WEDNESDAY, JANUARY 8, 2003
REGULAR MEETING
The regular meeting of the
Bay County Road Commission, Road Department, was called to order
at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Jeff Mayes, Bangor; Dick Gromaski,
Fraser; Jerry Barbret, Gibson; and Thomas Paige, Williams; Diane
Demers, Bay Area Community Foundation; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
Nominations were held for Chairman. Commissioner
Studders moved to appoint Gerald Redmond as Chairman of the
Board for 2003. Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Abstain:
Redmond
Nominations were held for Vice-Chairman. Commissioner
Redmond moved to appoint Michael Studders as Vice-Chairman
of the Board for 2003. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve the minutes of the December
27, 2002 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Paige – Questioned status of the Building Better
Local Roads Program. Mr. Edmands stated that after it
is reviewed by the Board it will be reviewed by the Roads Committee.
The meeting was opened to D. Demers who thanked the Board
for their cooperation on the RailTrail extensions. The
Bangor Township extension did not receive an expected grant
from the Michigan Natural Resources Trust Fund and the project
will have to be scaled back. The section along Smith Road
will use the roadway instead of constructing a path. The
“shared roadway” use meets AASTHO standards.
Commissioner Studders moved to approve sending a “Change
of Scope” letter to the M.D.O.T. outlining proposed changes.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from Bay Aggregate, Inc.
requesting to extend their limestone bids from 1999 and to accept
the conditions of a letter sent from the Road Commission on
September 3, 2002. Commissioner Redmond moved to approve
a one year bid extension. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to receive a Royalty Revenue
Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period
of 12/14/02 through 12/27/02 in the amount of $135,280.42.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount
of $840,242.27. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 001 through
03 003. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Grade Inspection for State
Park Drive Bridge Project January 10th – Kawkawlin River
Access at Revillo Road Opened.
J. Mayes – Questioned detour route for State Park
Drive Bridge Project.
The Building Better Local Roads Program was approved
and will be reviewed by the Roads Committee.
Commissioner Lewandowski was appointed the Board’s
representative on the Retirement System Board.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, January
22, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:34 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, JANUARY
22, 2003
REGULAR MEETING
The regular meeting of the
Bay County Road Commission, Road Department, was called to order
at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond &
Robert Lewandowski
Excused: Michael Studders
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Jerry Barbret,
Gibson; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams;
Melvin McNally, Kawkawlin Township Trustee; Patrick Beson,
County Commissioner; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the January
8, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
PUBLIC INPUT
H. Dijak – Due to the illness of Commissioner Studders
the Roads Committee meeting will be rescheduled for February
5th. Two Mile Road dust control was discussed. Chloride
cannot be applied due to pending chip & seal.
Commissioner Lewandowski moved to authorize the Engineer-Manager
to prepare, with legal counsel, a Memorandum of Understanding
to implement PPO health care, increased co-pays, 30 and out,
and “me too” retirement language for Administrative
and Supervisory Personnel. Motion was adopted on a roll
call vote:
Yeas: Redmond & Lewandowski
Mr. Edmands presented a letter from the City of Bay City
requesting concurrence of their position of restricting access
to potential Wilder Road development adjacent to 4424 Wilder
Road to the access recently constructed for the Truck Store
property. Commissioner Redmond moved to approve the Engineer-Manager
sending a letter of concurrence. Motion was adopted on
a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Lewandowski moved to approve a 19% increase
to the Schedule “C” Rental Rates. Motion was
adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Mr. Edmands presented a request from Karbowski Oil Company
to extend their bid for Fuel Delivery to All Garages for 2003.
Commissioner Lewandowski moved to approve the extension request.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to purchase a 2003 Dodge Durango
4x4 from the State Purchasing Contract for $23,788.84 plus delivery
to be used as a Weighmaster Vehicle. Motion was adopted
on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Lewandowski moved to purchase three 2003
Dodge Pick-Ups from the State Purchasing Contract for $17,740.78
each plus delivery. Motion was adopted on a roll call
vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to advertise for a February
12, 2003 bid opening for five (5) tandem axle and one (1) single
axle cab and chassis. Motion was adopted on a roll call
vote:
Yeas: Redmond & Lewandowski
Mr. Edmands presented a letter from Lee Wood Contracting,
Inc. offering to extend their prices for Screened Topsoil for
2003. Commissioner Lewandowski moved to approve the extension
request. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Lewandowski moved to approve an on-site
demo/tour for Tiger Cub Scout Den 3 on January 29, 2003.
Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Redmond moved to release a bond held for
Rhode Bros. Excavating, Inc. for permit #96-464. Motion
was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to change the meeting of March
19, 2003 to March 21, 2003. Motion was adopted on a roll
call vote:
Yeas: Redmond & Lewandowski
Commissioner Redmond moved to approve sending and invoice
to the Dept. of Water & Sewer for their share of commissioners’
salaries and benefits. Motion was adopted on a roll call
vote:
Yeas: Lewandowski & Redmond
Commissioner Lewandowski moved to approve a Deletion
from the 2002 Countywide Paving Contract with Midland Contracting
Company. Beaver Township has been unable to obtain right-of-way
for paving Hoover and Irene Drives. Motion was adopted
on a roll call vote:
Yeas: Redmond & Lewandowski
Mr. Edmands presented a letter from Rowley Brothers,
Inc. requesting to extend their prices for Vehicle Lubricants,
with a slight increase in two item, for 2003. Commissioner
Lewandowski moved to approve the extension. Motion was
adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to approve payroll for the period
of 12/28/02 through 1/10/03 in the amount of $123,471.63 and
Excess Sick Leave payroll in the amount of $9,874.46.
Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Lewandowski moved to approve bills in the amount
of $209,008.61. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to approve permits 03 004 through
03 012. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Engineer-Manager's Report – Royalty Revenue Review –
CRAM Meeting March 18-20, 2003 – CRAM Board of Directors
Ballot – Midland County Road Commission Estimates Requested
for County Line Work in Beaver and Williams Townships.
Mr. Bishop discussed employee staffing. Three employees
are off due to injuries.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, February
5, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:33 a.m.:
Yeas: Lewandowski & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, FEBRUARY
5, 2003 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:03 a.m., at 2600 E.
Beaver Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives: John Edmands,
Engineer-Manager; and Dick Bishop, General Superintendent; Dept.
of Water & Sewer Representative: Ken Miller, Director; Supervisors
? Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas
Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;
Patrick Beson, County Commissioner; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
A Moment of Silence was held for the Columbia astronauts and
their families.
Commissioner Redmond moved to approve the minutes of the January
22, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Mr. Edmands discussed the variance request for a homeowner
in the Binghampton Subdivision, located in Hampton Township.
The previous action of the Board approved a variance subject
to approval by Hampton Township. Hampton Township has decided
not to take any action on the matter. Commissioner Lewandowski
moved to approve the variance request to allow the driveway
off Jones Road. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve a Preliminary Plat for
Stoney Acres Subdivision, located in Portsmouth Township. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to advertise for a March 21st bid
opening for the Annual Materials. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve purchasing Guardrail
Beam and Parts from the State Contract. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
The Annual Movement Permit was discussed and referred to the
Permits for approval.
Commissioner Redmond moved to receive a Township Invoice Status
Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from the M.D.O.T. relative to
a signal study at the M-13/Fisher Road intersection. The M.D.O.T.
has determined that there will not be a signal installed at
this location.
Mr. Edmands presented a letter from St. Regis Culvert, Inc.
offering to extend their CMP bid prices for an additional year.
Commissioner Studders moved to approve the request. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll for the period
of 1/11/03 through 1/24/03 in the amount of $119,365.90. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills in the amount
of $219,408.69. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve permits 03?013 through
03?019 and the Road Commission Annual Movement Permit. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – Retirement Board and Bay
County Ways & Means Committee Approved the Request to Provide
Two Separate Groups for Administrative/Supervisory Employees
– Union/Management Meeting Held Yesterday Relative to
Health Care Costs – Union Contract Interpretation Disagreement
– Meeting of February 19th.
Commissioner Studders moved to hire Scott Knochel to fill the
open Laborer position. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, February
19, 2003 at 9:00 a.m. Motion was adopted on a roll call vote
at 9:21 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, FEBRUARY
19, 2003 REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:07 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives: John Edmands,
Engineer-Manager; Dick Bishop, General Superintendent; Clarke
Foco, Finance Director; and Judi Deaton, Account Clerk; Dept.
of Water & Sewer Representative: Ken Miller, Director; Supervisors
? Roy DeLorge, Kawkawlin; Sharon Stalsberg, Pinconning; and
Thomas Paige, Williams; Mark Sohlden, Wade-Trim, Inc.; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the February
5, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Mr. Edmands discussed the Phase II Storm Water Regulations.
A permit application, PEP (Public Education Plan), and IDEP
(Illicit Discharge Elimination Plan) documents are being prepared
through the watershed group. The permit is due by March 10th.
Commissioner Studders moved to receive a Preliminary Audit
Communication Letter from Stewart, Beauvais, & Whipple.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve increasing the Workers’
Compensation Escrow Account from $13,500.00 to $20,000.00. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands discussed the bargaining unit confusion over the
elimination of the Birthday Holiday for an extra vacation day.
Commissioner Lewandowski moved to approve adding eight (8) hours
of vacation to all bargaining unit employees’ vacation
banks as of February 20, 2003. This is a transition plan and
it is understood that this is a one time addition and that the
vacation schedule will be followed in subsequent years. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from Clark Highway Services,
Inc. offering to extend their Pavement Marking bids for 2003.
Commissioner Redmond moved to accept their offer of an extension.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on February 12, 2003 for Five (5)
Tandem Axle Cab & Chassis were reviewed. Commissioner Studders
moved to award to Diesel Truck Sales, for their low bid price
of $278,390.00, with trade-ins, the MBE 4000 engine, and automatic
transmission. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on February 12, 2003 for One (1) Single
Axle Cab & Chassis were reviewed. Commissioner Lewandowski
moved to award to Diesel Truck Sales, for their low bid price
of $58,115.00, with trade-in, the MBE 4000 engine, and automatic
transmission. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to advertise for a bid opening of
March 5, 2003 for Hydraulic Systems, Boxes, & Underbody
Scrapers for the new trucks. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a thank you note from the cub scouts
who recently received a tour of the facilities.
