter from MDEQ approving the Road Commission’s SESC Program. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from Karbowski Oil Company requesting to extend their bid for Fuel Delivery to All Garages for 2004. Commissioner Redmond moved to approve the extension request. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from Pavement Recycling Inc. requesting to extend their bid for Pavement Recycling for 2004. Commissioner Studders moved to approve the extension request. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Republic Waste Services requesting to extend their bid for Trash Removal for 2004. Commissioner Redmond moved to approve the extension request. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to advertise for a March 3, 2004 bid opening for the Annual Materials. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to advertise for a February 18, 2004 bid opening for two single axle and one tandem axle trucks. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Bishop discussed the proposed purchase of an asphalt grinder in 2004. The type of equipment anticipated to purchase is no longer available. Commissioner Studders moved to increase the 2004 Capital Outlay Budget by $22,000.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to increase the mileage rate to $0.375 per mile and to increase the breakfast allowance to $7.25. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for Lee Wood Contracting for permit #02-342. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve accelerating the wage step adjustments for the West District Foreman. His final adjustment would be in October of 2004. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve a request by Richard Putt to carryover 28 hours of vacation. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from Unique Paving Materials Corp. requesting to extend their bid for UPM/CP7 for 2004. Commissioner Studders moved to approve the extension request. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond reported that several residents have called in to praise recent snow removal operations.

Commissioner Redmond moved to approve payroll for the period of 12/27/03 through 1/9/04 in the amount of $125,919.52 and Excess Sick Leave payroll in the amount of $7,485.08. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $309,118.44. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04 004 through 04 005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Snow Removal Overtime – Blue Water Highway Council Quarterly Meeting – Office Equipment and Software Upgrade – Roads Committee to Meet Today.

Commissioner Redmond welcomed Mr. Lillo to the organization.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 4, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:36 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, FEBRUARY 4, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor – Thomas Paige, Williams; Gary Stanley, BCATS Director; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 21, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Biennial Bridge Inspections. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for a Proposed Medical Complex on Traxler Court, located in Monitor Township. Commissioner Lewandowski moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve a proposal from Stanley Alarm Systems, Inc. to install alarm and security systems in the main office building. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Clark Highway Services, Inc. requesting to extend their bid for 2004. Commissioner Studders moved to approve the extension. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from Liquid Calcium Chloride Sales, Inc. requesting to extend their bid for 2004. Commissioner Redmond moved to approve the extension. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to advertise for a February 18th bid opening for a New Asphalt Hot Patcher. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to purchase a Dodge Durango 4x4 from the state contract for $23,541.20. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive a memo regarding quotes for oils and lubricants. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The Mailbox Policy was discussed. The Road Commission offers a certificate worth up to $35.00 for damaged mailboxes. Mr. Edmands discussed the problem of plastic designer mailboxes. Commissioner Studders moved to publish a notice relative to the policy to inform the public. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a request from the non-union personnel to extend the Administrative & Supervisory Employee Benefit Policy. Commissioner Lewandowski moved to extend the current policy until December 31, 2005 and have legal counsel prepare an employee handbook to replace the policy document at that time. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to write off and turn over to the collection agency an uncollected accounts receivable for Rick J. Causley in the amount of $174.35. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids were received and opened for One (1) New Skid Steer Loader. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the attendance of one employee to the APWA Snow Conference. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive and post seven thank you notes regarding snow removal. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to purchase four Ford F-250 Pick-Ups from the state contract for $19,039.00 per unit. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to sign the Title Sheets for the Flajole Road Bridge project and the Chip Road Bridge project. The Board and the Engineer- Manager are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve payroll for the period of 1/10/04 through 1/23/04 in the amount of $165,198.40. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve bills in the amount of $228,043.74. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve permits 04 006 through 04 008. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – East District Property Options – Overtime Hours – Equipment Damage – Administrative & Supervisory Employee Benefit Policy for New Employees – General Superintendent’s Position.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 18, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, FEBRUARY 18, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; Jim Lillo, Assistant Engineer; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors –Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Gary Stanley, BCATS Director; Marvin & Bryan Wood, Lee Wood Contracting, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 4, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Paige – Roads Committee to meet in two weeks.

Mr. Edmands presented proposed plans for a Commercial Drive access for Credit Union Plus on Harding Road, located in Hampton Township. Commissioner Lewandowski moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed access to the Chippi property. The current access is from M-15. An access from Youngs Ditch Road would enhance the property’s value. Commissioner Studders moved to allow Mr. Edmands to retain the services of Area Appraisers and legal counsel to facilitate negotiations with the adjacent property owner. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on February 4, 2004 for One Skid Steer Loader were reviewed. Mr. Bishop recommended the addition of a stump grinder and upgraded tires which would increase the bid by $5,000.00. Commissioner Studders moved to award to JDE Equipment, for their low bid price of $43,224.00 with additions. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Quotes received for Oil and Lubricants were reviewed. Commissioner Lewandowski moved to award to Rowley Brothers, Inc., who submitted the low quote. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a March 3, 2004 bid opening for Hydraulic Systems & Components for the single and tandem axle trucks. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from Lee Wood Contracting, Inc. offering aggregate materials at their dock in Essexville. Mr. Bishop discussed the possibility of delayed materials if the bridge is ever closed for repairs. Commissioner Studders moved to accept the offer and use materials on a limited basis as the need arises. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to receive and post a thank you for snow removal. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve four Memorandum of Agreement and Understandings with Lisa Fleming, Randy Frederick, Dennis Walczak, and James Lillo to become Supervisory and/or Administrative Employees and covered under the Employee Benefit Policy. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 1/24/04 through 2/6/04 in the amount of $153,854.95. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $315,173.24. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04 009 through 04 011. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids were received and opened for One Asphalt Hot Patcher. Commissioner Studders moved to award to Spaulding Manufacturing Inc. for their low bid price of $11,679.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for One Tandem and Two Single Axle Truck Chassis. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – General Superintendent Position – Meeting Scheduled for Outstanding Grievances – Storm Water Committee – Proposed Tobico Marsh Improvements Involve Parish & Boutell Culvert Replacements – Flajole Road & Chip Road Bridges Bid Letting in April – Old Beaver Road Bridge R-O-W Acquisition – Roads Committee to Meet March 3rd.

Commissioner Redmond moved to post the Roads Committee meeting to be held on March 3rd after completion of the Dept. of Water & Sewer meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 3, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:42 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 3, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:15 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Robert Lewandowski
Excused: Michael Studders

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; William Tacey, Hampton; and Thomas Paige, and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 18, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

PUBLIC INPUT

D. Gromaski – Reported on calls received commending the Road Commission for snow removal.

W. Tacey – Commended the Road Commission on snow removal.

T. Paige – Commended the Road Commission on snow removal.

Commissioner Lewandowski moved to approve the 2003 changes to the Act 51 Certification with the Chairman authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Bids received and opened on February 18, 2004 for Two (2) Single Axle Truck Chassis were reviewed. Commissioner Redmond moved to award to Diesel Truck Sales, for their low bid price of $70,454.00 with optional items added, and with no trade-ins. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Bids received and opened on February 18, 2004 for One (1) Tandem Drive Truck Chassis were reviewed. Commissioner Lewandowski moved to award to Diesel Truck Sales, for their low bid price of $77,710.00 with optional items added. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to advertise for a March 17, 2004 bid opening for One 1 Ton Truck. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Lewandowski moved to advertise for a March 31, 2004 bid opening for an Articulated Motor Grader. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to hold an auction in the fall of this year. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Redmond moved to receive notice of retirement from R. Anderson for April 16, 2004. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 2/7/04 through 2/20/04 in the amount of $146,610.76. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Redmond moved to approve bills in the amount of $196,280.76. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Lewandowski moved to approve permits 04 012 through 04 017. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Bids were received and opened for Annual Materials and Truck Components. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Engineer-Manager's Report – Overtime Compilation, Over 6,000 Hours and Approx. $180,000 Since December 12th – Storm Water Committee Update – Chippi Property Update – Meeting Held Regarding Outstanding Grievances – CRAM Voting.

Commissioner Redmond moved to appoint R. Bishop as voting delegate for the CRAM Annual Meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

The Roads Committee meeting will be rescheduled to March 17th.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 17, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas: Redmond & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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FRIDAY, MARCH 5, 2004 SPECIAL MEETING

The special meeting of the Bay County Road Commission, Road Department, was called to order at 10:30 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;

The Pledge of Allegiance was recited.

PUBLIC INPUT – None

The terms for the new general superintendent were reviewed. Commissioner Redmond moved to offer the position to Daniel Medina. The offer will be in effect until March 15, 2004 at 9:00 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

If necessary, additional interviews will be held for candidates who have management experience at county road commissions, municipal agencies, or related construction fields. The field was narrowed to nine additional candidates based on resumes received to date. Additional candidates may be added.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 17, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 11:40 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 17, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – James Dubay, Garfield; Jerry Barbret, Gibson; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Kim Higgs, attorney; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 3, 2004 meeting and the special meeting of March 5, 2004. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

K. Higgs – Mr. Higgs presented to the Board a workplace problem brought to him by three employees. Mr. Higgs presented evidence to the Board, given to Mr. Edmands for safekeeping, and suggested the offending employee be placed on paid administrative leave. A Freedom of Information Request for certain computer files was also presented.

J. Dubay – Commended road commission forces for snow removal.

S. Stalsberg – Commended road commission forces for flood response.

J. Barbret – Commended road commission forces for both snow removal and flood response. Mr. Barbret also raised drainage concerns which should be addressed before Standish Road is resurfaced.

Commissioner Studders moved to place the offending employee in the above matter on paid administrative leave effective immediately and to refer the matter to the engineer-manager and legal counsel for further recommendations. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for a proposed Medical Complex on Shrestha Drive, located in Bangor Township. Commissioner Redmond moved to approve the plans as presented. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

RESOLUTION CONTRACT M.D.O.T.
FLAJOLE ROAD BRIDGE PROJECT

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: The removal and replacement of the structure B01 of 09-05-11, which carries Flajole Road over the North Branch of the Kawkawlin River, Sections 31 and 32, T16, R3E, Garfield Township, Bay County, Michigan; the reconstruction of the approaches to the structure for approximately 298 feet southerly and 321 feet northerly of the structure; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 04-5041 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands reported that the contract for the Chip Road Bridge will be delayed due the new requirement of an archaeological survey. Commissioner Lewandowski moved to table the contract. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Flajole Road Bridge project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids were received and opened for One Truck, Cab & Chassis. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Chip Road Bridge project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Old Beaver Road Bridge project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a proposed Option Agreement for access to the Chippi property. Mr. Edmands explained that the agreement has been revised and he has not had a chance to review the changes. Commissioner Studders moved to receive the agreement. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on March 3, 2004 for Annual Materials were reviewed. Commissioner Studders moved to award to the following low bidders:

Material Low Bidder

Asphalt Emulsion Bit-Mat Products of Michigan

Bituminous Concrete Pyramid Paving & Constracting

Corrugated Metal Pipe Premarc Corp., H & H Craig, &
Jensen Bridge

Crushed Concrete Champagne & Marx Exc. &
Bay Aggregate

20AA Natural Aggregate Gus Matonek Trucking

New Signs and Sign Materials Osborn Associates, Inc.

