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2600 E. Beaver Road
Kawkawlin, MI 48631
Administration Phone: (989) 686-4610
Maintenance Phone: (989) 684-1010
Fax: (989) 686-4620
   

 

 

2003 Board Minutes

 
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WEDNESDAY, JANUARY 8, 2003            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Jeff Mayes, Bangor; Dick Gromaski, Fraser; Jerry Barbret, Gibson; and Thomas Paige, Williams; Diane Demers, Bay Area Community Foundation; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

 Nominations were held for Chairman.  Commissioner Studders moved to appoint Gerald Redmond as Chairman of the Board for 2003.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski
          Abstain:  Redmond 

 Nominations were held for Vice-Chairman.  Commissioner Redmond moved to appoint Michael Studders  as Vice-Chairman of the Board for 2003.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve the minutes of the December 27, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 T. Paige – Questioned status of the Building Better Local Roads Program.  Mr. Edmands stated that after it is reviewed by the Board it will be reviewed by the Roads Committee.
 

 The meeting was opened to D. Demers who thanked the Board for their cooperation on the RailTrail extensions.  The Bangor Township extension did not receive an expected grant from the Michigan Natural Resources Trust Fund and the project will have to be scaled back.  The section along Smith Road will use the roadway instead of constructing a path.  The “shared roadway” use meets AASTHO standards.  Commissioner Studders moved to approve sending a “Change of Scope” letter to the M.D.O.T. outlining proposed changes.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Edmands presented a letter from Bay Aggregate, Inc. requesting to extend their limestone bids from 1999 and to accept the conditions of a letter sent from the Road Commission on September 3, 2002.  Commissioner Redmond moved to approve a one year bid extension.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to receive a Royalty Revenue Report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 12/14/02 through 12/27/02 in the amount of $135,280.42.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve bills in the amount of $840,242.27.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve permits 03 001 through 03 003.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Engineer-Manager's Report – Grade Inspection for State Park Drive Bridge Project January 10th – Kawkawlin River Access at Revillo Road Opened. 

 J. Mayes – Questioned detour route for State Park Drive Bridge Project. 

 The Building Better Local Roads Program was approved and will be reviewed by the Roads Committee. 

 Commissioner Lewandowski was appointed the Board’s representative on the Retirement System Board. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 22, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

Respectfully Submitted by:   Approved by:
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, JANUARY 22, 2003                REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

    Roll Call:   Gerald Redmond & Robert Lewandowski
Excused:    Michael Studders 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Jerry Barbret, Gibson; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;  Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Redmond moved to approve the minutes of the January 8, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond 

PUBLIC INPUT 

 H. Dijak – Due to the illness of Commissioner Studders the Roads Committee meeting will be rescheduled for February 5th.  Two Mile Road dust control was discussed.  Chloride cannot be applied due to pending chip & seal.
 

 Commissioner Lewandowski moved to authorize the Engineer-Manager to prepare, with legal counsel, a Memorandum of Understanding to implement PPO health care, increased co-pays, 30 and out, and “me too” retirement language for Administrative and Supervisory Personnel.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Mr. Edmands presented a letter from the City of Bay City requesting concurrence of their position of restricting access to potential Wilder Road development adjacent to 4424 Wilder Road to the access recently constructed for the Truck Store property.  Commissioner Redmond moved to approve the Engineer-Manager sending a letter of concurrence.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Lewandowski moved to approve a 19% increase to the Schedule “C” Rental Rates.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Mr. Edmands presented a request from Karbowski Oil Company to extend their bid for Fuel Delivery to All Garages for 2003.  Commissioner Lewandowski moved to approve the extension request.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Redmond moved to purchase a 2003 Dodge Durango 4x4 from the State Purchasing Contract for $23,788.84 plus delivery to be used as a Weighmaster Vehicle.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Commissioner Lewandowski moved to purchase three 2003 Dodge Pick-Ups from the State Purchasing Contract for $17,740.78 each plus delivery.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Redmond moved to advertise for a February 12, 2003 bid opening for five (5) tandem axle and one (1) single axle cab and chassis.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Mr. Edmands presented a letter from Lee Wood Contracting, Inc. offering to extend their prices for Screened Topsoil for 2003.  Commissioner Lewandowski moved to approve the extension request.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Lewandowski moved to approve an on-site demo/tour for Tiger Cub Scout Den 3 on January 29, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Commissioner Redmond moved to release a bond held for Rhode Bros. Excavating, Inc. for permit #96-464.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Redmond moved to change the meeting of March 19, 2003 to March 21, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Commissioner Redmond moved to approve sending and invoice to the Dept. of Water & Sewer for their share of commissioners’ salaries and benefits.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Lewandowski  moved to approve a Deletion from the 2002 Countywide Paving Contract with Midland Contracting Company.  Beaver Township has been unable to obtain right-of-way for paving Hoover and Irene Drives.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Mr. Edmands presented a letter from Rowley Brothers, Inc. requesting to extend their prices for Vehicle Lubricants, with a slight increase in two item, for 2003.  Commissioner Lewandowski moved to approve the extension.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