Mr. Edmands discussed the need to hire a Purchasing Agent for
property acquisition for the State Park Drive Bridge Project.
Commissioner Lewandowski moved to give the Engineer-Manager
the power to act to negotiate and sign an agreement with P.
Burghy. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a request from the Bay County Civic Arena
for barricades for their U.S. Speed Skating Championships. Commissioner
Studders moved to provide the barricades for free if picked
up but to charge for delivery and pick up if required. Motion
was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Nays: Redmond
Mr. Edmands presented a request from the Bay Arenac ISD for
“Drug & Weapon Free School Zone” signs. Commissioner
Studders moved to charge $75.00 each for the signs and their
placement. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve the 2002 changes
to the Act 51 Certification with the Chairman authorized to
sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to receive a thank you letter from
one of the Christmas families the Road Commission employees
and retirees helped this last year. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to appoint Clarke Foco as the voting
delegate for the County Road Association Policies. The meeting
will be held March 20, 2003. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Agreement with Williams
Township for improvements to Chip Road Bridge. Design and construction
engineering are estimated at $58,067.00. Schedule of Payments
is: $14,516.75 due 12/15/03; $14,516.75 due 12/15/04; $14,516.75
due 12/15/05, and $14,516.75 due 12/15/06. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve payroll for the period
of 1/25/03 through 2/7/03 in the amount of $130,682.05. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills in the amount
of $62,918.45. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve permits 03?020 through
03?028. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – N. Union Reconstruction Bid
Letting April 3rd – Draft Amendment to Super./Admin. Fringe
Benefit Policy Review.
Discussions were held relative to: Blue Cross/Blue Shield deficit
balance, a possible meeting with the Bay County Board of Commissioners,
the M-15 property appraisal, and spring weight restrictions.
Commissioner Redmond moved to allow Fraser Township to proceed
to utilize proposed discretionary funds for a brushing program.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, March
5, 2003 at 9:00 a.m. Motion was adopted on a roll call vote
at 10:02 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, MARCH
5, 2003
REGULAR MEETING
The regular meeting of the
Bay County Road Commission, Road Department, was called to order
at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Ben DuRussell, Merritt; and Thomas Paige, Williams; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the February
19, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Paige – Felt the decision made last meeting
to charge for signs was correct because the township has to
pay for their signs.
The Phase II Storm Water Regulation application and plans
were discussed. Commissioner Lewandowski moved approve
the Engineer-Manager signing the permit application. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands discussed the Agreement approved on February
19th with Williams Township. The Agreement contained an
error. Commissioner Redmond moved to rescind the previous
agreement and to approve an Agreement with Williams Township
for improvements to Chip Road Bridge. Design engineering
is estimated at $58,067.00. Schedule of Payments is:
$14,516.75 due 12/15/03; $14,516.75 due 12/15/04; $14,516.75
due 12/15/05, and $14,516.75 due 12/15/06. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve a Professional
Services Agreement with Wade-Trim, Inc., for Design Engineering
on the Chip Road Bridge project. The Chairman and the
Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve the 2003 Building
Better Local Roads Program. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve an Agreement with
Williams Township for improvements to Nine Mile Road.
Project is estimated at $104,726.00. Township share is
$97,370.00. Schedule of Payments is: $48,685.00
due 12/15/03; and $48,685.00 due 12/15/04. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve a four year average
for fringe benefits and overhead rates. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to receive a Cash Balance
Chart. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve County Traffic
Control Order #13-03-1 for temporary No Parking on Johnson Street
from 25th Street to its northerly terminus from June 26th thru
June 29th. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids were received and opened for Truck Accessories.
Commissioner Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve a request from
the St. Patrick’s Day Parade Association for barricades
to be placed on March 16, 2003. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans for a Commercial
Drive access for Mark One Photography on Keisel Road, located
in Bangor Township. Commissioner Lewandowski moved to
approve a variance for acceleration & deceleration lanes
and curb & gutter. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve a Preliminary Plat
for Nottingham Forest Residential Subdivision, located in Bangor
Township. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
RESOLUTION - M.D.O.T. - SIGNAL AGREEMENTS
Commissioner Studders moved to approve two Cost Agreements
for Traffic Signal Control with M.D.O.T. for the M-13/Wilder
Road signal and the M-25/Knight Road Flasher. The Chairman
is authorized to sign for the Board. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll for the period
of 2/8/03 through 2/21/03 in the amount of $115,864.49.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills in the amount
of $160,804.13. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve permits 03 029 through
03 031. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – State Park Drive Bridge Project
R-O-W Acquisition – East District Property Appraisal Not
Complete – Manpower Update – Trucks Out at 2:30
a.m. Today.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Friday, March
21, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:54 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
FRIDAY, MARCH
21, 2003
REGULAR MEETING
The regular meeting of the
Bay County Road Commission, Road Department, was called to order
at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisor Thomas Paige, Williams; Pete Miller,
Koch Materials Company; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the March
5, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Mr. Edmands presented proposed plans for a Commercial
Drive access for an Office & Warehouse Lease Suites in Valley
Center Tech Park, located in Monitor Township. Commissioner
Studders moved to approve a variance for acceleration and deceleration
lanes. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
RESOLUTION - M.D.O.T. - SIGNAL AGREEMENTS
Commissioner Lewandowski moved to approve a Cost Agreement
for Traffic Signal Control with M.D.O.T. for the M-13 (Euclid)
@ BL75, M-13, M-84 (Salzburg) signal. The Chairman and
Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
ACCEPTANCE – BENJAMIN STREET
Commissioner Redmond moved to accept Benjamin Street,
from Elevator Road east for approximately 652 feet, located
in Fraser Township, into the Bay County Road System for maintenance.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement with
Gibson Township for improvements to Flajole and Stevenson Roads.
