WEDNESDAY, JANUARY 8, 2003
REGULAR MEETING
The regular meeting of the
Bay County Road Commission, Road Department, was called to order
at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Jeff Mayes, Bangor; Dick Gromaski,
Fraser; Jerry Barbret, Gibson; and Thomas Paige, Williams; Diane
Demers, Bay Area Community Foundation; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
Nominations were held for Chairman. Commissioner
Studders moved to appoint Gerald Redmond as Chairman of the
Board for 2003. Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Abstain:
Redmond
Nominations were held for Vice-Chairman. Commissioner
Redmond moved to appoint Michael Studders as Vice-Chairman
of the Board for 2003. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve the minutes of the December
27, 2002 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Paige – Questioned status of the Building Better
Local Roads Program. Mr. Edmands stated that after it
is reviewed by the Board it will be reviewed by the Roads Committee.
The meeting was opened to D. Demers who thanked the Board
for their cooperation on the RailTrail extensions. The
Bangor Township extension did not receive an expected grant
from the Michigan Natural Resources Trust Fund and the project
will have to be scaled back. The section along Smith Road
will use the roadway instead of constructing a path. The
“shared roadway” use meets AASTHO standards.
Commissioner Studders moved to approve sending a “Change
of Scope” letter to the M.D.O.T. outlining proposed changes.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from Bay Aggregate, Inc.
requesting to extend their limestone bids from 1999 and to accept
the conditions of a letter sent from the Road Commission on
September 3, 2002. Commissioner Redmond moved to approve
a one year bid extension. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to receive a Royalty Revenue
Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period
of 12/14/02 through 12/27/02 in the amount of $135,280.42.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount
of $840,242.27. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 001 through
03 003. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Grade Inspection for State
Park Drive Bridge Project January 10th – Kawkawlin River
Access at Revillo Road Opened.
J. Mayes – Questioned detour route for State Park
Drive Bridge Project.
The Building Better Local Roads Program was approved
and will be reviewed by the Roads Committee.
Commissioner Lewandowski was appointed the Board’s
representative on the Retirement System Board.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, January
22, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:34 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, JANUARY
22, 2003
REGULAR MEETING
The regular meeting of the
Bay County Road Commission, Road Department, was called to order
at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond &
Robert Lewandowski
Excused: Michael Studders
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Jerry Barbret,
Gibson; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams;
Melvin McNally, Kawkawlin Township Trustee; Patrick Beson,
County Commissioner; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the January
8, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
PUBLIC INPUT
H. Dijak – Due to the illness of Commissioner Studders
the Roads Committee meeting will be rescheduled for February
5th. Two Mile Road dust control was discussed. Chloride
cannot be applied due to pending chip & seal.
Commissioner Lewandowski moved to authorize the Engineer-Manager
to prepare, with legal counsel, a Memorandum of Understanding
to implement PPO health care, increased co-pays, 30 and out,
and “me too” retirement language for Administrative
and Supervisory Personnel. Motion was adopted on a roll
call vote:
Yeas: Redmond & Lewandowski
Mr. Edmands presented a letter from the City of Bay City
requesting concurrence of their position of restricting access
to potential Wilder Road development adjacent to 4424 Wilder
Road to the access recently constructed for the Truck Store
property. Commissioner Redmond moved to approve the Engineer-Manager
sending a letter of concurrence. Motion was adopted on
a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Lewandowski moved to approve a 19% increase
to the Schedule “C” Rental Rates. Motion was
adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Mr. Edmands presented a request from Karbowski Oil Company
to extend their bid for Fuel Delivery to All Garages for 2003.
Commissioner Lewandowski moved to approve the extension request.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to purchase a 2003 Dodge Durango
4x4 from the State Purchasing Contract for $23,788.84 plus delivery
to be used as a Weighmaster Vehicle. Motion was adopted
on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Lewandowski moved to purchase three 2003
Dodge Pick-Ups from the State Purchasing Contract for $17,740.78
each plus delivery. Motion was adopted on a roll call
vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to advertise for a February
12, 2003 bid opening for five (5) tandem axle and one (1) single
axle cab and chassis. Motion was adopted on a roll call
vote:
Yeas: Redmond & Lewandowski
Mr. Edmands presented a letter from Lee Wood Contracting,
Inc. offering to extend their prices for Screened Topsoil for
2003. Commissioner Lewandowski moved to approve the extension
request. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Lewandowski moved to approve an on-site
demo/tour for Tiger Cub Scout Den 3 on January 29, 2003.
Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Redmond moved to release a bond held for
Rhode Bros. Excavating, Inc. for permit #96-464. Motion
was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to change the meeting of March
19, 2003 to March 21, 2003. Motion was adopted on a roll
call vote:
Yeas: Redmond & Lewandowski
Commissioner Redmond moved to approve sending and invoice
to the Dept. of Water & Sewer for their share of commissioners’
salaries and benefits. Motion was adopted on a roll call
vote:
Yeas: Lewandowski & Redmond
Commissioner Lewandowski moved to approve a Deletion
from the 2002 Countywide Paving Contract with Midland Contracting
Company. Beaver Township has been unable to obtain right-of-way
for paving Hoover and Irene Drives. Motion was adopted
on a roll call vote:
Yeas: Redmond & Lewandowski
Mr. Edmands presented a letter from Rowley Brothers,
Inc. requesting to extend their prices for Vehicle Lubricants,
with a slight increase in two item, for 2003. Commissioner
Lewandowski moved to approve the extension. Motion was
adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to approve payroll for the period
of 12/28/02 through 1/10/03 in the amount of $123,471.63 and
Excess Sick Leave payroll in the amount of $9,874.46.
Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Commissioner Lewandowski moved to approve bills in the amount
of $209,008.61. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond
Commissioner Redmond moved to approve permits 03 004 through
03 012. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Engineer-Manager's Report – Royalty Revenue Review –
CRAM Meeting March 18-20, 2003 – CRAM Board of Directors
Ballot – Midland County Road Commission Estimates Requested
for County Line Work in Beaver and Williams Townships.
Mr. Bishop discussed employee staffing. Three employees
are off due to injuries.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, February
5, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:33 a.m.:
Yeas: Lewandowski & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, FEBRUARY
5, 2003 REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:03 a.m., at 2600 E.
Beaver Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives: John Edmands,
Engineer-Manager; and Dick Bishop, General Superintendent; Dept.
of Water & Sewer Representative: Ken Miller, Director; Supervisors
? Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas
Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;
Patrick Beson, County Commissioner; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
A Moment of Silence was held for the Columbia astronauts and
their families.
Commissioner Redmond moved to approve the minutes of the January
22, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Mr. Edmands discussed the variance request for a homeowner
in the Binghampton Subdivision, located in Hampton Township.
The previous action of the Board approved a variance subject
to approval by Hampton Township. Hampton Township has decided
not to take any action on the matter. Commissioner Lewandowski
moved to approve the variance request to allow the driveway
off Jones Road. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve a Preliminary Plat for
Stoney Acres Subdivision, located in Portsmouth Township. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to advertise for a March 21st bid
opening for the Annual Materials. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve purchasing Guardrail
Beam and Parts from the State Contract. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
The Annual Movement Permit was discussed and referred to the
Permits for approval.
Commissioner Redmond moved to receive a Township Invoice Status
Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from the M.D.O.T. relative to
a signal study at the M-13/Fisher Road intersection. The M.D.O.T.
has determined that there will not be a signal installed at
this location.
Mr. Edmands presented a letter from St. Regis Culvert, Inc.
offering to extend their CMP bid prices for an additional year.
Commissioner Studders moved to approve the request. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll for the period
of 1/11/03 through 1/24/03 in the amount of $119,365.90. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills in the amount
of $219,408.69. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve permits 03?013 through
03?019 and the Road Commission Annual Movement Permit. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – Retirement Board and Bay
County Ways & Means Committee Approved the Request to Provide
Two Separate Groups for Administrative/Supervisory Employees
– Union/Management Meeting Held Yesterday Relative to
Health Care Costs – Union Contract Interpretation Disagreement
– Meeting of February 19th.
Commissioner Studders moved to hire Scott Knochel to fill the
open Laborer position. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, February
19, 2003 at 9:00 a.m. Motion was adopted on a roll call vote
at 9:21 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, FEBRUARY
19, 2003 REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:07 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives: John Edmands,
Engineer-Manager; Dick Bishop, General Superintendent; Clarke
Foco, Finance Director; and Judi Deaton, Account Clerk; Dept.
of Water & Sewer Representative: Ken Miller, Director; Supervisors
? Roy DeLorge, Kawkawlin; Sharon Stalsberg, Pinconning; and
Thomas Paige, Williams; Mark Sohlden, Wade-Trim, Inc.; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the February
5, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Mr. Edmands discussed the Phase II Storm Water Regulations.
A permit application, PEP (Public Education Plan), and IDEP
(Illicit Discharge Elimination Plan) documents are being prepared
through the watershed group. The permit is due by March 10th.
