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WEDNESDAY, JANUARY
7, 2004
REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:06 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick
Bishop, General Superintendent; Dept.
of Water & Sewer Representative: Ken
Miller, Director; Supervisors Dick Gromaski,
Fraser; Sharon Stalsberg, Pinconning;
and Thomas Paige, Williams; Melvin McNally,
Kawkawlin Township Trustee; Patrick Beson,
County Commissioner; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Nominations were held for Chairman.
Commissioner Studders moved to appoint
Gerald Redmond as Chairman of the Board
for 2004. Motion was adopted on a roll
call vote:
Yeas: Studders, Lewandowski, & Redmond
Nominations were held for Vice-Chairman.
Commissioner Lewandowski moved to appoint
Michael Studders as Vice-Chairman of the
Board for 2004. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
the minutes of the December 23, 2003 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
D. Gromaski – Wished everyone
a happy new year.
Commissioner Studders moved to approve
a Preliminary Plat for Rueger Farms No.
2 Subdivision, located in Monitor Township.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to receive
a letter from Williams Township requesting
to carryover Discretionary & Ditching
Funds. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Staffing at the West District was discussed.
Ken Bouckaert has received a statement
of permanent restrictions. Commissioner
Studders moved to post a Heavy Truck Driver
position. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to release
a bond held for Pyramid Paving Co. for
permit #02-428. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to receive
a Royalty Revenue Report for 2003. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski was appointed
as the Board’s representative to
the Bay County Retirement System.
Commissioner Redmond moved to approve
payroll for the period of 12/12/03 through
12/26/03 in the amount of $147,305.65.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
bills in the amount of $91,100.43. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
permits 04 001 through 04 003. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – Old
Beaver Road Bridge Update – Accounting
Software Update – TSC Lawsuit Ruling
– Interviews to Begin for General
Superintendent and Assistant Engineer
Positions.
P. Beson – Questioned road project
deadlines.
The Roads Committee will meet soon.
M. McNally – Questioned Seidlers
Road chip & seal schedule.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
January 21, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:39 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
JANUARY 21, 2004
REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:03 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; and Clarke Foco,
Finance Director; Dept. of Water &
Sewer Representative: Ken Miller, Director;
Supervisors Jeff Mayes, Bangor; Dick Gromaski,
Fraser; Jerry Barbret, Gibson; Michael
Sobieray, Mt. Forest; Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams;
Melvin McNally, Kawkawlin Township Trustee;
Jim Lillo, Wade-Trim, Inc.; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the January 7, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Commissioner Lewandowski moved to approve
an Indemnity Agreement with Bangor Township
for the sidewalk project to be performed
with M.D.O.T. Enhancement funds. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for a Mini-Storage
Facility on Midland Road, located in Monitor
Township. Commissioner Studders moved
to approve the plans. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
a Preliminary Plat for Liberty Square
Residential Subdivision, located in Bangor
Township. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to award
the Biennial Bridge Inspections to Wade-Trim,
Inc. for their quote of 31,500.00. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands reported on resumes received
and interviews conducted for the Assistant
Engineer position. Commissioner Studders
moved to offer the position to James Lillo.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to offer
the position of Laborer to Ronald Nadolney.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive
a letter from MDEQ approving the Road
Commission’s SESC Program. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from
Karbowski Oil Company requesting to extend
their bid for Fuel Delivery to All Garages
for 2004. Commissioner Redmond moved to
approve the extension request. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from
Pavement Recycling Inc. requesting to
extend their bid for Pavement Recycling
for 2004. Commissioner Studders moved
to approve the extension request. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from
Republic Waste Services requesting to
extend their bid for Trash Removal for
2004. Commissioner Redmond moved to approve
the extension request. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to advertise
for a March 3, 2004 bid opening for the
Annual Materials. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to advertise
for a February 18, 2004 bid opening for
two single axle and one tandem axle trucks.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Bishop discussed the proposed purchase
of an asphalt grinder in 2004. The type
of equipment anticipated to purchase is
no longer available. Commissioner Studders
moved to increase the 2004 Capital Outlay
Budget by $22,000.00. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to increase
the mileage rate to $0.375 per mile and
to increase the breakfast allowance to
$7.25. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to release
a bond held for Lee Wood Contracting for
permit #02-342. Motion was adopted on
a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
accelerating the wage step adjustments
for the West District Foreman. His final
adjustment would be in October of 2004.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
a request by Richard Putt to carryover
28 hours of vacation. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from
Unique Paving Materials Corp. requesting
to extend their bid for UPM/CP7 for 2004.
Commissioner Studders moved to approve
the extension request. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond reported that several
residents have called in to praise recent
snow removal operations.
Commissioner Redmond moved to approve
payroll for the period of 12/27/03 through
1/9/04 in the amount of $125,919.52 and
Excess Sick Leave payroll in the amount
of $7,485.08. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $309,118.44. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 004 through 04 005. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Snow
Removal Overtime – Blue Water Highway
Council Quarterly Meeting – Office
Equipment and Software Upgrade –
Roads Committee to Meet Today.
Commissioner Redmond welcomed Mr. Lillo
to the organization.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
February 4, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:36 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
FEBRUARY 4, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:00 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; and Clarke Foco,
Finance Director; Dept. of Water &
Sewer Representative: Ken Miller, Director;
Supervisor – Thomas Paige, Williams;
Gary Stanley, BCATS Director; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the January 21, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Commissioner Studders moved to approve
a Professional Services Agreement with
Wade-Trim, Inc., for the Biennial Bridge
Inspections. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for a Proposed
Medical Complex on Traxler Court, located
in Monitor Township. Commissioner Lewandowski
moved to approve a variance for acceleration
and deceleration lanes. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
a proposal from Stanley Alarm Systems,
Inc. to install alarm and security systems
in the main office building. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from
Clark Highway Services, Inc. requesting
to extend their bid for 2004. Commissioner
Studders moved to approve the extension.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from
Liquid Calcium Chloride Sales, Inc. requesting
to extend their bid for 2004. Commissioner
Redmond moved to approve the extension.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to advertise
for a February 18th bid opening for a
New Asphalt Hot Patcher. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to purchase
a Dodge Durango 4x4 from the state contract
for $23,541.20. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to receive
a memo regarding quotes for oils and lubricants.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The Mailbox Policy was discussed. The
Road Commission offers a certificate worth
up to $35.00 for damaged mailboxes. Mr.
Edmands discussed the problem of plastic
designer mailboxes. Commissioner Studders
moved to publish a notice relative to
the policy to inform the public. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a request from
the non-union personnel to extend the
Administrative & Supervisory Employee
Benefit Policy. Commissioner Lewandowski
moved to extend the current policy until
December 31, 2005 and have legal counsel
prepare an employee handbook to replace
the policy document at that time. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to write
off and turn over to the collection agency
an uncollected accounts receivable for
Rick J. Causley in the amount of $174.35.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids were received and opened for One
(1) New Skid Steer Loader. Commissioner
Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
the attendance of one employee to the
APWA Snow Conference. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to receive
and post seven thank you notes regarding
snow removal. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to purchase
four Ford F-250 Pick-Ups from the state
contract for $19,039.00 per unit. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to sign the
Title Sheets for the Flajole Road Bridge
project and the Chip Road Bridge project.
The Board and the Engineer- Manager are
authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
payroll for the period of 1/10/04 through
1/23/04 in the amount of $165,198.40.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
bills in the amount of $228,043.74. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
permits 04 006 through 04 008. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – East
District Property Options – Overtime
Hours – Equipment Damage –
Administrative & Supervisory Employee
Benefit Policy for New Employees –
General Superintendent’s Position.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
February 18, 2004 at 9:00 a.m. Motion
was adopted on a roll call vote at 9:50
a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
FEBRUARY 18, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:05 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; Jim Lillo, Assistant
Engineer; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors –Thomas
Paige, Williams; Melvin McNally, Kawkawlin
Township Trustee; Gary Stanley, BCATS
Director; Marvin & Bryan Wood, Lee
Wood Contracting, Inc.; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the February 4, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Paige – Roads Committee to
meet in two weeks.
Mr. Edmands presented proposed plans for
a Commercial Drive access for Credit Union
Plus on Harding Road, located in Hampton
Township. Commissioner Lewandowski moved
to approve a variance for acceleration
and deceleration lanes. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands discussed access to the
Chippi property. The current access is
from M-15. An access from Youngs Ditch
Road would enhance the property’s
value. Commissioner Studders moved to
allow Mr. Edmands to retain the services
of Area Appraisers and legal counsel to
facilitate negotiations with the adjacent
property owner. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on February
4, 2004 for One Skid Steer Loader were
reviewed. Mr. Bishop recommended the addition
of a stump grinder and upgraded tires
which would increase the bid by $5,000.00.
Commissioner Studders moved to award to
JDE Equipment, for their low bid price
of $43,224.00 with additions. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Quotes received for Oil and Lubricants
were reviewed. Commissioner Lewandowski
moved to award to Rowley Brothers, Inc.,
who submitted the low quote. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to advertise
for a March 3, 2004 bid opening for Hydraulic
Systems & Components for the single
and tandem axle trucks. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from
Lee Wood Contracting, Inc. offering aggregate
materials at their dock in Essexville.
Mr. Bishop discussed the possibility of
delayed materials if the bridge is ever
closed for repairs. Commissioner Studders
moved to accept the offer and use materials
on a limited basis as the need arises.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive
a Township Invoice Status Report. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to receive
and post a thank you for snow removal.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
four Memorandum of Agreement and Understandings
with Lisa Fleming, Randy Frederick, Dennis
Walczak, and James Lillo to become Supervisory
and/or Administrative Employees and covered
under the Employee Benefit Policy. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
payroll for the period of 1/24/04 through
2/6/04 in the amount of $153,854.95. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $315,173.24. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 009 through 04 011. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids were received and opened for One
Asphalt Hot Patcher. Commissioner Studders
moved to award to Spaulding Manufacturing
Inc. for their low bid price of $11,679.00.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids were received and opened for One
Tandem and Two Single Axle Truck Chassis.
Commissioner Redmond moved to refer the
bids for review. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – General
Superintendent Position – Meeting
Scheduled for Outstanding Grievances –
Storm Water Committee – Proposed
Tobico Marsh Improvements Involve Parish
& Boutell Culvert Replacements –
Flajole Road & Chip Road Bridges Bid
Letting in April – Old Beaver Road
Bridge R-O-W Acquisition – Roads
Committee to Meet March 3rd.
Commissioner Redmond moved to post the
Roads Committee meeting to be held on
March 3rd after completion of the Dept.
of Water & Sewer meeting. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
March 3, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:42 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
MARCH 3, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:15 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond & Robert
Lewandowski
Excused: Michael Studders
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; and Jim Lillo,
Assistant Engineer; Dept. of Water &
Sewer Representative: Ken Miller, Director;
Supervisors – Dick Gromaski, Fraser;
William Tacey, Hampton; and Thomas Paige,
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the February 18, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
PUBLIC INPUT
D. Gromaski – Reported on calls
received commending the Road Commission
for snow removal.
W. Tacey – Commended the Road
Commission on snow removal.
T. Paige – Commended the Road
Commission on snow removal.
Commissioner Lewandowski moved to approve
the 2003 changes to the Act 51 Certification
with the Chairman authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas: Redmond & Lewandowski
Bids received and opened on February
18, 2004 for Two (2) Single Axle Truck
Chassis were reviewed. Commissioner Redmond
moved to award to Diesel Truck Sales,
for their low bid price of $70,454.00
with optional items added, and with no
trade-ins. Motion was adopted on a roll
call vote:
Yeas: Lewandowski & Redmond
Bids received and opened on February
18, 2004 for One (1) Tandem Drive Truck
Chassis were reviewed. Commissioner Lewandowski
moved to award to Diesel Truck Sales,
for their low bid price of $77,710.00
with optional items added. Motion was
adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Redmond moved to advertise
for a March 17, 2004 bid opening for One
1 Ton Truck. Motion was adopted on a roll
call vote:
Yeas: Lewandowski & Redmond
Commissioner Lewandowski moved to advertise
for a March 31, 2004 bid opening for an
Articulated Motor Grader. Motion was adopted
on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Redmond moved to hold an
auction in the fall of this year. Motion
was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to receive
notice of retirement from R. Anderson
for April 16, 2004. Motion was adopted
on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Redmond moved to approve
payroll for the period of 2/7/04 through
2/20/04 in the amount of $146,610.76.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to approve
bills in the amount of $196,280.76. Motion
was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Lewandowski moved to approve
permits 04 012 through 04 017. Motion
was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Bids were received and opened for Annual
Materials and Truck Components. Commissioner
Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Engineer-Manager's Report – Overtime
Compilation, Over 6,000 Hours and Approx.
$180,000 Since December 12th – Storm
Water Committee Update – Chippi
Property Update – Meeting Held Regarding
Outstanding Grievances – CRAM Voting.
Commissioner Redmond moved to appoint
R. Bishop as voting delegate for the CRAM
Annual Meeting. Motion was adopted on
a roll call vote:
Yeas: Lewandowski & Redmond
The Roads Committee meeting will be
rescheduled to March 17th.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
March 17, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:58 a.m.:
Yeas: Redmond & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
FRIDAY,
MARCH 5, 2004 SPECIAL MEETING
The special meeting of the Bay County
Road Commission, Road Department, was
called to order at 10:30 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick
Bishop, General Superintendent;
The Pledge of Allegiance was recited.
PUBLIC INPUT – None
The terms for the new general superintendent
were reviewed. Commissioner Redmond moved
to offer the position to Daniel Medina.
The offer will be in effect until March
15, 2004 at 9:00 a.m. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
If necessary, additional interviews
will be held for candidates who have management
experience at county road commissions,
municipal agencies, or related construction
fields. The field was narrowed to nine
additional candidates based on resumes
received to date. Additional candidates
may be added.
There being no further business before
the Board, Commissioner Studders moved
to adjourn the meeting until Wednesday,
March 17, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 11:40 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
MARCH 17, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:04 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representative:
John Edmands, Engineer-Manager; Dept.
of Water & Sewer Representative: Ken
Miller, Director; Supervisors –
James Dubay, Garfield; Jerry Barbret,
Gibson; Sharon Stalsberg, Pinconning;
and Thomas Paige, Williams; Kim Higgs,
attorney; and Julie Bowker, Clerk of the
Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the March 3, 2004 meeting
and the special meeting of March 5, 2004.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
K. Higgs – Mr. Higgs presented
to the Board a workplace problem brought
to him by three employees. Mr. Higgs presented
evidence to the Board, given to Mr. Edmands
for safekeeping, and suggested the offending
employee be placed on paid administrative
leave. A Freedom of Information Request
for certain computer files was also presented.
J. Dubay – Commended road commission
forces for snow removal.
S. Stalsberg – Commended road
commission forces for flood response.
J. Barbret – Commended road commission
forces for both snow removal and flood
response. Mr. Barbret also raised drainage
concerns which should be addressed before
Standish Road is resurfaced.