Redi-Mix Rip Rap Bags Sequin Lumber

Underbody Scraper Blades Shults Equipment, Inc.

Carbide Underbody Scraper Blades Shults Equipment, Inc.

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a March 31, 2004 bid opening for a Flail Mower, Sewer Rodder, and Tractor. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a notice of a July 29, 2004 retirement from Kenneth Yenior. Mr. Yenior has asked to use vacation prior to his anniversary date of July 10th. Commissioner Studders moved to receive Mr. Yenior’s retirement notice and to allow the early use of his vacation time because of his retirement. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to regretfully receive a retirement notice of April 20, 2004 from Craig Thormeier. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Redmond discussed a seasonal parking problem on Old Beaver Road Bridge. Commissioner Redmond moved to approve temporary “No Parking” on Old Beaver Road Bridge effective immediately. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands reported on interviews to be held for the General Superintendent position. Commissioner Lewandowski moved to hold special meetings on March 24th & 25th for the interview sessions. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 2/21/04 through 3/5/04 in the amount of $138,033.69. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve bills in the amount of $244,569.72. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve permits 04 018 through 04 036. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – General Superintendent Interviews Update – Second Shift Patrol Has Ended.

Mr. Edmands presented a letter from the Drain Commission asking support for their position on pending legislation. Commissioner Studders moved to give Mr. Edmands power to act after consulting with the County Road Association. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders discussed pending federal transportation legislation. Mr. Edmands was directed to review the bills and offer recommendations for issuing a letter of support for the most advantageous version.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 31, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 10:02 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, MARCH 31, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Randy Frederick, Foreman; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Marvin Neumeyer, Monitor; and Sharon Stalsberg, Pinconning; Melvin McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; Steve Neavling, The Bay City Times; Clifford Vennix, Monitor Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 17, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

C. Vennix – Discussed a drainage problem on Midland Road near the Culver Creek, located in Monitor Township.

D. Bishop & J. Edmands – The culvert has been jetted recently. Bids will be opened today for a new sewer rodder which can cut out tree roots which may be the cause of the blockage.

RESOLUTION CONTRACT M.D.O.T.
CHIP ROAD BRIDGE PROJECT

Commissioner Lewandowski offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: The removal and replacement of the structure B01 of 09-14-10, which carries Chip Road over the Kawkawlin River, Section 1, T14N, R3E, Williams Township, Bay County, Michigan; the reconstruction of the approaches to the structure for approximately 295 feet westerly and 255 feet easterly of the structure; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 04-5041 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for a proposed day care center on 26th Street, located in Portsmouth Township. Commissioner Redmond moved to approve a variance for acceleration & deceleration lanes and curb & gutter. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on March 17, 2004 for a Truck, Cab & Chassis were reviewed. Commissioner Studders moved to award to Dean Arbour Ford, for their low bid price of $25,499.85. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed the recent interviews held for the General Superintendent’s position. Commissioner Studders moved to appoint Randall Frederick as Acting General Superintendent effective immediately. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to release a bond held for Lee Wood Excavating for permit #03-131. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans for a Commercial Drive access for Tri-City RV on Patterson & Wilder Roads, located in Bangor Township. Commissioner Studders moved to approve the plans as presented. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on March 3, 2004 for 22A Natural Aggregate were reviewed. Commissioner Lewandowski moved to award to Gus Matonek, Inc., for their low bid price of $6.48 for delivery to the North District Garage. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 3, 2004 for Hydraulic Systems and Components were reviewed. Commissioner Studders moved to award the purchase of one tandem unit and two single units to Shults Equipment, for their low bid price, meeting specifications, of $103,732.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve the attendance of four employees to a Motor Grader Training seminar. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 3/6/04 through 3/19/04 in the amount of $131,966.94. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $194,172.01. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04 035 through 04 052. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids were received and opened for various equipment. Commissioner Redmond moved to refer the bids for One Motor Grader, One Tractor, & One Flail Mower for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner moved to award the Sewer Rodder to Burke Equipment, Co., Inc., for their low bid price of $34,800.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report –Building Better Local Roads Program Draft Reviewed – State Park Drive Bridge Fishing Pier Rail Update.

Commissioner Studders moved to refer the Building Better Local Roads Program to the Townships for review and input. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 14, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:47 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, APRIL 14, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors –Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Warren Sinke, Monitor Township Trustee; Jack Monroe and Gene Weising, Beaver Township residents; Gregory Zettle, Kawkawlin Township resident; Donald Baker, Robert Beaver, and Brian Daub, Monitor Township residents; Brian Marsh, Acme Septic Tank; David Stoker, Cohl, Stoker & Toskey, P.C.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 31, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

D. Baker – Is opposed to the proposed ditching project planned for Four Mile Road. He questioned driveway replacement costs, pipe size, and location of project. Mr. Baker requested a meeting with residents, township personnel, and road commission personnel. Mr. Baker stated that should the project proceed he will put in his own driveway using the current 12” concrete pipe.

R. Beaver – Is also opposed to ditching on his side of Four Mile Road.

J. Edmands – Stated that the project was requested by Monitor Township using a portion of ditching funds and suggested a meeting with all parties unless the township chooses to cancel the project.

W. Sinke – Stated that Monitor Township planned to resurface the road after the drainage improvements.

J. Monroe – Complimented snow removal and complained about trucks using Eleven Mile Road and not stopping at the stop sign.

T. Paige – Williams Township hopes to make improvements to Eight Mile Road in cooperation with Monitor Township. He thanked the Board for the Building Better Local Roads Program.

Commissioner Studders moved to allow Monitor Township to use their ditching funds elsewhere. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for Neering Fitness Center on Shrestha Drive, located in Bangor Township. Commissioner Lewandowski moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the Bay Area Storm Water Authority Articles of Incorporation and By-Laws. Approval is subject to review by legal counsel. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

The meeting was opened to B. Marsh who discussed a proposed private waterline along Wetters Road, located in Kawkawlin Township. The adjoining property owner has revoked his promise of an easement. Commissioner Studders moved to allow a permit to be issued with stipulations for maintenance and transfer. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 31, 2004 for a Flail Mower were reviewed. Commissioner Studders moved to award to Flint New Holland, for their low bid price of $13,470.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on March 31, 2004 for a Tractor were reviewed. Commissioner Lewandowski moved to award to Flint New Holland, for their low bid price of $36,282.00, without trade. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to refer the open Laborer position to the next meeting. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed the reassignment of duties brought on by the Finance Director’s administrative leave. Commissioner Redmond moved to promote J. Bowker to Acting Finance Director, L. O’Laughlin to Acting Assistant Finance Director, J. Deaton to Acting Account Clerk II, and C. Witucki to Acting System Administrator. Wage adjustments will be retroactive to March 17th. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to release a bond held for Nicol & Sons Inc. for permit #03-177. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive and post two thank you notes. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to advertise for a May 12, 2004 bid opening for Countywide Paving. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve County Traffic Control Order #05-04-01 for the installation of temporary “No Parking” on N. Eleven Mile Road on May 1st and 2nd. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive the Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a proposal from Wade-Trim, Inc. for Construction Engineering on the Flajole Road Bridge project. A Professional Services Agreement will be prepared. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve and sign a Final Plat for Nottingham Forest Estates Subdivision, located in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 3/20/04 through 4/2/04 in the amount of $148,853.22. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $318,910.34. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04 053 through 04 084. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – State Park Drive Bridge Railing – Building Better Local Roads Program – D. Gatza Retirement – Open House for Officials May 19th at 6:30 p.m.

Commissioner Studders moved to recess the meeting until after the business of the Dept. of Water & Sewer. Motion was adopted on a roll call vote at 9:57 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to reconvene the meeting at 10:58 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The meeting was opened to D. Stoker who discussed several personnel issues.

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, April 28, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 11:58 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, APRIL 28, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisor – James Dubay, Garfield; Jack Monroe, Beaver Township resident; Bob, Janice, & Connie Pierson, Pinconning Township residents; Daniel Wood, Attorney; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 14, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

J. Dubay – Chip & seal projects from last year will be reviewed.

D. Ward – Republic Waste has erected a fence and gate across the public portion of Elevator Road, located in Pinconning Township. The Piersons, his clients, own and farm land beyond the fence. Mr. Ward requested that the fence and gate be removed immediately.

J. Edmands – The Permit Agent will be sent out to review the situation today.

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Flajole Road Bridge project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the 2004 Building Better Local Roads Program. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The General Superintendent position was discussed. Commissioner Redmond moved to hold a Special Meeting on Friday, April 30, 2004 at 10:00 a.m. to conduct interviews. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to hire Paul Brissette and Steven Gray to fill open positions, contingent upon passing pre-employment physicals. Mr. Bishop was directed to interview more applicants to expand the list of qualified candidates. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve an Agreement with Gibson Township for improvements to Nine Mile, Stevenson, Gilbert, Maida, & Johnsfield Roads. Projects are estimated at $61,485.00. Township share is $41,485.00. Schedule of Payments is: $15,561.00 due 12/15/04; $12,962.00 due 12/15/05; and $12,962.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve an Agreement with Kawkawlin Township for improvements to Wetters & Fancher Roads. Projects are estimated at $125,163.00. Township share is $105,163.00. Schedule of Payments is: $54,473.00 due 12/15/04; $25,345.00 due 12/15/05; and $25,345.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve a project to enclose a portion of the drain at Trumbull & Bullock Roads. The Drain Commission and Portsmouth Township will be requested to contribute. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Budget Adjustment in the amount of $24,480.00 to Capital Outlay for the purchase and repair of various equipment. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve a request from Union Local #1096 for Summer Hours from June 7th to September 6th. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on March 31, 2004 for a Motor Grader were reviewed. Commissioner Redmond moved to award to JDE Equipment Co., for their low bid price, meeting specifications, of $189,800, with extended warranty. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Bishop explained the vegetation control program which will be instituted over the next several years. Commissioner Studders moved to advertise for a May 12, 2004 bid opening for Vegetation Control. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from Liquid Calcium Chloride Sales relative to a cost comparison between chloride and oil well brine. Commissioner Studders moved to perform a side by side test of the two materials. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to receive a letter from Congressman Bart Stupak relative to road funding. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve an Agreement with Fraser Township for improvements to Erickson, Kaiser, Fraser, & Elevator Roads. Projects are estimated at $72,180.00. Township share is $52,180.00. Schedule of Payments is: $26,090.00 due 12/15/04; $13,045.00 due 12/15/05; and $13,045.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Preliminary Plat for Fisherville Farms Residential Subdivision, located in Williams Township. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve an Agreement with Merritt Township for improvements to Colberg & Markel Roads. Projects are estimated at $107,542.00. Township share is $87,542.00. Schedule of Payments is: $43,771.00 due 12/15/04; $21,886.00 due 12/15/05; and $21,885.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Bangor Township for improvements to Chilson, Two Mile, & Fletcher Subdivision. Projects are estimated at $41,914.00. Township share is $21,914.00. Schedule of Payments is: $10,956.00 due 12/15/04; $5,479.00 due 12/15/05; and $5,479.00 due 12/15/06. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for a Commercial Drive access for Nature Trail Estates on Flajole & Kiesel Roads, located in Williams Township. Commissioner Lewandowski moved to approve the plans. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve an Agreement with Garfield Township for improvements to Kitchen, Eleven Mile, Anderson, Linwood, & Newberg Roads. Projects are estimated at $113,650.00. Township share is $93,650.00. Schedule of Payments is: $46,825.00 due 12/15/04; $23,413.00 due 12/15/05; and $23,413.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Garfield Township for improvements to Flajole Road Bridge. Project is estimated at $126,486.00. Schedule of Payments is: $21,081.00 due 12/15/04; $21,081.00 due 12/15/05; $21,081.00 due 12/15/06; $21,081.00 due 12/15/076; $21,081.00 due 12/15/08; and $21,081.00 due 12/15/09. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 4/3/04 through 4/16/04 in the amount of $145,482.88. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $537,504.16. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 04 085 through 04 122. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands discussed the current permit agent. Commissioner Studders moved to request a six week (30 working days) extension of the trial period from Union Local #1096. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – General Superintendent Position Update – Eight Mile Road Bridge Repairs.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 12, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:51 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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FRIDAY, APRIL 30, 2004 SPECIAL MEETING

The special meeting of the Bay County Road Commission, Road Department, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Victor Rose and James Orris, General Superintendent candidates.