Commissioner Studders moved to receive a Preliminary Audit
Communication Letter from Stewart, Beauvais, & Whipple.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve increasing the Workers’
Compensation Escrow Account from $13,500.00 to $20,000.00. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands discussed the bargaining unit confusion over the
elimination of the Birthday Holiday for an extra vacation day.
Commissioner Lewandowski moved to approve adding eight (8) hours
of vacation to all bargaining unit employees’ vacation
banks as of February 20, 2003. This is a transition plan and
it is understood that this is a one time addition and that the
vacation schedule will be followed in subsequent years. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from Clark Highway Services,
Inc. offering to extend their Pavement Marking bids for 2003.
Commissioner Redmond moved to accept their offer of an extension.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on February 12, 2003 for Five (5)
Tandem Axle Cab & Chassis were reviewed. Commissioner Studders
moved to award to Diesel Truck Sales, for their low bid price
of $278,390.00, with trade-ins, the MBE 4000 engine, and automatic
transmission. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on February 12, 2003 for One (1) Single
Axle Cab & Chassis were reviewed. Commissioner Lewandowski
moved to award to Diesel Truck Sales, for their low bid price
of $58,115.00, with trade-in, the MBE 4000 engine, and automatic
transmission. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to advertise for a bid opening of
March 5, 2003 for Hydraulic Systems, Boxes, & Underbody
Scrapers for the new trucks. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a thank you note from the cub scouts
who recently received a tour of the facilities.
Mr. Edmands discussed the need to hire a Purchasing Agent for
property acquisition for the State Park Drive Bridge Project.
Commissioner Lewandowski moved to give the Engineer-Manager
the power to act to negotiate and sign an agreement with P.
Burghy. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a request from the Bay County Civic Arena
for barricades for their U.S. Speed Skating Championships. Commissioner
Studders moved to provide the barricades for free if picked
up but to charge for delivery and pick up if required. Motion
was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Nays: Redmond
Mr. Edmands presented a request from the Bay Arenac ISD for
“Drug & Weapon Free School Zone” signs. Commissioner
Studders moved to charge $75.00 each for the signs and their
placement. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve the 2002 changes
to the Act 51 Certification with the Chairman authorized to
sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to receive a thank you letter from
one of the Christmas families the Road Commission employees
and retirees helped this last year. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to appoint Clarke Foco as the voting
delegate for the County Road Association Policies. The meeting
will be held March 20, 2003. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Agreement with Williams
Township for improvements to Chip Road Bridge. Design and construction
engineering are estimated at $58,067.00. Schedule of Payments
is: $14,516.75 due 12/15/03; $14,516.75 due 12/15/04; $14,516.75
due 12/15/05, and $14,516.75 due 12/15/06. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve payroll for the period
of 1/25/03 through 2/7/03 in the amount of $130,682.05. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills in the amount
of $62,918.45. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve permits 03?020 through
03?028. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – N. Union Reconstruction Bid
Letting April 3rd – Draft Amendment to Super./Admin. Fringe
Benefit Policy Review.
Discussions were held relative to: Blue Cross/Blue Shield deficit
balance, a possible meeting with the Bay County Board of Commissioners,
the M-15 property appraisal, and spring weight restrictions.
Commissioner Redmond moved to allow Fraser Township to proceed
to utilize proposed discretionary funds for a brushing program.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, March
5, 2003 at 9:00 a.m. Motion was adopted on a roll call vote
at 10:02 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY, MARCH
5, 2003
REGULAR MEETING
The regular meeting of the
Bay County Road Commission, Road Department, was called to order
at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Ben DuRussell, Merritt; and Thomas Paige, Williams; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the February
19, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Paige – Felt the decision made last meeting
to charge for signs was correct because the township has to
pay for their signs.
The Phase II Storm Water Regulation application and plans
were discussed. Commissioner Lewandowski moved approve
the Engineer-Manager signing the permit application. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands discussed the Agreement approved on February
19th with Williams Township. The Agreement contained an
error. Commissioner Redmond moved to rescind the previous
agreement and to approve an Agreement with Williams Township
for improvements to Chip Road Bridge. Design engineering
is estimated at $58,067.00. Schedule of Payments is:
$14,516.75 due 12/15/03; $14,516.75 due 12/15/04; $14,516.75
due 12/15/05, and $14,516.75 due 12/15/06. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve a Professional
Services Agreement with Wade-Trim, Inc., for Design Engineering
on the Chip Road Bridge project. The Chairman and the
Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve the 2003 Building
Better Local Roads Program. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve an Agreement with
Williams Township for improvements to Nine Mile Road.