Commissioner Studders moved to place the
offending employee in the above matter
on paid administrative leave effective
immediately and to refer the matter to
the engineer-manager and legal counsel
for further recommendations. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for a proposed
Medical Complex on Shrestha Drive, located
in Bangor Township. Commissioner Redmond
moved to approve the plans as presented.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
RESOLUTION CONTRACT M.D.O.T.
FLAJOLE ROAD BRIDGE PROJECT
Commissioner Studders offered the following
resolution and moved for its adoption:
WHEREAS, Federal Funds have been approved
for: The removal and replacement of the
structure B01 of 09-05-11, which carries
Flajole Road over the North Branch of
the Kawkawlin River, Sections 31 and 32,
T16, R3E, Garfield Township, Bay County,
Michigan; the reconstruction of the approaches
to the structure for approximately 298
feet southerly and 321 feet northerly
of the structure; and all together with
necessary related work.
BE IT RESOLVED, That the Board of County
Road Commissioners, County of Bay, Michigan,
hereby approves Contract No. 04-5041 with
the Michigan Department of Transportation,
BE IT FURTHER RESOLVED, That the Chairman
and the Clerk are authorized to sign for
the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands reported that the contract
for the Chip Road Bridge will be delayed
due the new requirement of an archaeological
survey. Commissioner Lewandowski moved
to table the contract. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
Amendment #1 to the Professional Services
Agreement with Wade-Trim, Inc., for the
Flajole Road Bridge project. The Chairman
is authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids were received and opened for One
Truck, Cab & Chassis. Commissioner
Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
Amendment #1 to the Professional Services
Agreement with Wade-Trim, Inc., for the
Chip Road Bridge project. The Chairman
is authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
Amendment #1 to the Professional Services
Agreement with Wade-Trim, Inc., for the
Old Beaver Road Bridge project. The Chairman
is authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a proposed Option
Agreement for access to the Chippi property.
Mr. Edmands explained that the agreement
has been revised and he has not had a
chance to review the changes. Commissioner
Studders moved to receive the agreement.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 3,
2004 for Annual Materials were reviewed.
Commissioner Studders moved to award to
the following low bidders:
Material Low Bidder
Asphalt Emulsion Bit-Mat Products of
Michigan
Bituminous Concrete Pyramid Paving &
Constracting
Corrugated Metal Pipe Premarc Corp.,
H & H Craig, &
Jensen Bridge
Crushed Concrete Champagne & Marx
Exc. &
Bay Aggregate
20AA Natural Aggregate Gus Matonek Trucking
New Signs and Sign Materials Osborn Associates,
Inc.
Redi-Mix Rip Rap Bags Sequin Lumber
Underbody Scraper Blades Shults Equipment,
Inc.
Carbide Underbody Scraper Blades Shults
Equipment, Inc.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to advertise
for a March 31, 2004 bid opening for a
Flail Mower, Sewer Rodder, and Tractor.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a notice of a
July 29, 2004 retirement from Kenneth
Yenior. Mr. Yenior has asked to use vacation
prior to his anniversary date of July
10th. Commissioner Studders moved to receive
Mr. Yenior’s retirement notice and
to allow the early use of his vacation
time because of his retirement. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to regretfully
receive a retirement notice of April 20,
2004 from Craig Thormeier. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Redmond discussed a seasonal parking
problem on Old Beaver Road Bridge. Commissioner
Redmond moved to approve temporary “No
Parking” on Old Beaver Road Bridge
effective immediately. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands reported on interviews to
be held for the General Superintendent
position. Commissioner Lewandowski moved
to hold special meetings on March 24th
& 25th for the interview sessions.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve
payroll for the period of 2/21/04 through
3/5/04 in the amount of $138,033.69. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
bills in the amount of $244,569.72. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
permits 04 018 through 04 036. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – General
Superintendent Interviews Update –
Second Shift Patrol Has Ended.
Mr. Edmands presented a letter from
the Drain Commission asking support for
their position on pending legislation.
Commissioner Studders moved to give Mr.
Edmands power to act after consulting
with the County Road Association. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders discussed pending
federal transportation legislation. Mr.
Edmands was directed to review the bills
and offer recommendations for issuing
a letter of support for the most advantageous
version.
There being no further business before
the Board, Commissioner Studders moved
to adjourn the meeting until Wednesday,
March 31, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 10:02 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
MARCH 31, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:05 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; and Randy Frederick,
Foreman; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisors –
Hilda Dijak, Frankenlust; Marvin Neumeyer,
Monitor; and Sharon Stalsberg, Pinconning;
Melvin McNally, Kawkawlin Township Trustee;
Patrick Beson, County Commissioner; Steve
Neavling, The Bay City Times; Clifford
Vennix, Monitor Township resident; and
Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the March 17, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
C. Vennix – Discussed a drainage
problem on Midland Road near the Culver
Creek, located in Monitor Township.
D. Bishop & J. Edmands – The
culvert has been jetted recently. Bids
will be opened today for a new sewer rodder
which can cut out tree roots which may
be the cause of the blockage.
RESOLUTION CONTRACT M.D.O.T.
CHIP ROAD BRIDGE PROJECT
Commissioner Lewandowski offered the
following resolution and moved for its
adoption:
WHEREAS, Federal Funds have been approved
for: The removal and replacement of the
structure B01 of 09-14-10, which carries
Chip Road over the Kawkawlin River, Section
1, T14N, R3E, Williams Township, Bay County,
Michigan; the reconstruction of the approaches
to the structure for approximately 295
feet westerly and 255 feet easterly of
the structure; and all together with necessary
related work.
BE IT RESOLVED, That the Board of County
Road Commissioners, County of Bay, Michigan,
hereby approves Contract No. 04-5041 with
the Michigan Department of Transportation,
BE IT FURTHER RESOLVED, That the Chairman
and the Clerk are authorized to sign for
the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for a proposed
day care center on 26th Street, located
in Portsmouth Township. Commissioner Redmond
moved to approve a variance for acceleration
& deceleration lanes and curb &
gutter. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 17,
2004 for a Truck, Cab & Chassis were
reviewed. Commissioner Studders moved
to award to Dean Arbour Ford, for their
low bid price of $25,499.85. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands discussed the recent interviews
held for the General Superintendent’s
position. Commissioner Studders moved
to appoint Randall Frederick as Acting
General Superintendent effective immediately.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to release
a bond held for Lee Wood Excavating for
permit #03-131. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans for
a Commercial Drive access for Tri-City
RV on Patterson & Wilder Roads, located
in Bangor Township. Commissioner Studders
moved to approve the plans as presented.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 3,
2004 for 22A Natural Aggregate were reviewed.
Commissioner Lewandowski moved to award
to Gus Matonek, Inc., for their low bid
price of $6.48 for delivery to the North
District Garage. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on March 3,
2004 for Hydraulic Systems and Components
were reviewed. Commissioner Studders moved
to award the purchase of one tandem unit
and two single units to Shults Equipment,
for their low bid price, meeting specifications,
of $103,732.00. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve
the attendance of four employees to a
Motor Grader Training seminar. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
payroll for the period of 3/6/04 through
3/19/04 in the amount of $131,966.94.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $194,172.01. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 035 through 04 052. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids were received and opened for various
equipment. Commissioner Redmond moved
to refer the bids for One Motor Grader,
One Tractor, & One Flail Mower for
review. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner moved to award the Sewer
Rodder to Burke Equipment, Co., Inc.,
for their low bid price of $34,800.00.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report –Building
Better Local Roads Program Draft Reviewed
– State Park Drive Bridge Fishing
Pier Rail Update.
Commissioner Studders moved to refer
the Building Better Local Roads Program
to the Townships for review and input.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
April 14, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:47 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
APRIL 14, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:02 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Jim
Lillo, Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller,
Director; Supervisors –Marvin Neumeyer,
Monitor; and Thomas Paige, Williams; Warren
Sinke, Monitor Township Trustee; Jack
Monroe and Gene Weising, Beaver Township
residents; Gregory Zettle, Kawkawlin Township
resident; Donald Baker, Robert Beaver,
and Brian Daub, Monitor Township residents;
Brian Marsh, Acme Septic Tank; David Stoker,
Cohl, Stoker & Toskey, P.C.; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the March 31, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
D. Baker – Is opposed to the proposed
ditching project planned for Four Mile
Road. He questioned driveway replacement
costs, pipe size, and location of project.
Mr. Baker requested a meeting with residents,
township personnel, and road commission
personnel. Mr. Baker stated that should
the project proceed he will put in his
own driveway using the current 12”
concrete pipe.
R. Beaver – Is also opposed to
ditching on his side of Four Mile Road.
J. Edmands – Stated that the project
was requested by Monitor Township using
a portion of ditching funds and suggested
a meeting with all parties unless the
township chooses to cancel the project.
W. Sinke – Stated that Monitor
Township planned to resurface the road
after the drainage improvements.
J. Monroe – Complimented snow
removal and complained about trucks using
Eleven Mile Road and not stopping at the
stop sign.
T. Paige – Williams Township hopes
to make improvements to Eight Mile Road
in cooperation with Monitor Township.
He thanked the Board for the Building
Better Local Roads Program.
Commissioner Studders moved to allow
Monitor Township to use their ditching
funds elsewhere. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for Neering
Fitness Center on Shrestha Drive, located
in Bangor Township. Commissioner Lewandowski
moved to approve a variance for acceleration
and deceleration lanes. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
the Bay Area Storm Water Authority Articles
of Incorporation and By-Laws. Approval
is subject to review by legal counsel.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
The meeting was opened to B. Marsh who
discussed a proposed private waterline
along Wetters Road, located in Kawkawlin
Township. The adjoining property owner
has revoked his promise of an easement.
Commissioner Studders moved to allow a
permit to be issued with stipulations
for maintenance and transfer. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on March 31,
2004 for a Flail Mower were reviewed.
Commissioner Studders moved to award to
Flint New Holland, for their low bid price
of $13,470.00. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 31,
2004 for a Tractor were reviewed. Commissioner
Lewandowski moved to award to Flint New
Holland, for their low bid price of $36,282.00,
without trade. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to refer
the open Laborer position to the next
meeting. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands discussed the reassignment
of duties brought on by the Finance Director’s
administrative leave. Commissioner Redmond
moved to promote J. Bowker to Acting Finance
Director, L. O’Laughlin to Acting
Assistant Finance Director, J. Deaton
to Acting Account Clerk II, and C. Witucki
to Acting System Administrator. Wage adjustments
will be retroactive to March 17th. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to release
a bond held for Nicol & Sons Inc.
for permit #03-177. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive
and post two thank you notes. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to advertise
for a May 12, 2004 bid opening for Countywide
Paving. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
County Traffic Control Order #05-04-01
for the installation of temporary “No
Parking” on N. Eleven Mile Road
on May 1st and 2nd. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive
the Royalty Revenue Report. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
a proposal from Wade-Trim, Inc. for Construction
Engineering on the Flajole Road Bridge
project. A Professional Services Agreement
will be prepared. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve
and sign a Final Plat for Nottingham Forest
Estates Subdivision, located in Bangor
Township. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
payroll for the period of 3/20/04 through
4/2/04 in the amount of $148,853.22. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $318,910.34. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 053 through 04 084. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – State
Park Drive Bridge Railing – Building
Better Local Roads Program – D.
Gatza Retirement – Open House for
Officials May 19th at 6:30 p.m.
Commissioner Studders moved to recess
the meeting until after the business of
the Dept. of Water & Sewer. Motion
was adopted on a roll call vote at 9:57
a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to reconvene
the meeting at 10:58 a.m. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The meeting was opened to D. Stoker
who discussed several personnel issues.
There being no further business before
the Board, Commissioner Redmond moved
to adjourn the meeting until Wednesday,
April 28, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 11:58 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
APRIL 28, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:07 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop,
General Superintendent; and Jim Lillo,
Assistant Engineer; Dept. of Water &
Sewer Representative: Bill Schubert, Water
Superintendent; Supervisor – James
Dubay, Garfield; Jack Monroe, Beaver Township
resident; Bob, Janice, & Connie Pierson,
Pinconning Township residents; Daniel
Wood, Attorney; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the April 14, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
J. Dubay – Chip & seal projects
from last year will be reviewed.
D. Ward – Republic Waste has erected
a fence and gate across the public portion
of Elevator Road, located in Pinconning
Township. The Piersons, his clients, own
and farm land beyond the fence. Mr. Ward
requested that the fence and gate be removed
immediately.
J. Edmands – The Permit Agent
will be sent out to review the situation
today.
Commissioner Studders moved to approve
a Professional Services Agreement with
Wade-Trim, Inc., for the Flajole Road
Bridge project. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
the 2004 Building Better Local Roads Program.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The General Superintendent position
was discussed. Commissioner Redmond moved
to hold a Special Meeting on Friday, April
30, 2004 at 10:00 a.m. to conduct interviews.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to hire
Paul Brissette and Steven Gray to fill
open positions, contingent upon passing
pre-employment physicals. Mr. Bishop was
directed to interview more applicants
to expand the list of qualified candidates.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
an Agreement with Gibson Township for
improvements to Nine Mile, Stevenson,
Gilbert, Maida, & Johnsfield Roads.
Projects are estimated at $61,485.00.
Township share is $41,485.00. Schedule
of Payments is: $15,561.00 due 12/15/04;
$12,962.00 due 12/15/05; and $12,962.00
due 12/15/06. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
an Agreement with Kawkawlin Township for
improvements to Wetters & Fancher
Roads. Projects are estimated at $125,163.00.
Township share is $105,163.00. Schedule
of Payments is: $54,473.00 due 12/15/04;
$25,345.00 due 12/15/05; and $25,345.00
due 12/15/06. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve
a project to enclose a portion of the
drain at Trumbull & Bullock Roads.
The Drain Commission and Portsmouth Township
will be requested to contribute. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
a Budget Adjustment in the amount of $24,480.00
to Capital Outlay for the purchase and
repair of various equipment. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve
a request from Union Local #1096 for Summer
Hours from June 7th to September 6th.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 31,
2004 for a Motor Grader were reviewed.
Commissioner Redmond moved to award to
JDE Equipment Co., for their low bid price,
meeting specifications, of $189,800, with
extended warranty. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Bishop explained the vegetation
control program which will be instituted
over the next several years. Commissioner
Studders moved to advertise for a May
12, 2004 bid opening for Vegetation Control.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from
Liquid Calcium Chloride Sales relative
to a cost comparison between chloride
and oil well brine. Commissioner Studders
moved to perform a side by side test of
the two materials. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to receive
a letter from Congressman Bart Stupak
relative to road funding. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
an Agreement with Fraser Township for
improvements to Erickson, Kaiser, Fraser,
& Elevator Roads. Projects are estimated
at $72,180.00. Township share is $52,180.00.
Schedule of Payments is: $26,090.00 due
12/15/04; $13,045.00 due 12/15/05; and
$13,045.00 due 12/15/06. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
a Preliminary Plat for Fisherville Farms
Residential Subdivision, located in Williams
Township. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve
an Agreement with Merritt Township for
improvements to Colberg & Markel Roads.
Projects are estimated at $107,542.00.