Commissioner Redmond moved to approve payroll for the period of 12/28/02 through 1/10/03 in the amount of $123,471.63 and Excess Sick Leave payroll in the amount of $9,874.46.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Lewandowski 

Commissioner Lewandowski moved to approve bills in the amount of $209,008.61.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond 

Commissioner Redmond moved to approve permits 03 004 through 03 012.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Lewandowski 

Engineer-Manager's Report – Royalty Revenue Review – CRAM Meeting March 18-20, 2003 – CRAM Board of Directors Ballot – Midland County Road Commission Estimates Requested for County Line Work in Beaver and Williams Townships. 

 Mr. Bishop discussed employee staffing.  Three employees are off due to injuries. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 5, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:33 a.m.:
Yeas:   Lewandowski & Redmond
 

Respectfully Submitted by:   Approved by:
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, FEBRUARY 5, 2003      REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ? Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

A Moment of Silence was held for the Columbia astronauts and their families. 

Commissioner Redmond moved to approve the minutes of the January 22, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

Mr. Edmands discussed the variance request for a homeowner in the Binghampton Subdivision, located in Hampton Township. The previous action of the Board approved a variance subject to approval by Hampton Township. Hampton Township has decided not to take any action on the matter. Commissioner Lewandowski moved to approve the variance request to allow the driveway off Jones Road. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve a Preliminary Plat for Stoney Acres Subdivision, located in Portsmouth Township. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to advertise for a March 21st bid opening for the Annual Materials. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Lewandowski moved to approve purchasing Guardrail Beam and Parts from the State Contract. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

The Annual Movement Permit was discussed and referred to the Permits for approval. 

Commissioner Redmond moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Mr. Edmands presented a letter from the M.D.O.T. relative to a signal study at the M-13/Fisher Road intersection. The M.D.O.T. has determined that there will not be a signal installed at this location. 

Mr. Edmands presented a letter from St. Regis Culvert, Inc. offering to extend their CMP bid prices for an additional year. Commissioner Studders moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 1/11/03 through 1/24/03 in the amount of $119,365.90. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve bills in the amount of $219,408.69. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Lewandowski moved to approve permits 03?013 through 03?019 and the Road Commission Annual Movement Permit. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Engineer-Manager's Report – Retirement Board and Bay County Ways & Means Committee Approved the Request to Provide Two Separate Groups for Administrative/Supervisory Employees – Union/Management Meeting Held Yesterday Relative to Health Care Costs – Union Contract Interpretation Disagreement – Meeting of February 19th. 

Commissioner Studders moved to hire Scott Knochel to fill the open Laborer position. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 19, 2003 at 9:00 a.m. Motion was adopted on a roll call vote at 9:21 a.m.:
Yeas: Lewandowski, Studders, & Redmond 

Respectfully Submitted by: Approved by:
 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board 


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WEDNESDAY, FEBRUARY 19, 2003    REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; Clarke Foco, Finance Director; and Judi Deaton, Account Clerk; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ? Roy DeLorge, Kawkawlin; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Redmond moved to approve the minutes of the February 5, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

Mr. Edmands discussed the Phase II Storm Water Regulations. A permit application, PEP (Public Education Plan), and IDEP (Illicit Discharge Elimination Plan) documents are being prepared through the watershed group. The permit is due by March 10th. 

Commissioner Studders moved to receive a Preliminary Audit Communication Letter from Stewart, Beauvais, & Whipple. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve increasing the Workers’ Compensation Escrow Account from $13,500.00 to $20,000.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Mr. Edmands discussed the bargaining unit confusion over the elimination of the Birthday Holiday for an extra vacation day. Commissioner Lewandowski moved to approve adding eight (8) hours of vacation to all bargaining unit employees’ vacation banks as of February 20, 2003. This is a transition plan and it is understood that this is a one time addition and that the vacation schedule will be followed in subsequent years. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Mr. Edmands presented a letter from Clark Highway Services, Inc. offering to extend their Pavement Marking bids for 2003. Commissioner Redmond moved to accept their offer of an extension. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Bids received and opened on February 12, 2003 for Five (5) Tandem Axle Cab & Chassis were reviewed. Commissioner Studders moved to award to Diesel Truck Sales, for their low bid price of $278,390.00, with trade-ins, the MBE 4000 engine, and automatic transmission. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Bids received and opened on February 12, 2003 for One (1) Single Axle Cab & Chassis were reviewed. Commissioner Lewandowski moved to award to Diesel Truck Sales, for their low bid price of $58,115.00, with trade-in, the MBE 4000 engine, and automatic transmission. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to advertise for a bid opening of March 5, 2003 for Hydraulic Systems, Boxes, & Underbody Scrapers for the new trucks. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Mr. Edmands presented a thank you note from the cub scouts who recently received a tour of the facilities. 

