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2600 E. Beaver Road, Kawkawlin, MI 48631
Office Hours: 7:00 am - 3:30 pm
Administration Phone: (989) 686-4610
Maintenance Phone: (989) 684-1010
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2003 Board Minutes

 
Archived Minutes: 2001 | 2002 | 2003 | 2004 | 2005 | 2006 | 2007 | 2008 | 2009 | 2010 | 2011



WEDNESDAY, JANUARY 8, 2003            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Jeff Mayes, Bangor; Dick Gromaski, Fraser; Jerry Barbret, Gibson; and Thomas Paige, Williams; Diane Demers, Bay Area Community Foundation; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

 Nominations were held for Chairman.  Commissioner Studders moved to appoint Gerald Redmond as Chairman of the Board for 2003.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski
          Abstain:  Redmond 

 Nominations were held for Vice-Chairman.  Commissioner Redmond moved to appoint Michael Studders  as Vice-Chairman of the Board for 2003.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve the minutes of the December 27, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 T. Paige – Questioned status of the Building Better Local Roads Program.  Mr. Edmands stated that after it is reviewed by the Board it will be reviewed by the Roads Committee.
 

 The meeting was opened to D. Demers who thanked the Board for their cooperation on the RailTrail extensions.  The Bangor Township extension did not receive an expected grant from the Michigan Natural Resources Trust Fund and the project will have to be scaled back.  The section along Smith Road will use the roadway instead of constructing a path.  The “shared roadway” use meets AASTHO standards.  Commissioner Studders moved to approve sending a “Change of Scope” letter to the M.D.O.T. outlining proposed changes.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Edmands presented a letter from Bay Aggregate, Inc. requesting to extend their limestone bids from 1999 and to accept the conditions of a letter sent from the Road Commission on September 3, 2002.  Commissioner Redmond moved to approve a one year bid extension.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to receive a Royalty Revenue Report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 12/14/02 through 12/27/02 in the amount of $135,280.42.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve bills in the amount of $840,242.27.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve permits 03 001 through 03 003.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Engineer-Manager's Report – Grade Inspection for State Park Drive Bridge Project January 10th – Kawkawlin River Access at Revillo Road Opened. 

 J. Mayes – Questioned detour route for State Park Drive Bridge Project. 

 The Building Better Local Roads Program was approved and will be reviewed by the Roads Committee. 

 Commissioner Lewandowski was appointed the Board’s representative on the Retirement System Board. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 22, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

Respectfully Submitted by:   Approved by:
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, JANUARY 22, 2003                REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

    Roll Call:   Gerald Redmond & Robert Lewandowski
Excused:    Michael Studders 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Jerry Barbret, Gibson; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;  Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Redmond moved to approve the minutes of the January 8, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond 

PUBLIC INPUT 

 H. Dijak – Due to the illness of Commissioner Studders the Roads Committee meeting will be rescheduled for February 5th.  Two Mile Road dust control was discussed.  Chloride cannot be applied due to pending chip & seal.
 

 Commissioner Lewandowski moved to authorize the Engineer-Manager to prepare, with legal counsel, a Memorandum of Understanding to implement PPO health care, increased co-pays, 30 and out, and “me too” retirement language for Administrative and Supervisory Personnel.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Mr. Edmands presented a letter from the City of Bay City requesting concurrence of their position of restricting access to potential Wilder Road development adjacent to 4424 Wilder Road to the access recently constructed for the Truck Store property.  Commissioner Redmond moved to approve the Engineer-Manager sending a letter of concurrence.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Lewandowski moved to approve a 19% increase to the Schedule “C” Rental Rates.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Mr. Edmands presented a request from Karbowski Oil Company to extend their bid for Fuel Delivery to All Garages for 2003.  Commissioner Lewandowski moved to approve the extension request.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Redmond moved to purchase a 2003 Dodge Durango 4x4 from the State Purchasing Contract for $23,788.84 plus delivery to be used as a Weighmaster Vehicle.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Commissioner Lewandowski moved to purchase three 2003 Dodge Pick-Ups from the State Purchasing Contract for $17,740.78 each plus delivery.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Redmond moved to advertise for a February 12, 2003 bid opening for five (5) tandem axle and one (1) single axle cab and chassis.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Mr. Edmands presented a letter from Lee Wood Contracting, Inc. offering to extend their prices for Screened Topsoil for 2003.  Commissioner Lewandowski moved to approve the extension request.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Lewandowski moved to approve an on-site demo/tour for Tiger Cub Scout Den 3 on January 29, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Commissioner Redmond moved to release a bond held for Rhode Bros. Excavating, Inc. for permit #96-464.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Redmond moved to change the meeting of March 19, 2003 to March 21, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Commissioner Redmond moved to approve sending and invoice to the Dept. of Water & Sewer for their share of commissioners’ salaries and benefits.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

 Commissioner Lewandowski  moved to approve a Deletion from the 2002 Countywide Paving Contract with Midland Contracting Company.  Beaver Township has been unable to obtain right-of-way for paving Hoover and Irene Drives.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski 

 Mr. Edmands presented a letter from Rowley Brothers, Inc. requesting to extend their prices for Vehicle Lubricants, with a slight increase in two item, for 2003.  Commissioner Lewandowski moved to approve the extension.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond 

Commissioner Redmond moved to approve payroll for the period of 12/28/02 through 1/10/03 in the amount of $123,471.63 and Excess Sick Leave payroll in the amount of $9,874.46.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Lewandowski 

Commissioner Lewandowski moved to approve bills in the amount of $209,008.61.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond 

Commissioner Redmond moved to approve permits 03 004 through 03 012.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Lewandowski 

Engineer-Manager's Report – Royalty Revenue Review – CRAM Meeting March 18-20, 2003 – CRAM Board of Directors Ballot – Midland County Road Commission Estimates Requested for County Line Work in Beaver and Williams Townships. 

 Mr. Bishop discussed employee staffing.  Three employees are off due to injuries. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 5, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:33 a.m.:
Yeas:   Lewandowski & Redmond
 

Respectfully Submitted by:   Approved by:
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, FEBRUARY 5, 2003      REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ? Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

A Moment of Silence was held for the Columbia astronauts and their families. 

Commissioner Redmond moved to approve the minutes of the January 22, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

Mr. Edmands discussed the variance request for a homeowner in the Binghampton Subdivision, located in Hampton Township. The previous action of the Board approved a variance subject to approval by Hampton Township. Hampton Township has decided not to take any action on the matter. Commissioner Lewandowski moved to approve the variance request to allow the driveway off Jones Road. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve a Preliminary Plat for Stoney Acres Subdivision, located in Portsmouth Township. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to advertise for a March 21st bid opening for the Annual Materials. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Lewandowski moved to approve purchasing Guardrail Beam and Parts from the State Contract. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

The Annual Movement Permit was discussed and referred to the Permits for approval. 

Commissioner Redmond moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Mr. Edmands presented a letter from the M.D.O.T. relative to a signal study at the M-13/Fisher Road intersection. The M.D.O.T. has determined that there will not be a signal installed at this location. 

Mr. Edmands presented a letter from St. Regis Culvert, Inc. offering to extend their CMP bid prices for an additional year. Commissioner Studders moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 1/11/03 through 1/24/03 in the amount of $119,365.90. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve bills in the amount of $219,408.69. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Lewandowski moved to approve permits 03?013 through 03?019 and the Road Commission Annual Movement Permit. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Engineer-Manager's Report – Retirement Board and Bay County Ways & Means Committee Approved the Request to Provide Two Separate Groups for Administrative/Supervisory Employees – Union/Management Meeting Held Yesterday Relative to Health Care Costs – Union Contract Interpretation Disagreement – Meeting of February 19th. 

Commissioner Studders moved to hire Scott Knochel to fill the open Laborer position. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 19, 2003 at 9:00 a.m. Motion was adopted on a roll call vote at 9:21 a.m.:
Yeas: Lewandowski, Studders, & Redmond 

Respectfully Submitted by: Approved by:
 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board 


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WEDNESDAY, FEBRUARY 19, 2003    REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; Clarke Foco, Finance Director; and Judi Deaton, Account Clerk; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ? Roy DeLorge, Kawkawlin; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Redmond moved to approve the minutes of the February 5, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

Mr. Edmands discussed the Phase II Storm Water Regulations. A permit application, PEP (Public Education Plan), and IDEP (Illicit Discharge Elimination Plan) documents are being prepared through the watershed group. The permit is due by March 10th. 

Commissioner Studders moved to receive a Preliminary Audit Communication Letter from Stewart, Beauvais, & Whipple. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve increasing the Workers’ Compensation Escrow Account from $13,500.00 to $20,000.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Mr. Edmands discussed the bargaining unit confusion over the elimination of the Birthday Holiday for an extra vacation day. Commissioner Lewandowski moved to approve adding eight (8) hours of vacation to all bargaining unit employees’ vacation banks as of February 20, 2003. This is a transition plan and it is understood that this is a one time addition and that the vacation schedule will be followed in subsequent years. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Mr. Edmands presented a letter from Clark Highway Services, Inc. offering to extend their Pavement Marking bids for 2003. Commissioner Redmond moved to accept their offer of an extension. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Bids received and opened on February 12, 2003 for Five (5) Tandem Axle Cab & Chassis were reviewed. Commissioner Studders moved to award to Diesel Truck Sales, for their low bid price of $278,390.00, with trade-ins, the MBE 4000 engine, and automatic transmission. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Bids received and opened on February 12, 2003 for One (1) Single Axle Cab & Chassis were reviewed. Commissioner Lewandowski moved to award to Diesel Truck Sales, for their low bid price of $58,115.00, with trade-in, the MBE 4000 engine, and automatic transmission. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to advertise for a bid opening of March 5, 2003 for Hydraulic Systems, Boxes, & Underbody Scrapers for the new trucks. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Mr. Edmands presented a thank you note from the cub scouts who recently received a tour of the facilities. 

Mr. Edmands discussed the need to hire a Purchasing Agent for property acquisition for the State Park Drive Bridge Project. Commissioner Lewandowski moved to give the Engineer-Manager the power to act to negotiate and sign an agreement with P. Burghy. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Mr. Edmands presented a request from the Bay County Civic Arena for barricades for their U.S. Speed Skating Championships. Commissioner Studders moved to provide the barricades for free if picked up but to charge for delivery and pick up if required. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Nays: Redmond 

Mr. Edmands presented a request from the Bay Arenac ISD for “Drug & Weapon Free School Zone” signs. Commissioner Studders moved to charge $75.00 each for the signs and their placement. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Lewandowski moved to approve the 2002 changes to the Act 51 Certification with the Chairman authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to receive a thank you letter from one of the Christmas families the Road Commission employees and retirees helped this last year. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Studders moved to appoint Clarke Foco as the voting delegate for the County Road Association Policies. The meeting will be held March 20, 2003. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Chip Road Bridge. Design and construction engineering are estimated at $58,067.00. Schedule of Payments is: $14,516.75 due 12/15/03; $14,516.75 due 12/15/04; $14,516.75 due 12/15/05, and $14,516.75 due 12/15/06. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve payroll for the period of 1/25/03 through 2/7/03 in the amount of $130,682.05. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Studders moved to approve bills in the amount of $62,918.45. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve permits 03?020 through 03?028. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders 

Engineer-Manager's Report – N. Union Reconstruction Bid Letting April 3rd – Draft Amendment to Super./Admin. Fringe Benefit Policy Review. 

Discussions were held relative to: Blue Cross/Blue Shield deficit balance, a possible meeting with the Bay County Board of Commissioners, the M-15 property appraisal, and spring weight restrictions. 