Projects are estimated at $71,670.00. Township share is
$51,670.00. Schedule of Payments is: $25,835.00
due 12/15/03; $12,918.00 due 12/15/04; and $12,917.00 due 12/15/05.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on March 5, 2003 for Single
Axle Hydraulic Component Truck Accessories were reviewed.
Commissioner Lewandowski moved to award to Shults Equipment,
for their low bid price of $28,972.00. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 5, 2003 for Tandem
Cab & Chassis Hydraulic Accessories were reviewed.
Commissioner Studders moved to award to Shults Equipment, for
their low bid price, meeting specifications, of three
units at $32,035.00 and two units at $32,891.00. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to receive the Township Invoice
Status Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to release a bond held
for Johnsons Farm Co. for permit #97-052. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from MCRCSIP regarding
their Loss Prevention Committee. Commissioner Studders
moved to appoint Dick Bishop to represent the Blue Water Highway
Council on the Property & Equipment Subcommittee with Rick
Rinz as the alternate representative. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve the attendance
of J. Edmands and H. Pominville to a Storm Water and the Law
seminar. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll for the period
of 2/22/03 through 3/7/03 in the amount of $129,233.36.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills in the amount
of $225,463.45. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve permits 03 032 through
03 043. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – Blue Water Highway Quarterly
Meeting – Spring Breakup – Tractor Supply Co. Litigation
Update – State Park Drive Bridge Project R-O-W Acquisition
– Wilder Road Improvements from Truman Parkway to Tiernan
– Frankenlust Township Request for Letter of Support for
M-84 Project – Administrative & Supervisory Employee
Request for Executive Session.
Commissioner Studders moved to send a letter of support
for the M-84 project to the MDOT. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
An Executive Session will be scheduled for April 2nd.
Bids were received and opened for the Annual Materials.
Commissioner Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Pete Miller discussed his letter to the Board informing
them of his company’s decision to close their Bay City
facility.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, April
2, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:15 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, APRIL
2, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:11 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Jerry Barbret, Gibson; Marvin
Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas
Paige, Williams; Gary Stanley, BCATS Director; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the March
21, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
M. Neumeyer – Monitor Township has received lots
of calls about spring breakup.
D. Bishop – There is one to two feet of frost still
in the ground and breakups will continue for about two weeks.
Older chip and seal roads which haven’t received maintenance
seals are affected the worst.
Commissioner Studders moved to award to and approve a
Professional Services Agreement with Wade-Trim, Inc., for Annual
Bridge Inspections. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a request from the National Railway
Historical Society requesting permission to use our parking
facilities on August 9th & 10th. They have provided
insurance coverage. Commissioner Redmond moved to approve
the request. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 21, 2003 for 20AA &
22A were reviewed. Commissioner Lewandowski moved to award
to Schmidt Excavating & Trucking, Inc., for their low bid
price of $6.75/ton for 20AA and $6.40/ton for 22A delivered
to the North Garage. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 21, 2003 for the Annual
Materials were reviewed. Commissioner Studders moved to
award to the following low bidders:
Material
Low Bidder
Liquid Calcium Chloride (Bulk) Liquid Calcuim Chloride Sales
Liquid Calcium Chloride Liquid Calcuim Chloride Sales
Crushed Concrete Champagne & Marx Exc.
Asphalt Emulsion Bit-Mat Products of Michigan
Redi-Mix Rip Rap Bags Sequin Lumber
Carbide Underbody Scraper Blades Shults Equipment, Inc.
Carbon Underbody Scraper Blades St. Regis Culvert, Inc.
Bituminous Concrete and Patch Materials Midland Contracting
Co.
Transistorized Warning Lights Burke Equipment Co.
Type II Barricades Burke Equipment Co.
Wood Guardrail & Sign Posts John A. Biewer Lumber Co.
New Signs and Sign Material Vulcan Signs
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to receive the 1st Quarter
Royalty Revenue Report. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
The Executive Session will be rescheduled for April 3rd.
Mr. Bishop discussed the M-15 property remediation status.