Mr. Edmands discussed the need to hire a Purchasing Agent for property acquisition for the State Park Drive Bridge Project. Commissioner Lewandowski moved to give the Engineer-Manager the power to act to negotiate and sign an agreement with P. Burghy. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Mr. Edmands presented a request from the Bay County Civic Arena for barricades for their U.S. Speed Skating Championships. Commissioner Studders moved to provide the barricades for free if picked up but to charge for delivery and pick up if required. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Nays: Redmond 

Mr. Edmands presented a request from the Bay Arenac ISD for “Drug & Weapon Free School Zone” signs. Commissioner Studders moved to charge $75.00 each for the signs and their placement. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Lewandowski moved to approve the 2002 changes to the Act 51 Certification with the Chairman authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to receive a thank you letter from one of the Christmas families the Road Commission employees and retirees helped this last year. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Studders moved to appoint Clarke Foco as the voting delegate for the County Road Association Policies. The meeting will be held March 20, 2003. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Chip Road Bridge. Design and construction engineering are estimated at $58,067.00. Schedule of Payments is: $14,516.75 due 12/15/03; $14,516.75 due 12/15/04; $14,516.75 due 12/15/05, and $14,516.75 due 12/15/06. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve payroll for the period of 1/25/03 through 2/7/03 in the amount of $130,682.05. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Studders moved to approve bills in the amount of $62,918.45. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve permits 03?020 through 03?028. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Engineer-Manager's Report – N. Union Reconstruction Bid Letting April 3rd – Draft Amendment to Super./Admin. Fringe Benefit Policy Review. 

Discussions were held relative to: Blue Cross/Blue Shield deficit balance, a possible meeting with the Bay County Board of Commissioners, the M-15 property appraisal, and spring weight restrictions. 

Commissioner Redmond moved to allow Fraser Township to proceed to utilize proposed discretionary funds for a brushing program. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 5, 2003 at 9:00 a.m. Motion was adopted on a roll call vote at 10:02 a.m.:
Yeas: Redmond, Lewandowski, & Studders 

Respectfully Submitted by: Approved by:
 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board


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WEDNESDAY, MARCH 5, 2003                      REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Ben DuRussell, Merritt; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Redmond moved to approve the minutes of the February 19, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 T. Paige – Felt the decision made last meeting to charge for signs was correct because the township has to pay for their signs.
 

 The Phase II Storm Water Regulation application and plans were discussed.  Commissioner Lewandowski moved approve the Engineer-Manager signing the permit application.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Edmands discussed the Agreement approved on February 19th with Williams Township.  The Agreement contained an error.  Commissioner Redmond moved to rescind the previous agreement and to approve an Agreement with Williams Township for improvements to Chip Road Bridge.  Design engineering is estimated at $58,067.00.  Schedule of Payments is:  $14,516.75 due 12/15/03; $14,516.75 due 12/15/04; $14,516.75 due 12/15/05, and $14,516.75 due 12/15/06.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for Design Engineering on the Chip Road Bridge project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve the 2003 Building Better Local Roads Program.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve an Agreement with Williams Township for improvements to Nine Mile Road.  Project is estimated at $104,726.00.  Township share is $97,370.00.  Schedule of Payments is:  $48,685.00 due 12/15/03; and $48,685.00 due 12/15/04.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to approve a four year average for fringe benefits and overhead rates.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Redmond moved to receive a Cash Balance Chart.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Lewandowski moved to approve County Traffic Control Order #13-03-1 for temporary No Parking on Johnson Street from 25th Street to its northerly terminus from June 26th thru June 29th.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Bids were received and opened for Truck Accessories.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Redmond moved to approve a request from the St. Patrick’s Day Parade Association for barricades to be placed on March 16, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Edmands presented proposed plans for a Commercial Drive access for Mark One Photography on Keisel Road, located in Bangor Township.  Commissioner Lewandowski moved to approve a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Redmond moved to approve a Preliminary Plat for Nottingham Forest Residential Subdivision, located in Bangor Township.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENTS 