Commissioner Redmond moved to allow Fraser Township to proceed to utilize proposed discretionary funds for a brushing program. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 5, 2003 at 9:00 a.m. Motion was adopted on a roll call vote at 10:02 a.m.:
Yeas: Redmond, Lewandowski, & Studders 

Respectfully Submitted by: Approved by:
 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board


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WEDNESDAY, MARCH 5, 2003                      REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Ben DuRussell, Merritt; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Redmond moved to approve the minutes of the February 19, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 T. Paige – Felt the decision made last meeting to charge for signs was correct because the township has to pay for their signs.
 

 The Phase II Storm Water Regulation application and plans were discussed.  Commissioner Lewandowski moved approve the Engineer-Manager signing the permit application.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Edmands discussed the Agreement approved on February 19th with Williams Township.  The Agreement contained an error.  Commissioner Redmond moved to rescind the previous agreement and to approve an Agreement with Williams Township for improvements to Chip Road Bridge.  Design engineering is estimated at $58,067.00.  Schedule of Payments is:  $14,516.75 due 12/15/03; $14,516.75 due 12/15/04; $14,516.75 due 12/15/05, and $14,516.75 due 12/15/06.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for Design Engineering on the Chip Road Bridge project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve the 2003 Building Better Local Roads Program.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve an Agreement with Williams Township for improvements to Nine Mile Road.  Project is estimated at $104,726.00.  Township share is $97,370.00.  Schedule of Payments is:  $48,685.00 due 12/15/03; and $48,685.00 due 12/15/04.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to approve a four year average for fringe benefits and overhead rates.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Redmond moved to receive a Cash Balance Chart.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Lewandowski moved to approve County Traffic Control Order #13-03-1 for temporary No Parking on Johnson Street from 25th Street to its northerly terminus from June 26th thru June 29th.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Bids were received and opened for Truck Accessories.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Redmond moved to approve a request from the St. Patrick’s Day Parade Association for barricades to be placed on March 16, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Edmands presented proposed plans for a Commercial Drive access for Mark One Photography on Keisel Road, located in Bangor Township.  Commissioner Lewandowski moved to approve a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Redmond moved to approve a Preliminary Plat for Nottingham Forest Residential Subdivision, located in Bangor Township.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENTS 

 Commissioner Studders moved to approve two Cost Agreements for Traffic Signal Control with M.D.O.T. for the M-13/Wilder Road signal and the M-25/Knight Road Flasher.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 2/8/03 through 2/21/03 in the amount of $115,864.49.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve bills in the amount of $160,804.13.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve permits 03 029 through 03 031.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Engineer-Manager's Report – State Park Drive Bridge Project R-O-W Acquisition – East District Property Appraisal Not Complete – Manpower Update – Trucks Out at 2:30 a.m. Today. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Friday, March 21, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:54 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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FRIDAY, MARCH 21, 2003                           REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor    Thomas Paige, Williams; Pete Miller, Koch Materials Company; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Redmond moved to approve the minutes of the March 5, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Mr. Edmands presented proposed plans for a Commercial Drive access for an Office & Warehouse Lease Suites in Valley Center Tech Park, located in Monitor Township.  Commissioner Studders moved to approve a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENTS 

 Commissioner Lewandowski moved to approve a Cost Agreement for Traffic Signal Control with M.D.O.T. for the M-13 (Euclid) @ BL75, M-13, M-84 (Salzburg) signal.  The Chairman and Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

ACCEPTANCE – BENJAMIN STREET 

 Commissioner Redmond moved to accept Benjamin Street, from Elevator Road east for approximately 652 feet, located in Fraser Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve an Agreement with Gibson Township for improvements to Flajole and Stevenson Roads.  Projects are estimated at $71,670.00.  Township share is $51,670.00.  Schedule of Payments is:  $25,835.00 due 12/15/03; $12,918.00 due 12/15/04; and $12,917.00 due 12/15/05.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Bids received and opened on March 5, 2003 for Single Axle Hydraulic Component Truck Accessories were reviewed.  Commissioner Lewandowski moved to award to Shults Equipment, for their low bid price of $28,972.00.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Bids received and opened on March 5, 2003 for Tandem Cab & Chassis Hydraulic Accessories were reviewed.  Commissioner Studders moved to award to Shults Equipment, for their low bid price, meeting specifications, of  three units at $32,035.00 and two units at $32,891.00.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Redmond moved to receive the Township Invoice Status Report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Lewandowski moved to release a bond held for Johnsons Farm Co. for permit #97-052.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Edmands presented a letter from MCRCSIP regarding their Loss Prevention Committee.  Commissioner Studders moved to appoint Dick Bishop to represent the Blue Water Highway Council on the Property & Equipment Subcommittee with Rick Rinz as the alternate representative.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve the attendance of J. Edmands and H. Pominville to a Storm Water and the Law seminar.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 2/22/03 through 3/7/03 in the amount of $129,233.36.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve bills in the amount of $225,463.45.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve permits 03 032 through 03 043.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Engineer-Manager's Report – Blue Water Highway Quarterly Meeting – Spring Breakup – Tractor Supply Co. Litigation Update – State Park Drive Bridge Project R-O-W Acquisition – Wilder Road Improvements from Truman Parkway to Tiernan – Frankenlust Township Request for Letter of Support for M-84 Project – Administrative & Supervisory Employee Request for Executive Session. 

 Commissioner Studders moved to send a letter of support for the M-84 project to the MDOT.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 An Executive Session will be scheduled for April 2nd. 

 Bids were received and opened for the Annual Materials.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Mr. Pete Miller discussed his letter to the Board informing them of his company’s decision to close their Bay City facility. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 2, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:15 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, APRIL 2, 2003             REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:11 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Jerry Barbret, Gibson; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Gary Stanley, BCATS Director; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Redmond moved to approve the minutes of the March 21, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 M. Neumeyer – Monitor Township has received lots of calls about spring breakup. 

 D. Bishop – There is one to two feet of frost still in the ground and breakups will continue for about two weeks.  Older chip and seal roads which haven’t received maintenance seals are affected the worst.
 

 Commissioner Studders moved to award to and approve a Professional Services Agreement with Wade-Trim, Inc., for Annual Bridge Inspections.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

  Mr. Edmands presented a request from the National Railway Historical Society requesting permission to use our parking facilities on August 9th & 10th.  They have provided insurance coverage.  Commissioner Redmond moved to approve the request.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Bids received and opened on March 21, 2003 for 20AA & 22A were reviewed.  Commissioner Lewandowski moved to award to Schmidt Excavating & Trucking, Inc., for their low bid price of $6.75/ton for 20AA and $6.40/ton for 22A delivered to the North Garage.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Bids received and opened on March 21, 2003 for the Annual Materials were reviewed.  Commissioner Studders moved to award to the following low bidders: 

             Material                                              Low Bidder 

Liquid Calcium Chloride (Bulk) Liquid Calcuim Chloride Sales 

Liquid Calcium Chloride Liquid Calcuim Chloride Sales 

Crushed Concrete Champagne & Marx Exc. 

Asphalt Emulsion Bit-Mat Products of Michigan 

Redi-Mix Rip Rap Bags Sequin Lumber 

Carbide Underbody Scraper Blades Shults Equipment, Inc. 

Carbon Underbody Scraper Blades St. Regis Culvert, Inc. 

Bituminous Concrete and Patch Materials Midland Contracting Co. 

Transistorized Warning Lights Burke Equipment Co. 

Type II Barricades Burke Equipment Co. 

Wood Guardrail & Sign Posts John A. Biewer Lumber Co. 

New Signs and Sign Material Vulcan Signs 

Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to receive the 1st Quarter Royalty Revenue Report.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 The Executive Session will be rescheduled for April 3rd. 

 Mr. Bishop discussed the M-15 property remediation status.  It is recommended that the property be leased for the 2003 growing season.  The report will be reviewed for further possible action.  The Board directed the Engineer-Manager to work with legal counsel to prepare a lease. 

 Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for Gordon Cederberg in the amount of $170.56.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 3/8/03 through 3/21/03 in the amount of $124,794.67.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve bills in the amount of $181,343.67.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve permits 03 044 through 03 058.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Engineer-Manager's Report – Notice From DEQ for Receipt of Storm Water Permit Application – Update on Storm Water Requirements – Project Updates:  State Park Drive Bridge R-O-W Acquisition, Wilder Road Resurfacing in 2005 – Mackinaw Road Resurfacing, & Chip Road Bridge. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 16, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:41 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, APRIL 3, 2003              SPECIAL MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:09 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; David Stoker, Cohl, Stoker, & Toskey, P.C.; All Supervisory & Administrative Employees; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

PUBLIC INPUT 

 J. Bowker – Asked to Board to consider the shorter amendment proposal which would change just the health insurance coverage, the 30 and out, and the “me too” clause.  More extensive changes should wait until the contract expiration of September 7, 2004. 

 D. Bishop – Stated that the numerous language changes proposed by the Board should be considered at the expiration of the contract. 

 C. Foco – Requested the signing date be removed to allow employees to sign up at any time. 

Commissioner Studders offered the following resolution and moved for its adoption: 

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider material exempt from discussion or disclosure by state or federal statute, and 

WHEREAS, The Bay County Road Commission also finds such material to be exempt from discussions or disclosure in an open session by virtue of the provisions of Section 13(1)(h) of the Michigan Freedom of Information Act, 

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (h) of the Open Meetings Act. 

Motion was adopted on a roll call vote at 9:17 a.m.:
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to reconvene to the Special Meeting.  Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Studders moved to direct the Engineer-Manager and legal counsel to make changes to the proposed amendment and to present them to the Supervisory & Administrative employees.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 16, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:59 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, APRIL 16, 2003            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Michael Studders. 

Roll Call:  Michael Studders & Robert Lewandowski
Excused:  Gerald Redmond 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat Beson, County Commissioner; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Studders moved to approve the minutes of the April 2, 2003 regular meeting and the April 3, 2003 executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Studders 

PUBLIC INPUT – None 

 Mr. Edmands reported that the State Park Drive Bridge Project Amendment will be referred to the next meeting. 

 Commissioner Lewandowski moved to approve County Traffic Control Order #05-03-1 for temporary No Parking on Eleven Mile Road from Kitchen Road south ½ mile from May 3rd to May 4th.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Commissioner Lewandowski moved to receive the Cash Balance Report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders 

Commissioner Lewandowski moved to approve a request from Union Local #1096 for Summer Hours from June 2nd to August 28th.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Commissioner Studders moved to advertise for an April 30, 2003 bid opening for Three Asphalt Hot Patchers.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders 

 Commissioner Studders moved to donate used cell phones to the Bay Area Women’s Center.  The phones can be used to call 911 without service.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Commissioner Studders moved to approve a request by John Pflueger to carryover 37 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders 

 Commissioner Studders moved to change the meeting of May 14, 2003 to May 13, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Commissioner Studders moved to refer the executive session to the meeting of April 30, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders 

 Commissioner Studders moved to request an extension until May 31, 2003 from M.D.O.T. for filing the Act 51 Report.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Mr. Edmands presented proposed plans for Commercial Drive accesses for Valley Publishing on Mackinaw Road and Tech Park Drive, located in Monitor Township.  Commissioner Lewandowski moved to approve the plans as submitted.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders 

 Commissioner Studders moved to receive a thank you from Monitor Township DDA for prompt and quality snow removal in Valley Center Tech Park.  Renewal of the Winter Maintenance Agreement will be reviewed.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

Commissioner Lewandowski moved to approve payroll for the period of 3/22/03 through 4/4/03 in the amount of $131,982.68.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Studders 

Commissioner Studders moved to approve bills in the amount of $232,703.03.  Motion was adopted on a roll call vote:
Yeas:  Studders & Lewandowski 

Commissioner Studders moved to approve permits 03 059 through 03 076.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Studders 

Engineer-Manager's Report – Seal Blend Production Record Amount – Safety Seminar in Frankenmuth – Weight Restrictions – Phase II Storm Water Permit Update – Bay-Midland County Line Road Improvements – N. Union Road Improvements – Payment in Lieu Health Insurance Coverage Reviewed. 