The Pledge of Allegiance was recited.

Interviews were conducted separately with each candidate.

Commissioner Studders moved to offer the position to James Orris subject to acceptance of financial package, background check and pre-employment physical. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, May 12, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 12:50 p.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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MONDAY, MAY 10, 2004 SPECIAL MEETING

The special meeting of the Bay County Road Commission, Road Department, was called to order at 11:00 a.m., at 2600 E. Beaver Road , by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands , Engineer-Manager; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

PUBLIC INPUT – None

  The Board approved Tom Bell being hired as a consultant to train the prospective permit agent.

  Mr. Edmands reported on Mr. Orris's background and reference checks. Commissioner Redmond moved to hire James Orris for the General Superintendent position. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  A conference call was held relative to the formation of an association for non-union personnel.

  Commissioner Studders moved to proceed in using the current general superintendent as a consultant to train the new general superintendent. An agreement will be drafted and presented to the Board for approval at a later date. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Mr. Edmands updated the Board on the R. DuFresne grievance.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, May 12, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 11:40 a.m.:

Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by:       Approved by:

Julie K. Bowker         Gerald M. Redmond

Clerk of the Board         Chairman of the Board

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WEDNESDAY, MARY 12, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road , by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands , Engineer-Manager; Dick Bishop, General Superintendent; and James Orris , General Superintendent; Dept. of Water & Sewer Representative: Ken Miller , Director; Supervisors – Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Ben DuRussell , Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Mark Sohlden , Wade-Trim, Inc.; Kim Higgs, attorney; Steve Neavling , The Bay City Times; and Jim Lillo , Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 28, 2004 meeting and the April 30, 2004 special meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

  H. Dijak – Water problem on Amelith Road west of 3 Mile. The installation of a telephone pole may have caused a waterline leak. Reported that the township is going to do some chip & seal projects this year.

  S. Stalsberg – Questioned letter sent relative to drainage problem on Suburban Drive . Mr. Edmands had not seen letter and requested she send another copy.

  B. DuRussell – Requested township notification for the installation of telephone poles. Mr. Edmands will review.

  H. Dijak – Utility placement is a continuing problem for new construction.

  Commissioner Redmond moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for summer hours. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Meeting opened to K. Higgs, representing non-union employees, regarding the formation of as association. The Michigan Employment Relations Commission (MERC) will send out ballots on May 27 th to be returned by June 16 th and counted on June 17 th . The confidential employee exclusion would be the Finance Director position. Mr. Higgs stated that the ongoing criminal investigation of the finance director is proceeding very slowly. He requested that the Board hold a hearing with the employee, which can be either at a closed or an open meeting.

  Commissioner Redmond introduced James Orris , the new General Superintendent. He has worked at St. Clair County Road Commission for many years.

  Mr. Orris told the township supervisors to contact him any time they have questions or concerns.

  Bids were received and opened for Roadside Vegetation Control and the 2004 Bituminous Paving Program. Commissioner Studders moved to award the Roadside Vegetation Control to The Daltons, Inc., the only bidder and to refer the Bituminous Paving bids for review. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Studders moved to approve an Agreement with Beaver Township for improvements to Townline 14 Road. Project is estimated at $172,840.00. Township share is $86,420.00. Schedule of Payments is: $43,210.00 due 12/15/04; $21,605.00 due 12/15/05; and $21,605.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Lewandowski moved to approve an Agreement with Beaver Township for improvements to various roads. Projects are estimated at $452,158.00. Township share is $432,158.00. Schedule of Payments is: $216,078.00 due 12/15/04; $108,040.00 due 12/15/05; and $108,040.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Redmond moved to approve having a local farmer control weeds on the M-15 property. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Redmond moved to refer the matter of funding retirement gifts to the next meeting. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Studders moved to advertise for a May 26, 2004 bid opening for Steel Sign Posts. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Mr. Edmands presented a letter from the Monitor Township DDA which reads as follows:

At our Board meeting on April 13, 2004 it was decided to request a renewal of the Winter Maintenance Agreement the 2004-2005 season.

  Once again we offer our thanks and high compliments to your staff. Your crews did a particularly outstanding job of snow removal this past winter.

Commissioner Studders moved to approve the renewal. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Redmond moved to receive a letter from Representative Elkins expressing regret at being unable to attend the Road Commission open house. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Studders moved to receive a letter from Bay County Executive Tom Hickner expressing regret at being unable to attend the Road Commission open house. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  The employment agreement for the general superintendent is not ready at this time.

    Commissioner Redmond moved to approve an Agreement with Williams Township for improvements to Meadow Court . Project is estimated at $34,828.00. Township share is $14,828.00. Schedule of Payments is: $14,828.00 due 12/15/04. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to Townline 14 Road. Projects are estimated at $172,840.00. Township share is $86,420.00. Schedule of Payments is: $43,210.00 due 12/15/04; $21,605.00 due 12/15/05; and $21,605.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Eight Mile Road . Project is estimated at $63,432.00. Township share is $31,716.00. Schedule of Payments is: $15,858.00 due 12/15/04; $7,929.00 due 12/15/05; and $7,929.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Redmond moved to allow Bangor Township to place items in our fall auction. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Redmond moved to approve a request by F. Stender to carryover 144 hours of vacation. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Studders moved to award the design engineering to Wade-Trim, Inc. for improvements to the N. Union Road Bridge over the Culver Creek. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 4/17/04 through 4/30/04 in the amount of $164,382.93. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $429,811.50. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04‑123 through 04‑150. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Storm Water Authority By-Laws & Articles of Incorporation – State Park Drive Bridge Railing Replacement – Seal Blend Production.

  Commissioner Redmond requested M-13 be remarked because of the recent crack sealing project. Mr. Bishop will contact M.D.O.T. Pavement marking is currently being performed on county roads.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, May 26, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 10:12 a.m.:

Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by:       Approved by:

Julie K. Bowker         Gerald M. Redmond

Clerk of the Board         Chairman of the Board

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MONDAY, MAY 17, 2004 SPECIAL MEETING

The special meeting of the Bay County Road Commission, Road Department, was called to order at 10:33 a.m., at 2600 E. Beaver Road , by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands , Engineer-Manager; Art Pominville, legal counsel; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

PUBLIC INPUT – None

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider material exempt from discussion or disclosure by state or federal statute, and

WHEREAS, The Bay County Road Commission also finds such material to be exempt from discussions or disclosure in an open session by virtue of the provisions of Section 13(1)(h) of the Michigan Freedom of Information Act,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (h) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:34 a.m.:

Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to reconvene to the Special Meeting. Motion was adopted on a roll call vote at 11:08 a.m.:

Yeas: Studders, Redmond, & Lewandowski

  Commissioner Redmond moved to place Clarke Foco on unpaid administrative leave effective May 18, 2004. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Mr. Edmands discussed a request from the Linwood Civic Improvement Association to replace posts on guardrail along the right-of-way. Commissioner Studders moved to replace the posts using salvage material. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Redmond moved to approve a resolution honoring Dick Bishop for over 20 years of service. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, May 26, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 11:13 a.m.:

Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by:       Approved by:

Julie K. Bowker         Gerald M. Redmond

Clerk of the Board         Chairman of the Board

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WEDNESDAY, MAY 26, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road , by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands , Engineer-Manager; and James Orris , General Superintendent; Dept. of Water & Sewer Representative: Ken Miller , Director; Supervisors – Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Steve Neavling , The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 10, 2004, May 12, 2004, and May 17, 2004 meetings. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

  Commissioner Lewandowski moved to approve a Preliminary Plat for Pear Grove Subdivision, located in Williams Township . Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Mr. Edmands reported that a cash bond has been received for the completion of Country Estates No. 2 Subdivision, located in Williams Township . Commissioner Redmond moved to release the irrevocable letter of credit. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Studders moved to approve the title sheet for the Mackinaw Road Improvement project and to advertise for a June 16, 2004 bid opening. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Mr. Edmands presented a letter from Pinconning Township requesting to use their 2004 Building Better Local Roads money on the Kaiser Road improvements begun last year. Commissioner Lewandowski moved to allow the use of $20,000 towards their 2004 payment. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Studders moved to advertise for a June 9, 2004 bid opening for a Cab & Chassis. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Redmond moved to approve the purchase of two distance measuring instruments. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Lewandowski moved to approve County Traffic Control Order #13-04-1 for temporary “No Parking” on Johnson Street from 25 th Street to its northerly terminus. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Studders moved to approve a 2003 transfer of funds from Primary to Local in the amount of $299,453.83. This represents a transfer of less that 4%. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Lewandowski moved to approve the Act 51 Report for 2003. The Chairman and the Chief Financial Officer are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Redmond moved to release a bond held for Meylan Excavating for permit #03-032. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Bids received and opened on May 12, 2004 for the 2004 Countywide Paving Program were reviewed. Commissioner Redmond moved to award to, and sign the contract with, Saginaw Asphalt, for their low bid price of $1,757,828.30. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Mr. Edmands discussed recent changes in M.D.O.T. signing requirements. Quotes received for various signs were reviewed. Commissioner moved to purchase the necessary signs from Burke Equipment, for their low quote of $23,919.49 for roll-up signs and $13,108.60 for wooden signs. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Studders moved to approve a request from Fraser Township for gravel to be placed in their parking lot. The township will be billed for materials. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Redmond moved to approve an Agreement with Bangor Township for improvements to Cramer & GraMar Subdivision Streets. Projects are estimated at $6,650.00. Schedule of Payments is: $3,325.00 due 12/15/04; $1,663.00 due 12/15/05; and $1,662.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Lewandowski moved to approve an Agreement with Hampton Township for improvements to Powell, Wagner, and chip & seal on various roads. Projects are estimated at $276,706.00. Township share is $256,706.00. Schedule of Payments is: $226,961.00 due 12/15/04; $14,873.00 due 12/15/05; and $14,872.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/1/04 through 5/14/04 in the amount of $119,934.43. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $133,376.13. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04‑151 through 04‑187. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

  Bids were received and opened for Steel Sign Posts. Commissioner Redmond moved to award to Rathco Safety Supply, Inc. for their low bid of $1.28 per foot for three pound painted posts. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Chip & Seal Operation to Begin in Midland County – Audit Information Has Been Supplied to Bay County – State Park Drive Bridge Completion Date of June 1, 2004 to be Extended – Permit Agent Probationary Period – Meeting with Employee on Unpaid Leave.