 Commissioner Studders moved to approve two Cost Agreements for Traffic Signal Control with M.D.O.T. for the M-13/Wilder Road signal and the M-25/Knight Road Flasher.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 2/8/03 through 2/21/03 in the amount of $115,864.49.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve bills in the amount of $160,804.13.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve permits 03 029 through 03 031.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Engineer-Manager's Report – State Park Drive Bridge Project R-O-W Acquisition – East District Property Appraisal Not Complete – Manpower Update – Trucks Out at 2:30 a.m. Today. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Friday, March 21, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:54 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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FRIDAY, MARCH 21, 2003                           REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor    Thomas Paige, Williams; Pete Miller, Koch Materials Company; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Redmond moved to approve the minutes of the March 5, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Mr. Edmands presented proposed plans for a Commercial Drive access for an Office & Warehouse Lease Suites in Valley Center Tech Park, located in Monitor Township.  Commissioner Studders moved to approve a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENTS 

 Commissioner Lewandowski moved to approve a Cost Agreement for Traffic Signal Control with M.D.O.T. for the M-13 (Euclid) @ BL75, M-13, M-84 (Salzburg) signal.  The Chairman and Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

ACCEPTANCE – BENJAMIN STREET 

 Commissioner Redmond moved to accept Benjamin Street, from Elevator Road east for approximately 652 feet, located in Fraser Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve an Agreement with Gibson Township for improvements to Flajole and Stevenson Roads.  Projects are estimated at $71,670.00.  Township share is $51,670.00.  Schedule of Payments is:  $25,835.00 due 12/15/03; $12,918.00 due 12/15/04; and $12,917.00 due 12/15/05.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Bids received and opened on March 5, 2003 for Single Axle Hydraulic Component Truck Accessories were reviewed.  Commissioner Lewandowski moved to award to Shults Equipment, for their low bid price of $28,972.00.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Bids received and opened on March 5, 2003 for Tandem Cab & Chassis Hydraulic Accessories were reviewed.  Commissioner Studders moved to award to Shults Equipment, for their low bid price, meeting specifications, of  three units at $32,035.00 and two units at $32,891.00.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Redmond moved to receive the Township Invoice Status Report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Lewandowski moved to release a bond held for Johnsons Farm Co. for permit #97-052.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Edmands presented a letter from MCRCSIP regarding their Loss Prevention Committee.  Commissioner Studders moved to appoint Dick Bishop to represent the Blue Water Highway Council on the Property & Equipment Subcommittee with Rick Rinz as the alternate representative.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve the attendance of J. Edmands and H. Pominville to a Storm Water and the Law seminar.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 2/22/03 through 3/7/03 in the amount of $129,233.36.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve bills in the amount of $225,463.45.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve permits 03 032 through 03 043.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Engineer-Manager's Report – Blue Water Highway Quarterly Meeting – Spring Breakup – Tractor Supply Co. Litigation Update – State Park Drive Bridge Project R-O-W Acquisition – Wilder Road Improvements from Truman Parkway to Tiernan – Frankenlust Township Request for Letter of Support for M-84 Project – Administrative & Supervisory Employee Request for Executive Session. 

 Commissioner Studders moved to send a letter of support for the M-84 project to the MDOT.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 An Executive Session will be scheduled for April 2nd. 

 Bids were received and opened for the Annual Materials.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Mr. Pete Miller discussed his letter to the Board informing them of his company’s decision to close their Bay City facility. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 2, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:15 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, APRIL 2, 2003             REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:11 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Jerry Barbret, Gibson; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Gary Stanley, BCATS Director; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Redmond moved to approve the minutes of the March 21, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 M. Neumeyer – Monitor Township has received lots of calls about spring breakup. 

 D. Bishop – There is one to two feet of frost still in the ground and breakups will continue for about two weeks.  Older chip and seal roads which haven’t received maintenance seals are affected the worst.
 

 Commissioner Studders moved to award to and approve a Professional Services Agreement with Wade-Trim, Inc., for Annual Bridge Inspections.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

  Mr. Edmands presented a request from the National Railway Historical Society requesting permission to use our parking facilities on August 9th & 10th.  They have provided insurance coverage.  Commissioner Redmond moved to approve the request.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Bids received and opened on March 21, 2003 for 20AA & 22A were reviewed.  Commissioner Lewandowski moved to award to Schmidt Excavating & Trucking, Inc., for their low bid price of $6.75/ton for 20AA and $6.40/ton for 22A delivered to the North Garage.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Bids received and opened on March 21, 2003 for the Annual Materials were reviewed.  Commissioner Studders moved to award to the following low bidders: 

             Material                                              Low Bidder 

Liquid Calcium Chloride (Bulk) Liquid Calcuim Chloride Sales 

Liquid Calcium Chloride Liquid Calcuim Chloride Sales 

Crushed Concrete Champagne & Marx Exc. 