 Commissioner Studders moved to sign the Title Sheet for the State Park Drive Bridge Project.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski 

 Commissioner Lewandowski questioned the need for a supervisor to be in the office on Fridays during the summer. 

 Commissioner Studders asked Mr. Edmands to look into the timing of the signal at M-13 and Wheeler Road. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, April 30, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas:  Lewandowski & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, APRIL 30, 2003            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Ben DuRussell, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat Donahue & Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Studders moved to approve the minutes of the April 16, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 P. Donahue & E. Smith – Outlined State Park Drive Bridge project design changes. 

 B. DuRussell – Proposed road projects for 2003 need board approval before submitting to the Road Commission. 

 H. Dijak – Thanked the Board for the letter to M.D.O.T. regarding the M-84 widening project and stated that the delay is being reviewed.
 

 Commissioner Lewandowski moved to approve Amendment #3 to the Professional Services Agreement with Wade-Trim, Inc., engineer on the State Park Drive Bridge project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for summer hours.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

Mr. Edmands reported that Kathy’s Lawn Care has agreed to extend their contract for emergency snow removal in Valley Center Tech Park.  Commissioner Studders moved to renew the contracts with Monitor Township DDA and Kathy’s Lawn Care.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to advertise for a May 28, 2003 bid opening for the 2003 Countywide Paving Program.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to Bay-Midland County Line Road.  Project is estimated at $88,449.00.  Township share is $22,112.00.  Schedule of Payments is:  $22,112.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve an Agreement with Midland County Road Commission for improvements to Bay-Midland County Line Road.  Project is estimated at $88,449.00.  Their share is $44,224.00.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve an Agreement with Hampton Township for improvements to various roads.  Projects are estimated at $81,000.00.  Township share is $40,500.00.  Schedule of Payments is:  $40,500.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Studders moved to approve an Amendment to the Supervisory and Administrative Employee Benefit Policy.  The amendment provides PPOI health insurance coverage and improved retirement provisions to signing employees.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to designate D. Bishop and R. Swinson as Class II employees in the Bay County Retirement System while the remaining supervisory and administrative employees, including J. Edmands, shall be designated as Class I employees.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve an Agreement with Fraser Township for improvements to various roads.  Projects are estimated at $55,170.00.  Township share is $35,170.00.  Schedule of Payments is:  $11,723.00 due 12/15/03; $11,723.00 due 12/15/04; and $11,724.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve an Agreement with Frankenlust Township for improvements to Weiss Road.  Project is estimated at $56,385.00.  Township share is $36,385.00.  Schedule of Payments is:  $12,129.00 due 12/15/03; $12,128.00 due 12/15/04; and $12,128.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to approve an Agreement with Pinconning Township for improvements to Kaiser Road.  Project is estimated at $107,522.00.  Township share is $87,522.00.  Schedule of Payments is:  $29,174.00 due 12/15/03; $29,174.00 due 12/15/04; and $29,174.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 4/5/03 through 4/18/03 in the amount of $126,351.57.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve bills in the amount of $527,125.18.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve permits 03 077 through 03 091.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Engineer-Manager's Report – TSC & Meijer Driveway Litigation – East District Property Lease – N. Union Reconstruction Project Update – Wheeler Road at M-13 Signal Timing. 

 Bids were received and opened for Three Asphalt Hot Patchers.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 P. Donahue – Thanked the Board for approving amendment. 

 Commissioner Redmond moved to recess the meeting until after the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:34 a.m.:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to reconvene the meeting at 10:26 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Studders offered the following resolution and moved for its adoption: 

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and 

WHEREAS, the particular employee requests a closed hearing, and 

 WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing, 

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act. 

Motion was adopted on a roll call vote at 10:26 a.m.:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:47 a.m.:
  Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Redmond stated that the Engineer-Manager received a satisfactory evaluation and moved to raise his salary to $74,931.00 which includes $10,000.00 which is received by the Road Commission because he is a licensed professional engineer.  The rate shall be retroactive to January 1, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 The supervisory employee schedule for covering Fridays during the summer was discussed. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, May 13, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:56 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the BoardWEDNESDAY, APRIL 30, 2003            ROAD           REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Ben DuRussell, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat Donahue & Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

The Pledge of Allegiance was recited. 

Commissioner Studders moved to approve the minutes of the April 16, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 P. Donahue & E. Smith – Outlined State Park Drive Bridge project design changes. 

 B. DuRussell – Proposed road projects for 2003 need board approval before submitting to the Road Commission. 

 H. Dijak – Thanked the Board for the letter to M.D.O.T. regarding the M-84 widening project and stated that the delay is being reviewed.
 

 Commissioner Lewandowski moved to approve Amendment #3 to the Professional Services Agreement with Wade-Trim, Inc., engineer on the State Park Drive Bridge project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for summer hours.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

Mr. Edmands reported that Kathy’s Lawn Care has agreed to extend their contract for emergency snow removal in Valley Center Tech Park.  Commissioner Studders moved to renew the contracts with Monitor Township DDA and Kathy’s Lawn Care.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to advertise for a May 28, 2003 bid opening for the 2003 Countywide Paving Program.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to Bay-Midland County Line Road.  Project is estimated at $88,449.00.  Township share is $22,112.00.  Schedule of Payments is:  $22,112.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve an Agreement with Midland County Road Commission for improvements to Bay-Midland County Line Road.  Project is estimated at $88,449.00.  Their share is $44,224.00.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve an Agreement with Hampton Township for improvements to various roads.  Projects are estimated at $81,000.00.  Township share is $40,500.00.  Schedule of Payments is:  $40,500.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Studders moved to approve an Amendment to the Supervisory and Administrative Employee Benefit Policy.  The amendment provides PPOI health insurance coverage and improved retirement provisions to signing employees.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to designate D. Bishop and R. Swinson as Class II employees in the Bay County Retirement System while the remaining supervisory and administrative employees, including J. Edmands, shall be designated as Class I employees.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve an Agreement with Fraser Township for improvements to various roads.  Projects are estimated at $55,170.00.  Township share is $35,170.00.  Schedule of Payments is:  $11,723.00 due 12/15/03; $11,723.00 due 12/15/04; and $11,724.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve an Agreement with Frankenlust Township for improvements to Weiss Road.  Project is estimated at $56,385.00.  Township share is $36,385.00.  Schedule of Payments is:  $12,129.00 due 12/15/03; $12,128.00 due 12/15/04; and $12,128.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to approve an Agreement with Pinconning Township for improvements to Kaiser Road.  Project is estimated at $107,522.00.  Township share is $87,522.00.  Schedule of Payments is:  $29,174.00 due 12/15/03; $29,174.00 due 12/15/04; and $29,174.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 4/5/03 through 4/18/03 in the amount of $126,351.57.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve bills in the amount of $527,125.18.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve permits 03 077 through 03 091.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

Engineer-Manager's Report – TSC & Meijer Driveway Litigation – East District Property Lease – N. Union Reconstruction Project Update – Wheeler Road at M-13 Signal Timing. 

 Bids were received and opened for Three Asphalt Hot Patchers.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski 

 P. Donahue – Thanked the Board for approving amendment. 

 Commissioner Redmond moved to recess the meeting until after the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:34 a.m.:
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to reconvene the meeting at 10:26 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Studders offered the following resolution and moved for its adoption: 

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and 

WHEREAS, the particular employee requests a closed hearing, and 

 WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing, 

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act. 

Motion was adopted on a roll call vote at 10:26 a.m.:
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:47 a.m.:
  Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Redmond stated that the Engineer-Manager received a satisfactory evaluation and moved to raise his salary to $74,931.00 which includes $10,000.00 which is received by the Road Commission because he is a licensed professional engineer.  The rate shall be retroactive to January 1, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond 

 The supervisory employee schedule for covering Fridays during the summer was discussed. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, May 13, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:56 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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TUESDAY, MAY 13, 2003                                REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Marvin Neumeyer, Monitor; and Sharon Stalsberg, Pinconning; Larry Allen, Stewart, Beauvais & Whipple; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 30, 2003 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

RESOLUTION
WILDER ROAD IMPROVEMENTS
FEDERAL TRANSPORATION FUNDS

 Commissioner Studders offered the following resolution and moved for its adoption:

 BE IT RESOLVED, that the Bay County Road Commission hereby resolves to seek Federal Transportation Funds for the purpose of improving Wilder Road from Euclid to the M-13 Connector.  The needed improvements include resurfacing and curb repair. 

Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a letter from Wade-Trim, Inc. regarding the State Park Drive Bridge Project.  It has been determined that construction can be completed in a four month time period.  Commissioner Lewandowski moved to receive the letter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 The Cafeteria Benefit Plan relative to health insurance buyout was discussed.  Commissioner Studders moved to review the current amount with the Diebold Agency.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve an Agreement with Hampton Township for improvements to Nebobish Road.  Project is estimated at $47,114.00.  Township share is $27,114.00.  Schedule of Payments is:  $27,114.00 due 1/15/04.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve an Agreement with Garfield Township for improvements to Eight Mile, Eleven Mile, Linwood, Kitchen, and Anderson Roads.  Projects are estimated at $91,654.00.  Township share is $71,654.00.  Schedule of Payments is:  $23,885.00 due 12/15/03; $23,885.00 due 12/15/04; and $23,884.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on April 30, 2003 for Three Asphalt Hot Patchers were reviewed.  Commissioner Studders moved to award to Spaulding Manufacturing Inc., for their low bid price of $31,998.00 for three units.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve and sign the Final Plat for Stoney Acres Subdivision, located in Portsmouth Township.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The meeting was opened to L. Allen who reviewed the 2002 Audit Report.  Mr. Allen discussed the changes required for implementing GASB 34.

 Commissioner Lewandowski moved to recess the meeting at 10:04 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to reconvene the meeting at 10:47 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to receive and approve the 2002 Audit Report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The Act 51 Financial Report was reviewed.  Commissioner Redmond moved to approve the 2002 Act 51 Financial Report.  The Chairman and the Finance Director are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 The Annual Report was reviewed.  Commissioner Lewandowski moved to approve and distribute the 2002 Annual Report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to extend the current contract with Stewart, Beauvais & Whipple for an additional year.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to receive a Cash Balance Report.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands reported that the current Assistant Garage Foreman is scheduled to retire effective June 11, 2003.  The current co-op student is training as a parts clerk.  Discussion was held on whether the position would remain the same or become strictly a parts clerk position with the supervisory portion implemented within the union with a mechanic/crew leader position.  Commissioner Studders moved to continue training the co-op student as the parts clerk with an interim wage adjustment to $11.00 per hour retroactive to May 10th and to refer the position decision to the next meeting.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve a request by D. Bishop to carryover 104 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 4/19/03 through 5/2/03 in the amount of $113,895.39.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $395,617.20.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 03 091 through 03 124.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – TSC Lawsuit Proceeding – HIPPA Requirements Policy.

 D. Bishop – Discussed the West District Foreman position and seal blend production.

 Commissioner Studders moved to set a firm project deadline of 4:00 p.m. on Wednesday, May 21, 2003.  Letters will be sent to all townships.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 28, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:40 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, MAY 28, 2003                         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor    Hilda Dijak, Frankenlust; Harold Sampier, Kawkawlin Township resident; Jerry Putt, Developer; Jay Wheeler, William A. Kibbe & Associates, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 13, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 H. Sampier – Requested that the sand pile next to the fence be moved so he is not bothered by blowing sand and also stated that he is concerned with dying vegetation on his property.  Mr. Edmands stated that staff will review the situation.

 H. Dijak – Questioned the chip & seal program schedule, Melbourne Road maintenance, and the proposed dust control policy.