  Commissioner Studders reported on the recent meeting with township officials and discussed shoulder repair and drainage problems. Township relations should be maintained. Commissioner Studders moved to have an annual meeting with township officials. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  T. Paige – Thanked the Board for the recent township meeting and praised the employees for good communication and recent drainage work.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 9, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:49 a.m.:

Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by:       Approved by:

Julie K. Bowker         Gerald M. Redmond

Clerk of the Board         Chairman of the Board

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WEDNESDAY, JUNE 9, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road , by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands , Engineer-Manager; James Orris , General Superintendent; and Jim Lillo , Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller , Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Sharon Stalsberg, Pinconning; Mark Sohlden , Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 26, 2004 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

  Mr. Edmands reported that he is still waiting on a legal opinion regarding the use of Act 51 monies for retiree gifts.

  Mr. Edmands presented proposed plans for a Commercial Drive access for a parcel split at the end of 2 nd Street in Linwood. Commissioner Lewandowski moved to approve a variance for acceleration & deceleration lanes and curb & gutter. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Studders moved to appoint the Engineer-Manager as project engineer for the Saginaw Bay Trailway /Patterson Road project. The Chairman is authorized to sign the Programming Application for the Board. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Studders moved to donate two signs for the Saginaw Bay Trailway /Patterson Road parking/drinking fountain area. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

RESOLUTION – CRITICAL BRIDGE LIST

  Commissioner Redmond offered the following resolution and moved for its adoption:

  WHEREAS, the Board of County Road Commissioners, County of Bay , has reviewed the applications for critical bridge funding of structures (bridges) in Bay County ; and

  WHEREAS, the Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system;

  NOW THEREFORE, BE IT RESOLVED, that the Board actively seeks Federal and State Bridge funding for the replacement of the structures included on the following priority list. Also, the Board will commit the monetary, technical, and administrative assistance necessary to oversee the design and construction of these projects.

  1.     Seven Mile over the Tebo Drain   

  2.     Erickson Road over the North Branch of Kawkawlin River

  3.     Beaver Road over the Kawkawlin River west of Four Mile Road

  4.     Beaver Road over the Waldo Drain B01 west of Eleven Mile Road

  5.     Markel Road over the Constant- DuRussell Drain

  6.     Old Beaver Road over the Kawkawlin River

  7.     Fraser Road over the Pinconning River

  8.     Hunter Road over the Pinconning River

  9.     AuSable State Road over the Johnson Drain

  10.     Mackinaw Road over the Johnson Drain

Motion was adopted on a roll call vote:

        Yeas: Studders, Redmond, & Lewandowski

  Commissioner Studders moved to approve a Consulting Agreement with S & B Consulting Services LLC. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Redmond moved to approve an Agreement with Monitor Township for improvements to Eight Mile Road . Project is estimated at $63,432.00. Township share is $31,716.00. Schedule of Payments is: $15,858.00 due 12/15/04; $7,929.00 due 12/15/05; and $7,929.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Lewandowski moved to approve an Agreement with Monitor Township for improvements to Wilder Road . Project is estimated at $71,386.00. Township share is $51,386.00. Schedule of Payments is: $25,693.00 due 12/15/04; $12,847.00 due 12/15/05; and $12,846.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Redmond moved to name Julie Bowker as voting delegate and John Edmands as alternate delegate for the MCRCSIP Annual Business meeting. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Redmond moved to approve a request by James Allen to carryover 24 hours of vacation. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Studders moved to receive a thank you for the temporary “No Parking” signs for the Chain Saw Championships. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Redmond moved to receive a thank you for repairs to Four Mile Road . Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Lewandowski moved to authorize the Engineer-Manager to negotiate a Professional Services Agreement with Wade-Trim, Inc. for construction engineering on the Chip Road Bridge project. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Studders moved to approve a Final Plat for Rueger Farms No. 2 Subdivision, located in Monitor Township . Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to N. Union Road and the township hall parking lot. Projects are estimated at $3,575.00. Schedule of Payments is: $3,575.00 due 12/15/04. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Mr. Edmands presented proposed plans for a Commercial Drive access for Gillespie Group Apartments on State and Bangor Roads, located in Bangor Township . Commissioner Redmond moved to approve plans as presented. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Mr. Edmands reported on his meeting with C. Foco. Legal counsel is drafting a response to a letter received from his attorney. A copy of the information submitted to the prosecutor has been received.

Commissioner Redmond moved to approve payroll for the period of 5/15/04 through 5/28/04 in the amount of $124,010.71. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $206,348.63. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04‑188 through 04‑227. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Kawkawlin River Cleanup 15 Truckloads of Debris – Chip & Seal Program Update – State Park Drive Bridge Ribbon Cutting Ceremony.

  Bids were received and opened for a Truck, Cab & Chassis. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 23, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:

Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by:       Approved by:

Julie K. Bowker         Gerald M. Redmond

Clerk of the Board         Chairman of the Board

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WEDNESDAY, JUNE 23, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road , by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands , Engineer-Manager; James Orris , General Superintendent; and Jim Lillo , Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller , Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Thomas Paige, Williams; Dick Bishop, Bangor Township Trustee; Melvin McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; Mark Sohlden , Wade-Trim, Inc.; Larry Allen, Stewart, Beauvais & Whipple, P.C.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 9, 2004 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

  P. Beson – Questioned the schedule for improvements at Brissette Beach . Mr. Edmands will coordinate the improvements with the homeowners.

  Mr. Edmands reported on the legal opinion regarding retiree service awards. Act 51 monies may be spent on the awards. Commissioner Redmond directed staff to pursue funds through other means.

  The meeting was opened to L. Allen who reviewed the 2003 Audit Report, Communication Letter, and Management Letter. Commissioner Studders moved to receive the materials. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Bids received and opened on June 16, 2004 for Mackinaw Road Improvements were reviewed. Commissioner Redmond moved to award to Lee Wood Contracting, Inc., for their low bid price of $822,960.04. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Studders moved to approve a proposal from Wade-Trim, Inc. to perform Construction Engineering on the Mackinaw Road Improvement Project. The Engineer-Manager is directed to prepare a Professional Services Agreement. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Redmond moved to approve Change Order #1 with Landmark Services, Inc., contractor on the US-10 @ Mackinaw Landscape Enhancement project. The Engineer-Manager is authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Lewandowski moved to approve Payment #2 to Landmark Services, Inc., contractor on the US-10 @ Mackinaw Landscape Enhancement project. The Engineer-Manager is authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Lewandowski moved to approve an Agreement with Monitor Township for improvements to N. Union Road Bridge. Project is estimated at $68,451.18. Schedule of Payments is: $17,112.80 due 12/15/04; $17,112.80 due 12/15/05; $17,112.79 due 12/15/06; and $17,112.79 due 12/15/07. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Redmond moved to file for an Engineering Reimbursement from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Studders moved to approve a request from the Saginaw Bay Marine Historical Society for mowing around the old light house. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Bids received and opened on June 9, 2004 for a Sign Truck Cab & Chassis were reviewed. Commissioner Studders moved to award to Dean Arbour Ford, subject to the 2005 prices being lower than that of the other bidder. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Mr. Edmands presented a letter from Osburn Associates, Inc. canceling their contract with the Road Commission. Commissioner Redmond moved to award the annual bid of Signs and Sign Materials to the second low bidder, Sign and Blanks, Inc. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Lewandowski moved to receive a thank you from the Kawkawlin River Watershed Property Owners Association for picking up debris. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Studders moved to authorize the Engineer-Manager negotiate a Professional Services Agreement for the Salzburg/Mackinaw Traffic Signal upgrade. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Redmond moved to approve a request from a Hampton Township resident, with verbal township commitment for maintenance, to construct a bike path within the right-of-way along Nebobish Road . Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Lewandowski moved to approve an Agreement with Mt. Forest Township for improvements to Whitefeather Road . Project is estimated at $9,000.00. Township share is $4,500.00. Schedule of Payments is: $1,500.00 due 12/15/04; $1,500.00 due 12/15/05; and $1,500.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the N. Union Road Bridge project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/29/04 through 6/11/04 in the amount of $199,398.36. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $333,718.66. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04‑228 through 04‑271. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Midland County Road Commission Chip & Seal Complete – Paving Program Begun – Permit Agent Trial Period Complete.

  Commissioner Studders moved to return B. Shurlow to his previous position and offer a 30 day trial period to the next highest seniority employee who applied for the position. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

  Commissioner Redmond moved to terminate the consulting services of the retired permit agent. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

  Commissioner Studders moved to recess the meeting at 10:00 a.m. to conduct the business of the Department of Water & Sewer. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

  Commissioner Lewandowski moved to reconvene at 10:58 a.m. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and

WHEREAS, the particular employee requests a closed hearing, and

  WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:59 a.m.:

      Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote at 11:22 a.m.:

    Yeas: Lewandowski, Studders, & Redmond

  Commissioner Studders moved to accept the forthcoming letter of resignation from Clarke D. Foco, to be effective at noon on August 2, 2004, subject to the personally signed letter being received in this office no later than July 19, 2004. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Thursday, July 8, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 11:24 a.m.:

Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by:       Approved by:

Julie K. Bowker         Gerald M. Redmond

Clerk of the Board         Chairman of the Board

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  THURSDAY, JULY 8, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; James Orris, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Jerry Barbret, Gibson; and Sharon Stalsberg, Pinconning; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 23, 2004 regular meeting and executive session. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

S. Stalsberg – Thanked the Road Commission for applying dust control before the holiday on roads soon to be chip and sealed.

J. Orris – Explained an equipment failure the supplier had and how road commission equipment was used to apply the material.

Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Mackinaw Road Improvement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Chip Road Bridge project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for Stone Meadows Condo Community at Two Mile and Fisher Roads, located in Monitor Township. The interior roads will become public after completion. Commissioner Studders moved to approve the plans and the Concept Approval Resolution. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented proposed plans for a Commercial Drive access for Buffalo Wild Wings on Wilder Road, located in Bangor Township. Commissioner Lewandowski moved to approve the plans as presented. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve an Agreement with Beaver Township for improvements to Bay-Midland County Line Road. Project is estimated at $121,474.00. Township share is $60,737.00. Schedule of Payments is: $60,737.00 due 12/15/04. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve an Agreement with Frankenlust Township for improvements to Delta Road and Evergreen Drive. Projects are estimated at $83,782.00. Township share is $51,482.00. Schedule of Payments is: $25,742.00 due 12/15/04; $12,870.00 due 12/15/05; and $12,870.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve an Agreement with Gibson Township for improvements to Standish Road. Project is estimated at $80,545.00. Township share is $40,545.00. Schedule of Payments is: $13,515.00 due 12/15/04; $13,515.00 due 12/15/05; and $13,515.00 due 12/15/06. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a request from Munger Fire Department for used guardrail. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to write off and turn over to the collection agency an uncollected accounts receivable for Aaron M. Piechowiak in the amount of $1,294.98. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a thank you from Linwood Civic Improvement Club for the used guardrail. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Recent communications from CRAM were discussed. Unified permits will be reviewed at the next meeting. Commissioner Studders moved to send a letter opposing the bill to increase road commission members to five. A copy of the letter will be sent to all townships. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 6/12/04 through 6/25/04 in the amount of $124,403.36. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $414,098.40. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 04 272 through 04 290. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Chip & Seal Program Update – Memorandum Regarding Permit Agent on Night Patrol Being Drafted.