Asphalt Emulsion Bit-Mat Products of Michigan 

Redi-Mix Rip Rap Bags Sequin Lumber 

Carbide Underbody Scraper Blades Shults Equipment, Inc. 

Carbon Underbody Scraper Blades St. Regis Culvert, Inc. 

Bituminous Concrete and Patch Materials Midland Contracting Co. 

Transistorized Warning Lights Burke Equipment Co. 

Type II Barricades Burke Equipment Co. 

Wood Guardrail & Sign Posts John A. Biewer Lumber Co. 

New Signs and Sign Material Vulcan Signs 

Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to receive the 1st Quarter Royalty Revenue Report.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 The Executive Session will be rescheduled for April 3rd. 

 Mr. Bishop discussed the M-15 property remediation status.  It is recommended that the property be leased for the 2003 growing season.  The report will be reviewed for further possible action.  The Board directed the Engineer-Manager to work with legal counsel to prepare a lease. 

 Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for Gordon Cederberg in the amount of $170.56.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 3/8/03 through 3/21/03 in the amount of $124,794.67.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve bills in the amount of $181,343.67.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve permits 03 044 through 03 058.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Engineer-Manager's Report – Notice From DEQ for Receipt of Storm Water Permit Application – Update on Storm Water Requirements – Project Updates:  State Park Drive Bridge R-O-W Acquisition, Wilder Road Resurfacing in 2005 – Mackinaw Road Resurfacing, & Chip Road Bridge. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 16, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:41 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, APRIL 3, 2003              SPECIAL MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:09 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; David Stoker, Cohl, Stoker, & Toskey, P.C.; All Supervisory & Administrative Employees; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

PUBLIC INPUT 

 J. Bowker – Asked to Board to consider the shorter amendment proposal which would change just the health insurance coverage, the 30 and out, and the “me too” clause.  More extensive changes should wait until the contract expiration of September 7, 2004. 

 D. Bishop – Stated that the numerous language changes proposed by the Board should be considered at the expiration of the contract. 

 C. Foco – Requested the signing date be removed to allow employees to sign up at any time. 

Commissioner Studders offered the following resolution and moved for its adoption: 

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider material exempt from discussion or disclosure by state or federal statute, and 

WHEREAS, The Bay County Road Commission also finds such material to be exempt from discussions or disclosure in an open session by virtue of the provisions of Section 13(1)(h) of the Michigan Freedom of Information Act, 

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (h) of the Open Meetings Act. 

Motion was adopted on a roll call vote at 9:17 a.m.:
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to reconvene to the Special Meeting.  Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Studders moved to direct the Engineer-Manager and legal counsel to make changes to the proposed amendment and to present them to the Supervisory & Administrative employees.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 16, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:59 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, APRIL 16, 2003            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Michael Studders. 

Roll Call:  Michael Studders & Robert Lewandowski
Excused:  Gerald Redmond 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat Beson, County Commissioner; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Studders moved to approve the minutes of the April 2, 2003 regular meeting and the April 3, 2003 executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Studders 

PUBLIC INPUT – None 

 Mr. Edmands reported that the State Park Drive Bridge Project Amendment will be referred to the next meeting. 

 Commissioner Lewandowski moved to approve County Traffic Control Order #05-03-1 for temporary No Parking on Eleven Mile Road from Kitchen Road south ½ mile from May 3rd to May 4th.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Commissioner Lewandowski moved to receive the Cash Balance Report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders 

Commissioner Lewandowski moved to approve a request from Union Local #1096 for Summer Hours from June 2nd to August 28th.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Commissioner Studders moved to advertise for an April 30, 2003 bid opening for Three Asphalt Hot Patchers.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders 

 Commissioner Studders moved to donate used cell phones to the Bay Area Women’s Center.  The phones can be used to call 911 without service.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Commissioner Studders moved to approve a request by John Pflueger to carryover 37 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders 

 Commissioner Studders moved to change the meeting of May 14, 2003 to May 13, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Commissioner Studders moved to refer the executive session to the meeting of April 30, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders 

 Commissioner Studders moved to request an extension until May 31, 2003 from M.D.O.T. for filing the Act 51 Report.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Mr. Edmands presented proposed plans for Commercial Drive accesses for Valley Publishing on Mackinaw Road and Tech Park Drive, located in Monitor Township.  Commissioner Lewandowski moved to approve the plans as submitted.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders 