 Mr. Edmands presented a response from M.D.O.T. relative to the signal timing at M-13 and Wheeler Road.  Commissioner Lewandowski moved to receive the letter.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands stated that an irrevocable letter of credit has been issued for the completion of Country Estates No. 2 Subdivision.  Commissioner Studders moved to approve and sign the Final Plat for Country Estates No. 2 Subdivision, located in Williams Township.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented proposed plans for a Commercial Drive access for COPOCO Credit Union on Wilder and Bangor Roads, located in Bangor Township.  Commissioner Redmond moved to approve a variance for acceleration and deceleration lanes & curb and gutter on Bangor Road.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

M.D.O.T. – PERFORMANCE & INDEMNIFICATION RESOLUTION

 Commissioner Lewandowski moved to approve a Performance and Indemnification Resolution with M.D.O.T. for an “Individual Permit for Use of State Trunkline Right-of-Way”.  The Engineer-Manager is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a request from the MCRCSIP to approve a resolution relative to Employment Practices Guidelines.  Commissioner Studders moved to refer the matter to staff for review.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve the Chloride Treatment Policy.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve providing First Aid and CPR Training for employees.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to hold a bid sale for various pieces of excess equipment.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids were received and opened for the 2003 Bituminous Surfacing Program.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve an Agreement with Bangor Township for improvements to Chilson Street.  Project is estimated at $2,430.00.  Township share is $0.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Bangor Township for improvements to State Street.  Project is estimated at $7,630.00.  Schedule of Payments is:  $7,630.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve an Agreement with Beaver Township for improvements to Nine Mile Road.  Project is estimated at $63,923.00.  Township share is $43,923.00.  Schedule of Payments is:  $43,923.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve an Agreement with Beaver Township for improvements to Bay-Midland County Line Road.  Project is estimated at $88,449.00.  Township share is $22,112.00.  Schedule of Payments is:  $22,112.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve an Agreement with Merritt Township for improvements to German and Russell Roads.  Projects are estimated at $27,450.00.  Township share is $13,725.00.  Schedule of Payments is:  $4,575.00 due 12/15/03; $4,575.00 due 12/15/04; and $4,575.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve an Agreement with Merritt Township for improvements to Nolet, Markel, Jones, Briggs, & Burns Roads.  Projects are estimated at $249,494.00.  Township share is $219,494.00.  Schedule of Payments is:  $73,165.00 due 12/15/03; $73,165.00 due 12/15/04; and $73,164.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Monitor Township for improvements to Chip & Fraser Roads.  Projects are estimated at $124,228.00.  Township share is $104,228.00.  Schedule of Payments is:  $34,743.00 due 12/15/03; $34,743.00 due 12/15/04; and $34,742.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Portsmouth Township for improvements to 26.76 miles of roads.  Projects are estimated at $240,840.00.  Township share is $227,115.00.  Schedule of Payments is:  $113,557.00 due 12/15/03; $56,779.00 due 12/15/04; and $56,779.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve an Agreement with Williams Township for improvements to N. Union Road.  Project is estimated at $37,834.00.  Township share is $17,834.00.  Schedule of Payments is:  $8,917.00 due 12/15/03; $4,458.00 due 12/15/04; and $4,459.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to Nine Mile Road.  Project is estimated at $17,250.00.  Schedule of Payments is:  $17,250.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve an Agreement with Midland County Road Commission for improvements to Bay-Midland County Line Road.  Project is estimated at $88,449.00.  Their share is $44,224.00.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to receive a “Thank you” for the recently approved temporary “No Parking” on Eleven Mile Road.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve an Agreement with Frankenlust Township for improvements to Hotchkiss Road.  Project is estimated at $5,576.00.  Schedule of Payments is:  $5,576.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented proposed plans for a Commercial Drive access for Parkview Office Plaza Addition on Garfield Road, located in Williams Township.  Commissioner Lewandowski moved to approve the plans.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented proposed plans for a Commercial Drive access for EZ Storage Facility on Garfield Road, located in Williams Township.  Commissioner Lewandowski moved to approve the plans.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented proposed plans for a Commercial Drive access for Auburn Mini Storage Facility on Fraser Road, located in Monitor Township.  Commissioner Studders moved to approve a variance for acceleration and deceleration lanes & curb and gutter.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

RESOLUTION – CRITICAL BRIDGE LIST

 Commissioner Redmond offered the following resolution and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for funding of structures (bridges) in Bay County; and

 WHEREAS, the Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system;

 NOW THEREFORE, BE IT RESOLVED, that the Board actively seeks Federal and State Bridge funding for the replacement of the structures included on the following priority list.

1. Seven Mile over the Tebo Drain 
2. Erickson Road over the North Branch of Kawkawlin River
3. Shore Road over the Whitefeather Creek
4. Beaver Road over the Kawkawlin River west of Four Mile Road
5. Beaver Road over the Waldo Drain B01 west of Eleven Mile Road
6. Markel Road over the Constant-DuRussell Drain 
7. Old Beaver Road over the Kawkawlin River
8. Fraser Road over the Pinconning River

Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to release a bond held for Enviro. Solutions, Inc. for permit #03-075.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve a request by K. Yenior to carryover 32 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The pending retirement of the West District Foreman in October of this year was discussed.  Commissioner Redmond moved to appoint R. Frederick as the West District Foreman upon the retirement of M. Sommerfield.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Wages and job descriptions were discussed.

 The pending retirement of the Assistant Garage Foreman was discussed.  Commissioner Redmond moved to appoint L. Fleming as the Parts Clerk effective June 12, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to negotiate with Union Local #1096 to establish a position of Mechanic/Crew Leader.  This person would assume the duties of the Garage Foreman in his absence.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve payroll for the period of 5/3/03 through 5/16/03 in the amount of $119,045.80.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $87,693.75.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 03 125 through 03 148.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – TSC Litigation Agreement Removes Meijer Inc. – Possible Condemnation of Property for the State Park Drive Bridge Project – M.D.O.T. Training.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 11, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:17 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, JUNE 11, 2003                      REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representatives: Ken Miller, Director and Bill Schubert, Water Superintendent; Supervisors   Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Gary Stanley, BCATS Director, and Clarke Foco, Finance Director-Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 28, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski & Studders

PUBLIC INPUT – None

Commissioner Studders moved to approve a pay schedule and job description for the new West District Foreman Trainee.  The pay schedule begins with an increase for training on June 12, 2003 and continues until two years after taking the position.  Motion was adopted on a roll call vote:
Yeas:  Studders, Lewandowski, & Redmond

Commissioner Redmond moved to approve that the West District Foreman Trainee have the same fringe benefits as outlined in the Supervisory and Administrative Class I employees contract.  Motion was adopted on a roll call vote:
Yeas:   Lewandowski, Redmond, &  Studders

Commissioner Studders moved to approve a pay schedule and job description for the new position of Parts Clerk.  The pay schedule begins on June 12, 2003 and continues for 18 months.  Motion was adopted on a roll call vote:
Yeas:   Redmond, Studders, & Lewandowski

Commissioner Lewandowski moved to approve that the new Parts Clerk position have the same fringe benefits as outlined in Supervisory and Administrative Class I employees contract.  Motion was adopted on a roll call vote:
Yeas:   Studders, Lewandowski, & Redmond 

Commissioner Redmond moved to approve the Engineer-Manager to negotiate with Union Local #1096 on a new position of Mechanic/Crew Leader.  Motion was adopted on a roll call vote:
Yeas:   Lewandowski, Redmond, &  Studders

Commissioner Lewandowski moved to authorize the Engineer-Manager to hire someone to fill the position of Co-op student.  Motion was adopted on a roll call vote:
Yeas:   Redmond, Studders & Lewandowski 

 Mr. Edmands informed the Board that Bit Mat Products of Michigan, Inc. has reduced their bids prices by 3.5 cents per gallon on all products.  Commissioner Lewandowski moved to accept the reduction.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Lewandowski, & Redmond

Commissioner Redmond moved to award the 2003 County Wide Paving Program to Pyramid Paving for their low bid of  $1,436,723.62 for Parts A & B and to approve the Contract.  Motion was adopted on a roll call vote:
Yeas:   Lewandowski, Redmond, & Studders

 Commissioner Studders moved to advertise for a July 23, 2003 bid opening for one new backhoe loader.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Studders & Lewandowski

 Commissioner Redmond moved to release a bond held for Geiersbach Construction for permit #02-063.  Motion was adopted on a roll call vote:
Yeas:   Studders, Lewandowski & Redmond 

Commissioner Studders moved to approve allowing Saginaw Bay Farms to farm our M-15 property in exchange for removing and controlling the weeds on that property.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Redmond, &  Studders 

 Commissioner Lewandowski moved to approve an Agreement with Portsmouth Township for improvements to Green Road.  Project is estimated at $31,093.00.  Township share is $11,093.00.  Schedule of Payments is:  $5,547.00 due 12/15/03; $2,773.00 due 12/15/04; and $2,773.00 due 12/15/05.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Studders & Lewandowski

Mr. Foco discussed the May 2003 Financial Report. Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote:
Yeas:   Studders, Lewandowski & Redmond 

Mr. Foco discussed the Cash & Investment Report for the month of May 2003.  Commissioner Redmond moved to receive the report.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Redmond, &  Studders 
 
Commissioner Lewandowski moved to revise the Purchasing Policy due to the change in the position from Assistant Garage Person to Parts Clerk. Motion was adopted on a roll call vote:
Yeas:  Redmond, Studders & Lewandowski 

Commissioner Redmond moved to approve the Engineer-Manager negotiate with Wade Trim, Inc. to perform a feasibility study for the State Park Drive/Old Kawkawlin Road intersection.   Motion was adopted on a roll call vote:
Yeas:   Studders, Lewandowski & Redmond 

The Commissioners, as a group, moved that Ms. Roberta Swinson be extended their gratitude for 18 years of commendable performance in the position of Assistant Garage Foreman.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Redmond, & Studders

Bid opening for Shore Road Bridge replacement was read aloud.  John Henry Excavating bid $73,000.00 and Lee Wood Contracting bid $71,93800. Commissioner Studders moved to award the project to Lee Wood Contracting based on meeting specification and their low bid price of $71,93800.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski & Studders

Commissioner Redmond moved to approve payroll for the period of 5/17/03 through 5/30/03 in the amount of $117,054.00.  Motion was adopted on a roll call vote:
Yeas:  Studders, Lewandowski & Redmond

Commissioner Redmond moved to approve bills in the amount of $377,336.27.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Redmond, & Studders

Commissioner Studders moved to approve permits 03 149 through 03 177.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Studders, & Lewandowski 

Engineer-Manager's Report – Repair of Various Roads – Gasb 34 Requirement Concerning Health Care Liability – Condemnation of Property for the State Park Drive Bridge Project – Midland CRC Sealcoat Projects – Road Enhancement Program – Storm Water Drainage Projects.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 25, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:56 a.m.:
Yeas:  Studders, Lewandowski, & Redmond 
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Clarke D. Foco    Gerald M. Redmond
Acting Clerk of the Board   Chairman of the Board

           and

Julie K. Bowker
Clerk of the Board


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WEDNESDAY, JUNE 25, 2003              REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Gary Stanley, BCATS Director; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 11, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Mr. Edmands presented a resolution from the MCRCSIP regarding the Employment Practice Guidelines Manual.  Mr. Edmands stated that the road commission is in the process of complying with the guidelines.  Commissioner Studders moved to approve the resolution.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented proposed plans for a Commercial Drive access for Mieske’s Market on Midland & Flajole Roads, located in Williams Township.  Commissioner Redmond moved to approve a variance for acceleration and deceleration lanes & curb and gutter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from Bay County  Department of Environmental Affairs regarding the Urbanized Area Storm Water Committee.  The committee has requested that the road commission be the lead agency under Act 342.  Mr. Miller discussed the impact of this responsibility on his department.  Mr. Edmands stated that a consultant will be needed regardless of which department oversees the committee.  Commissioner Lewandowski moved to refer the matter to the July 9th meeting.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented and discussed a recent court ruling regarding insurance coverage by contractors.  Current contract language may need to be revised.  Commissioner Studders moved to have the Engineer-Manager, along with legal counsel, research the matter.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands discussed the transition plan approved by the Board on February 19, 2003 which added eight (8) hours of vacation to all union employees vacation banks.  Commissioner Studders moved to add eight (8) hours of vacation to the banks of all Supervisory & Administrative Class I employees who have not already received this benefit.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to name C. Foco as voting delegate for the MCRCSIP Annual Meeting.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve a request by J. Allen to carryover 40 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to release a bond held for Midstate Earthworks, Inc. for permit #02-458.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to release a bond held for Sova & Sons Contracting for permit #00-091.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/31/03 through 6/13/03 in the amount of $159,790.87.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $254,483.26.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 03 178 through 03 211.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Heavy Truck Posting – Drainage Funds Applications – Sign Replacement Program.