A possible conflict regarding an employee running for township supervisor was discussed.

H. Dijak – Discussed the problem of roadside shrines causing traffic problems. This particular shrine is on private property.

J. Orris – At previous road commission, they left it for three weeks and then had it removed when it was within road right-of-way.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, July 21, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, JULY 21, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and James Orris, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jack Monroe, Beaver Township resident; and Jim Lillo, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 8, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

S. Stalsberg – Thanked Board for recent paving project.

T. Paige – Thanked Board for recent chip and seal projects.

J. Orris – Explained the new slag to be used for chip and seal operation and stated that the speed radar trailer will be set up at the work sites.

Mr. Edmands reported that the replacement railing is now installed on the State Park Drive Bridge project.

Commissioner Redmond moved to approve a Contract with Lee Wood Contracting for the Mackinaw Road Improvement project.Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented an invoice from the Drain Commission for work performed on the Weiss-Meed Drain. Commissioner Redmond moved to pay the invoice. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve Traffic Control Order #P 09-90-04 which prohibits parking on the south side of Shrestha Drive East from M-13 to a point 1,060’ east and on the east side of Shrestha Drive North from Shrestha Drive East to a point 530’ north. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to Chip Road Bridge. Project is estimated at $120,101.61. Schedule of Payments is: $30,025.40 due 12/15/04; $30,025.40 due 12/15/05; $30,025.40 due 12/15/06; and $30,025.41 due 12/16/07. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented the proposed standardized permit forms from the County Road Association of Michigan. The Board would like time to review the forms. Commissioner Redmond moved to refer them to a future meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from Kathy’s Lawn Care offering to extend their bid for emergency snow removal at the Valley Center Tech Park. Commissioner Studders moved to extend their contract. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to accept a price increase from Dean Arbour Ford for a Cab & Chassis that was awarded in March but never ordered. The model year ordered must now be a 2005 instead of a 2004. The new price of $26,798.46 is still below the competitors’ bids. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to accept a price of $28,599.46 for the 2005 Sign Truck from Dean Arbour Ford. A 2005 model needed to be ordered. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands discussed recent letters from suppliers of corrugated metal pipe. The three lowest bidders have withdrawn their bids which were submitted March 3, 2004. Commissioner Studders moved to take new bids on August 4, 2004. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive the Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Midland County Road Commission for improvements to Bay-Midland County Line Road. Project is estimated at $242,948.00. Midland County’s share is $121,474.00. Schedule of Payments is: $121,474.00 due 12/15/04. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented an invoice from the Drain Commission for work performed on the Kindell Drain. Commissioner Redmond moved to pay the invoice. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve a request from the Munger Volunteer Fireman Corporation to lease a roller for use in their arena during the Potato Festival. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve a request by B. Shurlow to carryover 110 hours of vacation. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to accept the letter of resignation from Clarke D. Foco even though it was late and was not signed by him personally as stipulated. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 6/26/04 through 7/9/04 in the amount of $121,437.82. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $413,030.49. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 04 291 through 04 298. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Updates on Chip & Seal, Crack Sealing, and Paving – State Park Drive Bridge Railing Installed – Homeland Security Grants – Flajole Road Bridge Update – Chip Road Bridge Update.

K. Miller – Thanked J. Orris for his help in obtaining the grant.

Mr. Edmands presented a letter from Representative Joseph Rivet thanking the Board for their input on HB5112 which proposes to increase road commissioners from three members to five members.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 4, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:37 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, AUGUST 4, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 21, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

Supervisors – Congratulated Mr. Redmond on his election victory.

Commissioner Lewandowski moved to hold a Public Hearing on Wednesday, September 15, 2004 to review the proposed revisions to the Oversize/Overweight Truck Permits and Fees. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve Traffic Control Order P 09-103-04 which prohibits parking on Skill Center Drive from Monitor Road to a point 1,320’ east; and Traffic Control Order P 09-104-04 which prohibits parking on Monitor Road from Skill Center Drive to a point 2,640’ south. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a report regarding roadside memorials. The matter was reviewed with M.D.O.T. Commissioner Redmond moved to receive the report and take no action. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed ditching funds approved for Williams Township in 2003 for Roberts Road. A waterline was being installed and the most expedient way to perform the ditching was for the contractor to do the work. Commissioner Studders moved to approve payment of the ditching funds to Williams Township. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to release a bond held for Northwood Energy Corp. for permit #99-465. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to name Mr. Edmands and Mr. David Stoker as the Board’s negotiating team for the Supervisory and Administrative Personnel Association contract. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve the Agreement for Additions to 2004 Paving Contract with Saginaw Asphalt Paving Company. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the attendance of four or five employees to a truck driver training program. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for Rohde Bros. Excavating for permit #03-323. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve a request from the Pinconning Betterment Committee to conduct their Cheesetown Challenge Race within the road right-of-way on August 14, 2004 and to mow weeds along the course prior to the race. A permit and proof of insurance must be provided. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/10/04 through 7/23/04 in the amount of $125,930.19. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $839,448.34. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 04 299 through 04 361. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Chip & Seal Update – Pavement Marking Update.

Commissioner Redmond moved to recess the meeting. Motion was adopted on a roll call vote at 9:20 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to reconvene the meeting at 9:31 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids were received and opened for Corrugated Metal Pipe. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 18, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:36 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, AUGUST 18, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; James Orris, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Roy DeLorge, Kawkawlin; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; Don Salois, Kawkawlin Township resident; Larry Chambers, Fraser Township resident; Steve Clinkston, Monitor Township resident; Jeff Witbrodt, Unos Chicago Grill; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 4, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

D. Salois – Requested that the Road Commission develop Maple Street, located in the Village of Linwood, in Kawkawlin Township. The right-of-way was platted in the 1800’s. Mr. Edmands explained that the Road Commission will not develop the road but can take it over after it is improved to our standards.

S. Clinkston – Discussed a problem with his driveway, located on E. N. Union, after the recent chip and seal application. The driveway is considerably lower than the road. Mr. Edmands will review.

The meeting was opened to J. Witbrodt who discussed his proposed Uno’s Chicago Grill along Wilder Road in front of Meijer. When he applied for a permit it was explained that improvements would be necessary to the existing driveways. Mr. Witbrodt has received an estimate of $412,000. He requested relief from the requirements. Mr. Edmands explained the current litigation involving Tractor Supply and the improvements to the west entrance. Mr. Edmands will investigate the possibility of obtaining a safety grant or other state and/or federal funds.

ACCEPTANCE – HOOVER & IRENE DRIVES

Commissioner Redmond moved to accept Hoover & Irene Drives, located in Beaver Township, into the Bay County Road System for maintenance. Acceptance is contingent upon the receipt of engineering documentation and a quit-claim deed from Beaver Township. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Quotes received for Wiring of Building #2 were reviewed. Commissioner Studders moved to award to Affleck Electric, for their low quote of $5,974.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on August 4, 2004 for CMP were reviewed. Commissioner Studders moved to award to all bidders and order based on best price and availability. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to release a bond held for R. Roese Contracting for permit #03-320. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to release a bond held for Meylan Excavating, Inc. for permit #03-286. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for Great Lakes Contracting for permit #02-492. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve and sign the Title Sheet for the Saginaw Bay Trailway Project. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for Berger’s Restaurant on Three Mile Road, located in Frankenlust Township. Commissioner Studders moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for a Commercial Drive access for Tim Horton’s on Scheurman Road, located in Hampton Township. Commissioner Redmond moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented quotes for Air Conditioning for the Sign Shop. It was determined that the installation of a new furnace with central air would be most cost effective due to increased energy efficiency. The capital outlay budget will need to be reallocated. Commissioner Studders moved to award to Haertel Heating Company for their low quote of $7,597.68 and to reallocate the capital outlay budget. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/27/04 through 8/6/04 in the amount of $180,863.74. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $615,592.39. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 04 362 through 04 384. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – None

The maintenance budget was discussed and will be reviewed by Mr. Edmands.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 1, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 10:04 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, SEPTEMBER 1, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; James Orris, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Arnold Rechsteiner, Monitor Township resident; Jerome Bartkowiak, Bangor Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 18, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

A. Rechsteiner – Discussed drainage problem at Mackinaw and Salzburg.

J. Lillo – The Mackinaw Road project connected to existing culverts on Salzburg.

The meeting was opened to J. Bartkowiak who discussed a runoff problem on York Road. The Green Gables boat launch has had significant erosion since the condominiums have been built. The water is bypassing the catch basin and eroding the boat launch. Mr. Edmands will contact the developer and ask for corrections to the drainage system.

Mr. Edmands presented a Quit Claim Deed from Beaver Township for Hoover and Irene Drives. Commissioner Studders moved to receive and accept the documents. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed royalty revenues. Since Northwood Energy Corporation has taken over from Newstar Energy USA Inc. they have begun deducting for severance taxes. Commissioner Studders moved to have legal counsel investigate these charges. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve placing an ad in the Bay County Crime Stoppers booklet. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to release a bond held for DeShano Developers for permit #03-171. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to release a bond held for Wellman Excavating for permit #02-337. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve a request by J. Deaton to carryover 16 hours of vacation. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to hold a Public Hearing on Wednesday, September 15, 2004 to review the proposed revisions to the Permit Rules, Standards and Specifications. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for Trinity Lutheran Church on Salzburg Road, located in Monitor Township. Commissioner Lewandowski moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

RESOLUTION CONTRACT M.D.O.T.
SAGINAW BAY TRAILWAY PROJECT

Commissioner Lewandowski offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: Non-motorized pathway work along Patterson Road from Wilder Road northerly to the Lake State Railroad right-of-way, along the Lake State Railroad right-of-way from Patterson Road northwesterly to Smith Road, and along Smith Road from the Lake State Railroad right-of-way westerly to State Park Drive; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 04-5385 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands discussed the M-84 widening project. Commissioner Studders moved to approve a Grading Permit with M.D.O.T. for Matthew Drive at M-84. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to advertise for a September 15, 2004 bid opening for an Aerial Bucket Equipment Transfer. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 8/7/04 through 8/20/04 in the amount of $123,450.62. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $441,191.77. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 04 385 through 04 429. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Arbitration Matter Rescheduled – Update on C. Foco Resignation.