Township share is $87,542.00. Schedule
of Payments is: $43,771.00 due 12/15/04;
$21,886.00 due 12/15/05; and $21,885.00
due 12/15/06. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
an Agreement with Bangor Township for
improvements to Chilson, Two Mile, &
Fletcher Subdivision. Projects are estimated
at $41,914.00. Township share is $21,914.00.
Schedule of Payments is: $10,956.00 due
12/15/04; $5,479.00 due 12/15/05; and
$5,479.00 due 12/15/06. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans
for a Commercial Drive access for Nature
Trail Estates on Flajole & Kiesel
Roads, located in Williams Township. Commissioner
Lewandowski moved to approve the plans.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
an Agreement with Garfield Township for
improvements to Kitchen, Eleven Mile,
Anderson, Linwood, & Newberg Roads.
Projects are estimated at $113,650.00.
Township share is $93,650.00. Schedule
of Payments is: $46,825.00 due 12/15/04;
$23,413.00 due 12/15/05; and $23,413.00
due 12/15/06. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
an Agreement with Garfield Township for
improvements to Flajole Road Bridge. Project
is estimated at $126,486.00. Schedule
of Payments is: $21,081.00 due 12/15/04;
$21,081.00 due 12/15/05; $21,081.00 due
12/15/06; $21,081.00 due 12/15/076; $21,081.00
due 12/15/08; and $21,081.00 due 12/15/09.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
payroll for the period of 4/3/04 through
4/16/04 in the amount of $145,482.88.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
bills in the amount of $537,504.16. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
permits 04 085 through 04 122. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands discussed the current permit
agent. Commissioner Studders moved to
request a six week (30 working days) extension
of the trial period from Union Local #1096.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – General
Superintendent Position Update –
Eight Mile Road Bridge Repairs.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
May 12, 2004 at 9:00 a.m. Motion was adopted
on a roll call vote at 9:51 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
FRIDAY, APRIL
30, 2004 SPECIAL MEETING
The special meeting of the Bay County
Road Commission, Road Department, was
called to order at 10:00 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representative:
John Edmands, Engineer-Manager; Victor
Rose and James Orris, General Superintendent
candidates.
The Pledge of Allegiance was recited.
Interviews were conducted separately
with each candidate.
Commissioner Studders moved to offer
the position to James Orris subject to
acceptance of financial package, background
check and pre-employment physical. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before
the Board, Commissioner Studders moved
to adjourn the meeting until Wednesday,
May 12, 2004 at 9:00 a.m. Motion was adopted
on a roll call vote at 12:50 p.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
MONDAY,
MAY 10, 2004 SPECIAL MEETING
The
special meeting of the Bay County Road
Commission, Road Department, was called
to order at 11:00 a.m., at 2600 E. Beaver
Road , by the Chairman, Gerald Redmond.
Roll
Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also
present were: Road Commission Representative:
John Edmands , Engineer-Manager; and Julie
Bowker, Clerk of the Board.
The
Pledge of Allegiance was recited.
PUBLIC
INPUT – None
The
Board approved Tom Bell being hired as
a consultant to train the prospective
permit agent.
Mr.
Edmands reported on Mr. Orris's background
and reference checks. Commissioner Redmond
moved to hire James Orris for the General
Superintendent position. Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
A
conference call was held relative to the
formation of an association for non-union
personnel.
Commissioner
Studders moved to proceed in using the
current general superintendent as a consultant
to train the new general superintendent.
An agreement will be drafted and presented
to the Board for approval at a later date.
Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Mr.
Edmands updated the Board on the R. DuFresne
grievance.
There
being no further business before the Board,
Commissioner Studders moved to adjourn
the meeting until Wednesday, May 12, 2004
at 9:00 a.m. Motion was adopted on a roll
call vote at 11:40 a.m.:
Yeas:
Redmond, Lewandowski, & Studders
Respectfully
Submitted by: Approved
by:
Julie
K. Bowker Gerald
M. Redmond
Clerk
of the Board Chairman
of the Board
Top
WEDNESDAY,
MARY 12, 2004 REGULAR MEETING
The
regular meeting of the Bay County Road
Commission, Road Department, was called
to order at 9:00 a.m., at 2600 E. Beaver
Road , by the Chairman, Gerald Redmond.
Roll
Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also
present were: Road Commission Representatives:
John Edmands , Engineer-Manager; Dick
Bishop, General Superintendent; and James
Orris , General Superintendent; Dept.
of Water & Sewer Representative: Ken
Miller , Director; Supervisors – Jeff
Mayes, Bangor; Hilda Dijak, Frankenlust;
Dick Gromaski, Fraser; Ben DuRussell ,
Merritt; Marvin Neumeyer, Monitor; Sharon
Stalsberg, Pinconning; and Thomas Paige,
Williams; Mark Sohlden , Wade-Trim, Inc.;
Kim Higgs, attorney; Steve Neavling ,
The Bay City Times; and Jim Lillo , Acting
Clerk of the Board.
The
Pledge of Allegiance was recited.
Commissioner
Redmond moved to approve the minutes of
the April 28, 2004 meeting and the April
30, 2004 special meeting. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
PUBLIC
INPUT
H.
Dijak – Water problem on Amelith Road
west of 3 Mile. The installation of a
telephone pole may have caused a waterline
leak. Reported that the township is going
to do some chip & seal projects this
year.
S.
Stalsberg – Questioned letter sent relative
to drainage problem on Suburban Drive
. Mr. Edmands had not seen letter and
requested she send another copy.
B.
DuRussell – Requested township notification
for the installation of telephone poles.
Mr. Edmands will review.
H.
Dijak – Utility placement is a continuing
problem for new construction.
Commissioner
Redmond moved to approve a Memorandum
of Agreement and Understanding with Union
Local #1096 for summer hours. Motion was
adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Meeting
opened to K. Higgs, representing non-union
employees, regarding the formation of
as association. The Michigan Employment
Relations Commission (MERC) will send
out ballots on May 27 th to be returned
by June 16 th and counted on June 17 th
. The confidential employee exclusion
would be the Finance Director position.
Mr. Higgs stated that the ongoing criminal
investigation of the finance director
is proceeding very slowly. He requested
that the Board hold a hearing with the
employee, which can be either at a closed
or an open meeting.
Commissioner
Redmond introduced James Orris , the new
General Superintendent. He has worked
at St. Clair County Road Commission for
many years.
Mr.
Orris told the township supervisors to
contact him any time they have questions
or concerns.
Bids
were received and opened for Roadside
Vegetation Control and the 2004 Bituminous
Paving Program. Commissioner Studders
moved to award the Roadside Vegetation
Control to The Daltons, Inc., the only
bidder and to refer the Bituminous Paving
bids for review. Motion was adopted on
a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Studders moved to approve an Agreement
with Beaver Township for improvements
to Townline 14 Road. Project is estimated
at $172,840.00. Township share is $86,420.00.
Schedule of Payments is: $43,210.00 due
12/15/04; $21,605.00 due 12/15/05; and
$21,605.00 due 12/15/06. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Lewandowski moved to approve an Agreement
with Beaver Township for improvements
to various roads. Projects are estimated
at $452,158.00. Township share is $432,158.00.
Schedule of Payments is: $216,078.00 due
12/15/04; $108,040.00 due 12/15/05; and
$108,040.00 due 12/15/06. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Redmond moved to approve having a local
farmer control weeds on the M-15 property.
Motion was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Redmond moved to refer the matter of funding
retirement gifts to the next meeting.
Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Studders moved to advertise for a May
26, 2004 bid opening for Steel Sign Posts.
Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Mr.
Edmands presented a letter from the Monitor
Township DDA which reads as follows:
At
our Board meeting on April 13, 2004 it
was decided to request a renewal of the
Winter Maintenance Agreement the 2004-2005
season.
Once
again we offer our thanks and high compliments
to your staff. Your crews did a particularly
outstanding job of snow removal this past
winter.
Commissioner
Studders moved to approve the renewal.
Motion was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Redmond moved to receive a letter from
Representative Elkins expressing regret
at being unable to attend the Road Commission
open house. Motion was adopted on a roll
call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Studders moved to receive a letter from
Bay County Executive Tom Hickner expressing
regret at being unable to attend the Road
Commission open house. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
The
employment agreement for the general superintendent
is not ready at this time.
Commissioner
Redmond moved to approve an Agreement
with Williams Township for improvements
to Meadow Court . Project is estimated
at $34,828.00. Township share is $14,828.00.
Schedule of Payments is: $14,828.00 due
12/15/04. The Chairman and the Clerk are
authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Lewandowski moved to approve an Agreement
with Williams Township for improvements
to Townline 14 Road. Projects are estimated
at $172,840.00. Township share is $86,420.00.
Schedule of Payments is: $43,210.00 due
12/15/04; $21,605.00 due 12/15/05; and
$21,605.00 due 12/15/06. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Studders moved to approve an Agreement
with Williams Township for improvements
to Eight Mile Road . Project is estimated
at $63,432.00. Township share is $31,716.00.
Schedule of Payments is: $15,858.00 due
12/15/04; $7,929.00 due 12/15/05; and
$7,929.00 due 12/15/06. The Chairman and
the Clerk are authorized to sign for the
Board. Motion was adopted on a roll call
vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Redmond moved to allow Bangor Township
to place items in our fall auction. Motion
was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Redmond moved to approve a request by
F. Stender to carryover 144 hours of vacation.
Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Studders moved to award the design engineering
to Wade-Trim, Inc. for improvements to
the N. Union Road Bridge over the Culver
Creek. Motion was adopted on a roll call
vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Redmond moved to approve payroll for the
period of 4/17/04 through 4/30/04 in the
amount of $164,382.93. Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Studders moved to approve bills in the
amount of $429,811.50. Motion was adopted
on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Redmond moved to approve permits 04‑123
through 04‑150. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Engineer-Manager's
Report – Storm Water Authority By-Laws
& Articles of Incorporation – State
Park Drive Bridge Railing Replacement
– Seal Blend Production.
Commissioner
Redmond requested M-13 be remarked because
of the recent crack sealing project. Mr.
Bishop will contact M.D.O.T. Pavement
marking is currently being performed on
county roads.
There
being no further business before the Board,
Commissioner Studders moved to adjourn
the meeting until Wednesday, May 26, 2004
at 9:00 a.m. Motion was adopted on a roll
call vote at 10:12 a.m.:
Yeas:
Studders, Redmond, & Lewandowski
Respectfully
Submitted by: Approved
by:
Julie
K. Bowker Gerald
M. Redmond
Clerk
of the Board Chairman
of the Board
Top
MONDAY,
MAY 17, 2004 SPECIAL MEETING
The
special meeting of the Bay County Road
Commission, Road Department, was called
to order at 10:33 a.m., at 2600 E. Beaver
Road , by the Chairman, Gerald Redmond.
Roll
Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also
present were: Road Commission Representative:
John Edmands , Engineer-Manager; Art Pominville,
legal counsel; and Julie Bowker, Clerk
of the Board.
The
Pledge of Allegiance was recited.
PUBLIC
INPUT – None
Commissioner
Studders offered the following resolution
and moved for its adoption:
WHEREAS,
the Board of County Road Commissioners
of the County of Bay ("Bay County
Road Commission") will now consider
material exempt from discussion or disclosure
by state or federal statute, and
WHEREAS,
The Bay County Road Commission also finds
such material to be exempt from discussions
or disclosure in an open session by virtue
of the provisions of Section 13(1)(h)
of the Michigan Freedom of Information
Act,
THEREFORE,
BE IT RESOLVED by the Bay County Road
Commission that it meet in a closed session
for the aforesaid purposes, pursuant to
the provisions of Section 8 (h) of the
Open Meetings Act.
Motion
was adopted on a roll call vote at 10:34
a.m.:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Studders moved to reconvene to the Special
Meeting. Motion was adopted on a roll
call vote at 11:08 a.m.:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Redmond moved to place Clarke Foco on
unpaid administrative leave effective
May 18, 2004. Motion was adopted on a
roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Mr.
Edmands discussed a request from the Linwood
Civic Improvement Association to replace
posts on guardrail along the right-of-way.
Commissioner Studders moved to replace
the posts using salvage material. Motion
was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Redmond moved to approve a resolution
honoring Dick Bishop for over 20 years
of service. Motion was adopted on a roll
call vote:
Yeas:
Redmond, Lewandowski, & Studders
There
being no further business before the Board,
Commissioner Studders moved to adjourn
the meeting until Wednesday, May 26, 2004
at 9:00 a.m. Motion was adopted on a roll
call vote at 11:13 a.m.:
Yeas:
Studders, Redmond, & Lewandowski
Respectfully
Submitted by: Approved
by:
Julie
K. Bowker Gerald
M. Redmond
Clerk
of the Board Chairman
of the Board
Top
WEDNESDAY,
MAY 26, 2004 REGULAR MEETING
The
regular meeting of the Bay County Road
Commission, Road Department, was called
to order at 9:02 a.m., at 2600 E. Beaver
Road , by the Chairman, Gerald Redmond.
Roll
Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also
present were: Road Commission Representatives:
John Edmands , Engineer-Manager; and James
Orris , General Superintendent; Dept.
of Water & Sewer Representative: Ken
Miller , Director; Supervisors – Dick
Gromaski, Fraser; Sharon Stalsberg, Pinconning;
and Thomas Paige, Williams; Steve Neavling
, The Bay City Times; and Julie Bowker,
Clerk of the Board.
The
Pledge of Allegiance was recited.
Commissioner
Redmond moved to approve the minutes of
the May 10, 2004, May 12, 2004, and May
17, 2004 meetings. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
PUBLIC
INPUT – None
Commissioner
Lewandowski moved to approve a Preliminary
Plat for Pear Grove Subdivision, located
in Williams Township . Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Mr.
Edmands reported that a cash bond has
been received for the completion of Country
Estates No. 2 Subdivision, located in
Williams Township . Commissioner Redmond
moved to release the irrevocable letter
of credit. Motion was adopted on a roll
call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Studders moved to approve the title sheet
for the Mackinaw Road Improvement project
and to advertise for a June 16, 2004 bid
opening. Motion was adopted on a roll
call vote:
Yeas:
Lewandowski, Studders, & Redmond
Mr.
Edmands presented a letter from Pinconning
Township requesting to use their 2004
Building Better Local Roads money on the
Kaiser Road improvements begun last year.
Commissioner Lewandowski moved to allow
the use of $20,000 towards their 2004
payment. Motion was adopted on a roll
call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Studders moved to advertise for a June
9, 2004 bid opening for a Cab & Chassis.
Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Redmond moved to approve the purchase
of two distance measuring instruments.
Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Lewandowski moved to approve County Traffic
Control Order #13-04-1 for temporary “No
Parking” on Johnson Street from 25 th
Street to its northerly terminus. Motion
was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Studders moved to approve a 2003 transfer
of funds from Primary to Local in the
amount of $299,453.83. This represents
a transfer of less that 4%. Motion was
adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Lewandowski moved to approve the Act 51
Report for 2003. The Chairman and the
Chief Financial Officer are authorized
to sign for the Board. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Redmond moved to release a bond held for
Meylan Excavating for permit #03-032.