 Commissioner Studders moved to receive a thank you from Monitor Township DDA for prompt and quality snow removal in Valley Center Tech Park.  Renewal of the Winter Maintenance Agreement will be reviewed.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

Commissioner Lewandowski moved to approve payroll for the period of 3/22/03 through 4/4/03 in the amount of $131,982.68.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Studders 

Commissioner Studders moved to approve bills in the amount of $232,703.03.  Motion was adopted on a roll call vote:
Yeas:  Studders & Lewandowski 

Commissioner Studders moved to approve permits 03 059 through 03 076.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Studders 

Engineer-Manager's Report – Seal Blend Production Record Amount – Safety Seminar in Frankenmuth – Weight Restrictions – Phase II Storm Water Permit Update – Bay-Midland County Line Road Improvements – N. Union Road Improvements – Payment in Lieu Health Insurance Coverage Reviewed. 

 Commissioner Studders moved to sign the Title Sheet for the State Park Drive Bridge Project.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Commissioner Lewandowski questioned the need for a supervisor to be in the office on Fridays during the summer. 

 Commissioner Studders asked Mr. Edmands to look into the timing of the signal at M-13 and Wheeler Road. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, April 30, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas:  Lewandowski & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, APRIL 30, 2003            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Ben DuRussell, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat Donahue & Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Studders moved to approve the minutes of the April 16, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 P. Donahue & E. Smith – Outlined State Park Drive Bridge project design changes. 

 B. DuRussell – Proposed road projects for 2003 need board approval before submitting to the Road Commission. 

 H. Dijak – Thanked the Board for the letter to M.D.O.T. regarding the M-84 widening project and stated that the delay is being reviewed.
 

 Commissioner Lewandowski moved to approve Amendment #3 to the Professional Services Agreement with Wade-Trim, Inc., engineer on the State Park Drive Bridge project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for summer hours.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

Mr. Edmands reported that Kathy’s Lawn Care has agreed to extend their contract for emergency snow removal in Valley Center Tech Park.  Commissioner Studders moved to renew the contracts with Monitor Township DDA and Kathy’s Lawn Care.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to advertise for a May 28, 2003 bid opening for the 2003 Countywide Paving Program.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to Bay-Midland County Line Road.  Project is estimated at $88,449.00.  Township share is $22,112.00.  Schedule of Payments is:  $22,112.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve an Agreement with Midland County Road Commission for improvements to Bay-Midland County Line Road.  Project is estimated at $88,449.00.  Their share is $44,224.00.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve an Agreement with Hampton Township for improvements to various roads.  Projects are estimated at $81,000.00.  Township share is $40,500.00.  Schedule of Payments is:  $40,500.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Studders moved to approve an Amendment to the Supervisory and Administrative Employee Benefit Policy.  The amendment provides PPOI health insurance coverage and improved retirement provisions to signing employees.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to designate D. Bishop and R. Swinson as Class II employees in the Bay County Retirement System while the remaining supervisory and administrative employees, including J. Edmands, shall be designated as Class I employees.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve an Agreement with Fraser Township for improvements to various roads.  Projects are estimated at $55,170.00.  Township share is $35,170.00.  Schedule of Payments is:  $11,723.00 due 12/15/03; $11,723.00 due 12/15/04; and $11,724.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve an Agreement with Frankenlust Township for improvements to Weiss Road.  Project is estimated at $56,385.00.  Township share is $36,385.00.  Schedule of Payments is:  $12,129.00 due 12/15/03; $12,128.00 due 12/15/04; and $12,128.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to approve an Agreement with Pinconning Township for improvements to Kaiser Road.  Project is estimated at $107,522.00.  Township share is $87,522.00.  Schedule of Payments is:  $29,174.00 due 12/15/03; $29,174.00 due 12/15/04; and $29,174.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 4/5/03 through 4/18/03 in the amount of $126,351.57.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve bills in the amount of $527,125.18.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve permits 03 077 through 03 091.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Engineer-Manager's Report – TSC & Meijer Driveway Litigation – East District Property Lease – N. Union Reconstruction Project Update – Wheeler Road at M-13 Signal Timing. 

 Bids were received and opened for Three Asphalt Hot Patchers.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 P. Donahue – Thanked the Board for approving amendment. 

 Commissioner Redmond moved to recess the meeting until after the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:34 a.m.:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to reconvene the meeting at 10:26 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Studders offered the following resolution and moved for its adoption: 

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and 

WHEREAS, the particular employee requests a closed hearing, and 

 WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing, 

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act. 