 Commissioner Redmond moved to approve a Sign Replacement Program.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Night time visibility at the Two Mile Road/Beaver Road intersection was discussed.

 H. Dijak – Reported on a fatal accident at the Seven Mile Road/Delta Road intersection.  She requested a 4-Way Stop and flashers for the intersection.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 9, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:51 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board
 


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 WEDNESDAY, JULY 9, 2003             REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Roy DeLorge, Kawkawlin; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Martha Seitz and Nick Nicholas, Frankenlust Township residents; Laura Ogar, Bay County Storm Water Committee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 25, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

    H. Dijak – Speed limit on Seven Mile Road.

    N. Nicholas – Presented picture of the Seven Mile/Hotchkiss intersection.  Traffic and speed are a problem and there is a blind spot at this corner.  He requested a 4-way stop at this location.

    T. Paige – Speed is a problem throughout the county.  Requested the Road Commission talk to the Sheriff Department.  He also thanked the Board for countywide ditching funds and complimented staff on coordinating the Nine Mile paving project.

    H. Dijak – There is a vision obstruction problem at the Amelith/Three Mile intersection.

    M. Neumeyer – There is a vision obstruction problem at Seven Mile and Hotchkiss.

    M. Seitz – Complained about the signal timing at the Salzburg/Mackinaw intersection and requested a 4-way stop at Seven Mile and Freeland.  Mr. Edmands stated that this intersection is controlled by Saginaw County Road Commission.

    The meeting was opened to L. Ogar who discussed the need for a lead agency for the Phase II Storm Water Committee.  The current setup under Act 342 expires on July 29, 2003.  H. Dijak requested that the Board consider being the lead agency.  Mr. Edmands stated that he is waiting for a legal opinion and for a call back from the Saginaw County Road Commission.  Commissioner Redmond moved to send a letter to Bay County requesting an extension of time to consider the options.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to recess the meeting to conduct the business of the Department of Water & Sewer.  Motion was adopted on a roll call vote at 10:06 a.m.:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to reconvene the meeting.  Motion was adopted on a roll call vote at 11:21 a.m.:
            Yeas:  Lewandowski, Studders, & Redmond

RESOLUTION   CONTRACT   M.D.O.T.
STATE PARK DRIVE BRIDGE PROJECT

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for:  PART A – STUL 09408; JOB# 49427; STP 0309(015); HH 3577 the removal and replacement of the structure B01 of 09-01-21, which carries State Park Drive over the Kawkawlin River, Sections 5 and 22, T14N, R5E, Bangor Township, Bay County, Michigan; the reconstruction of the approaches to the structure for approximately 181m southerly and 150m northerly of the structure; and all together with necessary related work, and PART B – STE 09408; JOB# 54943; STP 0309(011); YY 0194 non-motorized trailway work along State Park Drive from Pembroke Road southerly to Smith Drive; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 03-5321 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENT

    Commissioner Redmond moved to approve a Cost Agreement for Traffic Signal Control with M.D.O.T. for the M-13 (Huron) @ Wheeler Road signal.  The Chairman and Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve a Final Plat for Rueger Farms Subdivision, located in Monitor Township.  An irrevocable letter of credit has been received to insure completion.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Mr. Edmands presented proposed plans for a Commercial Drive access for Riversbend Rehabilitation Center on Keisel Road, located in Bangor Township.  Commissioner Redmond moved to approve a variance for acceleration and deceleration lanes & curb and gutter.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Edmands reported on the Nine Mile Road Bridge which is now posted for 3 tons.  Beaver Township has agreed to pay for materials to install a timber bridge deck which Road Commission forces will install.  Commissioner Studders moved to accept the quote of Krenn Bridge Companies, Inc. in the amount of $33,703.05 for the bridge materials and design drawings.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Edmands discussed the $35,000.00 countywide ditching funds.  Three applications have been received:  Williams Township – Roberts Road, Garfield & Mt. Forest Townships – Townline 16 Road, and Gibson Township – Brown Road.  Commissioner Studders moved to increase funding for countywide ditching to fund all three projects.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for Angela J. Meldrum in the amount of $808.23.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to receive the 2nd Quarter Royalty Revenue Report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to release a bond held for T. E. Super Construction Co. for permit #02-475.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve a request from the Munger Volunteer Fire Corporation to lease a vibratory roller from July 22 – 28, 2003.  A Road Commission employee would be the sole operator.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to refer the Seven Mile Road matter to staff for review.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 6/14/03 through 6/27/03 in the amount of $119,037.41.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $320,952.78.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 03 212 through 03 232.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – September Bid Letting for Bangor Township Sidewalk Project – Bid Opening 7/11/03 for State Park Drive Bridge Project.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 23, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:47 a.m.:
Yeas:  Lewandowski, Studders, & Redmond



Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board
 


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 WEDNESDAY, JULY 23, 2003            REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representatives: Ken Miller, Director and Ken Schott, Waste Water Treatment Plant Superintendent; Supervisors   Hilda Dijak, Frankenlust; Sharon Stalsberg, Pinconning; Jeff Mayes, Bangor; Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Nick Nicholas, Frankenlust Township resident; Joe Carland, Bangor Township resident; Doug Farber and Dave Spciecher, Wade Trim;  and Clarke D. Foco, Acting Clerk of the Board/Finance Director.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 9, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

    
    N. Nicholas – Discussed concerns regarding Seven Mile/Hotchkiss intersection.  There are traffic and speed problems along with a blind spot.  He reiterated his request for a 4-way stop at this location.

H. Dijak and S. Stalsberg  – Discussed speed limit concerns on Seven Mile Road.

    Joe Carland – Discussed concerns regarding access from Bayside Park Subdivision to undeveloped land south of Bayside Park Subdivision.
    
    M. Neumeyer - Discussed speed and visibility problems on various roads.
        
Mr. Edmands presented an accident history and signage report associated with Seven Mile roads and intersections between the county line and Salzburg.
 
  Commissioner Redmond moved to install a 4-way stop sign at the intersection of Hotchkiss and Seven Mile Roads.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Studders, & Lewandowski
        
    The bids for one new four wheel drive loader/backhoe were opened and read aloud. Commissioner Lewandowski moved to refer the bids to the General Superintendent for analysis and return with a recommendation to the Board. Motion was adopted on a roll call vote:        
Yeas:  Redmond, Studders, & Lewandowski
    
    Commissioner Studders moved to approve an agreement with Stewart, Beauvais & Whipple for the audit year 2003. The Chairman is to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders & Redmond

    Commissioner Lewandowski moved to receive June 30, 2003 Financial Report. Motion was adopted on a roll call vote:
            Yeas: Redmond, Studders & Lewandowski

    Commissioner Redmond moved to receive the Cash Report for June 2003. Motion was adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski

    Commissioner Redmond moved to approve the request by the CheeseTown Challenge Race Director to assist in the signage and other road related items for the race to be held on August 9, 2003 in Pinconning.
            Yeas:  Lewandowski, Redmond, & Studders

Commissioner Redmond move to approve allowing R. Witucki to carry over 120 hours of vacation time. Motion was adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski

Commissioner Studders moved to authorize the Engineer-Manager to proceed with a Professional Services Agreement regarding construction engineering with Wade-Trim for engineering work on the State Park Drive Bridge.  Motion was adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski
        
Commissioner Redmond moved to approve payroll for the period of 6/28/03 through 7/11/03 in the amount of $120,227.57.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Redmond, & Studders

Commissioner Studders moved to approve bills in the amount of $367,605.34.  Motion was adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski

Commissioner Studders moved to approve permits 03 233 through 03 256.  Motion was adopted on a roll call vote:
Yeas:   Studders, Lewandowski, & Redmond

Engineer-Manager's Report – Act 233 Storm Water project requirements and implementation – Posting of the new position of Mechanic Crew Leader – Retirement of General Superintendent, Dick Bishop on December 29, 2003.

Commissioner Lewandowski discussed his concerns of the railroad tracks settling on Wilder Road between Henry and Euclid.

Commissioner Redmond moved to approve a special meeting on July 30, 2003 at 9:00 a.m. to discuss a replacement for the General Superintendent position.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, July 30, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:05 a.m.:

Yeas:  Redmond, Studders, & Lewandowski


Respectfully Submitted by:            Approved by:




Clarke D. Foco                Gerald M. Redmond
Acting Clerk of the Board            Chairman of the Board
 


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WEDNESDAY, JULY 30, 2003                        SPECIAL MEETING


The special meeting of the Bay County Road Commission, Road Department, was called to order at 9:30 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present was Road Commission Representative:  John Edmands, Engineer-Manager.

The Pledge of Allegiance was recited.

PUBLIC INPUT – None

    Commissioner Redmond moved to approve County Traffic Control Order #3-03-1 for the installation of stop signs on Seven Mile Road at Hotchkiss Road.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to approve an Agreement with Beaver Township for improvements to Nine Mile Road Bridge.  Project is estimated at $33,705.00.  Schedule of Payments is:  $6,741.00 due 12/15/03; $6,741.00 due 12/15/04; $6,741.00 due 12/15/05; $6,741.00 due 12/15/06; and $6,741.00 due 12/15/07.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to approve an Agreement with Gibson Township for improvements to Brown Road Bridge.  Project is estimated at $59,454.00.  Township share is $14,454.00.  Schedule of Payments is:  $2,409.00 due 12/15/03; $2,409.00 due 12/15/04; $2,409.00 due 12/15/05; $2,409.00 due 12/15/06; $2,409.00 due 12/15/07; and $2,409.00 due 12/15/08.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to approve an Agreement with Mt. Forest Township for improvements to Townline 16 Road.  Project is estimated at $20,000.00.  Township share is $10,000.00.  Schedule of Payments is:  $3,334.00 due 12/15/03; $3,333.00 due 12/15/04; and $3,333.00 due 12/15/05.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to approve a request for cones from the Tall Ship Celebration Committee.  Cones will be picked up August 14th and brought back August 18th.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    The replacement of the General Superintendent was discussed.  A job description, proposed advertisement, and salary range information will be reviewed and the next meeting.  The full board and the Engineer-Manager will comprise the search committee.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 6, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas:  Redmond, Lewandowski, & Studders



Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board
 


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WEDNESDAY, AUGUST 6, 2003                    REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:49 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Supervisor    Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 23, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

    T. Paige – Their Board has approved the agreement for ditching.


    Commissioner Redmond moved to refer discussion on the General Superintendent’s position to the next meeting.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Edmands presented a proposed contract with M.D.O.T. and stated that its approval and adoption will be contingent upon an Indemnity Agreement being approved by Monitor Township DDA.