Motion was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Bids
received and opened on May 12, 2004 for
the 2004 Countywide Paving Program were
reviewed. Commissioner Redmond moved to
award to, and sign the contract with,
Saginaw Asphalt, for their low bid price
of $1,757,828.30. Motion was adopted on
a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Mr.
Edmands discussed recent changes in M.D.O.T.
signing requirements. Quotes received
for various signs were reviewed. Commissioner
moved to purchase the necessary signs
from Burke Equipment, for their low quote
of $23,919.49 for roll-up signs and $13,108.60
for wooden signs. Motion was adopted on
a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Studders moved to approve a request from
Fraser Township for gravel to be placed
in their parking lot. The township will
be billed for materials. Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Redmond moved to approve an Agreement
with Bangor Township for improvements
to Cramer & GraMar Subdivision Streets.
Projects are estimated at $6,650.00. Schedule
of Payments is: $3,325.00 due 12/15/04;
$1,663.00 due 12/15/05; and $1,662.00
due 12/15/06. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Lewandowski moved to approve an Agreement
with Hampton Township for improvements
to Powell, Wagner, and chip & seal
on various roads. Projects are estimated
at $276,706.00. Township share is $256,706.00.
Schedule of Payments is: $226,961.00 due
12/15/04; $14,873.00 due 12/15/05; and
$14,872.00 due 12/15/06. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Redmond moved to approve payroll for the
period of 5/1/04 through 5/14/04 in the
amount of $119,934.43. Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Studders moved to approve bills in the
amount of $133,376.13. Motion was adopted
on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Redmond moved to approve permits 04‑151
through 04‑187. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Bids
were received and opened for Steel Sign
Posts. Commissioner Redmond moved to award
to Rathco Safety Supply, Inc. for their
low bid of $1.28 per foot for three pound
painted posts. Motion was adopted on a
roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Engineer-Manager's
Report – Chip & Seal Operation to
Begin in Midland County – Audit Information
Has Been Supplied to Bay County – State
Park Drive Bridge Completion Date of June
1, 2004 to be Extended – Permit Agent
Probationary Period – Meeting with Employee
on Unpaid Leave.
Commissioner
Studders reported on the recent meeting
with township officials and discussed
shoulder repair and drainage problems.
Township relations should be maintained.
Commissioner Studders moved to have an
annual meeting with township officials.
Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
T.
Paige – Thanked the Board for the recent
township meeting and praised the employees
for good communication and recent drainage
work.
There
being no further business before the Board,
Commissioner Lewandowski moved to adjourn
the meeting until Wednesday, June 9, 2004
at 9:00 a.m. Motion was adopted on a roll
call vote at 9:49 a.m.:
Yeas:
Lewandowski, Studders, & Redmond
Respectfully
Submitted by: Approved
by:
Julie
K. Bowker Gerald
M. Redmond
Clerk
of the Board Chairman
of the Board
Top
WEDNESDAY,
JUNE 9, 2004 REGULAR MEETING
The
regular meeting of the Bay County Road
Commission, Road Department, was called
to order at 9:03 a.m., at 2600 E. Beaver
Road , by the Chairman, Gerald Redmond.
Roll
Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also
present were: Road Commission Representatives:
John Edmands , Engineer-Manager; James
Orris , General Superintendent; and Jim
Lillo , Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller
, Director; Supervisors – Hilda Dijak,
Frankenlust; Dick Gromaski, Fraser; and
Sharon Stalsberg, Pinconning; Mark Sohlden
, Wade-Trim, Inc.; and Julie Bowker, Clerk
of the Board.
The
Pledge of Allegiance was recited.
Commissioner
Redmond moved to approve the minutes of
the May 26, 2004 meeting. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
PUBLIC
INPUT – None
Mr.
Edmands reported that he is still waiting
on a legal opinion regarding the use of
Act 51 monies for retiree gifts.
Mr.
Edmands presented proposed plans for a
Commercial Drive access for a parcel split
at the end of 2 nd Street in Linwood.
Commissioner Lewandowski moved to approve
a variance for acceleration & deceleration
lanes and curb & gutter. Motion was
adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Studders moved to appoint the Engineer-Manager
as project engineer for the Saginaw Bay
Trailway /Patterson Road project. The
Chairman is authorized to sign the Programming
Application for the Board. Motion was
adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Studders moved to donate two signs for
the Saginaw Bay Trailway /Patterson Road
parking/drinking fountain area. Motion
was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
RESOLUTION
– CRITICAL BRIDGE LIST
Commissioner
Redmond offered the following resolution
and moved for its adoption:
WHEREAS,
the Board of County Road Commissioners,
County of Bay , has reviewed the applications
for critical bridge funding of structures
(bridges) in Bay County ; and
WHEREAS,
the Board has ascertained that said structures
are in critical need of replacement, and
are deemed most important to the area
and the road system;
NOW
THEREFORE, BE IT RESOLVED, that the Board
actively seeks Federal and State Bridge
funding for the replacement of the structures
included on the following priority list.
Also, the Board will commit the monetary,
technical, and administrative assistance
necessary to oversee the design and construction
of these projects.
1.
Seven Mile over
the Tebo Drain
2.
Erickson Road
over the North Branch of Kawkawlin River
3.
Beaver Road over
the Kawkawlin River west of Four Mile
Road
4.
Beaver Road over
the Waldo Drain B01 west of Eleven Mile
Road
5.
Markel Road over
the Constant- DuRussell Drain
6.
Old Beaver Road
over the Kawkawlin River
7.
Fraser Road over
the Pinconning River
8.
Hunter Road over
the Pinconning River
9.
AuSable State
Road over the Johnson Drain
10.
Mackinaw Road
over the Johnson Drain
Motion
was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Studders moved to approve a Consulting
Agreement with S & B Consulting Services
LLC. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted
on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Redmond moved to approve an Agreement
with Monitor Township for improvements
to Eight Mile Road . Project is estimated
at $63,432.00. Township share is $31,716.00.
Schedule of Payments is: $15,858.00 due
12/15/04; $7,929.00 due 12/15/05; and
$7,929.00 due 12/15/06. The Chairman and
the Clerk are authorized to sign for the
Board. Motion was adopted on a roll call
vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Lewandowski moved to approve an Agreement
with Monitor Township for improvements
to Wilder Road . Project is estimated
at $71,386.00. Township share is $51,386.00.
Schedule of Payments is: $25,693.00 due
12/15/04; $12,847.00 due 12/15/05; and
$12,846.00 due 12/15/06. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Redmond moved to name Julie Bowker as
voting delegate and John Edmands as alternate
delegate for the MCRCSIP Annual Business
meeting. Motion was adopted on a roll
call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Redmond moved to approve a request by
James Allen to carryover 24 hours of vacation.
Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Studders moved to receive a thank you
for the temporary “No Parking” signs for
the Chain Saw Championships. Motion was
adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Redmond moved to receive a thank you for
repairs to Four Mile Road . Motion was
adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Lewandowski moved to authorize the Engineer-Manager
to negotiate a Professional Services Agreement
with Wade-Trim, Inc. for construction
engineering on the Chip Road Bridge project.
Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Studders moved to approve a Final Plat
for Rueger Farms No. 2 Subdivision, located
in Monitor Township . Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Lewandowski moved to approve an Agreement
with Williams Township for improvements
to N. Union Road and the township hall
parking lot. Projects are estimated at
$3,575.00. Schedule of Payments is: $3,575.00
due 12/15/04. Motion was adopted on a
roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Mr.
Edmands presented proposed plans for a
Commercial Drive access for Gillespie
Group Apartments on State and Bangor Roads,
located in Bangor Township . Commissioner
Redmond moved to approve plans as presented.
Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Mr.
Edmands reported on his meeting with C.
Foco. Legal counsel is drafting a response
to a letter received from his attorney.
A copy of the information submitted to
the prosecutor has been received.
Commissioner
Redmond moved to approve payroll for the
period of 5/15/04 through 5/28/04 in the
amount of $124,010.71. Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Studders moved to approve bills in the
amount of $206,348.63. Motion was adopted
on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Redmond moved to approve permits 04‑188
through 04‑227. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Engineer-Manager's
Report – Kawkawlin River Cleanup 15 Truckloads
of Debris – Chip & Seal Program Update
– State Park Drive Bridge Ribbon Cutting
Ceremony.
Bids
were received and opened for a Truck,
Cab & Chassis. Commissioner Studders
moved to refer the bids for review. Motion
was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
There
being no further business before the Board,
Commissioner Lewandowski moved to adjourn
the meeting until Wednesday, June 23,
2004 at 9:00 a.m. Motion was adopted on
a roll call vote at 9:34 a.m.:
Yeas:
Redmond, Lewandowski, & Studders
Respectfully
Submitted by: Approved
by:
Julie
K. Bowker Gerald
M. Redmond
Clerk
of the Board Chairman
of the Board
Top
WEDNESDAY,
JUNE 23, 2004 REGULAR MEETING
The
regular meeting of the Bay County Road
Commission, Road Department, was called
to order at 9:03 a.m., at 2600 E. Beaver
Road , by the Chairman, Gerald Redmond.
Roll
Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also
present were: Road Commission Representatives:
John Edmands , Engineer-Manager; James
Orris , General Superintendent; and Jim
Lillo , Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller
, Director; Supervisors – Hilda Dijak,
Frankenlust; Dick Gromaski, Fraser; and
Thomas Paige, Williams; Dick Bishop, Bangor
Township Trustee; Melvin McNally, Kawkawlin
Township Trustee; Patrick Beson, County
Commissioner; Mark Sohlden , Wade-Trim,
Inc.; Larry Allen, Stewart, Beauvais &
Whipple, P.C.; and Julie Bowker, Clerk
of the Board.
The
Pledge of Allegiance was recited.
Commissioner
Redmond moved to approve the minutes of
the June 9, 2004 meeting. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
PUBLIC
INPUT
P.
Beson – Questioned the schedule for improvements
at Brissette Beach . Mr. Edmands will
coordinate the improvements with the homeowners.
Mr.
Edmands reported on the legal opinion
regarding retiree service awards. Act
51 monies may be spent on the awards.
Commissioner Redmond directed staff to
pursue funds through other means.
The
meeting was opened to L. Allen who reviewed
the 2003 Audit Report, Communication Letter,
and Management Letter. Commissioner Studders
moved to receive the materials. Motion
was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Bids
received and opened on June 16, 2004 for
Mackinaw Road Improvements were reviewed.
Commissioner Redmond moved to award to
Lee Wood Contracting, Inc., for their
low bid price of $822,960.04. Motion was
adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Studders moved to approve a proposal from
Wade-Trim, Inc. to perform Construction
Engineering on the Mackinaw Road Improvement
Project. The Engineer-Manager is directed
to prepare a Professional Services Agreement.
Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Redmond moved to approve Change Order
#1 with Landmark Services, Inc., contractor
on the US-10 @ Mackinaw Landscape Enhancement
project. The Engineer-Manager is authorized
to sign for the Board. Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Lewandowski moved to approve Payment #2
to Landmark Services, Inc., contractor
on the US-10 @ Mackinaw Landscape Enhancement
project. The Engineer-Manager is authorized
to sign for the Board. Motion was adopted
on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Lewandowski moved to approve an Agreement
with Monitor Township for improvements
to N. Union Road Bridge. Project is estimated
at $68,451.18. Schedule of Payments is:
$17,112.80 due 12/15/04; $17,112.80 due
12/15/05; $17,112.79 due 12/15/06; and
$17,112.79 due 12/15/07. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Redmond moved to file for an Engineering
Reimbursement from M.D.O.T. The Board
and the Clerk are authorized to sign.
Motion was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Studders moved to approve a request from
the Saginaw Bay Marine Historical Society
for mowing around the old light house.
Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Bids
received and opened on June 9, 2004 for
a Sign Truck Cab & Chassis were reviewed.
Commissioner Studders moved to award to
Dean Arbour Ford, subject to the 2005
prices being lower than that of the other
bidder. Motion was adopted on a roll call
vote:
Yeas:
Lewandowski, Studders, & Redmond
Mr.
Edmands presented a letter from Osburn
Associates, Inc. canceling their contract
with the Road Commission. Commissioner
Redmond moved to award the annual bid
of Signs and Sign Materials to the second
low bidder, Sign and Blanks, Inc. Motion
was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Lewandowski moved to receive a thank you
from the Kawkawlin River Watershed Property
Owners Association for picking up debris.
Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Studders moved to authorize the Engineer-Manager
negotiate a Professional Services Agreement
for the Salzburg/Mackinaw Traffic Signal
upgrade. Motion was adopted on a roll
call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Redmond moved to approve a request from
a Hampton Township resident, with verbal
township commitment for maintenance, to
construct a bike path within the right-of-way
along Nebobish Road . Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Lewandowski moved to approve an Agreement
with Mt. Forest Township for improvements
to Whitefeather Road . Project is estimated
at $9,000.00. Township share is $4,500.00.
Schedule of Payments is: $1,500.00 due
12/15/04; $1,500.00 due 12/15/05; and
$1,500.00 due 12/15/06. The Chairman and
the Clerk are authorized to sign for the
Board. Motion was adopted on a roll call
vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Studders moved to approve a Professional
Services Agreement with Wade-Trim, Inc.,
for the N. Union Road Bridge project.
The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Redmond moved to approve payroll for the
period of 5/29/04 through 6/11/04 in the
amount of $199,398.36. Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Studders moved to approve bills in the
amount of $333,718.66. Motion was adopted
on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Redmond moved to approve permits 04‑228
through 04‑271. Motion was adopted
on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Engineer-Manager's
Report – Midland County Road Commission
Chip & Seal Complete – Paving Program
Begun – Permit Agent Trial Period Complete.
Commissioner
Studders moved to return B. Shurlow to
his previous position and offer a 30 day
trial period to the next highest seniority
employee who applied for the position.
Motion was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Redmond moved to terminate the consulting
services of the retired permit agent.
Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Studders moved to recess the meeting at
10:00 a.m. to conduct the business of
the Department of Water & Sewer. Motion
was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Lewandowski moved to reconvene at 10:58
a.m. Motion was adopted on a roll call
vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner
Redmond offered the following resolution
and moved for its adoption:
WHEREAS,
the Board of County Road Commissioners
of the County of Bay ("Bay County
Road Commission") will now consider
the dismissal, suspension, or disciplining
of, or will now hear complaints or charges
brought against, or will now consider
a periodic personnel evaluation of, a
particular employee, and
WHEREAS,
the particular employee requests a closed
hearing, and
WHEREAS,
Section 8 (a) of the Open Meetings Act
allows the Bay County Road Commission
to meet in a closed session for the aforesaid
purposes upon the request of the particular
employee for a closed hearing,
THEREFORE,
BE IT RESOLVED by the Bay County Road
Commission that it meet in a closed session
for the aforesaid purposes, pursuant to
the provisions of Section 8 (a) of the
Open Meetings Act.