It is recommended that the property be leased for the 2003 growing
season. The report will be reviewed for further possible
action. The Board directed the Engineer-Manager to work
with legal counsel to prepare a lease.
Commissioner Redmond moved to write off and turn over
to the collection agency an uncollected accounts receivable
for Gordon Cederberg in the amount of $170.56. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period
of 3/8/03 through 3/21/03 in the amount of $124,794.67.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount
of $181,343.67. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 044 through
03 058. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Notice From DEQ for Receipt
of Storm Water Permit Application – Update on Storm Water
Requirements – Project Updates: State Park Drive
Bridge R-O-W Acquisition, Wilder Road Resurfacing in 2005 –
Mackinaw Road Resurfacing, & Chip Road Bridge.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, April
16, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:41 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, APRIL
3, 2003
SPECIAL MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:09 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representative:
John Edmands, Engineer-Manager; David Stoker, Cohl, Stoker,
& Toskey, P.C.; All Supervisory & Administrative Employees;
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
PUBLIC INPUT
J. Bowker – Asked to Board to consider the shorter
amendment proposal which would change just the health insurance
coverage, the 30 and out, and the “me too” clause.
More extensive changes should wait until the contract expiration
of September 7, 2004.
D. Bishop – Stated that the numerous language changes
proposed by the Board should be considered at the expiration
of the contract.
C. Foco – Requested the signing date be removed
to allow employees to sign up at any time.
Commissioner Studders offered the following resolution and
moved for its adoption:
WHEREAS, the Board of County Road Commissioners of the County
of Bay ("Bay County Road Commission") will now consider
material exempt from discussion or disclosure by state or federal
statute, and
WHEREAS, The Bay County Road Commission also finds such material
to be exempt from discussions or disclosure in an open session
by virtue of the provisions of Section 13(1)(h) of the Michigan
Freedom of Information Act,
THEREFORE, BE IT RESOLVED by the Bay County Road Commission
that it meet in a closed session for the aforesaid purposes,
pursuant to the provisions of Section 8 (h) of the Open Meetings
Act.
Motion was adopted on a roll call vote at 9:17 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to reconvene to the Special Meeting.
Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to direct the Engineer-Manager
and legal counsel to make changes to the proposed amendment
and to present them to the Supervisory & Administrative
employees. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, April
16, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:59 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, APRIL
16, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:00 a.m., at 2600 E. Beaver
Road, by the Vice-Chairman, Michael Studders.
Roll Call: Michael Studders & Robert Lewandowski
Excused: Gerald Redmond
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat
Beson, County Commissioner; Erich Smith, Wade-Trim, Inc.; and
Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Studders moved to approve the minutes of the April
2, 2003 regular meeting and the April 3, 2003 executive session.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
PUBLIC INPUT – None
Mr. Edmands reported that the State Park Drive Bridge
Project Amendment will be referred to the next meeting.
Commissioner Lewandowski moved to approve County Traffic
Control Order #05-03-1 for temporary No Parking on Eleven Mile
Road from Kitchen Road south ½ mile from May 3rd to May
4th. Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Lewandowski moved to receive the Cash Balance
Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Lewandowski moved to approve a request from Union
Local #1096 for Summer Hours from June 2nd to August 28th.
Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to advertise for an April
30, 2003 bid opening for Three Asphalt Hot Patchers. Motion
was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to donate used cell phones
to the Bay Area Women’s Center. The phones can be
used to call 911 without service. Motion was adopted on
a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to approve a request by John
Pflueger to carryover 37 hours of vacation. Motion was
adopted on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to change the meeting of
May 14, 2003 to May 13, 2003. Motion was adopted on a
roll call vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to refer the executive session
to the meeting of April 30, 2003. Motion was adopted on
a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to request an extension until
May 31, 2003 from M.D.O.T. for filing the Act 51 Report.
Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Mr. Edmands presented proposed plans for Commercial Drive
accesses for Valley Publishing on Mackinaw Road and Tech Park
Drive, located in Monitor Township. Commissioner Lewandowski
moved to approve the plans as submitted. Motion was adopted
on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to receive a thank you from
Monitor Township DDA for prompt and quality snow removal in
Valley Center Tech Park. Renewal of the Winter Maintenance
Agreement will be reviewed. Motion was adopted on a roll
call vote:
Yeas: Studders & Lewandowski
Commissioner Lewandowski moved to approve payroll for the period
of 3/22/03 through 4/4/03 in the amount of $131,982.68.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to approve bills in the amount
of $232,703.03. Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to approve permits 03 059 through
03 076. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Engineer-Manager's Report – Seal Blend Production Record
Amount – Safety Seminar in Frankenmuth – Weight
Restrictions – Phase II Storm Water Permit Update –
Bay-Midland County Line Road Improvements – N. Union Road
Improvements – Payment in Lieu Health Insurance Coverage
Reviewed.
Commissioner Studders moved to sign the Title Sheet for
the State Park Drive Bridge Project. Motion was adopted
on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Lewandowski questioned the need for a supervisor
to be in the office on Fridays during the summer.
Commissioner Studders asked Mr. Edmands to look into
the timing of the signal at M-13 and Wheeler Road.