Project is estimated at $104,726.00. Township share is
$97,370.00. Schedule of Payments is: $48,685.00
due 12/15/03; and $48,685.00 due 12/15/04. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve a four year average
for fringe benefits and overhead rates. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to receive a Cash Balance
Chart. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve County Traffic
Control Order #13-03-1 for temporary No Parking on Johnson Street
from 25th Street to its northerly terminus from June 26th thru
June 29th. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids were received and opened for Truck Accessories.
Commissioner Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve a request from
the St. Patrick’s Day Parade Association for barricades
to be placed on March 16, 2003. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans for a Commercial
Drive access for Mark One Photography on Keisel Road, located
in Bangor Township. Commissioner Lewandowski moved to
approve a variance for acceleration & deceleration lanes
and curb & gutter. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve a Preliminary Plat
for Nottingham Forest Residential Subdivision, located in Bangor
Township. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
RESOLUTION - M.D.O.T. - SIGNAL AGREEMENTS
Commissioner Studders moved to approve two Cost Agreements
for Traffic Signal Control with M.D.O.T. for the M-13/Wilder
Road signal and the M-25/Knight Road Flasher. The Chairman
is authorized to sign for the Board. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll for the period
of 2/8/03 through 2/21/03 in the amount of $115,864.49.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills in the amount
of $160,804.13. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve permits 03 029 through
03 031. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – State Park Drive Bridge Project
R-O-W Acquisition – East District Property Appraisal Not
Complete – Manpower Update – Trucks Out at 2:30
a.m. Today.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Friday, March
21, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:54 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
FRIDAY, MARCH
21, 2003
REGULAR MEETING
The regular meeting of the
Bay County Road Commission, Road Department, was called to order
at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisor Thomas Paige, Williams; Pete Miller,
Koch Materials Company; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the March
5, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Mr. Edmands presented proposed plans for a Commercial
Drive access for an Office & Warehouse Lease Suites in Valley
Center Tech Park, located in Monitor Township. Commissioner
Studders moved to approve a variance for acceleration and deceleration
lanes. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
RESOLUTION - M.D.O.T. - SIGNAL AGREEMENTS
Commissioner Lewandowski moved to approve a Cost Agreement
for Traffic Signal Control with M.D.O.T. for the M-13 (Euclid)
@ BL75, M-13, M-84 (Salzburg) signal. The Chairman and
Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
ACCEPTANCE – BENJAMIN STREET
Commissioner Redmond moved to accept Benjamin Street,
from Elevator Road east for approximately 652 feet, located
in Fraser Township, into the Bay County Road System for maintenance.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement with
Gibson Township for improvements to Flajole and Stevenson Roads.
Projects are estimated at $71,670.00. Township share is
$51,670.00. Schedule of Payments is: $25,835.00
due 12/15/03; $12,918.00 due 12/15/04; and $12,917.00 due 12/15/05.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids received and opened on March 5, 2003 for Single
Axle Hydraulic Component Truck Accessories were reviewed.
Commissioner Lewandowski moved to award to Shults Equipment,
for their low bid price of $28,972.00. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 5, 2003 for Tandem
Cab & Chassis Hydraulic Accessories were reviewed.
Commissioner Studders moved to award to Shults Equipment, for
their low bid price, meeting specifications, of three
units at $32,035.00 and two units at $32,891.00. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to receive the Township Invoice
Status Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to release a bond held
for Johnsons Farm Co. for permit #97-052. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from MCRCSIP regarding
their Loss Prevention Committee. Commissioner Studders
moved to appoint Dick Bishop to represent the Blue Water Highway
Council on the Property & Equipment Subcommittee with Rick
Rinz as the alternate representative. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve the attendance
of J. Edmands and H. Pominville to a Storm Water and the Law
seminar. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll for the period
of 2/22/03 through 3/7/03 in the amount of $129,233.36.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills in the amount
of $225,463.45. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve permits 03 032 through
03 043. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – Blue Water Highway Quarterly
Meeting – Spring Breakup – Tractor Supply Co. Litigation
Update – State Park Drive Bridge Project R-O-W Acquisition
– Wilder Road Improvements from Truman Parkway to Tiernan
– Frankenlust Township Request for Letter of Support for
M-84 Project – Administrative & Supervisory Employee
Request for Executive Session.
Commissioner Studders moved to send a letter of support
for the M-84 project to the MDOT. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
An Executive Session will be scheduled for April 2nd.
Bids were received and opened for the Annual Materials.