Motion
was adopted on a roll call vote at 10:59
a.m.:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner
Redmond moved to reconvene to the Regular
Meeting. Motion was adopted on a roll
call vote at 11:22 a.m.:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner
Studders moved to accept the forthcoming
letter of resignation from Clarke D. Foco,
to be effective at noon on August 2, 2004,
subject to the personally signed letter
being received in this office no later
than July 19, 2004. Motion was adopted
on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
There
being no further business before the Board,
Commissioner Studders moved to adjourn
the meeting until Thursday, July 8, 2004
at 9:00 a.m. Motion was adopted on a roll
call vote at 11:24 a.m.:
Yeas:
Redmond, Lewandowski, & Studders
Respectfully
Submitted by: Approved
by:
Julie
K. Bowker Gerald
M. Redmond
Clerk
of the Board Chairman
of the Board
Top
THURSDAY, JULY 8,
2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:01 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; James
Orris, General Superintendent; and Jim
Lillo, Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller,
Director; Supervisors – Hilda Dijak,
Frankenlust; Dick Gromaski, Fraser; Jerry
Barbret, Gibson; and Sharon Stalsberg,
Pinconning; and Julie Bowker, Clerk of
the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the June 23, 2004 regular
meeting and executive session. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
S. Stalsberg – Thanked the Road
Commission for applying dust control before
the holiday on roads soon to be chip and
sealed.
J. Orris – Explained an equipment
failure the supplier had and how road
commission equipment was used to apply
the material.
Commissioner Lewandowski moved to approve
a Professional Services Agreement with
Wade-Trim, Inc., for the Mackinaw Road
Improvement project. The Chairman and
the Clerk are authorized to sign for the
Board. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
a Professional Services Agreement with
Wade-Trim, Inc., for the Chip Road Bridge
project. The Chairman and the Clerk are
authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans
for Stone Meadows Condo Community at Two
Mile and Fisher Roads, located in Monitor
Township. The interior roads will become
public after completion. Commissioner
Studders moved to approve the plans and
the Concept Approval Resolution. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented proposed plans
for a Commercial Drive access for Buffalo
Wild Wings on Wilder Road, located in
Bangor Township. Commissioner Lewandowski
moved to approve the plans as presented.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
an Agreement with Beaver Township for
improvements to Bay-Midland County Line
Road. Project is estimated at $121,474.00.
Township share is $60,737.00. Schedule
of Payments is: $60,737.00 due 12/15/04.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
an Agreement with Frankenlust Township
for improvements to Delta Road and Evergreen
Drive. Projects are estimated at $83,782.00.
Township share is $51,482.00. Schedule
of Payments is: $25,742.00 due 12/15/04;
$12,870.00 due 12/15/05; and $12,870.00
due 12/15/06. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve
an Agreement with Gibson Township for
improvements to Standish Road. Project
is estimated at $80,545.00. Township share
is $40,545.00. Schedule of Payments is:
$13,515.00 due 12/15/04; $13,515.00 due
12/15/05; and $13,515.00 due 12/15/06.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
a request from Munger Fire Department
for used guardrail. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to write
off and turn over to the collection agency
an uncollected accounts receivable for
Aaron M. Piechowiak in the amount of $1,294.98.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to receive
a thank you from Linwood Civic Improvement
Club for the used guardrail. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Recent communications from CRAM were
discussed. Unified permits will be reviewed
at the next meeting. Commissioner Studders
moved to send a letter opposing the bill
to increase road commission members to
five. A copy of the letter will be sent
to all townships. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
payroll for the period of 6/12/04 through
6/25/04 in the amount of $124,403.36.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
bills in the amount of $414,098.40. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
permits 04 272 through 04 290. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – Chip
& Seal Program Update – Memorandum
Regarding Permit Agent on Night Patrol
Being Drafted.
A possible conflict regarding an employee
running for township supervisor was discussed.
H. Dijak – Discussed the problem
of roadside shrines causing traffic problems.
This particular shrine is on private property.
J. Orris – At previous road commission,
they left it for three weeks and then
had it removed when it was within road
right-of-way.
There being no further business before
the Board, Commissioner Studders moved
to adjourn the meeting until Wednesday,
July 21, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:35 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
JULY 21, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:00 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and James
Orris, General Superintendent; Dept. of
Water & Sewer Representative: Ken
Miller, Director; Supervisors –
Hilda Dijak, Frankenlust; Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams;
Jack Monroe, Beaver Township resident;
and Jim Lillo, Acting Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the July 8, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
S. Stalsberg – Thanked Board for
recent paving project.
T. Paige – Thanked Board for recent
chip and seal projects.
J. Orris – Explained the new slag
to be used for chip and seal operation
and stated that the speed radar trailer
will be set up at the work sites.
Mr. Edmands reported that the replacement
railing is now installed on the State
Park Drive Bridge project.
Commissioner Redmond moved to approve
a Contract with Lee Wood Contracting for
the Mackinaw Road Improvement project.Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented an invoice from
the Drain Commission for work performed
on the Weiss-Meed Drain. Commissioner
Redmond moved to pay the invoice. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
Traffic Control Order #P 09-90-04 which
prohibits parking on the south side of
Shrestha Drive East from M-13 to a point
1,060’ east and on the east side
of Shrestha Drive North from Shrestha
Drive East to a point 530’ north.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve
an Agreement with Williams Township for
improvements to Chip Road Bridge. Project
is estimated at $120,101.61. Schedule
of Payments is: $30,025.40 due 12/15/04;
$30,025.40 due 12/15/05; $30,025.40 due
12/15/06; and $30,025.41 due 12/16/07.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented the proposed standardized
permit forms from the County Road Association
of Michigan. The Board would like time
to review the forms. Commissioner Redmond
moved to refer them to a future meeting.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from
Kathy’s Lawn Care offering to extend
their bid for emergency snow removal at
the Valley Center Tech Park. Commissioner
Studders moved to extend their contract.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to accept
a price increase from Dean Arbour Ford
for a Cab & Chassis that was awarded
in March but never ordered. The model
year ordered must now be a 2005 instead
of a 2004. The new price of $26,798.46
is still below the competitors’
bids. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to accept
a price of $28,599.46 for the 2005 Sign
Truck from Dean Arbour Ford. A 2005 model
needed to be ordered. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands discussed recent letters
from suppliers of corrugated metal pipe.
The three lowest bidders have withdrawn
their bids which were submitted March
3, 2004. Commissioner Studders moved to
take new bids on August 4, 2004. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive
the Royalty Revenue Report. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
an Agreement with Midland County Road
Commission for improvements to Bay-Midland
County Line Road. Project is estimated
at $242,948.00. Midland County’s
share is $121,474.00. Schedule of Payments
is: $121,474.00 due 12/15/04. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented an invoice from
the Drain Commission for work performed
on the Kindell Drain. Commissioner Redmond
moved to pay the invoice. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
a request from the Munger Volunteer Fireman
Corporation to lease a roller for use
in their arena during the Potato Festival.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
a request by B. Shurlow to carryover 110
hours of vacation. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to accept
the letter of resignation from Clarke
D. Foco even though it was late and was
not signed by him personally as stipulated.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
payroll for the period of 6/26/04 through
7/9/04 in the amount of $121,437.82. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
bills in the amount of $413,030.49. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
permits 04 291 through 04 298. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – Updates
on Chip & Seal, Crack Sealing, and
Paving – State Park Drive Bridge
Railing Installed – Homeland Security
Grants – Flajole Road Bridge Update
– Chip Road Bridge Update.
K. Miller – Thanked J. Orris for
his help in obtaining the grant.
Mr. Edmands presented a letter from
Representative Joseph Rivet thanking the
Board for their input on HB5112 which
proposes to increase road commissioners
from three members to five members.
There being no further business before
the Board, Commissioner Studders moved
to adjourn the meeting until Wednesday,
August 4, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:37 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
AUGUST 4, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:02 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Jim
Lillo, Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller,
Director; Supervisors – Dick Gromaski,
Fraser; Marvin Neumeyer, Monitor; Sharon
Stalsberg, Pinconning; and Thomas Paige,
Williams; and Julie Bowker, Clerk of the
Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the July 21, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
Supervisors – Congratulated Mr.
Redmond on his election victory.
Commissioner Lewandowski moved to hold
a Public Hearing on Wednesday, September
15, 2004 to review the proposed revisions
to the Oversize/Overweight Truck Permits
and Fees. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
Traffic Control Order P 09-103-04 which
prohibits parking on Skill Center Drive
from Monitor Road to a point 1,320’
east; and Traffic Control Order P 09-104-04
which prohibits parking on Monitor Road
from Skill Center Drive to a point 2,640’
south. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a report regarding
roadside memorials. The matter was reviewed
with M.D.O.T. Commissioner Redmond moved
to receive the report and take no action.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands discussed ditching funds
approved for Williams Township in 2003
for Roberts Road. A waterline was being
installed and the most expedient way to
perform the ditching was for the contractor
to do the work. Commissioner Studders
moved to approve payment of the ditching
funds to Williams Township. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to release
a bond held for Northwood Energy Corp.
for permit #99-465. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to name Mr.
Edmands and Mr. David Stoker as the Board’s
negotiating team for the Supervisory and
Administrative Personnel Association contract.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve
the Agreement for Additions to 2004 Paving
Contract with Saginaw Asphalt Paving Company.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
the attendance of four or five employees
to a truck driver training program. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to release
a bond held for Rohde Bros. Excavating
for permit #03-323. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
a request from the Pinconning Betterment
Committee to conduct their Cheesetown
Challenge Race within the road right-of-way
on August 14, 2004 and to mow weeds along
the course prior to the race. A permit
and proof of insurance must be provided.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
payroll for the period of 7/10/04 through
7/23/04 in the amount of $125,930.19.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
bills in the amount of $839,448.34. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
permits 04 299 through 04 361. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – Chip
& Seal Update – Pavement Marking
Update.
Commissioner Redmond moved to recess
the meeting. Motion was adopted on a roll
call vote at 9:20 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to reconvene
the meeting at 9:31 a.m. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Bids were received and opened for Corrugated
Metal Pipe. Commissioner Studders moved
to refer the bids for review. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
There being no further business before
the Board, Commissioner Studders moved
to adjourn the meeting until Wednesday,
August 18, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:36 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
AUGUST 18, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:04 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; James
Orris, General Superintendent; and Jim
Lillo, Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller,
Director; Supervisors – Hilda Dijak,
Frankenlust; Dick Gromaski, Fraser; Roy
DeLorge, Kawkawlin; Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams;
Melvin McNally, Kawkawlin Township Trustee;
Patrick Beson, County Commissioner; Don
Salois, Kawkawlin Township resident; Larry
Chambers, Fraser Township resident; Steve
Clinkston, Monitor Township resident;
Jeff Witbrodt, Unos Chicago Grill; and
Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the August 4, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
D. Salois – Requested that the
Road Commission develop Maple Street,
located in the Village of Linwood, in
Kawkawlin Township. The right-of-way was
platted in the 1800’s. Mr. Edmands
explained that the Road Commission will
not develop the road but can take it over
after it is improved to our standards.
S. Clinkston – Discussed a problem
with his driveway, located on E. N. Union,
after the recent chip and seal application.
The driveway is considerably lower than
the road. Mr. Edmands will review.
The meeting was opened to J. Witbrodt
who discussed his proposed Uno’s
Chicago Grill along Wilder Road in front
of Meijer. When he applied for a permit
it was explained that improvements would
be necessary to the existing driveways.
Mr. Witbrodt has received an estimate
of $412,000. He requested relief from
the requirements. Mr. Edmands explained
the current litigation involving Tractor
Supply and the improvements to the west
entrance. Mr. Edmands will investigate
the possibility of obtaining a safety
grant or other state and/or federal funds.
ACCEPTANCE – HOOVER & IRENE
DRIVES
Commissioner Redmond moved to accept
Hoover & Irene Drives, located in
Beaver Township, into the Bay County Road
System for maintenance. Acceptance is
contingent upon the receipt of engineering
documentation and a quit-claim deed from
Beaver Township. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Quotes received for Wiring of Building
#2 were reviewed. Commissioner Studders
moved to award to Affleck Electric, for
their low quote of $5,974.00. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on August 4,
2004 for CMP were reviewed. Commissioner
Studders moved to award to all bidders
and order based on best price and availability.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to release
a bond held for R. Roese Contracting for
permit #03-320. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to release
a bond held for Meylan Excavating, Inc.
for permit #03-286. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to release
a bond held for Great Lakes Contracting
for permit #02-492. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
and sign the Title Sheet for the Saginaw
Bay Trailway Project. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for Berger’s
Restaurant on Three Mile Road, located
in Frankenlust Township. Commissioner
Studders moved to approve a variance for
acceleration and deceleration lanes. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans
for a Commercial Drive access for Tim
Horton’s on Scheurman Road, located
in Hampton Township. Commissioner Redmond
moved to approve a variance for acceleration
and deceleration lanes. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented quotes for Air
Conditioning for the Sign Shop. It was
determined that the installation of a
new furnace with central air would be
most cost effective due to increased energy
efficiency. The capital outlay budget
will need to be reallocated. Commissioner
Studders moved to award to Haertel Heating
Company for their low quote of $7,597.68
and to reallocate the capital outlay budget.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
payroll for the period of 7/27/04 through
8/6/04 in the amount of $180,863.74. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
bills in the amount of $615,592.39. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
permits 04 362 through 04 384. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – None
The maintenance budget was discussed
and will be reviewed by Mr. Edmands.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
September 1, 2004 at 9:00 a.m. Motion
was adopted on a roll call vote at 10:04
a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
SEPTEMBER 1, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:00 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; James
Orris, General Superintendent; and Jim
Lillo, Assistant Engineer; Dept. of Water
& Sewer Representative: Bill Schubert,
Water Superintendent; Supervisors –
Hilda Dijak, Frankenlust; Dick Gromaski,
Fraser; Sharon Stalsberg, Pinconning;
and Thomas Paige, Williams; Arnold Rechsteiner,
Monitor Township resident; Jerome Bartkowiak,
Bangor Township resident; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the August 18, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
A. Rechsteiner – Discussed drainage
problem at Mackinaw and Salzburg.
J. Lillo – The Mackinaw Road project
connected to existing culverts on Salzburg.
The meeting was opened to J. Bartkowiak
who discussed a runoff problem on York
Road. The Green Gables boat launch has
had significant erosion since the condominiums
have been built. The water is bypassing
the catch basin and eroding the boat launch.
Mr. Edmands will contact the developer
and ask for corrections to the drainage
system.
Mr. Edmands presented a Quit Claim Deed
from Beaver Township for Hoover and Irene
Drives. Commissioner Studders moved to
receive and accept the documents. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands discussed royalty revenues.
Since Northwood Energy Corporation has
taken over from Newstar Energy USA Inc.
they have begun deducting for severance
taxes. Commissioner Studders moved to
have legal counsel investigate these charges.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
placing an ad in the Bay County Crime
Stoppers booklet. Motion was adopted on
a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to release
a bond held for DeShano Developers for
permit #03-171. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to release
a bond held for Wellman Excavating for
permit #02-337. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
a request by J. Deaton to carryover 16
hours of vacation. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to hold a
Public Hearing on Wednesday, September
15, 2004 to review the proposed revisions
to the Permit Rules, Standards and Specifications.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for Trinity
Lutheran Church on Salzburg Road, located
in Monitor Township. Commissioner Lewandowski
moved to approve a variance for acceleration
and deceleration lanes. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
RESOLUTION CONTRACT M.D.O.T.