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, April
30, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:34 a.m.:
Yeas: Lewandowski & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, APRIL
30, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:04 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Hilda Dijak, Frankenlust; Dick
Gromaski, Fraser; Ben DuRussell, Merritt; Marvin Neumeyer, Monitor;
Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat
Donahue & Erich Smith, Wade-Trim, Inc.; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Studders moved to approve the minutes of the April
16, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
P. Donahue & E. Smith – Outlined State Park
Drive Bridge project design changes.
B. DuRussell – Proposed road projects for 2003
need board approval before submitting to the Road Commission.
H. Dijak – Thanked the Board for the letter to
M.D.O.T. regarding the M-84 widening project and stated that
the delay is being reviewed.
Commissioner Lewandowski moved to approve Amendment #3
to the Professional Services Agreement with Wade-Trim, Inc.,
engineer on the State Park Drive Bridge project. The Chairman
is authorized to sign for the Board. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve a Memorandum of Agreement
and Understanding with Union Local #1096 for summer hours.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands reported that Kathy’s Lawn Care has agreed
to extend their contract for emergency snow removal in Valley
Center Tech Park. Commissioner Studders moved to renew
the contracts with Monitor Township DDA and Kathy’s Lawn
Care. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to advertise for a May 28,
2003 bid opening for the 2003 Countywide Paving Program.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve an Agreement
with Williams Township for improvements to Bay-Midland County
Line Road. Project is estimated at $88,449.00. Township
share is $22,112.00. Schedule of Payments is: $22,112.00
due 12/15/03. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve an Agreement with Midland
County Road Commission for improvements to Bay-Midland County
Line Road. Project is estimated at $88,449.00. Their
share is $44,224.00. The Chairman is authorized to sign
for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement with
Hampton Township for improvements to various roads. Projects
are estimated at $81,000.00. Township share is $40,500.00.
Schedule of Payments is: $40,500.00 due 12/15/03.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Amendment to
the Supervisory and Administrative Employee Benefit Policy.
The amendment provides PPOI health insurance coverage and improved
retirement provisions to signing employees. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to designate D. Bishop
and R. Swinson as Class II employees in the Bay County Retirement
System while the remaining supervisory and administrative employees,
including J. Edmands, shall be designated as Class I employees.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement with
Fraser Township for improvements to various roads. Projects
are estimated at $55,170.00. Township share is $35,170.00.
Schedule of Payments is: $11,723.00 due 12/15/03; $11,723.00
due 12/15/04; and $11,724.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve an Agreement with
Frankenlust Township for improvements to Weiss Road. Project
is estimated at $56,385.00. Township share is $36,385.00.
Schedule of Payments is: $12,129.00 due 12/15/03; $12,128.00
due 12/15/04; and $12,128.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve an Agreement
with Pinconning Township for improvements to Kaiser Road.
Project is estimated at $107,522.00. Township share is
$87,522.00. Schedule of Payments is: $29,174.00
due 12/15/03; $29,174.00 due 12/15/04; and $29,174.00 due 12/15/05.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period
of 4/5/03 through 4/18/03 in the amount of $126,351.57.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount
of $527,125.18. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 077 through
03 091. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – TSC & Meijer Driveway
Litigation – East District Property Lease – N. Union
Reconstruction Project Update – Wheeler Road at M-13 Signal
Timing.
Bids were received and opened for Three Asphalt Hot Patchers.
Commissioner Studders moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
P. Donahue – Thanked the Board for approving amendment.
Commissioner Redmond moved to recess the meeting until
after the business of the Dept. of Water & Sewer.
Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to reconvene the meeting
at 10:26 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders offered the following resolution and
moved for its adoption:
WHEREAS, the Board of County Road Commissioners of the County
of Bay ("Bay County Road Commission") will now consider
the dismissal, suspension, or disciplining of, or will now hear
complaints or charges brought against, or will now consider
a periodic personnel evaluation of, a particular employee, and
WHEREAS, the particular employee requests a closed hearing,
and
WHEREAS, Section 8 (a) of the Open Meetings Act allows
the Bay County Road Commission to meet in a closed session for
the aforesaid purposes upon the request of the particular employee
for a closed hearing,
THEREFORE, BE IT RESOLVED by the Bay County Road Commission
that it meet in a closed session for the aforesaid purposes,
pursuant to the provisions of Section 8 (a) of the Open Meetings
Act.
Motion was adopted on a roll call vote at 10:26 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to reconvene to the Regular
Meeting. Motion was adopted on a roll call vote at 10:47
a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond stated that the Engineer-Manager
received a satisfactory evaluation and moved to raise his salary
to $74,931.00 which includes $10,000.00 which is received by
the Road Commission because he is a licensed professional engineer.
The rate shall be retroactive to January 1, 2003. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
The supervisory employee schedule for covering Fridays
during the summer was discussed.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Tuesday, May
13, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:56 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the BoardWEDNESDAY,
APRIL 30, 2003
ROAD
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:04 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Hilda Dijak, Frankenlust; Dick
Gromaski, Fraser; Ben DuRussell, Merritt; Marvin Neumeyer, Monitor;
Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat
Donahue & Erich Smith, Wade-Trim, Inc.; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Studders moved to approve the minutes of the April
16, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
P. Donahue & E. Smith – Outlined State Park
Drive Bridge project design changes.