Commissioner Redmond requested Mr. Edmands to schedule a dedication for the State Park Drive Bridge.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 15, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:47 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, SEPTEMBER 15, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; James Orris, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Warren Sinke, Monitor Township Trustee; Don Salois, Kawkawlin Township resident; Don Burgin & Toby Bridger, representing Fisherville Farms; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 1, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

S. Stalsberg – Questioned township exemption from proposed permit fees.

Mr. Edmands presented a letter from the developers of the Anchor Cove Site Condominium requesting permission to install street lights within the right of way on Wallinda Drive. Commissioner Studders moved to approve the request provided “As Constructed” drawings show the location of streetlights and underground electrical cables. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for Dr. Raul Mosqueda Dentist Office on Shrestha Drive, located in Bangor Township. Commissioner Redmond moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for a Commercial Drive access for DeShano B-3 Commercial Building Site Development on Garfield Road, located in Williams Township. Commissioner Studders moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented proposed plans for a Commercial Drive access for Bartow and King Office Building in Valley Center Tech Park, located in Monitor Township. Commissioner Lewandowski moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a request from Munger Volunteer Fireman Corp. to rent a roller for their upcoming figure 8 derby. They will provide the necessary insurance. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a request by Dennis Walczak to carryover 40 hours of vacation. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve a contract with SAMSA, Inc. to continue computer maintenance for another year. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to release a bond held for CRS Shaw, Inc. for permit #94-448. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands discussed the proposed revisions to the “Permit Rules, Standards and Specifications”. Commissioner Studders moved to rescind the motion to hold a public hearing today. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the following resolution:

WHEREAS, Section 19b of Michigan Public Act 283 of 1909, as amended, codified at MCL 224.19b, provides that a county road commission may adopt reasonable permit requirements and a schedule of fees and also Section 5 of Michigan Public Act 200 of 1969, as amended, codified at MCL 247.325, provides that a board of county road commissioners may adopt reasonable permit requirements and rules necessary for the administration of permits for driveways, banners and parades; and

WHEREAS, on May 8, 1996, the Board of County Road Commissioners of the County of Bay ("Board" or "Bay County Road Commission") adopted rules entitled "Permit Rules, Standards and Specifications"; and

WHEREAS, in the opinion of the Board it is appropriate to revise the said rules by combining them into a new single Rule, entitled "Bay County Road Commission's Revised Permit Rules, Standards and Specifications for Work within Right-of-Way, Overhead and Underground Construction, and Driveways", to provide more convenient rules, eliminate duplication, and provide more uniform standards; and

WHEREAS, said Acts provide that prior to adoption of permit rules, this Board shall hold a public hearing after providing notice of said hearing by publication at least twice in a newspaper circulated in the county, not more than 30 days nor less than 7 days prior to said hearing; and

WHEREAS, proposed revised rules have been prepared containing reasonable permit requirements, which rules are consistent with the public safety, and based upon the traffic volumes, drainage requirements and the character of the use of land adjoining the highway and other requirements in the public interest and provide reasonable standards for the design and the location of driveways, all as authorized by Section 4 of Michigan Public Act 200 of 1969, as amended, codified at MCL 247.324, and by Section 19b of Michigan Public Act 283 of 1909, as amended, codified at MCL 224.19b; and

NOW, THEREFORE, BE IT RESOLVED that this Board does set a public hearing on the adoption of the proposed rules; said hearing to be held on the 29th day of September, 2004, at 9:30 A.M. at the offices of the Board located at 2600 E. Beaver Road, Kawkawlin, Michigan.

BE IT FURTHER RESOLVED that the Clerk of the Board is directed to provide for publication of the above-referenced notice of public hearing in any newspaper of general circulation published at least once a week in Bay County, Michigan.

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive a Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Townline 14 Road Bridge. Project is estimated at $7,500.00. Township share is $3,750.00. Schedule of Payments is: $3,750.00 due 12/15/04. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 8/21/04 through 9/3/04 in the amount of $115,219.36. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $662,337.26. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04 430 through 04 454. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – M.D.O.T. Euclid Intersection Repairs Scheduled for 2005 – Countywide Paving Update.

Commissioner Studders questioned barricades on Wilder Road. Mr. Orris explained that sawcutting was to begin today.

The meeting was opened to Dan Burgin and Toby Bridger. They discussed the Fisherville Farms No. 1 Development, located in Williams Township. They have not received their bond yet. Commissioner Studders moved to approve the Preliminary Plat for Fisherville Farms No. 1 contingent upon receipt of the bond. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The meeting was opened to D. Salois who discussed trees within the right-of-way of Maple Street, an undeveloped platted road. Mr. Edmands explained that the Road Commission could not spend public funds on an undeveloped road.

Bids were received and opened for the Transfer of an Aerial Bucket.

Commissioner Redmond called to order the Public Hearing to review the CRAM Overweight/Oversize Truck Permit Resolution at 9:43 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Lillo reviewed the major changes to the current specifications. There was no public input. Commissioner Studders moved to close the Public Hearing at 9:50 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to adopt the following resolution:

TRUCK PERMIT RESOLUTION

WHEREAS, the County Road Association of Michigan Truck Permit Subcommittee was formed in 1998 as a subcommittee of the CRAM Engineering Committee to review trucking related issues on the county road system; and

WHEREAS, the subcommittee has met with representatives of the Michigan Trucking Association, Michigan Farm Bureau, Michigan Aggregates Association, Michigan Association of Timbermen and Michigan Concrete Association to gather their input on transportation issues; and

WHEREAS, the County Road Association of Michigan Truck Permit Subcommittee has worked to develop the “County Road Commission Extended Transportation Permit and Single Move Permit” and the corresponding Guidelines for the Movement of Oversize or Overweight Vehicles and Loads on the county road system; and

WHEREAS, this Board is authorized by Section 725 of the Michigan Vehicle Code (compiled at MCL 257.725, MSA 9.2425) to issue special permits regarding roads under the jurisdiction of the Board for the operation of vehicles of a size and weight exceeding the maximum specified for said roads; and

WHEREAS, this Board is of the opinion that adoption of these permits and guidelines are in the best interest of the public;

NOW, THEREFORE, BE IT RESOLVED that Pursuant to Section 717(7) of 1949 PA 300 as amended and in accordance with said statutory provisions, this Board adopts the “County Road Commission Extended Transportation Permit and Single Move Permit”, corresponding permit fees and Guidelines for the Movement of Oversize or Overweight Vehicles and Loads under the Jurisdiction of the Bay County Road Commission by resolution on September 15, 2004; and

BE IT FURTHER RESOLVED that the “County Road Commission Extended Transportation Permit and Single Move Permit” forms will supersede all other previous forms adopted by this Board.

The resolution shall be effective September 27, 2004. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened today for the Transfer of an Aerial Bucket were reviewed. Commissioner Redmond moved to award to Cannon Engineering & Equipment Co., for their low bid price of $10,450.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski reported on the latest Retirement Committee meeting. Investments are rebounding.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 29, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, SEPTEMBER 29, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; James Orris, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Marvin Neumeyer, Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jerry Putt, Williams Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 15, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to adopt the Bay Area Storm Water Authority Articles of Incorporation. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Beaver Township for improvements to Townline 14 Road Bridge. Project is estimated at $7,500.00. Township share is $3,750.00. Schedule of Payments is: $3,750.00 due 12/15/04. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve an Agreement with Beaver Township for improvements to Eight Mile Road Bridge. Project is estimated at $15,000.00. Township share is $7,500.00. Schedule of Payments is: $7,500.00 due 12/15/04. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve an Agreement with Kawkawlin Township for improvements to Eight Mile Road Bridge. Project is estimated at $15,000.00. Township share is $7,500.00. Schedule of Payments is: $7,500.00 due 12/15/04. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the attendance of three employees to an IMSA course on Signs and Markings, Level I & II. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for Gushow & Sons, Inc. for permit #99-058. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to release bond #06250527 held for Pingot Excavating for Eleven Mile Road haul route. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to release a bond held for Pingot Excavating for permit #00-413. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to release a bond held for T. E. Super Construction Company for permit #04-200. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a notice of retirement from Clarke Foco, the former finance director. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve a schedule of meetings to prepare and adopt the 2005 Budget. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 9/4/04 through 9/17/04 in the amount of $114,800.64. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $490,433.12. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 04 455 through 04 477. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Bituminous Paving Update – Auction Results.

Commissioner Studders moved to recess the meeting. Motion was adopted on a roll call vote at 9:17 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to reconvene the meeting at 9:27 a.m. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond called to order the Public Hearing to review the “Permit Rules, Standards and Specifications” at 9:30 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Lillo reviewed the major changes to the current standards.

S. Stalsberg, H. Dijak, & T. Paige – Requested a waiver of fees for townships and the use of brine in lieu of calcium chloride. They also requested future revisions in standards be reviewed by the Roads Committee.

H. Dijak – Requested that utility companies seek input from the townships on future right-of-way use prior to placing utilities.

Commissioner Studders moved to adjourn the Public Hearing until October 27, 2004 at 9:30 a.m.. Motion was adopted on a roll call vote at 9:48 a.m.:
Yeas: Lewandowski, Studders, & Redmond

H. Dijak – Thanked the road commission for setting detour signs for sudden road closures due to the M-84 construction.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 13, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, OCTOBER 13, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Terry Watson, Northern Concrete Pipe; Karen Fox, Foyle III; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 29, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

J. Mayes – Submitted a letter of thanks and commendation for recent maintenance projects performed by the East District workforce.

S. Stalsberg – Questioned when the revised permit rules would be discussed. The revisions are expected to be reviewed at the meeting of October 27, 2004.

H. Dijak – Frankenlust Township has changed projects to be worked on in 2004. An agreement for improvements to Amelith Road was given to Mr. Edmands.

ACCEPTANCE – GREY HAWK SUBDIVISION

Commissioner Studders moved to accept the roadways within Grey Hawk Subdivision, located in Williams Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the Title Sheet for the Bangor Township Wilder Road/Euclid Avenue Sidewalk project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for a Commercial Drive access for Dow Corning on Fisher Road at Carter Road, located in Williams Township. Commissioner Lewandowski moved to approve a variance for acceleration and deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an M.D.O.T. Trailblazer sign be placed on Linwood Road for BP Gas Station. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

A request from the Conservation Fund for the placement of signs for the Kawkawlin River Watershed area was discussed. The placement of such signs would count as a public awareness activity under the NPDES Phase II Public Education Plan. Commissioner Lewandowski moved to approve providing the posts and hardware and placing the signs for the Conservation Fund. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a memo requesting to accelerate the step wage adjustments for the North District Foreman. Commissioner Redmond moved to approve the wage adjustment effective October 5, 2004. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a memo recommending Michael Russell be named West District Foreman with a step wage progression. Commissioner Studders moved to appoint Mike Russell West District Foreman effective October 5, 2004. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a Resignation Agreement and Waiver of Claims from James Orris. Commissioner Studders moved to receive the agreement and ratify the actions of the Engineer-Manager. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to appoint Randall Frederick the General Superintendent and approve the Employment Agreement. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands reviewed the current workforce shortages. Commissioner Studders moved to offer positions to Brian Dore, Troy Houtaling, and Frank Spychalski. The offer is contingent upon passing a pre-employment physical. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to release a bond held for Majestic Construction for permit #03-344. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to release a bond held for Keyes Trenching Company for permit #04-016. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to release a bond held for Keyes Trenching Company for permit #03-261. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to receive a thank you from the Munger Volunteer Firemen Corps. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented proposed plans for a Commercial Drive access for Midland Manor on Midland Road, located in Bangor Township. Commissioner Lewandowski moved to approve a variance for the acceleration lane. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Frankenlust Township for improvements to Amelith Road. Projects are estimated at $103,070.00. Schedule of Payments is: $51,535.00 due 12/15/04; $25,768.00 due 12/15/05; and $25,767.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 9/18/04 through 10/1/04 in the amount of $113,928.62. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $693,300.58. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 04 478 through 04 502. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – M.D.O.T. Wheeler Road Overpass Reconstruction – Flu Shots Unavailable – Union Negotiations October 14th – State Park Drive Bridge Dedication Scheduled for October 27th.

The Blue Water Highway Council meeting will be sponsored by Bay County on October 26th.