SAGINAW BAY TRAILWAY PROJECT
Commissioner Lewandowski offered the
following resolution and moved for its
adoption:
WHEREAS, Federal Funds have been approved
for: Non-motorized pathway work along
Patterson Road from Wilder Road northerly
to the Lake State Railroad right-of-way,
along the Lake State Railroad right-of-way
from Patterson Road northwesterly to Smith
Road, and along Smith Road from the Lake
State Railroad right-of-way westerly to
State Park Drive; and all together with
necessary related work.
BE IT RESOLVED, That the Board of County
Road Commissioners, County of Bay, Michigan,
hereby approves Contract No. 04-5385 with
the Michigan Department of Transportation,
BE IT FURTHER RESOLVED, That the Chairman
and the Clerk are authorized to sign for
the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands discussed the M-84 widening
project. Commissioner Studders moved to
approve a Grading Permit with M.D.O.T.
for Matthew Drive at M-84. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to advertise
for a September 15, 2004 bid opening for
an Aerial Bucket Equipment Transfer. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
payroll for the period of 8/7/04 through
8/20/04 in the amount of $123,450.62.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
bills in the amount of $441,191.77. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
permits 04 385 through 04 429. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – Arbitration
Matter Rescheduled – Update on C.
Foco Resignation.
Commissioner Redmond requested Mr. Edmands
to schedule a dedication for the State
Park Drive Bridge.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
September 15, 2004 at 9:00 a.m. Motion
was adopted on a roll call vote at 9:47
a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
SEPTEMBER 15, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:04 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; James
Orris, General Superintendent; and Jim
Lillo, Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller,
Director; Supervisors – Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams;
Warren Sinke, Monitor Township Trustee;
Don Salois, Kawkawlin Township resident;
Don Burgin & Toby Bridger, representing
Fisherville Farms; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the September 1, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
S. Stalsberg – Questioned township
exemption from proposed permit fees.
Mr. Edmands presented a letter from the
developers of the Anchor Cove Site Condominium
requesting permission to install street
lights within the right of way on Wallinda
Drive. Commissioner Studders moved to
approve the request provided “As
Constructed” drawings show the location
of streetlights and underground electrical
cables. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for Dr.
Raul Mosqueda Dentist Office on Shrestha
Drive, located in Bangor Township. Commissioner
Redmond moved to approve a variance for
acceleration and deceleration lanes. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans
for a Commercial Drive access for DeShano
B-3 Commercial Building Site Development
on Garfield Road, located in Williams
Township. Commissioner Studders moved
to approve a variance for acceleration
and deceleration lanes. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented proposed plans
for a Commercial Drive access for Bartow
and King Office Building in Valley Center
Tech Park, located in Monitor Township.
Commissioner Lewandowski moved to approve
a variance for acceleration and deceleration
lanes. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
a request from Munger Volunteer Fireman
Corp. to rent a roller for their upcoming
figure 8 derby. They will provide the
necessary insurance. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
a request by Dennis Walczak to carryover
40 hours of vacation. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
a contract with SAMSA, Inc. to continue
computer maintenance for another year.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to release
a bond held for CRS Shaw, Inc. for permit
#94-448. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands discussed the proposed revisions
to the “Permit Rules, Standards
and Specifications”. Commissioner
Studders moved to rescind the motion to
hold a public hearing today. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
the following resolution:
WHEREAS, Section 19b of Michigan Public
Act 283 of 1909, as amended, codified
at MCL 224.19b, provides that a county
road commission may adopt reasonable permit
requirements and a schedule of fees and
also Section 5 of Michigan Public Act
200 of 1969, as amended, codified at MCL
247.325, provides that a board of county
road commissioners may adopt reasonable
permit requirements and rules necessary
for the administration of permits for
driveways, banners and parades; and
WHEREAS, on May 8, 1996, the Board of
County Road Commissioners of the County
of Bay ("Board" or "Bay
County Road Commission") adopted
rules entitled "Permit Rules, Standards
and Specifications"; and
WHEREAS, in the opinion of the Board
it is appropriate to revise the said rules
by combining them into a new single Rule,
entitled "Bay County Road Commission's
Revised Permit Rules, Standards and Specifications
for Work within Right-of-Way, Overhead
and Underground Construction, and Driveways",
to provide more convenient rules, eliminate
duplication, and provide more uniform
standards; and
WHEREAS, said Acts provide that prior
to adoption of permit rules, this Board
shall hold a public hearing after providing
notice of said hearing by publication
at least twice in a newspaper circulated
in the county, not more than 30 days nor
less than 7 days prior to said hearing;
and
WHEREAS, proposed revised rules have
been prepared containing reasonable permit
requirements, which rules are consistent
with the public safety, and based upon
the traffic volumes, drainage requirements
and the character of the use of land adjoining
the highway and other requirements in
the public interest and provide reasonable
standards for the design and the location
of driveways, all as authorized by Section
4 of Michigan Public Act 200 of 1969,
as amended, codified at MCL 247.324, and
by Section 19b of Michigan Public Act
283 of 1909, as amended, codified at MCL
224.19b; and
NOW, THEREFORE, BE IT RESOLVED that this
Board does set a public hearing on the
adoption of the proposed rules; said hearing
to be held on the 29th day of September,
2004, at 9:30 A.M. at the offices of the
Board located at 2600 E. Beaver Road,
Kawkawlin, Michigan.
BE IT FURTHER RESOLVED that the Clerk
of the Board is directed to provide for
publication of the above-referenced notice
of public hearing in any newspaper of
general circulation published at least
once a week in Bay County, Michigan.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to receive
a Cash Balance Report. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
an Agreement with Williams Township for
improvements to Townline 14 Road Bridge.
Project is estimated at $7,500.00. Township
share is $3,750.00. Schedule of Payments
is: $3,750.00 due 12/15/04. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
payroll for the period of 8/21/04 through
9/3/04 in the amount of $115,219.36. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $662,337.26. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 430 through 04 454. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – M.D.O.T.
Euclid Intersection Repairs Scheduled
for 2005 – Countywide Paving Update.
Commissioner Studders questioned barricades
on Wilder Road. Mr. Orris explained that
sawcutting was to begin today.
The meeting was opened to Dan Burgin
and Toby Bridger. They discussed the Fisherville
Farms No. 1 Development, located in Williams
Township. They have not received their
bond yet. Commissioner Studders moved
to approve the Preliminary Plat for Fisherville
Farms No. 1 contingent upon receipt of
the bond. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
The meeting was opened to D. Salois
who discussed trees within the right-of-way
of Maple Street, an undeveloped platted
road. Mr. Edmands explained that the Road
Commission could not spend public funds
on an undeveloped road.
Bids were received and opened for the
Transfer of an Aerial Bucket.
Commissioner Redmond called to order
the Public Hearing to review the CRAM
Overweight/Oversize Truck Permit Resolution
at 9:43 a.m. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Lillo reviewed the major changes
to the current specifications. There was
no public input. Commissioner Studders
moved to close the Public Hearing at 9:50
a.m. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to adopt
the following resolution:
TRUCK PERMIT RESOLUTION
WHEREAS, the County Road Association
of Michigan Truck Permit Subcommittee
was formed in 1998 as a subcommittee of
the CRAM Engineering Committee to review
trucking related issues on the county
road system; and
WHEREAS, the subcommittee has met with
representatives of the Michigan Trucking
Association, Michigan Farm Bureau, Michigan
Aggregates Association, Michigan Association
of Timbermen and Michigan Concrete Association
to gather their input on transportation
issues; and
WHEREAS, the County Road Association
of Michigan Truck Permit Subcommittee
has worked to develop the “County
Road Commission Extended Transportation
Permit and Single Move Permit” and
the corresponding Guidelines for the Movement
of Oversize or Overweight Vehicles and
Loads on the county road system; and
WHEREAS, this Board is authorized by
Section 725 of the Michigan Vehicle Code
(compiled at MCL 257.725, MSA 9.2425)
to issue special permits regarding roads
under the jurisdiction of the Board for
the operation of vehicles of a size and
weight exceeding the maximum specified
for said roads; and
WHEREAS, this Board is of the opinion
that adoption of these permits and guidelines
are in the best interest of the public;
NOW, THEREFORE, BE IT RESOLVED that
Pursuant to Section 717(7) of 1949 PA
300 as amended and in accordance with
said statutory provisions, this Board
adopts the “County Road Commission
Extended Transportation Permit and Single
Move Permit”, corresponding permit
fees and Guidelines for the Movement of
Oversize or Overweight Vehicles and Loads
under the Jurisdiction of the Bay County
Road Commission by resolution on September
15, 2004; and
BE IT FURTHER RESOLVED that the “County
Road Commission Extended Transportation
Permit and Single Move Permit” forms
will supersede all other previous forms
adopted by this Board.
The resolution shall be effective September
27, 2004. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened today for the
Transfer of an Aerial Bucket were reviewed.
Commissioner Redmond moved to award to
Cannon Engineering & Equipment Co.,
for their low bid price of $10,450.00.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski reported on
the latest Retirement Committee meeting.
Investments are rebounding.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
September 29, 2004 at 9:00 a.m. Motion
was adopted on a roll call vote at 9:55
a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
SEPTEMBER 29, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:02 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; James
Orris, General Superintendent; and Jim
Lillo, Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller,
Director; Supervisors – Hilda Dijak,
Frankenlust; Marvin Neumeyer, Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams;
Jerry Putt, Williams Township resident;
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the September 15, 2004
meeting. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Commissioner Studders moved to adopt
the Bay Area Storm Water Authority Articles
of Incorporation. The Chairman and the
Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
an Agreement with Beaver Township for
improvements to Townline 14 Road Bridge.
Project is estimated at $7,500.00. Township
share is $3,750.00. Schedule of Payments
is: $3,750.00 due 12/15/04. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve
an Agreement with Beaver Township for
improvements to Eight Mile Road Bridge.
Project is estimated at $15,000.00. Township
share is $7,500.00. Schedule of Payments
is: $7,500.00 due 12/15/04. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
an Agreement with Kawkawlin Township for
improvements to Eight Mile Road Bridge.
Project is estimated at $15,000.00. Township
share is $7,500.00. Schedule of Payments
is: $7,500.00 due 12/15/04. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
the attendance of three employees to an
IMSA course on Signs and Markings, Level
I & II. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to release
a bond held for Gushow & Sons, Inc.
for permit #99-058. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to release
bond #06250527 held for Pingot Excavating
for Eleven Mile Road haul route. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to release
a bond held for Pingot Excavating for
permit #00-413. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to release
a bond held for T. E. Super Construction
Company for permit #04-200. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to receive
a notice of retirement from Clarke Foco,
the former finance director. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
a schedule of meetings to prepare and
adopt the 2005 Budget. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
payroll for the period of 9/4/04 through
9/17/04 in the amount of $114,800.64.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
bills in the amount of $490,433.12. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
permits 04 455 through 04 477. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – Bituminous
Paving Update – Auction Results.
Commissioner Studders moved to recess
the meeting. Motion was adopted on a roll
call vote at 9:17 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to reconvene
the meeting at 9:27 a.m. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond called to order
the Public Hearing to review the “Permit
Rules, Standards and Specifications”
at 9:30 a.m. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Lillo reviewed the major changes
to the current standards.
S. Stalsberg, H. Dijak, & T. Paige
– Requested a waiver of fees for
townships and the use of brine in lieu
of calcium chloride. They also requested
future revisions in standards be reviewed
by the Roads Committee.
H. Dijak – Requested that utility
companies seek input from the townships
on future right-of-way use prior to placing
utilities.
Commissioner Studders moved to adjourn
the Public Hearing until October 27, 2004
at 9:30 a.m.. Motion was adopted on a
roll call vote at 9:48 a.m.:
Yeas: Lewandowski, Studders, & Redmond
H. Dijak – Thanked the road commission
for setting detour signs for sudden road
closures due to the M-84 construction.
There being no further business before
the Board, Commissioner Studders moved
to adjourn the meeting until Wednesday,
October 13, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:50 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
OCTOBER 13, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:02 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy
Frederick, General Superintendent; and
Jim Lillo, Assistant Engineer; Dept. of
Water & Sewer Representative: Ken
Miller, Director; Supervisors –
Jeff Mayes, Bangor; Hilda Dijak, Frankenlust;
Dick Gromaski, Fraser; Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams;
Terry Watson, Northern Concrete Pipe;
Karen Fox, Foyle III; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the September 29, 2004
meeting. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
J. Mayes – Submitted a letter
of thanks and commendation for recent
maintenance projects performed by the
East District workforce.
S. Stalsberg – Questioned when
the revised permit rules would be discussed.
The revisions are expected to be reviewed
at the meeting of October 27, 2004.
H. Dijak – Frankenlust Township
has changed projects to be worked on in
2004. An agreement for improvements to
Amelith Road was given to Mr. Edmands.
ACCEPTANCE – GREY HAWK SUBDIVISION
Commissioner Studders moved to accept
the roadways within Grey Hawk Subdivision,
located in Williams Township, into the
Bay County Road System for maintenance.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
the Title Sheet for the Bangor Township
Wilder Road/Euclid Avenue Sidewalk project.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans
for a Commercial Drive access for Dow
Corning on Fisher Road at Carter Road,
located in Williams Township. Commissioner
Lewandowski moved to approve a variance
for acceleration and deceleration lanes.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
an M.D.O.T. Trailblazer sign be placed
on Linwood Road for BP Gas Station. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
A request from the Conservation Fund
for the placement of signs for the Kawkawlin
River Watershed area was discussed. The
placement of such signs would count as
a public awareness activity under the
NPDES Phase II Public Education Plan.
Commissioner Lewandowski moved to approve
providing the posts and hardware and placing
the signs for the Conservation Fund. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a memo requesting
to accelerate the step wage adjustments
for the North District Foreman. Commissioner
Redmond moved to approve the wage adjustment
effective October 5, 2004. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a memo recommending
Michael Russell be named West District
Foreman with a step wage progression.
Commissioner Studders moved to appoint
Mike Russell West District Foreman effective
October 5, 2004. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a Resignation
Agreement and Waiver of Claims from James
Orris. Commissioner Studders moved to
receive the agreement and ratify the actions
of the Engineer-Manager. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to appoint
Randall Frederick the General Superintendent
and approve the Employment Agreement.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands reviewed the current workforce
shortages. Commissioner Studders moved
to offer positions to Brian Dore, Troy
Houtaling, and Frank Spychalski. The offer
is contingent upon passing a pre-employment
physical. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to release
a bond held for Majestic Construction
for permit #03-344. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to release
a bond held for Keyes Trenching Company
for permit #04-016. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to release
a bond held for Keyes Trenching Company
for permit #03-261. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to receive
a Royalty Revenue Report. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to receive
a thank you from the Munger Volunteer
Firemen Corps. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented proposed plans
for a Commercial Drive access for Midland
Manor on Midland Road, located in Bangor
Township. Commissioner Lewandowski moved
to approve a variance for the acceleration
lane. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
an Agreement with Frankenlust Township
for improvements to Amelith Road. Projects
are estimated at $103,070.00. Schedule
of Payments is: $51,535.00 due 12/15/04;
$25,768.00 due 12/15/05; and $25,767.00
due 12/15/06. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
payroll for the period of 9/18/04 through
10/1/04 in the amount of $113,928.62.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
bills in the amount of $693,300.58. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
permits 04 478 through 04 502. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – M.D.O.T.