RESOLUTION   CONTRACT   M.D.O.T.
VALLEY CENTER TECH PARK LANDSCAPING PROJECT

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for:  Landscaping work at the interchange of Mackinaw Road and Highway US-10 and within Valley Center Technological Park; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 03-5416 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Edmands presented a letter from M.D.O.T. relative to a safety review of the M-13/River Road intersection.  Commissioner Redmond moved to receive the letter.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    The open positions were discussed.  Commissioner Redmond moved to hire Drew Kochany as a truck driver and John Kolbiaz as a laborer, contingent upon passing pre-employment physicals.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to write off and turn over to the collection agency an uncollected accounts receivable for Chad Champage in the amount of $199.53.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve a request by T. Bell to carryover 72 hours of vacation.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Mr. Edmands presented a letter from the County of Bay relative to gas transportation.  CMS Energy purchased gas for our county facilities and is no longer a carrier.  Their recommendation is to pursue a one year contract with Alliance Energy Services.  Commissioner Studders moved to approve the one year agreement with Alliance Energy Services and allow Bay County to negotiate a price.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for construction engineering on the State Park Drive Bridge project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 7/12/03 through 7/25/03 in the amount of $117,455.79.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $561,378.09.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 03 257 through 03 294.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – State Park Drive Bridge Project R-O-W Settled & Project Update – Newstar Energy USA Inc. Foreclosure – Lead Mechanic Position – Storm Water Meeting 8/21/03.

    Vision problem at M-247 and Kawkawlin River Drive was discussed.  Mr. Bishop will review with M.D.O.T.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 20, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:15 a.m.:
Yeas:  Lewandowski, Studders, & Redmond



Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board
 


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WEDNESDAY, AUGUST 20, 2003         REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Mike Sutkowski, Kim Snover, & Frank Fuhr, Monitor Township residents; Erich Smith, Wade-Trim, Inc.; Gerry VandeVusse, AIS Construction Equipment Corp; Mark Wolski, Michigan Cat; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 6, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

G. VandeVusse – Outlined reasons his company, AIS Construction, should receive the award for the Loader Backhoe.  AIS was the low bidder, with a Komatsu, and met almost all specifications.

    D. Bishop – Outlined reasons he is recommending the Cat Loader Backhoe.  All machines bid were field tested and all participants recommended the Cat.  Mr. Bishop stated that the resale value would be higher and the bucket is larger.  A conversation with a current Komatsu user revealed high repair and parts costs.

    M. Neumeyer – Discussed Brookway speed problem, Monitor Road parking problem, and Four Mile at the railroad tracks problem.

    M. Sutkowski – Complained about speeds driven on Brookway & Fairway Drives.  He requested more 25 mph signs in the subdivision and stated that the sheriff department has increased patrols in the area.

    K. Snover – Complained about speeding and suggested stop signs at the Fairway/Brookway intersection.

    J. Edmands – Stated that there are now two 25 mph signs posted at the entrances but that more could be placed.

    H. Dijak – Two Mile Road shoulders need gravel and questioned procedures for cutting cattails along primary roads.


    Commissioner Studders moved to place additional speed limit signs on Brookway and Fairway Drives and placing the speed radar trailer in the subdivision.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to approve and sign the Final Plat for Brookside No. 3 Subdivision, located in Frankenlust Township.  An irrevocable letter of credit has been received to insure its completion.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to approve a resolution granting concept approval for Sylvan Lake Parcel Subdivision, a Land Division project located in Fraser Township.  The roads within the subdivision will be accepted into the county road system if they meet certain conditions outlined in the resolution.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to approve an Indemnity Agreement with Monitor Township DDA for the Valley Center Tech Park Landscaping project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve an Agreement with Williams Township for improvements to Roberts Road.  Project is estimated at $18,662.00.  Township share is $0.00.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve a request from the Munger Volunteer Fire Corporation to lease a vibratory roller from Sept. 12 – 15, 2003.  A Road Commission employee would be the sole operator.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Bids received and opened on July 23, 2003 for a Loader Backhoe were reviewed.  Commissioner Studders moved to award to Michigan Cat, for their low bid, meeting specifications, of $52,000.00, with trade-in.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to release a bond held for J & R Trenching for permit #02-386.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to approve a request by D. Gatza to carryover 80 hours of vacation.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to receive a thank you from Munger Volunteer Fire Corporation for use of the roller.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive a thank you from the National Railway Historical Society for use of our parking facilities.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive and post a thank you from Wheeler Road residents for providing stone for their washout.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to approve an Agreement with Garfield Township for improvements to Townline 16 Road.  Project is estimated at $20,000.00.  Township share is $10,000.00.  Schedule of Payments is:  $3,334.00 due 12/15/03; $3,333.00 due 12/15/04; and $3,333.00 due 12/15/05.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Edmands presented a retroactive request from B. Shurlow to carryover 20 hours of vacation.  His anniversary date was August 7th so the 20 hours was deducted from his bank.  Commissioner Lewandowski moved to approve returning 10 hours of vacation.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to change the meeting of September 3, 2003 to September 2, 2003.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve placing an ad in the Bay County Crime Stoppers booklet.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 7/26/03 through 8/8/03 in the amount of $118,314.60.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $781,719.71.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
Nays:  Lewandowski

Commissioner Redmond moved to approve permits 03 295 through 03 332.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – State Park Drive Bridge Project is Under Construction – Detour Problems Have Been Resolved.

    The procedures used to purchase office equipment were discussed.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Tuesday, September 2, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:56 a.m.:
Yeas:  Lewandowski, Studders, & Redmond



Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board



 


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TUESDAY, SEPTEMBER 2, 2003                    REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor    Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;  Patrick Beson, County Commissioner; Harold Sampier, Kawkawlin Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 20, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

    H. Sampier – Thanked the Board for having the sand pile moved and complained of a vision problem on M-13 at the Kawkawlin River.


    Mr. Edmands presented proposed plans for a Commercial Drive access for Riversbend Rehabilitation Center on Shrestha Drive, located in Bangor Township.  Commissioner Lewandowski moved to approve the plans.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Edmands presented proposed plans for a Commercial Drive access for Fruitland Market on Midland Road, located in Williams Township.  Commissioner Redmond moved to approve a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to approve a proposal from Wade-Trim, Inc. to perform a Feasibility Study for the Relocation of the Old Kawkawlin/State Park Drive Intersection.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to revise the Purchasing Policy to provide for advertising in any newspaper of general circulation published at least once a week in Bay County, Michigan.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to appoint the Engineer-Manager and the Chairman to be the Sick Leave Review Committee for the Supervisory and Administrative Employees.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Edmands presented a letter from Jensen Bridge and Supply Company requesting to extend their 2000 bid prices for CMP.  Commissioner Lewandowski moved to approve the extension.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to receive the July Cash & Financial Reports.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve the attendance of four or five employees to the Michigan Center for Decision Driving Program.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to approve the use of the conference room for a Michigan LTAP seminar.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 8/9/03 through 8/22/03 in the amount of $118,760.98.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $177,818.84.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 03 333 through 03 348.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Storm Water Management Organization – Grievance Matter Still Under Review.

    Commissioner Studders moved to direct the Storm Water Management Committee to pursue organization under Act 233.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    P. Beson – Requested estimate for improvements to Brissette Beach Road.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 17, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas:  Studders, Redmond, & Lewandowski



Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board



 


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WEDNESDAY, SEPTEMBER 17, 2003           REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Klein, Advocate Engineering; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 2, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Old Kawkawlin/State Park Drive Feasibility Study.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Edmands presented proposed plans for a Commercial Drive access for a dental office on Shrestha Drive, located in Bangor Township.  Commissioner Redmond moved to approve a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to approve a Final Plat for Crossroads Residential Subdivision, located in Monitor Township.  A letter of credit has been received to insure final construction.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

RESOLUTION   2003-2008 STATE TRUNKLINE
MAINTENANCE CONTRACT

Commissioner Lewandowski offered the following resolution and moved for its adoption:

BE IT RESOLVED, That the State Trunkline Maintenance Contract between the Michigan Department of Transportation and the Board of County Road Commissioners, County of Bay, Michigan, for the period of October 1, 2003 to September 30, 2008 is hereby accepted,

BE IT FURTHER RESOLVED, That John R. Edmands is designated as Contract Administrator on sections of State Trunkline Highways and Bridges as shown on the County Route Section Map and Budget Sheets,

BE IT FURTHER RESOLVED, That Richard G. Bishop is designated as Assistant Contract Administrator,

BE IT FURTHER RESOLVED, That the Chairman and Clerk are authorized to sign said maintenance contract for the Board.

Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve a request from Shults Equipment to take the new light truck to the Superintendent’s Seminar to display.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Edmands presented a letter from Michael Knochel informing the Board that he has applied for a Duty Disability Pension.  Commissioner Studders moved to receive the letter and to send a letter of support to the Bay County Retirement System.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve the attendance of one employee to the MAPERS Fall Conference.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to receive the August Cash Report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve the 2004 Budget Meeting Schedule.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to approve an Agreement with Garfield Township for improvements to Rogers Road.  Project is estimated at $35,574.00.  Schedule of Payments is:  $35,574.00 due 12/15/03.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to release a bond held for Shaw Contracting Co. for permit #03-210.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 8/23/03 through 9/5/03 in the amount of $114,434.51.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $510,259.04.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 03 349 through 03 375.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – State Park Drive Bridge Project Update – Storm Water Committee Update – TSC Litigation Update – Monitor Township DDA Indemnity Agreement Approved.

    Commissioner Redmond moved to receive a letter from D. Bishop postponing his retirement until July of 2004.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    The replacement of the North District Foreman was discussed.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 1, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:27 a.m.:
Yeas:  Studders, Redmond, & Lewandowski


Respectfully Submitted by:            Approved by:



Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board


 


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WEDNESDAY, OCTOBER 1, 2003         REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Arnold Rechsteiner and Robert Kendall, Monitor Township residents; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 17, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

    The Salzburg/Mackinaw Intersection was discussed.  Mr. Edmands reported that a traffic signal was installed in July of 2002 which replaced a 4-way stop.  A traffic study, performed prior to July of 2002, indicated a signal was warranted.  Turn lanes at the intersection are proposed for 2004.  A petition has been received requesting a return to the 4-way stop.  A. Rechsteiner questioned the accident history of the intersection.  Mr. Edmands presented the information which indicated that the number of accidents has increased.  R. Kendall stated that it is extremely hard to exit his driveway and many drivers are speeding.  Commissioner Studders moved to have Wade-Trim, Inc. update the traffic study and that the matter be referred to the October 29th meeting at which time the information should be available.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    A. Rechsteiner – Reported that the stop bar on northbound Mackinaw at the US-10 ramp is too close to the intersection for large trucks to turn.  Mr. Edmands will bring this to the attention of M.D.O.T.

    Commissioner Redmond moved to approve an Agreement with Bangor Township for improvements to Ada Drive.  Project is estimated at $54,363.00.  Township share is $47,363.00.  Schedule of Payments is:  $15,788.00 due 12/15/03; $15,788.00 due 12/15/04; and $15,787.00 due 12/15/05.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to release a bond held for CRS/Shaw Construction Co. for permit #03-068.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to approve an Agreement with Kawkawlin Township for improvements to Seidlers Road.  Project is estimated at $67,853.00.  Township share is $47,853.00.  Schedule of Payments is:  $15,951.00 due 12/15/03; $15,951.00 due 12/15/04; and $15,951.00 due 12/15/05.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to write off and turn over to the collection agency an uncollected accounts receivable for Daniel A. Ojeda in the amount of $259.61.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to release a bond held for T. E. Super Construction for permit #03-242.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    A Cash Balance Report was reviewed by C. Foco.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 9/6/03 through 9/19/03 in the amount of $115,322.88.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $346,397.23.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 03 376 through 03 397.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – State Park Drive Bridge Project Update – Countywide Paving Update – Irene & Hoover Drives Improvements Delayed – Storm Water Committee Organization Under Act 233 – Primary Classification Request for State Street from Bangor Township – Attorney Review of Grievances – Cafeteria Benefit Plan Administrator Review.