Commissioner Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Pete Miller discussed his letter to the Board informing
them of his company’s decision to close their Bay City
facility.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, April
2, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:15 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, APRIL
2, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:11 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Jerry Barbret, Gibson; Marvin
Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas
Paige, Williams; Gary Stanley, BCATS Director; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the March
21, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
M. Neumeyer – Monitor Township has received lots
of calls about spring breakup.
D. Bishop – There is one to two feet of frost still
in the ground and breakups will continue for about two weeks.
Older chip and seal roads which haven’t received maintenance
seals are affected the worst.
Commissioner Studders moved to award to and approve a
Professional Services Agreement with Wade-Trim, Inc., for Annual
Bridge Inspections. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a request from the National Railway
Historical Society requesting permission to use our parking
facilities on August 9th & 10th. They have provided
insurance coverage. Commissioner Redmond moved to approve
the request. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on March 21, 2003 for 20AA &
22A were reviewed. Commissioner Lewandowski moved to award
to Schmidt Excavating & Trucking, Inc., for their low bid
price of $6.75/ton for 20AA and $6.40/ton for 22A delivered
to the North Garage. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Bids received and opened on March 21, 2003 for the Annual
Materials were reviewed. Commissioner Studders moved to
award to the following low bidders:
Material
Low Bidder
Liquid Calcium Chloride (Bulk) Liquid Calcuim Chloride Sales
Liquid Calcium Chloride Liquid Calcuim Chloride Sales
Crushed Concrete Champagne & Marx Exc.
Asphalt Emulsion Bit-Mat Products of Michigan
Redi-Mix Rip Rap Bags Sequin Lumber
Carbide Underbody Scraper Blades Shults Equipment, Inc.
Carbon Underbody Scraper Blades St. Regis Culvert, Inc.
Bituminous Concrete and Patch Materials Midland Contracting
Co.
Transistorized Warning Lights Burke Equipment Co.
Type II Barricades Burke Equipment Co.
Wood Guardrail & Sign Posts John A. Biewer Lumber Co.
New Signs and Sign Material Vulcan Signs
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to receive the 1st Quarter
Royalty Revenue Report. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
The Executive Session will be rescheduled for April 3rd.
Mr. Bishop discussed the M-15 property remediation status.
It is recommended that the property be leased for the 2003 growing
season. The report will be reviewed for further possible
action. The Board directed the Engineer-Manager to work
with legal counsel to prepare a lease.
Commissioner Redmond moved to write off and turn over
to the collection agency an uncollected accounts receivable
for Gordon Cederberg in the amount of $170.56. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period
of 3/8/03 through 3/21/03 in the amount of $124,794.67.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount
of $181,343.67. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 044 through
03 058. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Notice From DEQ for Receipt
of Storm Water Permit Application – Update on Storm Water
Requirements – Project Updates: State Park Drive
Bridge R-O-W Acquisition, Wilder Road Resurfacing in 2005 –
Mackinaw Road Resurfacing, & Chip Road Bridge.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, April
16, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:41 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, APRIL
3, 2003
SPECIAL MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:09 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representative:
John Edmands, Engineer-Manager; David Stoker, Cohl, Stoker,
& Toskey, P.C.; All Supervisory & Administrative Employees;
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
PUBLIC INPUT
J. Bowker – Asked to Board to consider the shorter
amendment proposal which would change just the health insurance
coverage, the 30 and out, and the “me too” clause.
More extensive changes should wait until the contract expiration
of September 7, 2004.
D. Bishop – Stated that the numerous language changes
proposed by the Board should be considered at the expiration
of the contract.
C. Foco – Requested the signing date be removed
to allow employees to sign up at any time.
Commissioner Studders offered the following resolution and
moved for its adoption:
WHEREAS, the Board of County Road Commissioners of the County
of Bay ("Bay County Road Commission") will now consider
material exempt from discussion or disclosure by state or federal
statute, and
WHEREAS, The Bay County Road Commission also finds such material
to be exempt from discussions or disclosure in an open session
by virtue of the provisions of Section 13(1)(h) of the Michigan
Freedom of Information Act,
THEREFORE, BE IT RESOLVED by the Bay County Road Commission
that it meet in a closed session for the aforesaid purposes,
pursuant to the provisions of Section 8 (h) of the Open Meetings
Act.
Motion was adopted on a roll call vote at 9:17 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to reconvene to the Special Meeting.
Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to direct the Engineer-Manager
and legal counsel to make changes to the proposed amendment
and to present them to the Supervisory & Administrative
employees. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, April
16, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:59 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, APRIL
16, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:00 a.m., at 2600 E. Beaver
Road, by the Vice-Chairman, Michael Studders.