B. DuRussell – Proposed road projects for 2003
need board approval before submitting to the Road Commission.
H. Dijak – Thanked the Board for the letter to
M.D.O.T. regarding the M-84 widening project and stated that
the delay is being reviewed.
Commissioner Lewandowski moved to approve Amendment #3
to the Professional Services Agreement with Wade-Trim, Inc.,
engineer on the State Park Drive Bridge project. The Chairman
is authorized to sign for the Board. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve a Memorandum of Agreement
and Understanding with Union Local #1096 for summer hours.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands reported that Kathy’s Lawn Care has agreed
to extend their contract for emergency snow removal in Valley
Center Tech Park. Commissioner Studders moved to renew
the contracts with Monitor Township DDA and Kathy’s Lawn
Care. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to advertise for a May 28,
2003 bid opening for the 2003 Countywide Paving Program.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve an Agreement
with Williams Township for improvements to Bay-Midland County
Line Road. Project is estimated at $88,449.00. Township
share is $22,112.00. Schedule of Payments is: $22,112.00
due 12/15/03. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve an Agreement with Midland
County Road Commission for improvements to Bay-Midland County
Line Road. Project is estimated at $88,449.00. Their
share is $44,224.00. The Chairman is authorized to sign
for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement with
Hampton Township for improvements to various roads. Projects
are estimated at $81,000.00. Township share is $40,500.00.
Schedule of Payments is: $40,500.00 due 12/15/03.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Amendment to
the Supervisory and Administrative Employee Benefit Policy.
The amendment provides PPOI health insurance coverage and improved
retirement provisions to signing employees. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to designate D. Bishop
and R. Swinson as Class II employees in the Bay County Retirement
System while the remaining supervisory and administrative employees,
including J. Edmands, shall be designated as Class I employees.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement with
Fraser Township for improvements to various roads. Projects
are estimated at $55,170.00. Township share is $35,170.00.
Schedule of Payments is: $11,723.00 due 12/15/03; $11,723.00
due 12/15/04; and $11,724.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve an Agreement with
Frankenlust Township for improvements to Weiss Road. Project
is estimated at $56,385.00. Township share is $36,385.00.
Schedule of Payments is: $12,129.00 due 12/15/03; $12,128.00
due 12/15/04; and $12,128.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve an Agreement
with Pinconning Township for improvements to Kaiser Road.
Project is estimated at $107,522.00. Township share is
$87,522.00. Schedule of Payments is: $29,174.00
due 12/15/03; $29,174.00 due 12/15/04; and $29,174.00 due 12/15/05.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period
of 4/5/03 through 4/18/03 in the amount of $126,351.57.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount
of $527,125.18. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 077 through
03 091. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – TSC & Meijer Driveway
Litigation – East District Property Lease – N. Union
Reconstruction Project Update – Wheeler Road at M-13 Signal
Timing.
Bids were received and opened for Three Asphalt Hot Patchers.
Commissioner Studders moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
P. Donahue – Thanked the Board for approving amendment.
Commissioner Redmond moved to recess the meeting until
after the business of the Dept. of Water & Sewer.
Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to reconvene the meeting
at 10:26 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders offered the following resolution and
moved for its adoption:
WHEREAS, the Board of County Road Commissioners of the County
of Bay ("Bay County Road Commission") will now consider
the dismissal, suspension, or disciplining of, or will now hear
complaints or charges brought against, or will now consider
a periodic personnel evaluation of, a particular employee, and
WHEREAS, the particular employee requests a closed hearing,
and
WHEREAS, Section 8 (a) of the Open Meetings Act allows
the Bay County Road Commission to meet in a closed session for
the aforesaid purposes upon the request of the particular employee
for a closed hearing,
THEREFORE, BE IT RESOLVED by the Bay County Road Commission
that it meet in a closed session for the aforesaid purposes,
pursuant to the provisions of Section 8 (a) of the Open Meetings
Act.
Motion was adopted on a roll call vote at 10:26 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to reconvene to the Regular
Meeting. Motion was adopted on a roll call vote at 10:47
a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond stated that the Engineer-Manager
received a satisfactory evaluation and moved to raise his salary
to $74,931.00 which includes $10,000.00 which is received by
the Road Commission because he is a licensed professional engineer.
The rate shall be retroactive to January 1, 2003. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
The supervisory employee schedule for covering Fridays
during the summer was discussed.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Tuesday, May
13, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:56 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top TUESDAY, MAY 13,
2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:05 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Marvin Neumeyer, Monitor; and Sharon Stalsberg, Pinconning;
Larry Allen, Stewart, Beauvais & Whipple; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the April
30, 2003 regular meeting and executive session. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
RESOLUTION
WILDER ROAD IMPROVEMENTS
FEDERAL TRANSPORATION FUNDS
Commissioner Studders offered the following resolution
and moved for its adoption:
BE IT RESOLVED, that the Bay County Road Commission hereby
resolves to seek Federal Transportation Funds for the purpose
of improving Wilder Road from Euclid to the M-13 Connector.