Wheeler Road Overpass Reconstruction –
Flu Shots Unavailable – Union Negotiations
October 14th – State Park Drive
Bridge Dedication Scheduled for October
27th.
The Blue Water Highway Council meeting
will be sponsored by Bay County on October
26th.
Commissioner Lewandowski moved to recess
the meeting until October 14, 2004 at
10:00 a.m. to discuss labor negotiations
with legal counsel. Motion was adopted
on a roll call vote at 9:33 a.m.:
Yeas: Lewandowski, Studders, & Redmond
THURSDAY, OCTOBER 14, 2004
Commissioner Redmond moved to reconvene
the meeting. Motion was adopted on a roll
call vote at 10:13 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders offered the following
resolution and moved for its adoption:
WHEREAS, the Board of County Road Commissioners
of the County of Bay ("Bay County
Road Commission") will now discuss
strategy and negotiations connected with
the negotiation of a collective bargaining
agreement between the Bay County Road
Commission and Bay County Road Commission
Supervisory and Administrative Personnel
Association, and
WHEREAS, Mr. Edmands a negotiating party,
requests a closed hearing, and
WHEREAS, Section 8 (c) of the Open Meetings
Act allows the Bay County Road Commission
to meet in a closed session for the aforesaid
purposes upon the request of a negotiating
party,
THEREFORE, BE IT RESOLVED by the Bay
County Road Commission that it meet in
a closed session for the aforesaid purposes,
pursuant to the provisions of Section
8 (c) of the Open Meetings Act.
Motion was adopted on a roll call vote
at 10:13 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to reconvene
to the Regular Meeting. Motion was adopted
on a roll call vote at 11:31 a.m.:
Yeas: Lewandowski, Studders, & Redmond
There being no further business before
the Board, Commissioner Studders moved
to adjourn the meeting until Wednesday,
October 27, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:33 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
OCTOBER 27, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:12 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Jim
Lillo, Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller,
Director; Supervisors – Hilda Dijak,
Frankenlust; Marvin Neumeyer, Monitor;
and Thomas Paige, Williams; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the October 13, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
H. Dijak – Stated that Road Commission
road closure procedures are not being
followed by M.D.O.T. This is causing a
problem for emergency vehicles.
T. Paige – Discussed bridge closures
by M.D.O.T.
Mr. Edmands presented proposed plans for
a Commercial Drive access for Dunkin Donuts/Shell
Station on Pine Street, located in Hampton
Township. Commissioner Redmond moved to
approve a variance for the deceleration
lane. Approval is contingent upon receipt
of revised plans. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans
for a Commercial Drive access for DOW
Employee’s Credit Union Kiosk on
Traxler Drive, located in Bangor Township.
Commissioner Studders moved to approve
the plans which use the existing driveway.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
the proposed Title VI Non-Discrimination
Plan. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to reconvene
the Public Hearing of September 29th for
review of proposed revisions to the “Permit
Rules, Standards and Specifications”.
Motion was adopted on a roll call vote
at 9:30 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to adjourn
the Public Hearing until November 24,
2004 at 9:30 a.m. Motion was adopted on
a roll call vote at 9:31 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
a Change in Title and/or Signers form
with National City Bank. The change will
remove J. Neitzel and C. Foco and add
R. Brzezinski. The Chairman, Vice-Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve
an Engagement Letter with Stewart, Beauvais,
& Whipple to perform the 2004 Audit.
The Chairman is authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to authorize
the Ann Arbor Credit Bureau to pursue
litigation for the claim against Aaron
M. Piechowiak in the amount of $1,294.98.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to release
a bond held for Mel Kruse & Sons,
Inc. for permit #98-270. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to release
a bond held for Mel Kruse & Sons,
Inc. for permit #95-462. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
the Title VI Non-Discrimination Policy.
The Engineer-Manager is designated as
the Title VI Officer. The Chairman and
the Clerk are authorized to sign for the
Board. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
a request by R. Frederick to carryover
22 hours of vacation. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
payroll for the period of 10/2/04 through
10/15/04 in the amount of $113,310.61.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $228,614.51. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 503 through 04 526. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Crush
& Shape Program Complete – Open
Positions Posted – Bridge Update:
Flajole Bridge Open to Traffic –
Chip Road Bridge Continuing – Old
Beaver Road Bridge & N. Union Road
Bridge to Have 2005 Bid Openings –
Mackinaw Road Project Update – Budget
– Special Meeting November 12th
at 10:00 a.m. for Lead Mechanic Grievance
– State Park Drive Bridge Dedication
Today.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
November 10, 2004 at 9:00 a.m. Motion
was adopted on a roll call vote at 9:45
a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
NOVEMBER 10, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:02 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy
Frederick, General Superintendent; and
Jim Lillo, Assistant Engineer; Dept. of
Water & Sewer Representative: Ken
Miller, Director; Supervisors –
Dick Gromaski, Fraser; and Thomas Paige,
Williams; and Julie Bowker, Clerk of the
Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the October 27, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
D. Gromaski – Road Commission
staff is doing a fine job.
Commissioner Studders moved to approve
a Preliminary Plat for Eastwood Subdivision,
Phase No. 2, located in Williams Township.
This plat was previously approved in 2000
under a different owner. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from
the City of Bay City regarding a request
from Portsmouth Township for improvements
to Lincoln Road from Cass to 22nd. Commissioner
Lewandowski moved to receive the letter
and send a letter of support for these
improvements to the Bay City Commission.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented an invoice from
the Bay County Drain Commission for improvements
to the Baxman Drain. Commissioner Studders
moved to approve payment. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
an Agreement with Kawkawlin Township for
improvements to Seidlers Road. Project
is estimated at $15,439.00. Schedule of
Payments is: $7,720.00 due 12/15/04; $3,860.00
due 12/15/05; and $3,859.00 due 12/15/06.
The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to release
a bond held for R. S. T. Development for
permit #03-058. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to release
a bond held for J. E. Johnson Contracting,
Inc. for permit #97-427. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
A draft of proposed 2004 Budget Adjustments
was reviewed.
A draft of the proposed 2005 Budget
was reviewed. Commissioner Redmond moved
to receive the draft. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
payroll for the period of 10/16/04 through
10/29/04 in the amount of $118,918.35.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
bills in the amount of $706,769.88. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
permits 04 528 through 04 551. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – CSX
Railroad Repair at Trumbull & 22nd
– Crush & Shape Program Update
– Garfield Township Eight Mile Road
Improvements – Staffing Levels –
Night Patrol Begins November 14th –
Chip Road Bridge Update – M.D.O.T.
Detour Schedule – First Aid Class.
A Special Meeting for a pending grievance
will be held November 12th.
The Bullock/Trumbull intersection was
discussed. Portsmouth Township cannot
contribute funds at this time.
Commissioner Lewandowski reported on
the Retirement Board meeting.
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Friday, November
12, 2004 at 10:00 a.m. Motion was adopted
on a roll call vote at 9:24 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
NOVEMBER 12, 2004 SPECIAL MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 10:17 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond & Robert
Lewandowski
Excused: Michael Studders
Also present were: Road Commission Representative:
John Edmands, Engineer-Manager; David
Stoker, Road Commission attorney; Barry
Thurston, AFSCME Council 25 representative;
John Pflueger and Rod Pavlawk, Union Local
#1096 representatives; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
PUBLIC INPUT – None
Commissioner Lewandowski offered the
following resolution and moved for its
adoption:
WHEREAS, the Board of County Road Commissioners
of the County of Bay ("Bay County
Road Commission") will now discuss
strategy and negotiations connected with
the negotiation of a collective bargaining
agreement between the Bay County Road
Commission and Union Local #1096, and
WHEREAS, Mr. Edmands a negotiating party,
requests a closed hearing, and
WHEREAS, Section 8 (c) of the Open Meetings
Act allows the Bay County Road Commission
to meet in a closed session for the aforesaid
purposes upon the request of a negotiating
party,
THEREFORE, BE IT RESOLVED by the Bay
County Road Commission that it meet in
a closed session for the aforesaid purposes,
pursuant to the provisions of Section
8 (c) of the Open Meetings Act.
Motion was adopted on a roll call vote
at 10:18 a.m.:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to reconvene
to the Special Meeting. Motion was adopted
on a roll call vote at 10:28 a.m.:
Yeas: Redmond & Lewandowski
The meeting was opened to union representatives
who discussed the grievance regarding
the lead mechanic position. The job description
for the position was discussed. Commissioner
Redmond moved to approve an agreement
which would raise all crew leader position
rates to that of the lead mechanic rate.
This pay change will be effective the
first full pay period after approval of
the agreement by Union Local #1096. The
Engineer-Manager is authorized to sign
for the Board. Motion was adopted on a
roll call vote:
Yeas: Lewandowski & Redmond
J. Pflueger – Stated that this
matter was not brought to the attention
of the current union leadership until
recently and apologized for any inconvenience
this has caused the Board.
Commissioner Lewandowski moved to approve
an Agreement with Garfield Township for
improvements to Eight Mile Road. Project
is estimated at $101,862.00. Schedule
of Payments is: $40,000.00 due 12/15/04;
$30,931.00 due 12/15/05; and $30,931.00
due 12/15/06. The Chairman and the Clerk
are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Lewandowski offered the
following resolution and moved for its
adoption:
WHEREAS, the Board of County Road Commissioners
of the County of Bay ("Bay County
Road Commission") will now discuss
strategy and negotiations connected with
the negotiation of a collective bargaining
agreement between the Bay County Road
Commission and Bay County Road Commission
Supervisory and Administrative Personnel
Association, and
WHEREAS, Mr. Edmands a negotiating party,
requests a closed hearing, and
WHEREAS, Section 8 (c) of the Open Meetings
Act allows the Bay County Road Commission
to meet in a closed session for the aforesaid
purposes upon the request of a negotiating
party,
THEREFORE, BE IT RESOLVED by the Bay
County Road Commission that it meet in
a closed session for the aforesaid purposes,
pursuant to the provisions of Section
8 (c) of the Open Meetings Act.
Motion was adopted on a roll call vote
at 10:45 a.m.:
Yeas: Lewandowski & Redmond
Commissioner Lewandowski moved to reconvene
to the Regular Meeting. Motion was adopted
on a roll call vote at 11:20 a.m.:
Yeas: Redmond & Lewandowski
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
November 24, 2004 at 9:00 a.m. Motion
was adopted on a roll call vote at 11:22
a.m.:
Yeas: Lewandowski & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
NOVEMBER 24, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:00 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy
Frederick, General Superintendent; and
Jim Lillo, Assistant Engineer; Dept. of
Water & Sewer Representative: Ken
Miller, Director; Supervisors –
Dick Gromaski, Fraser; Terry Spegel, Hampton;
Gary Brandt, Monitor; and Thomas Paige,
Williams; Jim Davison and Melvin McNally,
Kawkawlin Township Trustees.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the November 10, 2004 regular
meeting and November 12, 2004 executive
session. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
New supervisors were introduced.
Mr. Edmands reported that Union Local
#1096 has now requested that Crew Leader
rates not be raised to that of the Lead
Mechanic. Commissioner Lewandowski moved
to rescind the motion of November 12,
2004 which increased Crew Leader rates.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
and sign the Final Plat for Pear Grove
Subdivision, located in Williams Township.
A Payment Bond in the amount of $17,490.00
has been provided by the developer to
insure completion of the roadway. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve
an Indemnity Agreement with Bangor Township
for the Patterson/Wilder to State Park
Drive segment of the Saginaw Bay RailTrail
project. An enhancement grant has been
received for the project. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
two agreements with Portsmouth Township
to maintain private roads. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands discussed funding for the
Bay County Retirement System VEBA account.
Commissioner Studders moved to approve
paying a 4% voluntary contribution into
the VEBA in addition to the mandatory
4% into the employee retirement system
account. A letter will be sent to M. Regulski,
finance officer. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to release
a bond held for Beaver Trucking Inc. for
permit #02-444. Motion was adopted on
a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to receive
a thank you from Bangor Township for including
their items in our recent auction. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to release
a bond held for Shaw Contracting Co. for
permit #04-292. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
payroll for the period of 10/30/04 through
11/12/04 in the amount of $117,020.03.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
bills in the amount of $318,640.96. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
permits 04 552 through 04 564. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – Aggregate
Lifts have Received Dust Control –
Aggregate Lifts Complete – M.D.O.T.
Culvert Work Scheduled.
R. Lewandowski – 22nd Street Railroad
crossing is rough.
A short recess was held.
Commissioner Studders moved to reconvene
the Public Hearing of September 29th for
review of proposed revisions to the “Permit
Rules, Standards and Specifications”.
Motion was adopted on a roll call vote
at 9:34 a.m.:
Yeas: Redmond, Lewandowski, & Studders
T. Paige – Thanked the commission
for allowing input from the Roads Committee.
Commissioner Lewandowski moved to adjourn
the Public Hearing until December 8, 2004
at 9:30 a.m. Motion was adopted on a roll
call vote at 9:36 a.m.
Yeas: Lewandowski, Studders, & Redmond
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
December 8, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:36 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
DECEMBER 08, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:03 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Jim
Lillo, Assistant Engineer; Dept. of Water
& Sewer Representative: Ken Miller,
Director; Supervisors – Dick Gromaski,
Fraser; Gary Brandt, Monitor; and Thomas
Paige, Williams; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the November 24, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Paige – Thanked the Board for
allowing input from the Roads Committee
for the permit specifications.
G. Brandt – Complimented the tree
removal on Parkway.
The proposed 2005 Budget was reviewed.
Commissioner Studders moved to receive
the draft copy of the 2005 Budget. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
Payment #2 to Lee Wood Contracting, contractor
on the Mackinaw Road Improvement project.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
County Traffic Control Order #3-04-1 for
the installation of stop signs on Myers
Road at Mackinaw Road. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to release
a bond held for Majestic Construction
for permit #03-237. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to release
a bond held for L.M. Satkowiak Paving
for permit #04-272. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to release
a bond held for K & K Contracting,
Inc. for permit #03-475. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to release
a bond held for Saginaw-Midland Water
for permit #04-514. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
the following meeting schedule for 2005:
PUBLIC NOTICE 2005
The regular meetings of the Board of
County Road Commissioners, County of Bay,
Michigan, will be held in their main office
at 2600 E. Beaver Road, Kawkawlin, Michigan,
on the following dates in 2005 at the
posted times:
WEDNESDAY JANUARY 5 9:00 a.m. THURSDAY,
JULY 7 9:00 a.m.
WEDNESDAY, JANUARY 19 9:00 a.m. WEDNESDAY,
JULY 20 9:00 a.m.