Roll Call: Michael Studders & Robert Lewandowski
Excused: Gerald Redmond
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat
Beson, County Commissioner; Erich Smith, Wade-Trim, Inc.; and
Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Studders moved to approve the minutes of the April
2, 2003 regular meeting and the April 3, 2003 executive session.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
PUBLIC INPUT – None
Mr. Edmands reported that the State Park Drive Bridge
Project Amendment will be referred to the next meeting.
Commissioner Lewandowski moved to approve County Traffic
Control Order #05-03-1 for temporary No Parking on Eleven Mile
Road from Kitchen Road south ½ mile from May 3rd to May
4th. Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Lewandowski moved to receive the Cash Balance
Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Lewandowski moved to approve a request from Union
Local #1096 for Summer Hours from June 2nd to August 28th.
Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to advertise for an April
30, 2003 bid opening for Three Asphalt Hot Patchers. Motion
was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to donate used cell phones
to the Bay Area Women’s Center. The phones can be
used to call 911 without service. Motion was adopted on
a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to approve a request by John
Pflueger to carryover 37 hours of vacation. Motion was
adopted on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to change the meeting of
May 14, 2003 to May 13, 2003. Motion was adopted on a
roll call vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to refer the executive session
to the meeting of April 30, 2003. Motion was adopted on
a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to request an extension until
May 31, 2003 from M.D.O.T. for filing the Act 51 Report.
Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Mr. Edmands presented proposed plans for Commercial Drive
accesses for Valley Publishing on Mackinaw Road and Tech Park
Drive, located in Monitor Township. Commissioner Lewandowski
moved to approve the plans as submitted. Motion was adopted
on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to receive a thank you from
Monitor Township DDA for prompt and quality snow removal in
Valley Center Tech Park. Renewal of the Winter Maintenance
Agreement will be reviewed. Motion was adopted on a roll
call vote:
Yeas: Studders & Lewandowski
Commissioner Lewandowski moved to approve payroll for the period
of 3/22/03 through 4/4/03 in the amount of $131,982.68.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to approve bills in the amount
of $232,703.03. Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to approve permits 03 059 through
03 076. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Engineer-Manager's Report – Seal Blend Production Record
Amount – Safety Seminar in Frankenmuth – Weight
Restrictions – Phase II Storm Water Permit Update –
Bay-Midland County Line Road Improvements – N. Union Road
Improvements – Payment in Lieu Health Insurance Coverage
Reviewed.
Commissioner Studders moved to sign the Title Sheet for
the State Park Drive Bridge Project. Motion was adopted
on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Lewandowski questioned the need for a supervisor
to be in the office on Fridays during the summer.
Commissioner Studders asked Mr. Edmands to look into
the timing of the signal at M-13 and Wheeler Road.
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, April
30, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:34 a.m.:
Yeas: Lewandowski & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, APRIL
30, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:04 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Hilda Dijak, Frankenlust; Dick
Gromaski, Fraser; Ben DuRussell, Merritt; Marvin Neumeyer, Monitor;
Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat
Donahue & Erich Smith, Wade-Trim, Inc.; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Studders moved to approve the minutes of the April
16, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
P. Donahue & E. Smith – Outlined State Park
Drive Bridge project design changes.
B. DuRussell – Proposed road projects for 2003
need board approval before submitting to the Road Commission.
H. Dijak – Thanked the Board for the letter to
M.D.O.T. regarding the M-84 widening project and stated that
the delay is being reviewed.
Commissioner Lewandowski moved to approve Amendment #3
to the Professional Services Agreement with Wade-Trim, Inc.,
engineer on the State Park Drive Bridge project. The Chairman
is authorized to sign for the Board. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve a Memorandum of Agreement
and Understanding with Union Local #1096 for summer hours.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands reported that Kathy’s Lawn Care has agreed
to extend their contract for emergency snow removal in Valley
Center Tech Park. Commissioner Studders moved to renew
the contracts with Monitor Township DDA and Kathy’s Lawn
Care. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to advertise for a May 28,
2003 bid opening for the 2003 Countywide Paving Program.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve an Agreement
with Williams Township for improvements to Bay-Midland County
Line Road. Project is estimated at $88,449.00. Township
share is $22,112.00. Schedule of Payments is: $22,112.00
due 12/15/03. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve an Agreement with Midland
County Road Commission for improvements to Bay-Midland County
Line Road. Project is estimated at $88,449.00. Their
share is $44,224.00. The Chairman is authorized to sign
for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement with
Hampton Township for improvements to various roads. Projects
are estimated at $81,000.00. Township share is $40,500.00.