Commissioner Lewandowski moved to recess the meeting until October 14, 2004 at 10:00 a.m. to discuss labor negotiations with legal counsel. Motion was adopted on a roll call vote at 9:33 a.m.:
Yeas: Lewandowski, Studders, & Redmond

THURSDAY, OCTOBER 14, 2004

Commissioner Redmond moved to reconvene the meeting. Motion was adopted on a roll call vote at 10:13 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Bay County Road Commission Supervisory and Administrative Personnel Association, and

WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:13 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote at 11:31 a.m.:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 27, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:33 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, OCTOBER 27, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:12 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 13, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

H. Dijak – Stated that Road Commission road closure procedures are not being followed by M.D.O.T. This is causing a problem for emergency vehicles.

T. Paige – Discussed bridge closures by M.D.O.T.

Mr. Edmands presented proposed plans for a Commercial Drive access for Dunkin Donuts/Shell Station on Pine Street, located in Hampton Township. Commissioner Redmond moved to approve a variance for the deceleration lane. Approval is contingent upon receipt of revised plans. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented proposed plans for a Commercial Drive access for DOW Employee’s Credit Union Kiosk on Traxler Drive, located in Bangor Township. Commissioner Studders moved to approve the plans which use the existing driveway. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the proposed Title VI Non-Discrimination Plan. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to reconvene the Public Hearing of September 29th for review of proposed revisions to the “Permit Rules, Standards and Specifications”. Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to adjourn the Public Hearing until November 24, 2004 at 9:30 a.m. Motion was adopted on a roll call vote at 9:31 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve a Change in Title and/or Signers form with National City Bank. The change will remove J. Neitzel and C. Foco and add R. Brzezinski. The Chairman, Vice-Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve an Engagement Letter with Stewart, Beauvais, & Whipple to perform the 2004 Audit. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to authorize the Ann Arbor Credit Bureau to pursue litigation for the claim against Aaron M. Piechowiak in the amount of $1,294.98. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to release a bond held for Mel Kruse & Sons, Inc. for permit #98-270. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to release a bond held for Mel Kruse & Sons, Inc. for permit #95-462. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the Title VI Non-Discrimination Policy. The Engineer-Manager is designated as the Title VI Officer. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a request by R. Frederick to carryover 22 hours of vacation. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/2/04 through 10/15/04 in the amount of $113,310.61. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $228,614.51. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04 503 through 04 526. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Crush & Shape Program Complete – Open Positions Posted – Bridge Update: Flajole Bridge Open to Traffic – Chip Road Bridge Continuing – Old Beaver Road Bridge & N. Union Road Bridge to Have 2005 Bid Openings – Mackinaw Road Project Update – Budget – Special Meeting November 12th at 10:00 a.m. for Lead Mechanic Grievance – State Park Drive Bridge Dedication Today.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 10, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, NOVEMBER 10, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 27, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

D. Gromaski – Road Commission staff is doing a fine job.

Commissioner Studders moved to approve a Preliminary Plat for Eastwood Subdivision, Phase No. 2, located in Williams Township. This plat was previously approved in 2000 under a different owner. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from the City of Bay City regarding a request from Portsmouth Township for improvements to Lincoln Road from Cass to 22nd. Commissioner Lewandowski moved to receive the letter and send a letter of support for these improvements to the Bay City Commission. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented an invoice from the Bay County Drain Commission for improvements to the Baxman Drain. Commissioner Studders moved to approve payment. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve an Agreement with Kawkawlin Township for improvements to Seidlers Road. Project is estimated at $15,439.00. Schedule of Payments is: $7,720.00 due 12/15/04; $3,860.00 due 12/15/05; and $3,859.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to release a bond held for R. S. T. Development for permit #03-058. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to release a bond held for J. E. Johnson Contracting, Inc. for permit #97-427. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

A draft of proposed 2004 Budget Adjustments was reviewed.

A draft of the proposed 2005 Budget was reviewed. Commissioner Redmond moved to receive the draft. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 10/16/04 through 10/29/04 in the amount of $118,918.35. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $706,769.88. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 04 528 through 04 551. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – CSX Railroad Repair at Trumbull & 22nd – Crush & Shape Program Update – Garfield Township Eight Mile Road Improvements – Staffing Levels – Night Patrol Begins November 14th – Chip Road Bridge Update – M.D.O.T. Detour Schedule – First Aid Class.

A Special Meeting for a pending grievance will be held November 12th.

The Bullock/Trumbull intersection was discussed. Portsmouth Township cannot contribute funds at this time.

Commissioner Lewandowski reported on the Retirement Board meeting.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Friday, November 12, 2004 at 10:00 a.m. Motion was adopted on a roll call vote at 9:24 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, NOVEMBER 12, 2004 SPECIAL MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 10:17 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Robert Lewandowski
Excused: Michael Studders

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; David Stoker, Road Commission attorney; Barry Thurston, AFSCME Council 25 representative; John Pflueger and Rod Pavlawk, Union Local #1096 representatives; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

PUBLIC INPUT – None

Commissioner Lewandowski offered the following resolution and moved for its adoption:
WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Union Local #1096, and

WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:18 a.m.:
Yeas: Lewandowski & Redmond

Commissioner Redmond moved to reconvene to the Special Meeting. Motion was adopted on a roll call vote at 10:28 a.m.:
Yeas: Redmond & Lewandowski

The meeting was opened to union representatives who discussed the grievance regarding the lead mechanic position. The job description for the position was discussed. Commissioner Redmond moved to approve an agreement which would raise all crew leader position rates to that of the lead mechanic rate. This pay change will be effective the first full pay period after approval of the agreement by Union Local #1096. The Engineer-Manager is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

J. Pflueger – Stated that this matter was not brought to the attention of the current union leadership until recently and apologized for any inconvenience this has caused the Board.

Commissioner Lewandowski moved to approve an Agreement with Garfield Township for improvements to Eight Mile Road. Project is estimated at $101,862.00. Schedule of Payments is: $40,000.00 due 12/15/04; $30,931.00 due 12/15/05; and $30,931.00 due 12/15/06. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Lewandowski offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Bay County Road Commission Supervisory and Administrative Personnel Association, and

WHEREAS, Mr. Edmands a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:45 a.m.:
Yeas: Lewandowski & Redmond

Commissioner Lewandowski moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote at 11:20 a.m.:
Yeas: Redmond & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 24, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 11:22 a.m.:
Yeas: Lewandowski & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, NOVEMBER 24, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 10, 2004 regular meeting and November 12, 2004 executive session. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

New supervisors were introduced.

Mr. Edmands reported that Union Local #1096 has now requested that Crew Leader rates not be raised to that of the Lead Mechanic. Commissioner Lewandowski moved to rescind the motion of November 12, 2004 which increased Crew Leader rates. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve and sign the Final Plat for Pear Grove Subdivision, located in Williams Township. A Payment Bond in the amount of $17,490.00 has been provided by the developer to insure completion of the roadway. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve an Indemnity Agreement with Bangor Township for the Patterson/Wilder to State Park Drive segment of the Saginaw Bay RailTrail project. An enhancement grant has been received for the project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve two agreements with Portsmouth Township to maintain private roads. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed funding for the Bay County Retirement System VEBA account. Commissioner Studders moved to approve paying a 4% voluntary contribution into the VEBA in addition to the mandatory 4% into the employee retirement system account. A letter will be sent to M. Regulski, finance officer. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to release a bond held for Beaver Trucking Inc. for permit #02-444. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a thank you from Bangor Township for including their items in our recent auction. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to release a bond held for Shaw Contracting Co. for permit #04-292. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 10/30/04 through 11/12/04 in the amount of $117,020.03. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $318,640.96. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 04 552 through 04 564. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Aggregate Lifts have Received Dust Control – Aggregate Lifts Complete – M.D.O.T. Culvert Work Scheduled.

R. Lewandowski – 22nd Street Railroad crossing is rough.

A short recess was held.

Commissioner Studders moved to reconvene the Public Hearing of September 29th for review of proposed revisions to the “Permit Rules, Standards and Specifications”. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Redmond, Lewandowski, & Studders

T. Paige – Thanked the commission for allowing input from the Roads Committee.

Commissioner Lewandowski moved to adjourn the Public Hearing until December 8, 2004 at 9:30 a.m. Motion was adopted on a roll call vote at 9:36 a.m.
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 8, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:36 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, DECEMBER 08, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 24, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Paige – Thanked the Board for allowing input from the Roads Committee for the permit specifications.

G. Brandt – Complimented the tree removal on Parkway.

The proposed 2005 Budget was reviewed. Commissioner Studders moved to receive the draft copy of the 2005 Budget. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve Payment #2 to Lee Wood Contracting, contractor on the Mackinaw Road Improvement project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve County Traffic Control Order #3-04-1 for the installation of stop signs on Myers Road at Mackinaw Road. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to release a bond held for Majestic Construction for permit #03-237. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to release a bond held for L.M. Satkowiak Paving for permit #04-272. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to release a bond held for K & K Contracting, Inc. for permit #03-475. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to release a bond held for Saginaw-Midland Water for permit #04-514. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the following meeting schedule for 2005:

PUBLIC NOTICE 2005

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2005 at the posted times:

WEDNESDAY JANUARY 5 9:00 a.m. THURSDAY, JULY 7 9:00 a.m.
WEDNESDAY, JANUARY 19 9:00 a.m. WEDNESDAY, JULY 20 9:00 a.m.
WEDNESDAY, FEBRUARY 2 9:00 a.m. WEDNESDAY, AUGUST 3 9:00 a.m.
WEDNESDAY, FEBRUARY 16 9:00 a.m. WEDNESDAY, AUGUST 17 9:00 a.m.
WEDNESDAY, MARCH 2 9:00 a.m. WEDNESDAY, AUGUST 31 9:00 a.m.
FRIDAY, MARCH 11 9:00 a.m. WEDNESDAY, SEPTEMBER 14 9:00 a.m.
WEDNESDAY, MARCH 30 9:00 a.m. WEDNESDAY, SEPTEMBER 28 9:00 a.m.
WEDNESDAY, APRIL 13 9:00 a.m. WEDNESDAY, OCTOBER 12 9:00 a.m.
WEDNESDAY, APRIL 27 9:00 a.m. WEDNESDAY, OCTOBER 26 9:00 a.m.
WEDNESDAY, MAY 11 9:00 a.m. WEDNESDAY, NOVEMBER 9 9:00 a.m.
WEDNESDAY, MAY 25 9:00 a.m. WEDNESDAY, NOVEMBER 23 9:00 a.m.
WEDNESDAY, JUNE 8 9:00 a.m. WEDNESDAY, DECEMBER 7 9:00 a.m.
WEDNESDAY, JUNE 22 9:00 a.m. WEDNESDAY, DECEMBER 21 9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive and post two thank you notes for snow removal. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a township billing summary report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive the November Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for a Commercial Drive access for Pizzeria Uno, Chicago Bar & Grill on Wilder Road, located in Monitor Township. Commissioner moved to approve a variance for deceleration lanes. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 11/13/04 through 11/26/04 in the amount of $138,199.20. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $809,568.23. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 04 565 through 04 579. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Staff Training – Storm Water Meeting Today – Flu Shots Possible – State Park Drive Bridge Signs.

Commissioner Studders moved to reconvene the Public Hearing of November 24th for review of proposed revisions to the “Permit Rules, Standards and Specifications”. Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas: Studders, Redmond, & Lewandowski

J. Lillo – Reported that the attorney is still working on language for special circumstances such as parades, banners, festivals, etc.