WEDNESDAY, FEBRUARY 2 9:00 a.m. WEDNESDAY,
AUGUST 3 9:00 a.m.
WEDNESDAY, FEBRUARY 16 9:00 a.m. WEDNESDAY,
AUGUST 17 9:00 a.m.
WEDNESDAY, MARCH 2 9:00 a.m. WEDNESDAY,
AUGUST 31 9:00 a.m.
FRIDAY, MARCH 11 9:00 a.m. WEDNESDAY,
SEPTEMBER 14 9:00 a.m.
WEDNESDAY, MARCH 30 9:00 a.m. WEDNESDAY,
SEPTEMBER 28 9:00 a.m.
WEDNESDAY, APRIL 13 9:00 a.m. WEDNESDAY,
OCTOBER 12 9:00 a.m.
WEDNESDAY, APRIL 27 9:00 a.m. WEDNESDAY,
OCTOBER 26 9:00 a.m.
WEDNESDAY, MAY 11 9:00 a.m. WEDNESDAY,
NOVEMBER 9 9:00 a.m.
WEDNESDAY, MAY 25 9:00 a.m. WEDNESDAY,
NOVEMBER 23 9:00 a.m.
WEDNESDAY, JUNE 8 9:00 a.m. WEDNESDAY,
DECEMBER 7 9:00 a.m.
WEDNESDAY, JUNE 22 9:00 a.m. WEDNESDAY,
DECEMBER 21 9:00 a.m.
The meetings held at these posted times
shall be to conduct the business of the
Road Department. The business of the Department
of Water & Sewer will be conducted
at meetings to begin immediately following
the adjournment of the Road Department
meetings.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to receive
and post two thank you notes for snow
removal. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to receive
a township billing summary report. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to receive
the November Cash Balance Report. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans
for a Commercial Drive access for Pizzeria
Uno, Chicago Bar & Grill on Wilder
Road, located in Monitor Township. Commissioner
moved to approve a variance for deceleration
lanes. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
payroll for the period of 11/13/04 through
11/26/04 in the amount of $138,199.20.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
bills in the amount of $809,568.23. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
permits 04 565 through 04 579. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Staff
Training – Storm Water Meeting Today
– Flu Shots Possible – State
Park Drive Bridge Signs.
Commissioner Studders moved to reconvene
the Public Hearing of November 24th for
review of proposed revisions to the “Permit
Rules, Standards and Specifications”.
Motion was adopted on a roll call vote
at 9:30 a.m.:
Yeas: Studders, Redmond, & Lewandowski
J. Lillo – Reported that the attorney
is still working on language for special
circumstances such as parades, banners,
festivals, etc.
Commissioner Lewandowski moved to adjourn
the Public Hearing until December 22,
2004 at 9:30 a.m. Motion was adopted on
a roll call vote at 9:33 a.m.
Yeas: Redmond, Lewandowski, & Studders
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
December 22, 2004 at 9:00 a.m. Motion
was adopted on a roll call vote at 9:34
a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
DECEMBER 22, 2004 REGULAR MEETING
The regular meeting of the Bay County
Road Commission, Road Department, was
called to order at 9:01 a.m., at 2600
E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders,
& Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Randy
Frederick, General Superintendent; and
Jim Lillo, Assistant Engineer; Dept. of
Water & Sewer Representative: Ken
Miller, Director; Supervisors –
Hilda Dijak, Frankenlust; Dick Gromaski,
Fraser; James Dubay, Garfield; Gary Brandt,
Monitor; and Sharon Stalsberg, Pinconning;
Jerry Putt, Williams Township resident;
Steve Rice, Valley United Insurance; and
Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve
the minutes of the December 8, 2004 meeting.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
S. Stalsberg – Happy Holidays
Mr. Edmands presented proposed plans
for a Commercial Drive access for Storage
Barn Condominiums on Schumann Road, located
in Bangor Township. Commissioner Studders
moved to approve the plans as presented.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
an Agreement with Consumers Energy for
right-of-way for Fisherville Farms Subdivision,
located in Williams Township. The Chairman
and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
ACCEPTANCE – COUNTRY ESTATES #2
SUBDIVISION
Commissioner Redmond moved to accept
the roadways within Country Estates No.
2 Subdivision, located in Williams Township,
into the Bay County Road System for maintenance.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
ACCEPTANCE – STONEY ACRES SUBDIVISION
Commissioner Studders moved to accept
the roadways within Stoney Acres Subdivision,
located in Portsmouth Township, into the
Bay County Road System for maintenance.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
the Annual Overweight and Overwidth Permit
for Road Commission vehicles. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
A Township Invoice Status Report was
presented. Commissioner Redmond moved
to approve a delay in payments from Beaver
and Garfield Townships. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
an Agreement with Garfield Township for
improvements to Eight Mile Road. Project
is estimated at $7,150.00. Schedule of
Payments is: $7,150.00 due 12/15/05. The
Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
an Agreement with Kawkawlin Township for
improvements to Old Beaver Road Bridge.
Project is estimated at $184,800.00. Township
share is $92,400.00. Schedule of Payments
is: $15,400.00 due 12/15/04; $15,400.00
due 12/15/05; $15,400.00 due 12/15/06;
$15,400.00 due 12/15/07; $15,400.00 due
12/15/08; and $15,400.00 due 12/15/09.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve
an Agreement with Monitor Township for
improvements to Old Beaver Road Bridge.
Project is estimated at $184,800.00. Township
share is $92,400.00. Schedule of Payments
is: $15,400.00 due 12/15/04; $15,400.00
due 12/15/05; $15,400.00 due 12/15/06;
$15,400.00 due 12/15/07; $15,400.00 due
12/15/08; and $15,400.00 due 12/15/09.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from
Republic Services Northern Michigan to
extend their dumpster bids for 2005. Commissioner
Redmond moved to approve the extension
request. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from
Karbowski Oil Company to extend their
fuel bids for 2005. Commissioner Studders
moved to approve the extension request.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to advertise
for a January 19, 2005 bid opening for
two Tilt Bed Lowboy Trailers. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to advertise
for a January 19, 2005 bid opening for
a Single Axle Truck Cab & Chassis.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to advertise
for a January 19, 2005 bid opening for
a Tandem Axle Truck Cab & Chassis.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to release
a bond held for Earthworm, Inc. for permit
#03-391. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to release
a bond held for Louis D. Builders for
permit #03-392. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to release
a bond held for Weber Bros. Sawmill Inc.
for permit #04-368. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from
Wirt Stone Dock to extend their limestone
bids for 2005. Commissioner Studders moved
to approve the extension request. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve
a Termination Agreement with Consumers
Energy for right-of-way not used for Fisherville
Farms Subdivision. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
the 2004 Final Budget and Adjustments
as presented:
ACCOUNT DESCRIPTION CURRENT BUDGET FINAL
BUDGET AMENDMENTS BUDGET
REVENUES:
MTF - ENGINEERING $10,000 $0 $10,000
- PRIMARY 5,100,000 90,000 5,190,000
- LOCAL 2,079,000 -3,000 2,076,000
- PRIMARY URBAN 1,185,000 -60,000 1,125,000
- LOCAL URBAN 270,000 -11,000 259,000
STATE OTHER - CRITICAL BRIDGE 0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- STP BUYOUT 525,295 -131,295 394,000
FEDERAL - URBAN 0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- CRITICAL BRIDGE 1,797,205 -477,205 1,320,000
- STP URBAN 346,084 -346,084 0
- STP ENHANCEMENT 186,314 -186,314 0
STATE TRUNKLINE MAINTENANCE 1,084,609
115,391 1,200,000
STATE NON-MAINTENANCE 50,000 75,000 125,000
COUNTY RAISED REVENUE - PRIMARY 55,894
-55,894 0
- LOCAL 925,356 1,314,644 2,240,000
INTEREST EARNED - PRIMARY 27,000 -27,000
0
- LOCAL 0 0 0
- ROAD 48,000 -1,000 47,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 100,000
-15,000 85,000
SALVAGE SALES – ROAD 10,000 -3,000
7,000
PROPERTY RENTALS – ROAD 50,000 10,000
60,000
PERMIT FEES 30,000 8,000 38,000
OTHER 10,000 14,000 24,000
TOTAL REVENUES $13,889,757 $310,243 $14,200,000
EXPENDITURES:
CONSTRUCTION - PRIMARY $0 $0 $0
- LOCAL 0 735,000 735,000
HEAVY MAINTENANCE - PRIMARY 3,706,312
-506,312 3,200,000
- LOCAL 1,535,393 264,607 1,800,000
STRUCTURES & BRIDGES - PRIMARY 865,035
-365,035 500,000
- LOCAL 2,338,915 -988,915 1,350,000
ROUTINE MAINTENANCE - PRIMARY 1,292,500
207,500 1,500,000
- LOCAL 1,948,500 -48,500 1,900,000
TRAFFIC SERVICES - PRIMARY 239,500 -39,500
200,000
- LOCAL 194,000 -94,000 100,000
SNOW & ICE CONTROL - PRIMARY 503,000
97,000 600,000
- LOCAL 209,000 141,000 350,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,084,609
115,391 1,200,000
STATE NON-MAINTENANCE 50,000 75,000 125,000
EQUIPMENT EXPENSE – NET 135,000
-25,000 110,000
CAPITAL OUTLAY - NET ROAD 7,900 -42,900
-35,000
ADMINISTRATIVE - PRIMARY 360,379 164,621
525,000
- LOCAL 339,621 23,379 363,000
INTEREST EXPENSE - PRIMARY 5,000 -5,000
0
- LOCAL 1,000 -1,000 0
TOTAL EXPENDITURES $14,815,664 $ -292,664
$14,523,000
NET INCREASE (-DECREASE) $ -925,907 $
602,907 $ -323,000
BEGINNING FUND BALANCE 5,146,939 5,146,939
ENDING FUND BALANCE $ 4,221,032 $4,823,939
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
payroll for the period of 11/27/04 through
12/10/04 in the amount of $125,966.23.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
bills in the amount of $272,302.43. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve
permits 04 580 through 04 592. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – M.D.O.T.
Railtrail Approval – Building Better
Local Road Program Funds.
Commissioner Studders moved to approve
the carryover of unused BBLR program funds.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to reconvene
the Public Hearing of December 8th for
review of proposed revisions to the “Permit
Rules, Standards and Specifications”.
Motion was adopted on a roll call vote
at 9:30 a.m.:
Yeas: Studders, Redmond, & Lewandowski
J. Lillo – He sent a draft of
the revisions to all the townships. Changes
to be made include: adding “organization
or civic group” to sections Z. &
AA.; changing resolution requirement to:
“Require a resolution of support
from the township.” to sections
Z. & AA.; and reduce the fee for parades
and celebrations from $200 to $25.
Supervisors – Thanked the Board
for allowing input from the townships.
Commissioner Studders moved to close
the Public Hearing. Motion was adopted
on a roll call vote at 9:43 a.m.
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve
a resolution adopting the “Bay County
Road Commission’s Revised Permit
Rules, Standards and Specifications for
Work Within Right-of-Way, Overhead and
Underground Construction, Driveways, Banners,
and Parades” as revised. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to open the
Public Hearing to review the 2005 Budget.
Motion was adopted on a roll call vote
at 9:45 a.m.:
Yeas: Studders, Redmond, & Lewandowski
The 2005 Budget was reviewed. Commissioner
Studders moved to close the Public Hearing.
Motion was adopted on a roll call vote
at 9:55 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to adopt
the 2005 Budget:
BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2004 BUDGET
ACCOUNT DESCRIPTION ACTUAL ESTIMATED
RECOMMENDED
PRIOR YEAR CURRENT YEAR BUDGET
REVENUES: 12/31/03 12/31/04 2005
MTF - ENGINEERING $10,000 $10,000 $10,000
- PRIMARY 4,659,946 5,190,000 4,700,000
- LOCAL 1,894,331 2,076,000 1,800,000
- PRIMARY URBAN 1,084,792 1,125,000 1,060,000
- LOCAL URBAN 246,942 259,000 240,000
STATE OTHER - CRITICAL BRIDGE 0 0 0
- ECONOMIC DEVELOP. 0 0 0
- STP BUYOU 368,018 394,000 400,000
FEDERAL AID - FEMA SNOW STORM 0 0 0
- CRITICAL BRIDGE 1,529,432 1,320,000
1,149,500
- STP URBAN -7,678 0 640,000
- STP ENHANCEMENT 73,349 0 0
- STP RURAL 0 0 0
STATE TRUNKLINE MAINTENANCE 1,340,441
1,200,000 1,162,000
STATE NON-MAINTENANCE 149,046 125,000
100,000
COUNTY RAISED REVENUE - PRIMARY 0 0 0
- LOCAL 1,729,724 2,240,000 2,000,000
INTEREST EARNED - PRIMARY 0 0 0
- LOCAL 0 0 0
- ROAD 55,233 47,000 48,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 106,843
85,000 100,000
SALVAGE SALES – ROAD 1,566 7,000
5,000
PROPERTY RENTALS 48,822 60,000 60,000
PERMIT FEES 24,937 38,000 30,000
MISCELLANEOUS OTHER 22,410 24,000 22,000
TOTAL REVENUES $13,338,154 $14,200,000
$13,526,500
EXPENDITURES:
CONSTRUCTION - PRIMARY 0 0 0
- LOCAL 351,000 735,000 500,000
HEAVY MAINTENANCE - PRIMARY 1,907,028
3,200,000 4,147,000
- LOCAL 1,455,092 1,800,000 1,535,000
STRUCTURES & BRIDGES - PRIMARY 2,582,269
500,000 275,000
- LOCAL 220,805 1,350,000 1,523,840
ROUTINE MAINTENANCE - PRIMARY 1,044,324
1,500,000 1,300,000
- LOCAL 2,087,233 1,900,000 1,900,000
TRAFFIC SERVICES - PRIMARY 243,362 200,000
200,000
- LOCAL 143,527 100,000 100,000
SNOW & ICE CONTROL - PRIMARY 651,680
600,000 600,000
- LOCAL 201,404 350,000 250,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,340,441
1,200,000 1,162,000
STATE NON-MAINTENANCE 149,046 125,000
100,000
EQUIPMENT EXPENSE – NET 14,809 110,000
135,000
CAPITAL OUTLAY – NET ROAD 60,529
-35,000 238,000
OTHER EXPENDITURES:
ADMINISTRATIVE - PRIMARY 437,577 525,000
450,000
- LOCAL 303,530 363,000 300,000
INTEREST EXPENSE - PRIMARY 0 0 0
- LOCAL 0 0 0
TOTAL EXPENDITURES $13,193,656 $14,523,000
$14,715,840
NET INCREASE (-DECREASE) $144,498 $-323,000
$-1,189,340
BEGINNING FUND BALANCE $5,002,441 $5,146,939
$4,823,939
ENDING FUND BALANCE $5,146,939 $4,823,939
$3,634,599
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
There being no further business before
the Board, Commissioner Lewandowski moved
to adjourn the meeting until Wednesday,
January 5, 2005 at 9:00 a.m. Motion was
adopted on a roll call vote at 9:56 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
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