Motion was adopted on a roll call vote at 10:26 a.m.:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:47 a.m.:
  Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Redmond stated that the Engineer-Manager received a satisfactory evaluation and moved to raise his salary to $74,931.00 which includes $10,000.00 which is received by the Road Commission because he is a licensed professional engineer.  The rate shall be retroactive to January 1, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 The supervisory employee schedule for covering Fridays during the summer was discussed. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, May 13, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:56 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the BoardWEDNESDAY, APRIL 30, 2003            ROAD           REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Ben DuRussell, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat Donahue & Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Studders moved to approve the minutes of the April 16, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 P. Donahue & E. Smith – Outlined State Park Drive Bridge project design changes. 

 B. DuRussell – Proposed road projects for 2003 need board approval before submitting to the Road Commission. 

 H. Dijak – Thanked the Board for the letter to M.D.O.T. regarding the M-84 widening project and stated that the delay is being reviewed.
 

 Commissioner Lewandowski moved to approve Amendment #3 to the Professional Services Agreement with Wade-Trim, Inc., engineer on the State Park Drive Bridge project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for summer hours.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

Mr. Edmands reported that Kathy’s Lawn Care has agreed to extend their contract for emergency snow removal in Valley Center Tech Park.  Commissioner Studders moved to renew the contracts with Monitor Township DDA and Kathy’s Lawn Care.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to advertise for a May 28, 2003 bid opening for the 2003 Countywide Paving Program.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to Bay-Midland County Line Road.  Project is estimated at $88,449.00.  Township share is $22,112.00.  Schedule of Payments is:  $22,112.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve an Agreement with Midland County Road Commission for improvements to Bay-Midland County Line Road.  Project is estimated at $88,449.00.  Their share is $44,224.00.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve an Agreement with Hampton Township for improvements to various roads.  Projects are estimated at $81,000.00.  Township share is $40,500.00.  Schedule of Payments is:  $40,500.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Studders moved to approve an Amendment to the Supervisory and Administrative Employee Benefit Policy.  The amendment provides PPOI health insurance coverage and improved retirement provisions to signing employees.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to designate D. Bishop and R. Swinson as Class II employees in the Bay County Retirement System while the remaining supervisory and administrative employees, including J. Edmands, shall be designated as Class I employees.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve an Agreement with Fraser Township for improvements to various roads.  Projects are estimated at $55,170.00.  Township share is $35,170.00.  Schedule of Payments is:  $11,723.00 due 12/15/03; $11,723.00 due 12/15/04; and $11,724.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve an Agreement with Frankenlust Township for improvements to Weiss Road.  Project is estimated at $56,385.00.  Township share is $36,385.00.  Schedule of Payments is:  $12,129.00 due 12/15/03; $12,128.00 due 12/15/04; and $12,128.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to approve an Agreement with Pinconning Township for improvements to Kaiser Road.  Project is estimated at $107,522.00.  Township share is $87,522.00.  Schedule of Payments is:  $29,174.00 due 12/15/03; $29,174.00 due 12/15/04; and $29,174.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 4/5/03 through 4/18/03 in the amount of $126,351.57.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve bills in the amount of $527,125.18.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve permits 03 077 through 03 091.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Engineer-Manager's Report – TSC & Meijer Driveway Litigation – East District Property Lease – N. Union Reconstruction Project Update – Wheeler Road at M-13 Signal Timing. 

 Bids were received and opened for Three Asphalt Hot Patchers.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 P. Donahue – Thanked the Board for approving amendment. 

 Commissioner Redmond moved to recess the meeting until after the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:34 a.m.:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to reconvene the meeting at 10:26 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Studders offered the following resolution and moved for its adoption: 

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and 

WHEREAS, the particular employee requests a closed hearing, and 

 WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing, 

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act. 

Motion was adopted on a roll call vote at 10:26 a.m.:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:47 a.m.:
  Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Redmond stated that the Engineer-Manager received a satisfactory evaluation and moved to raise his salary to $74,931.00 which includes $10,000.00 which is received by the Road Commission because he is a licensed professional engineer.  The rate shall be retroactive to January 1, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 The supervisory employee schedule for covering Fridays during the summer was discussed. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, May 13, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:56 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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TUESDAY, MAY 13, 2003                                REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Marvin Neumeyer, Monitor; and Sharon Stalsberg, Pinconning; Larry Allen, Stewart, Beauvais & Whipple; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 30, 2003 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

RESOLUTION
WILDER ROAD IMPROVEMENTS
FEDERAL TRANSPORATION FUNDS

 Commissioner Studders offered the following resolution and moved for its adoption:

 BE IT RESOLVED, that the Bay County Road Commission hereby resolves to seek Federal Transportation Funds for the purpose of improving Wilder Road from Euclid to the M-13 Connector.  The needed improvements include resurfacing and curb repair. 

Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a letter from Wade-Trim, Inc. regarding the State Park Drive Bridge Project.  It has been determined that construction can be completed in a four month time period.  Commissioner Lewandowski moved to receive the letter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 The Cafeteria Benefit Plan relative to health insurance buyout was discussed.  Commissioner Studders moved to review the current amount with the Diebold Agency.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve an Agreement with Hampton Township for improvements to Nebobish Road.  Project is estimated at $47,114.00.  Township share is $27,114.00.  Schedule of Payments is:  $27,114.00 due 1/15/04.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve an Agreement with Garfield Township for improvements to Eight Mile, Eleven Mile, Linwood, Kitchen, and Anderson Roads.  Projects are estimated at $91,654.00.  Township share is $71,654.00.  Schedule of Payments is:  $23,885.00 due 12/15/03; $23,885.00 due 12/15/04; and $23,884.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on April 30, 2003 for Three Asphalt Hot Patchers were reviewed.  Commissioner Studders moved to award to Spaulding Manufacturing Inc., for their low bid price of $31,998.00 for three units.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve and sign the Final Plat for Stoney Acres Subdivision, located in Portsmouth Township.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The meeting was opened to L. Allen who reviewed the 2002 Audit Report.  Mr. Allen discussed the changes required for implementing GASB 34.

 Commissioner Lewandowski moved to recess the meeting at 10:04 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to reconvene the meeting at 10:47 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to receive and approve the 2002 Audit Report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The Act 51 Financial Report was reviewed.  Commissioner Redmond moved to approve the 2002 Act 51 Financial Report.  The Chairman and the Finance Director are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 The Annual Report was reviewed.  Commissioner Lewandowski moved to approve and distribute the 2002 Annual Report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to extend the current contract with Stewart, Beauvais & Whipple for an additional year.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to receive a Cash Balance Report.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands reported that the current Assistant Garage Foreman is scheduled to retire effective June 11, 2003.  The current co-op student is training as a parts clerk.  Discussion was held on whether the position would remain the same or become strictly a parts clerk position with the supervisory portion implemented within the union with a mechanic/crew leader position.  Commissioner Studders moved to continue training the co-op student as the parts clerk with an interim wage adjustment to $11.00 per hour retroactive to May 10th and to refer the position decision to the next meeting.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve a request by D. Bishop to carryover 104 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 4/19/03 through 5/2/03 in the amount of $113,895.39.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $395,617.20.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 03 091 through 03 124.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – TSC Lawsuit Proceeding – HIPPA Requirements Policy.

 D. Bishop – Discussed the West District Foreman position and seal blend production.

 Commissioner Studders moved to set a firm project deadline of 4:00 p.m. on Wednesday, May 21, 2003.  Letters will be sent to all townships.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 28, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:40 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, MAY 28, 2003                         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor    Hilda Dijak, Frankenlust; Harold Sampier, Kawkawlin Township resident; Jerry Putt, Developer; Jay Wheeler, William A. Kibbe & Associates, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 13, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 H. Sampier – Requested that the sand pile next to the fence be moved so he is not bothered by blowing sand and also stated that he is concerned with dying vegetation on his property.  Mr. Edmands stated that staff will review the situation.

 H. Dijak – Questioned the chip & seal program schedule, Melbourne Road maintenance, and the proposed dust control policy.

 Mr. Edmands presented a response from M.D.O.T. relative to the signal timing at M-13 and Wheeler Road.  Commissioner Lewandowski moved to receive the letter.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands stated that an irrevocable letter of credit has been issued for the completion of Country Estates No. 2 Subdivision.  Commissioner Studders moved to approve and sign the Final Plat for Country Estates No. 2 Subdivision, located in Williams Township.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented proposed plans for a Commercial Drive access for COPOCO Credit Union on Wilder and Bangor Roads, located in Bangor Township.  Commissioner Redmond moved to approve a variance for acceleration and deceleration lanes & curb and gutter on Bangor Road.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

M.D.O.T. – PERFORMANCE & INDEMNIFICATION RESOLUTION

 Commissioner Lewandowski moved to approve a Performance and Indemnification Resolution with M.D.O.T. for an “Individual Permit for Use of State Trunkline Right-of-Way”.  The Engineer-Manager is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a request from the MCRCSIP to approve a resolution relative to Employment Practices Guidelines.  Commissioner Studders moved to refer the matter to staff for review.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve the Chloride Treatment Policy.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve providing First Aid and CPR Training for employees.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to hold a bid sale for various pieces of excess equipment.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids were received and opened for the 2003 Bituminous Surfacing Program.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Stud