    Commissioner Redmond  moved to rescind the appointment of C. Foco as Plan Administrator of the Cafeteria Benefit Plan and to appoint J. Edmands Plan Administrator.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to offer the North District Foreman position to Dennis Walczak.  A trial period and wage adjustments will be determined.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    T. Paige – Questioned status of Bay City’s N. Union project.

    C. Foco – Requested a resolution or letter in his file stating that the Plan Administrator position was rescinded because of a conflict of interest and not because of his performance.  It was determined that this would not be appropriate.  No action was taken.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 15, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:10 a.m.:
Yeas:  Studders, Redmond, & Lewandowski



Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board


 


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WEDNESDAY, OCTOBER 15, 2003        REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors    Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 1, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Lewandowski moved to approve a Contract with Landmark Services, Inc, contractor on the Monitor Township DDA Enhancement Grant project.  Landscaping work will be performed at the Valley Center Tech Park.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to approve preliminary plans and a resolution granting concept approval for Irish Acres Site Condominium Project, a proposed site condominium project located in Frankenlust Township.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to approve a Highway Easement and Release with Ronald J. Maxheimer for the State Park Drive Bridge Project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Mr. Edmands presented a letter regarding the possible purchase of a portion of the East District property.  Commissioner Lewandowski moved to receive the communication, to request a legal opinion regarding public/private sale of the property, and have our attorney contact the agent.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Edmands presented a proposal from Michigan Association of Counties for Cobra Administration.  Commissioner Redmond moved to approve MAC performing Cobra Administration upon the expiration of the current administrator’s contract.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Edmands presented new insurance rates from Canada Life Assurance Company.  The rates have increased 1%.  Commissioner Studders moved to approve the new rates.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Mr. Edmands presented a notice from Wade-Trim, Inc. regarding “Make a Difference Day”.  They will be collecting items for the Bay Area Women’s Center.  Commissioner Studders moved to post the notice so interested employees can participate.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to receive the Royalty Revenue Report and to have legal counsel review payments for compliance with the agreements.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 9/20/03 through 10/3/03 in the amount of $113,735.28.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $353,094.43.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 03 398 through 03 415.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Crush & Shape Program Begun – Hoover & Irene Drive Improvements – State Park Drive Bridge Update – Salzburg/Mackinaw Traffic Study Proposal – Job Postings – Performance Evaluations – Outstanding Grievances.

    Commissioner Studders moved to award the Salzburg/Mackinaw Intersection Traffic Study to Wade-Trim, Inc.  A Professional Services Agreement will be prepared.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Mr. Edmands discussed a provision in the Supervisory & Administrative Employee Benefit Policy which allows the commission to require an employee to submit to physical and medical tests when necessary.  Commissioner Redmond moved to have the Engineer-Manager arrange for the necessary tests.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    The North District Foreman was discussed.  Step wage adjustments have been determined and accepted.  Dennis Walczak has accepted the position.

    The road name sign replacement program was discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 29, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:02 a.m.:
Yeas:  Redmond, Lewandowski, & Studders



Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

 


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WEDNESDAY, OCTOBER 29, 2003        REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Jeff Mayes, Bangor; Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Art Pominville, Legal Counsel; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 15, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

    T. Paige – Questioned completion date of Bay City’s N. Union Road project.  Mr. Edmands will inquire.


    Commissioner Redmond moved to defer the matter of the East District property to later in the meeting for review with legal counsel.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to receive the September Financial Report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to receive the Cash Balance Report.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve Payment #4 (Final) to Bilacic Trucking, Inc., contractor on the Portsmouth Township RailTrail project.  The Engineer-Manager is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Salzburg/Mackinaw Roads Intersection Study.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to approve an Agreement for Deletions to the 2003 Paving Contract with Pyramid Paving Company.  The work involved projects bid for M.D.O.T.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/4/03 through 10/17/03 in the amount of $196,567.86.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $665,391.73.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 03 416 through 03 435.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Aggregate Placement – Crush & Shape Program Update – Brown Road Box Culvert – Salt Delivery – Training Sessions.

    A project update report from Wade-Trim, Inc. was reviewed by Mr. Edmands:  State Park Drive Bridge Project – Wilder Road Resurfacing Project – Flajole Road, Old Beaver Road, & Chip Road Bridges Design Update – Salzburg/Mackinaw Intersection Study – Old Kawkawlin Road/State Park Drive Intersection Study.

    The Sign Replacement Program has begun.

    The delivery of ditch spoils to interested property owners was discussed.  Mr. Bishop will talk to the foremen.

    Commissioner Studders moved to recess the meeting to conduct the business of the Dept. of Water & Sewer.  Motion was adopted on a roll call vote at 9:34 a.m.:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to reconvene the meeting at 10:31 a.m.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    The meeting was opened to A. Pominville who discussed the East District property.  Approximately 45 acres was purchased in 2001 so a portion of the property could be decontaminated.  Approximately 10 acres of this property is forested wetlands.  There is access to the property from both M-15 and Youngs Ditch.  Mr. Pominville has determined that the property could be sold either publicly or privately.  There may be an offer made on approximately 20 to 25 acres.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 12, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:45 a.m.:
Yeas:  Lewandowski, Studders, & Redmond



Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board
 


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WEDNESDAY, NOVEMBER 12, 2003      REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Roy DeLorge, Kawkawlin; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;  Patrick Beson, County Commissioner; Arnold Rechsteiner and Robert Kendall, Monitor Township residents; Warren Neal, Mt. Forest Township resident; Erich Smith & Pat Johnson, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 29, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

    H. Dijak – Discussed drainage problem at Schwab and Three Mile Roads.  A development has been planned for this area for some time but has not yet occurred.  Mr. Edmands will review options to alleviate the drainage problem.


    The meeting was opened to E. Smith and P. Johnson who reviewed the results of their analysis of the Mackinaw/Salzburg intersection.  There is significantly more traffic on Mackinaw.  The signal is warranted by all criteria using the Michigan Manual of Uniform Traffic Control Devices.  Crashes have increased since the installation of the signal.  This condition is normal and should decrease as drivers become accustomed to the signal.

    A. Rechsteiner – Stated that the number of crashes is increasing and that speed is a problem.  He wants the four-way stop reinstalled.

    R. Kendall – Stated that it is difficult for him to cross the street to get his mail and paper because of the speed of the traffic.

    H. Dijak – Stated that the situation is unfortunate but necessary due to increased traffic.

    M. Studders – Stated that the Board received Wade-Trim’s report this morning and will need time to review it.

    Commissioner Redmond moved to receive the report and refer to staff for recommendations.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Edmands presented a request from Warren Neal to hunt on the Rousch Pit property on Eleven Mile Road in Mt. Forest Township.  Mr. Neal has stated in his letter that he would take full liability and that he would ensure that no one but him and his sons would hunt on the property.  Commissioner Studders moved to refer to staff to develop a policy.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    The October Financial Report was reviewed.  Commissioner Redmond moved to receive the report.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    The October Cash Balance Report was reviewed.  Commissioner Studders moved to receive the report.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    A draft of the 2004 Budget was reviewed.  Commissioner Studders moved to receive the draft budget.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Edmands presented a letter from Bay County Animal Control regarding the proposing to increase their fee for dead animal pick-up from $15.00 to $25.00 per animal.  Commissioner Redmond moved to receive the letter.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/18/03 through 10/31/03 in the amount of $110,807.91.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $361,566.82.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 03 436 through 03 454.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – State Park Drive Bridge Project Update – Garage Exhaust System Replacement.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, November 26, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:07 a.m.:
Yeas:  Studders, Redmond, & Lewandowski



Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board
 


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WEDNESDAY, NOVEMBER 26, 2003     REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Warren Sinke, Monitor Township Trustee;  Warren Neal, Mt. Forest Township resident; Erich Smith & Chuck Rolfe, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 12, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

    The meeting was opened to E. Smith & C. Rolfe who updated the Board on the State Park Drive Bridge Project.  The bridge should be open to traffic by December 5th and is on budget.


    Mr. Edmands reviewed the Mackinaw/Salzburg Roads intersection analysis.  Commissioner Studders moved to follow the recommendation of the report and continue with the traffic signal.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to proceed with the plans for left turn lanes at the Mackinaw/Salzburg Roads intersection.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Edmands presented proposed plans for a Commercial Drive access for Saginaw Valley Harley Davidson Dealership on Wilder Road, located in Monitor Township.  Commissioner Lewandowski moved to approve a variance for the acceleration lane.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve a Preliminary Plat for Auburn Commercial Center Subdivision, located in Williams Township.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to approve an Agreement with Fraser Township for improvements to Newberg & Heriter Roads.  Projects are estimated at $4,000.00.  Schedule of Payments is:  $4,000.00 due 12/15/04.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve an Agreement with Mt. Forest Township for improvements to Carter Road.  Project is estimated at $23,932.00.  Township share is $13,932.00.  Schedule of Payments is:  $4,644.00 due 12/15/03; $4,644.00 due 12/15/04; and $4,644.00 due 12/15/05.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve a Policy which prohibits hunting on Road Commission property.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Edmands presented quotes received for a notebook computer for his use.  Commissioner Studders moved to award the purchase to Gateway Companies, Inc. for their low quote of $3,078.00.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to allow a budget adjustment to purchase a copy machine for the garage.  Their current machine has quit functioning.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Mr. Edmands informed the Board of the Assistant Engineer’s plan to leave employment in April of 2004.  Commissioner Studders moved to place advertisements in various publications for both the Assistant Engineer and the General Superintendent positions.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve the attendance of R. Rinz to The Work Truck Show.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to receive the Township Invoice Status Report.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Mr. Edmands presented a letter from Wirt Stone Dock offering to extend their aggregate bids for one more year.  Commissioner Studders moved to accept their offer and extend the bids.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Edmands presented proposed plans for reconstruction of the Commercial Drive access for Wal-Mart on Wilder Road, located in Bangor Township.  Commissioner Studders moved to approve the plans as submitted.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 11/1/03 through 11/14/03 in the amount of $108,624.67.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $359,507.37.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 03 455 through 03 474.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Road Name Sign Replacement Program Update – Salvage Sign Disposal – Proposed Hotchkiss Road Ditching Split with Frankenlust & Tittabawassee Townships – Nine Mile Road Bridge Update.

    December 23rd meeting discussed.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, December 10, 2003 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:38 a.m.:
Yeas:  Lewandowski, Studders, & Redmond



Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board
 


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WEDNESDAY, DECEMBER 10, 2003 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; A. Rechsteiner and R. Kendall, Monitor Township residents; Gary Stanley, BCATS Director; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 26, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

A. Rechsteiner – Questioned status of Mackinaw/Salzburg intersection. Mr. Edmands explained that the light will remain and turn lanes will be constructed in 2004.

R. Kendall – Questioned turn lane placement in relation to his driveway and stated that traffic is still a problem.


Mr. Edmands presented a draft of the proposed 2004 Budget. Commissioner Lewandowski moved to receive the draft. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a Public Hearing to be held on December 23, 2003 at 9:30 a.m. for the Road Department 2004 Budget. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to revise the Policy which prohibits hunting on Road Commission property. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Fraser Township requesting to restructure their payment schedule for Invoice #1215. Commissioner Redmond moved to approve their request. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed the proposed Bangor Township sidewalk project. The following resolution is contingent upon the approval of an Indemnity Agreement by Bangor Township.