Schedule of Payments is: $40,500.00 due 12/15/03.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Amendment to
the Supervisory and Administrative Employee Benefit Policy.
The amendment provides PPOI health insurance coverage and improved
retirement provisions to signing employees. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to designate D. Bishop
and R. Swinson as Class II employees in the Bay County Retirement
System while the remaining supervisory and administrative employees,
including J. Edmands, shall be designated as Class I employees.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement with
Fraser Township for improvements to various roads. Projects
are estimated at $55,170.00. Township share is $35,170.00.
Schedule of Payments is: $11,723.00 due 12/15/03; $11,723.00
due 12/15/04; and $11,724.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve an Agreement with
Frankenlust Township for improvements to Weiss Road. Project
is estimated at $56,385.00. Township share is $36,385.00.
Schedule of Payments is: $12,129.00 due 12/15/03; $12,128.00
due 12/15/04; and $12,128.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve an Agreement
with Pinconning Township for improvements to Kaiser Road.
Project is estimated at $107,522.00. Township share is
$87,522.00. Schedule of Payments is: $29,174.00
due 12/15/03; $29,174.00 due 12/15/04; and $29,174.00 due 12/15/05.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period
of 4/5/03 through 4/18/03 in the amount of $126,351.57.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount
of $527,125.18. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 077 through
03 091. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – TSC & Meijer Driveway
Litigation – East District Property Lease – N. Union
Reconstruction Project Update – Wheeler Road at M-13 Signal
Timing.
Bids were received and opened for Three Asphalt Hot Patchers.
Commissioner Studders moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
P. Donahue – Thanked the Board for approving amendment.
Commissioner Redmond moved to recess the meeting until
after the business of the Dept. of Water & Sewer.
Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to reconvene the meeting
at 10:26 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders offered the following resolution and
moved for its adoption:
WHEREAS, the Board of County Road Commissioners of the County
of Bay ("Bay County Road Commission") will now consider
the dismissal, suspension, or disciplining of, or will now hear
complaints or charges brought against, or will now consider
a periodic personnel evaluation of, a particular employee, and
WHEREAS, the particular employee requests a closed hearing,
and
WHEREAS, Section 8 (a) of the Open Meetings Act allows
the Bay County Road Commission to meet in a closed session for
the aforesaid purposes upon the request of the particular employee
for a closed hearing,
THEREFORE, BE IT RESOLVED by the Bay County Road Commission
that it meet in a closed session for the aforesaid purposes,
pursuant to the provisions of Section 8 (a) of the Open Meetings
Act.
Motion was adopted on a roll call vote at 10:26 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to reconvene to the Regular
Meeting. Motion was adopted on a roll call vote at 10:47
a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond stated that the Engineer-Manager
received a satisfactory evaluation and moved to raise his salary
to $74,931.00 which includes $10,000.00 which is received by
the Road Commission because he is a licensed professional engineer.
The rate shall be retroactive to January 1, 2003. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
The supervisory employee schedule for covering Fridays
during the summer was discussed.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Tuesday, May
13, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:56 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the BoardWEDNESDAY,
APRIL 30, 2003
ROAD
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:04 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Hilda Dijak, Frankenlust; Dick
Gromaski, Fraser; Ben DuRussell, Merritt; Marvin Neumeyer, Monitor;
Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Pat
Donahue & Erich Smith, Wade-Trim, Inc.; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Studders moved to approve the minutes of the April
16, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
P. Donahue & E. Smith – Outlined State Park
Drive Bridge project design changes.
B. DuRussell – Proposed road projects for 2003
need board approval before submitting to the Road Commission.
H. Dijak – Thanked the Board for the letter to
M.D.O.T. regarding the M-84 widening project and stated that
the delay is being reviewed.
Commissioner Lewandowski moved to approve Amendment #3
to the Professional Services Agreement with Wade-Trim, Inc.,
engineer on the State Park Drive Bridge project. The Chairman
is authorized to sign for the Board. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve a Memorandum of Agreement
and Understanding with Union Local #1096 for summer hours.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands reported that Kathy’s Lawn Care has agreed
to extend their contract for emergency snow removal in Valley
Center Tech Park. Commissioner Studders moved to renew
the contracts with Monitor Township DDA and Kathy’s Lawn
Care. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to advertise for a May 28,
2003 bid opening for the 2003 Countywide Paving Program.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve an Agreement
with Williams Township for improvements to Bay-Midland County
Line Road. Project is estimated at $88,449.00. Township
share is $22,112.00. Schedule of Payments is: $22,112.00
due 12/15/03. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve an Agreement with Midland
County Road Commission for improvements to Bay-Midland County
Line Road. Project is estimated at $88,449.00. Their
share is $44,224.00. The Chairman is authorized to sign
for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement with
Hampton Township for improvements to various roads. Projects
are estimated at $81,000.00. Township share is $40,500.00.