The needed improvements include resurfacing and curb repair.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from Wade-Trim, Inc. regarding
the State Park Drive Bridge Project. It has been determined
that construction can be completed in a four month time period.
Commissioner Lewandowski moved to receive the letter.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The Cafeteria Benefit Plan relative to health insurance
buyout was discussed. Commissioner Studders moved to review
the current amount with the Diebold Agency. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve an Agreement with
Hampton Township for improvements to Nebobish Road. Project
is estimated at $47,114.00. Township share is $27,114.00.
Schedule of Payments is: $27,114.00 due 1/15/04.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve an Agreement
with Garfield Township for improvements to Eight Mile, Eleven
Mile, Linwood, Kitchen, and Anderson Roads. Projects are
estimated at $91,654.00. Township share is $71,654.00.
Schedule of Payments is: $23,885.00 due 12/15/03; $23,885.00
due 12/15/04; and $23,884.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on April 30, 2003 for Three
Asphalt Hot Patchers were reviewed. Commissioner Studders
moved to award to Spaulding Manufacturing Inc., for their low
bid price of $31,998.00 for three units. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve and sign the Final
Plat for Stoney Acres Subdivision, located in Portsmouth Township.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
The meeting was opened to L. Allen who reviewed the 2002
Audit Report. Mr. Allen discussed the changes required
for implementing GASB 34.
Commissioner Lewandowski moved to recess the meeting
at 10:04 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to reconvene the meeting
at 10:47 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive and approve
the 2002 Audit Report. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
The Act 51 Financial Report was reviewed. Commissioner
Redmond moved to approve the 2002 Act 51 Financial Report.
The Chairman and the Finance Director are authorized to sign
for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The Annual Report was reviewed. Commissioner Lewandowski
moved to approve and distribute the 2002 Annual Report.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to extend the current contract
with Stewart, Beauvais & Whipple for an additional year.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to receive a Cash Balance
Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands reported that the current Assistant Garage
Foreman is scheduled to retire effective June 11, 2003.
The current co-op student is training as a parts clerk.
Discussion was held on whether the position would remain the
same or become strictly a parts clerk position with the supervisory
portion implemented within the union with a mechanic/crew leader
position. Commissioner Studders moved to continue training
the co-op student as the parts clerk with an interim wage adjustment
to $11.00 per hour retroactive to May 10th and to refer the
position decision to the next meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve a request by
D. Bishop to carryover 104 hours of vacation. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll for the period
of 4/19/03 through 5/2/03 in the amount of $113,895.39.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills in the amount
of $395,617.20. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve permits 03 091 through
03 124. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – TSC Lawsuit Proceeding –
HIPPA Requirements Policy.
D. Bishop – Discussed the West District Foreman
position and seal blend production.
Commissioner Studders moved to set a firm project deadline
of 4:00 p.m. on Wednesday, May 21, 2003. Letters will
be sent to all townships. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, May
28, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 11:40 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, MAY
28, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:07 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisor Hilda Dijak, Frankenlust; Harold
Sampier, Kawkawlin Township resident; Jerry Putt, Developer;
Jay Wheeler, William A. Kibbe & Associates, Inc.; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the May
13, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
H. Sampier – Requested that the sand pile next
to the fence be moved so he is not bothered by blowing sand
and also stated that he is concerned with dying vegetation on
his property. Mr. Edmands stated that staff will review
the situation.
H. Dijak – Questioned the chip & seal program
schedule, Melbourne Road maintenance, and the proposed dust
control policy.
Mr. Edmands presented a response from M.D.O.T. relative
to the signal timing at M-13 and Wheeler Road. Commissioner
Lewandowski moved to receive the letter. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands stated that an irrevocable letter of credit
has been issued for the completion of Country Estates No. 2
Subdivision. Commissioner Studders moved to approve and
sign the Final Plat for Country Estates No. 2 Subdivision, located
in Williams Township. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans for a Commercial
Drive access for COPOCO Credit Union on Wilder and Bangor Roads,
located in Bangor Township. Commissioner Redmond moved
to approve a variance for acceleration and deceleration lanes
& curb and gutter on Bangor Road. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
M.D.O.T. – PERFORMANCE & INDEMNIFICATION RESOLUTION
Commissioner Lewandowski moved to approve a Performance
and Indemnification Resolution with M.D.O.T. for an “Individual
Permit for Use of State Trunkline Right-of-Way”.
The Engineer-Manager is authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a request from the MCRCSIP to approve
a resolution relative to Employment Practices Guidelines.
Commissioner Studders moved to refer the matter to staff for
review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve the Chloride Treatment
Policy. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve providing First
Aid and CPR Training for employees. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to hold a bid sale for
various pieces of excess equipment. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids were received and opened for the 2003 Bituminous
Surfacing Program. Commissioner Studders moved to refer
the bids for review. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Stud | 