RESOLUTION CONTRACT M.D.O.T.
BANGOR TOWNSHIP SIDEWALK PROJECT

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for: Sidewalk work along Wilder Road from the railroad tracks easterly to State Road, along State Road from Wilder Road northerly approximately 2500 feet, and along Euclid Avenue from Shrestra Drive southerly to North Union Road; and all together with necessary related work.

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 03-5588 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve the Soil Erosion and Sedimentation Control Procedures (SESP) as presented. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Bay Aggregate, Inc. offering to extend their aggregate bids for one more year. Commissioner Studders moved to accept their offer and extend the bids. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to hire Randy DeShano to fill the open Laborer position, subject to passing a pre-employment physical. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve the Annual Overweight & Overwidth Permit for Road Commission vehicles. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented proposed plans for a Commercial Drive access for Cory Place on Scheurman Road, located in Hampton Township. Commissioner Redmond moved to approve plans as presented. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from Beaver Township requesting the Road Commission take over winter maintenance on Hoover & Irene Drives. Commissioner Studders moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the following meeting schedule for 2004:

PUBLIC NOTICE 2004

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2004 at the posted times:

WEDNESDAY JANUARY 7 9:00 a.m. THURSDAY, JULY 7 9:00 a.m.
WEDNESDAY, JANUARY 21 9:00 a.m. WEDNESDAY, JULY 21 9:00 a.m.
WEDNESDAY, FEBRUARY 4 9:00 a.m. WEDNESDAY, AUGUST 4 9:00 a.m.
WEDNESDAY, FEBRUARY 18 9:00 a.m. WEDNESDAY, AUGUST 18 9:00 a.m.
WEDNESDAY, MARCH 3 9:00 a.m. WEDNESDAY, SEPTEMBER 1 9:00 a.m.
WEDNESDAY, MARCH 17 9:00 a.m. WEDNESDAY, SEPTEMBER 15 9:00 a.m.
WEDNESDAY, MARCH 31 9:00 a.m. WEDNESDAY, SEPTEMBER 29 9:00 a.m.
WEDNESDAY, APRIL 14 9:00 a.m. WEDNESDAY, OCTOBER 13 9:00 a.m.
WEDNESDAY, APRIL 28 9:00 a.m. WEDNESDAY, OCTOBER 27 9:00 a.m.
WEDNESDAY, MAY 12 9:00 a.m. WEDNESDAY, NOVEMBER 10 9:00 a.m.
WEDNESDAY, MAY 26 9:00 a.m. WEDNESDAY, NOVEMBER 24 9:00 a.m.
WEDNESDAY, JUNE 9 9:00 a.m. WEDNESDAY, DECEMBER 8 9:00 a.m.
WEDNESDAY, JUNE 23 9:00 a.m. WEDNESDAY, DECEMBER 22 9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve paying a 4% voluntary contribution into the VEBA in addition to paying the mandatory 4% into the Bay County Employees’ Retirement System. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive the Preliminary Audit Communication Letter from Stewart, Beauvais, & Whipple P.C. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 11/15/03 through 11/28/03 in the amount of $115,261.84. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $212,674.78. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 03 475 through 03 477. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Ads Have Been Place for the General Superintendent and Assistant Engineer Positions – State Park Drive Bridge Will Open to Vehicular Traffic Today – Railroad Crossing on Wilder Road has Settled & Steps Will be Taken to Correct the Problem.

Commissioner Studders recommended a Roads Committee meeting be held in the near future.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, December 23, 2003 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:


Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
 


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TUESDAY, DECEMBER 23, 2003 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Terri Nelson, D.N.R. Bay City State Recreation Area; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the December 10, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Nelson – Requested salt to use at their entrances.

Commissioner Studders moved to approve the 2003 Final Budget and Adjustments as presented:

ACCOUNT DESCRIPTION CURRENT BUDGET FINAL
BUDGET AMENDMENTS BUDGET
REVENUES:
MTF - ENGINEERING $10,000 $0 $10,000
- PRIMARY 4,475,000 200,000 4,675,000
- LOCAL 2,045,000 -140,000 1,905,000
- PRIMARY URBAN 1,175,000 -85,000 1,090,000
- LOCAL URBAN 265,000 -15,000 250,000
STATE OTHER - CRITICAL BRIDGE 0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- STP BUYOUT 482,391 -113,391 369,000
FEDERAL - URBAN 0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- CRITICAL BRIDGE 0 0 0
- STP URBAN 1,898,211 -323,211 1,575,000
- STP ENHANCEMENT 200,900 -78,400 122,500
STATE TRUNKLINE MAINTENANCE 1,034,423 215,577 1,250,000
STATE NON-MAINTENANCE 50,000 100,000 150,000
COUNTY RAISED REVENUE - PRIMARY 88,100 -53,100 35,000
- LOCAL 1,364,572 135,428 1,500,000
INTEREST EARNED - PRIMARY 0 21,000 21,000
- LOCAL 0 6,000 6,000
- ROAD 75,000 -42,000 33,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 100,000 20,000 120,000
SALVAGE SALES – ROAD 10,000 -8,300 1,700
PROPERTY RENTALS – ROAD 15,000 33,000 48,000
PERMIT FEES 30,000 -5,000 25,000
OTHER 10,000 14,000 24,000

TOTAL REVENUES $13,328,597 $-118,397 $13,210,200

EXPENDITURES:
CONSTRUCTION - PRIMARY $0 $0 $0
- LOCAL 0 0 0
HEAVY MAINTENANCE - PRIMARY 3,077,236 -977,236 2,100,000
- LOCAL 1,921,000 -271,000 1,650,000
STRUCTURES & BRIDGES - PRIMARY 2,926,636 -101,636 2,825,000
- LOCAL 0 175,000 175,000
ROUTINE MAINTENANCE - PRIMARY 1,086,500 13,500 1,100,000
- LOCAL 1,909,500 290,500 2,200,000
TRAFFIC SERVICES - PRIMARY 239,500 10,500 250,000
- LOCAL 194,000 -29,000 165,000
SNOW & ICE CONTROL - PRIMARY 503,000 47,000 550,000
- LOCAL 209,000 16,000 225,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,034,423 215,577 1,250,000
STATE NON-MAINTENANCE 50,000 100,000 150,000
EQUIPMENT EXPENSE – NET 110,000 0 110,000
CAPITAL OUTLAY - NET ROAD 133,000 -168,000 -35,000
ADMINISTRATIVE - PRIMARY 470,633 -65,633 405,000
- LOCAL 254,367 25,633 280,000
INTEREST EXPENSE - PRIMARY 10,000 -9,000 1,000
- LOCAL 3,000 -2,500 500

TOTAL EXPENDITURES $14,131,795 $ -730,295 $13,401,500
NET INCREASE (-DECREASE) $ -803,198 $ 611,898 $ -191,300
BEGINNING FUND BALANCE 5,002,441 5,002,441
ENDING FUND BALANCE $ 4,199,243 $4,811,141

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

ACCEPTANCE – BRIAR FARMS SUBDIVISION

Commissioner Redmond moved to accept Briar Farms Subdivision, located in Monitor Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve Payment #1 to Landmark Services, Inc., contractor on the Valley Center Tech Park Landscaping project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to remove a list of obsolete parts from inventory and hold for auction. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to write off and turn over to the collection agency an uncollected accounts receivable for Richard A. Slater in the amount of $216.32. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a request from the St. Patrick’s Day Parade Association for barricades to be placed on March 21, 2004. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve a wage increase for various non-union personnel effective January 1, 2004. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to receive a letter from the DEQ approving the Road Commission’s SESC Procedures. The SESC Procedures were approved by the Board at the meeting of December 10, 2003. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the request from the DNR for salt. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 11/29/03 through 12/12/03 in the amount of $113,420.96. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $499,579.18. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 03 478 through 03 489. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Merry Christmas – DEQ Notice of Certificate of Coverage for Storm Water – Bay City Times Ad – Christmas Eve Hours.

Commissioner Redmond wished everyone a Merry Christmas and praised the recent article in the Bay City Times about the Retirement Committee’s aid to needy families at Christmas.

Commissioner Lewandowski moved to open the Public Hearing. Motion was adopted on a roll call vote at 9:32 a.m.:
Yeas: Studders, Redmond, & Lewandowski

The 2004 Budget was reviewed. Commissioner Studders moved to close the Public Hearing. Motion was adopted on a roll call vote at 9:37 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to adopt the 2004 Budget:

BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2004 BUDGET

ACCOUNT DESCRIPTION ACTUAL ESTIMATED RECOMMENDED
PRIOR YEAR CURRENT YEAR BUDGET
REVENUES: 12/31/02 12/31/03 2004
MTF - ENGINEERING $10,000 $10,000 $10,000
- PRIMARY 4,403,545 4,675,000 5,100,000
- LOCAL 1,809,925 1,905,000 2,079,000
- PRIMARY URBAN 1,039,676 1,090,000 1,185,000
- LOCAL URBAN 236,521 250,000 270,000
STATE OTHER - CRITICAL BRIDGE -3 0 0
- ECONOMIC DEVELOP. 92 0 0
- STP BUYOU 573,661 369,000 525,295
FEDERAL AID - FEMA SNOW STORM 0 0 0
- CRITICAL BRIDGE -17 0 1,797,205
- STP URBAN 559,426 1,575,000 346,084
- STP ENHANCEMENT 0 122,500 186,314
- STP RURAL 9
STATE TRUNKLINE MAINTENANCE 1,027,353 1,250,000 1,084,609
STATE NON-MAINTENANCE 289,135 150,000 50,000
COUNTY RAISED REVENUE - PRIMARY 0 35,000 55,894
- LOCAL 1,785,075 1,500,000 925,356
INTEREST EARNED - PRIMARY 0 21,000 27,000
- LOCAL 0 6,000 0
- ROAD 46,185 33,000 48,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 38,520 120,000 100,000
SALVAGE SALES – ROAD 6,251 1,700 10,000
PROPERTY RENTALS 14,705 48,000 50,000
PERMIT FEES 27,753 25,000 30,000
MISCELLANEOUS OTHER 9,999 24,000 10,000
TOTAL REVENUES $11,877,811 $13,210,200 $13,889,757

EXPENDITURES:
CONSTRUCTION - PRIMARY 0 0 0
- LOCAL 0 0 0
HEAVY MAINTENANCE - PRIMARY 2,571,985 2,100,000 3,706,312
- LOCAL 938,411 1,650,000 1,535,393
STRUCTURES & BRIDGES - PRIMARY 298,987 2,825,000 865,035
- LOCAL 141,624 175,000 2,338,915
ROUTINE MAINTENANCE - PRIMARY 1,144,631 1,100,000 1,292,500
- LOCAL 1,752,633 2,200,000 1,948,500
TRAFFIC SERVICES - PRIMARY 238,968 250,000 239,500
- LOCAL 163,514 165,000 194,000
SNOW & ICE CONTROL - PRIMARY 591,353 550,000 503,000
- LOCAL 199,558 225,000 209,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,217,399 1,250,000 1,084,609
STATE NON-MAINTENANCE 289,135 150,000 50,000
EQUIPMENT EXPENSE – NET 121,327 110,000 135,000
CAPITAL OUTLAY – NET ROAD -444,280 -35,000 7,900

OTHER EXPENDITURES:
ADMINISTRATIVE - PRIMARY 386,083 405,000 360,379
- LOCAL 254,611 280,000 339,621
INTEREST EXPENSE - PRIMARY 699 1,000 5,000
- LOCAL 0 500 1,000
TOTAL EXPENDITURES $9,866,638 $13,401,500 $14,815,664
NET INCREASE (-DECREASE) $2,011,173 $-191,300 $-925,907
BEGINNING FUND BALANCE $2,991,268 $5,002,441 $4,811,141
ENDING FUND BALANCE $5,002,441 $4,811,141 $3,885,234

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 7, 2004 at 9:00 a.m. Motion was adopted on a roll call vote at 9:38 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:


Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board