Commissioner Lewandowski moved to adjourn the Public Hearing until December 22, 2004 at 9:30 a.m. Motion was adopted on a roll call vote at 9:33 a.m.
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 22, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, DECEMBER 22, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Randy Frederick, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; and Sharon Stalsberg, Pinconning; Jerry Putt, Williams Township resident; Steve Rice, Valley United Insurance; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the December 8, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

S. Stalsberg – Happy Holidays

Mr. Edmands presented proposed plans for a Commercial Drive access for Storage Barn Condominiums on Schumann Road, located in Bangor Township. Commissioner Studders moved to approve the plans as presented. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve an Agreement with Consumers Energy for right-of-way for Fisherville Farms Subdivision, located in Williams Township. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

ACCEPTANCE – COUNTRY ESTATES #2 SUBDIVISION

Commissioner Redmond moved to accept the roadways within Country Estates No. 2 Subdivision, located in Williams Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

ACCEPTANCE – STONEY ACRES SUBDIVISION

Commissioner Studders moved to accept the roadways within Stoney Acres Subdivision, located in Portsmouth Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the Annual Overweight and Overwidth Permit for Road Commission vehicles. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

A Township Invoice Status Report was presented. Commissioner Redmond moved to approve a delay in payments from Beaver and Garfield Townships. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve an Agreement with Garfield Township for improvements to Eight Mile Road. Project is estimated at $7,150.00. Schedule of Payments is: $7,150.00 due 12/15/05. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve an Agreement with Kawkawlin Township for improvements to Old Beaver Road Bridge. Project is estimated at $184,800.00. Township share is $92,400.00. Schedule of Payments is: $15,400.00 due 12/15/04; $15,400.00 due 12/15/05; $15,400.00 due 12/15/06; $15,400.00 due 12/15/07; $15,400.00 due 12/15/08; and $15,400.00 due 12/15/09. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve an Agreement with Monitor Township for improvements to Old Beaver Road Bridge. Project is estimated at $184,800.00. Township share is $92,400.00. Schedule of Payments is: $15,400.00 due 12/15/04; $15,400.00 due 12/15/05; $15,400.00 due 12/15/06; $15,400.00 due 12/15/07; $15,400.00 due 12/15/08; and $15,400.00 due 12/15/09. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Republic Services Northern Michigan to extend their dumpster bids for 2005. Commissioner Redmond moved to approve the extension request. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from Karbowski Oil Company to extend their fuel bids for 2005. Commissioner Studders moved to approve the extension request. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to advertise for a January 19, 2005 bid opening for two Tilt Bed Lowboy Trailers. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to advertise for a January 19, 2005 bid opening for a Single Axle Truck Cab & Chassis. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to advertise for a January 19, 2005 bid opening for a Tandem Axle Truck Cab & Chassis. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to release a bond held for Earthworm, Inc. for permit #03-391. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to release a bond held for Louis D. Builders for permit #03-392. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to release a bond held for Weber Bros. Sawmill Inc. for permit #04-368. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from Wirt Stone Dock to extend their limestone bids for 2005. Commissioner Studders moved to approve the extension request. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve a Termination Agreement with Consumers Energy for right-of-way not used for Fisherville Farms Subdivision. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the 2004 Final Budget and Adjustments as presented:

ACCOUNT DESCRIPTION CURRENT BUDGET FINAL
BUDGET AMENDMENTS BUDGET
REVENUES:
MTF - ENGINEERING $10,000 $0 $10,000
- PRIMARY 5,100,000 90,000 5,190,000
- LOCAL 2,079,000 -3,000 2,076,000
- PRIMARY URBAN 1,185,000 -60,000 1,125,000
- LOCAL URBAN 270,000 -11,000 259,000
STATE OTHER - CRITICAL BRIDGE 0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- STP BUYOUT 525,295 -131,295 394,000
FEDERAL - URBAN 0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- CRITICAL BRIDGE 1,797,205 -477,205 1,320,000
- STP URBAN 346,084 -346,084 0
- STP ENHANCEMENT 186,314 -186,314 0
STATE TRUNKLINE MAINTENANCE 1,084,609 115,391 1,200,000
STATE NON-MAINTENANCE 50,000 75,000 125,000
COUNTY RAISED REVENUE - PRIMARY 55,894 -55,894 0
- LOCAL 925,356 1,314,644 2,240,000
INTEREST EARNED - PRIMARY 27,000 -27,000 0
- LOCAL 0 0 0
- ROAD 48,000 -1,000 47,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 100,000 -15,000 85,000
SALVAGE SALES – ROAD 10,000 -3,000 7,000
PROPERTY RENTALS – ROAD 50,000 10,000 60,000
PERMIT FEES 30,000 8,000 38,000
OTHER 10,000 14,000 24,000

TOTAL REVENUES $13,889,757 $310,243 $14,200,000

EXPENDITURES:
CONSTRUCTION - PRIMARY $0 $0 $0
- LOCAL 0 735,000 735,000
HEAVY MAINTENANCE - PRIMARY 3,706,312 -506,312 3,200,000
- LOCAL 1,535,393 264,607 1,800,000
STRUCTURES & BRIDGES - PRIMARY 865,035 -365,035 500,000
- LOCAL 2,338,915 -988,915 1,350,000
ROUTINE MAINTENANCE - PRIMARY 1,292,500 207,500 1,500,000
- LOCAL 1,948,500 -48,500 1,900,000
TRAFFIC SERVICES - PRIMARY 239,500 -39,500 200,000
- LOCAL 194,000 -94,000 100,000
SNOW & ICE CONTROL - PRIMARY 503,000 97,000 600,000
- LOCAL 209,000 141,000 350,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,084,609 115,391 1,200,000
STATE NON-MAINTENANCE 50,000 75,000 125,000
EQUIPMENT EXPENSE – NET 135,000 -25,000 110,000
CAPITAL OUTLAY - NET ROAD 7,900 -42,900 -35,000
ADMINISTRATIVE - PRIMARY 360,379 164,621 525,000
- LOCAL 339,621 23,379 363,000
INTEREST EXPENSE - PRIMARY 5,000 -5,000 0
- LOCAL 1,000 -1,000 0

TOTAL EXPENDITURES $14,815,664 $ -292,664 $14,523,000
NET INCREASE (-DECREASE) $ -925,907 $ 602,907 $ -323,000
BEGINNING FUND BALANCE 5,146,939 5,146,939
ENDING FUND BALANCE $ 4,221,032 $4,823,939

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 11/27/04 through 12/10/04 in the amount of $125,966.23. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $272,302.43. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 04 580 through 04 592. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – M.D.O.T. Railtrail Approval – Building Better Local Road Program Funds.

Commissioner Studders moved to approve the carryover of unused BBLR program funds. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to reconvene the Public Hearing of December 8th for review of proposed revisions to the “Permit Rules, Standards and Specifications”. Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas: Studders, Redmond, & Lewandowski

J. Lillo – He sent a draft of the revisions to all the townships. Changes to be made include: adding “organization or civic group” to sections Z. & AA.; changing resolution requirement to: “Require a resolution of support from the township.” to sections Z. & AA.; and reduce the fee for parades and celebrations from $200 to $25.

Supervisors – Thanked the Board for allowing input from the townships.

Commissioner Studders moved to close the Public Hearing. Motion was adopted on a roll call vote at 9:43 a.m.
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve a resolution adopting the “Bay County Road Commission’s Revised Permit Rules, Standards and Specifications for Work Within Right-of-Way, Overhead and Underground Construction, Driveways, Banners, and Parades” as revised. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to open the Public Hearing to review the 2005 Budget. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Studders, Redmond, & Lewandowski

The 2005 Budget was reviewed. Commissioner Studders moved to close the Public Hearing. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to adopt the 2005 Budget:

BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2004 BUDGET

ACCOUNT DESCRIPTION ACTUAL ESTIMATED RECOMMENDED
PRIOR YEAR CURRENT YEAR BUDGET
REVENUES: 12/31/03 12/31/04 2005
MTF - ENGINEERING $10,000 $10,000 $10,000
- PRIMARY 4,659,946 5,190,000 4,700,000
- LOCAL 1,894,331 2,076,000 1,800,000
- PRIMARY URBAN 1,084,792 1,125,000 1,060,000
- LOCAL URBAN 246,942 259,000 240,000
STATE OTHER - CRITICAL BRIDGE 0 0 0
- ECONOMIC DEVELOP. 0 0 0
- STP BUYOU 368,018 394,000 400,000
FEDERAL AID - FEMA SNOW STORM 0 0 0
- CRITICAL BRIDGE 1,529,432 1,320,000 1,149,500
- STP URBAN -7,678 0 640,000
- STP ENHANCEMENT 73,349 0 0
- STP RURAL 0 0 0
STATE TRUNKLINE MAINTENANCE 1,340,441 1,200,000 1,162,000
STATE NON-MAINTENANCE 149,046 125,000 100,000
COUNTY RAISED REVENUE - PRIMARY 0 0 0
- LOCAL 1,729,724 2,240,000 2,000,000
INTEREST EARNED - PRIMARY 0 0 0
- LOCAL 0 0 0
- ROAD 55,233 47,000 48,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 106,843 85,000 100,000
SALVAGE SALES – ROAD 1,566 7,000 5,000
PROPERTY RENTALS 48,822 60,000 60,000
PERMIT FEES 24,937 38,000 30,000
MISCELLANEOUS OTHER 22,410 24,000 22,000
TOTAL REVENUES $13,338,154 $14,200,000 $13,526,500


EXPENDITURES:
CONSTRUCTION - PRIMARY 0 0 0
- LOCAL 351,000 735,000 500,000
HEAVY MAINTENANCE - PRIMARY 1,907,028 3,200,000 4,147,000
- LOCAL 1,455,092 1,800,000 1,535,000
STRUCTURES & BRIDGES - PRIMARY 2,582,269 500,000 275,000
- LOCAL 220,805 1,350,000 1,523,840
ROUTINE MAINTENANCE - PRIMARY 1,044,324 1,500,000 1,300,000
- LOCAL 2,087,233 1,900,000 1,900,000
TRAFFIC SERVICES - PRIMARY 243,362 200,000 200,000
- LOCAL 143,527 100,000 100,000
SNOW & ICE CONTROL - PRIMARY 651,680 600,000 600,000
- LOCAL 201,404 350,000 250,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,340,441 1,200,000 1,162,000
STATE NON-MAINTENANCE 149,046 125,000 100,000
EQUIPMENT EXPENSE – NET 14,809 110,000 135,000
CAPITAL OUTLAY – NET ROAD 60,529 -35,000 238,000

OTHER EXPENDITURES:
ADMINISTRATIVE - PRIMARY 437,577 525,000 450,000
- LOCAL 303,530 363,000 300,000
INTEREST EXPENSE - PRIMARY 0 0 0
- LOCAL 0 0 0
TOTAL EXPENDITURES $13,193,656 $14,523,000 $14,715,840
NET INCREASE (-DECREASE) $144,498 $-323,000 $-1,189,340
BEGINNING FUND BALANCE $5,002,441 $5,146,939 $4,823,939
ENDING FUND BALANCE $5,146,939 $4,823,939 $3,634,599

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 5, 2005 at 9:00 a.m. Motion was adopted on a roll call vote at 9:56 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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