Schedule of Payments is: $40,500.00 due 12/15/03.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Amendment to
the Supervisory and Administrative Employee Benefit Policy.
The amendment provides PPOI health insurance coverage and improved
retirement provisions to signing employees. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to designate D. Bishop
and R. Swinson as Class II employees in the Bay County Retirement
System while the remaining supervisory and administrative employees,
including J. Edmands, shall be designated as Class I employees.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve an Agreement with
Fraser Township for improvements to various roads. Projects
are estimated at $55,170.00. Township share is $35,170.00.
Schedule of Payments is: $11,723.00 due 12/15/03; $11,723.00
due 12/15/04; and $11,724.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve an Agreement with
Frankenlust Township for improvements to Weiss Road. Project
is estimated at $56,385.00. Township share is $36,385.00.
Schedule of Payments is: $12,129.00 due 12/15/03; $12,128.00
due 12/15/04; and $12,128.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve an Agreement
with Pinconning Township for improvements to Kaiser Road.
Project is estimated at $107,522.00. Township share is
$87,522.00. Schedule of Payments is: $29,174.00
due 12/15/03; $29,174.00 due 12/15/04; and $29,174.00 due 12/15/05.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period
of 4/5/03 through 4/18/03 in the amount of $126,351.57.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount
of $527,125.18. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 077 through
03 091. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – TSC & Meijer Driveway
Litigation – East District Property Lease – N. Union
Reconstruction Project Update – Wheeler Road at M-13 Signal
Timing.
Bids were received and opened for Three Asphalt Hot Patchers.
Commissioner Studders moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
P. Donahue – Thanked the Board for approving amendment.
Commissioner Redmond moved to recess the meeting until
after the business of the Dept. of Water & Sewer.
Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to reconvene the meeting
at 10:26 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders offered the following resolution and
moved for its adoption:
WHEREAS, the Board of County Road Commissioners of the County
of Bay ("Bay County Road Commission") will now consider
the dismissal, suspension, or disciplining of, or will now hear
complaints or charges brought against, or will now consider
a periodic personnel evaluation of, a particular employee, and
WHEREAS, the particular employee requests a closed hearing,
and
WHEREAS, Section 8 (a) of the Open Meetings Act allows
the Bay County Road Commission to meet in a closed session for
the aforesaid purposes upon the request of the particular employee
for a closed hearing,
THEREFORE, BE IT RESOLVED by the Bay County Road Commission
that it meet in a closed session for the aforesaid purposes,
pursuant to the provisions of Section 8 (a) of the Open Meetings
Act.
Motion was adopted on a roll call vote at 10:26 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to reconvene to the Regular
Meeting. Motion was adopted on a roll call vote at 10:47
a.m.:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond stated that the Engineer-Manager
received a satisfactory evaluation and moved to raise his salary
to $74,931.00 which includes $10,000.00 which is received by
the Road Commission because he is a licensed professional engineer.
The rate shall be retroactive to January 1, 2003. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
The supervisory employee schedule for covering Fridays
during the summer was discussed.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Tuesday, May
13, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:56 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top TUESDAY, MAY 13,
2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:05 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Marvin Neumeyer, Monitor; and Sharon Stalsberg, Pinconning;
Larry Allen, Stewart, Beauvais & Whipple; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the April
30, 2003 regular meeting and executive session. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
RESOLUTION
WILDER ROAD IMPROVEMENTS
FEDERAL TRANSPORATION FUNDS
Commissioner Studders offered the following resolution
and moved for its adoption:
BE IT RESOLVED, that the Bay County Road Commission hereby
resolves to seek Federal Transportation Funds for the purpose
of improving Wilder Road from Euclid to the M-13 Connector.
The needed improvements include resurfacing and curb repair.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a letter from Wade-Trim, Inc. regarding
the State Park Drive Bridge Project. It has been determined
that construction can be completed in a four month time period.
Commissioner Lewandowski moved to receive the letter.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The Cafeteria Benefit Plan relative to health insurance
buyout was discussed. Commissioner Studders moved to review
the current amount with the Diebold Agency. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve an Agreement with
Hampton Township for improvements to Nebobish Road. Project
is estimated at $47,114.00. Township share is $27,114.00.
Schedule of Payments is: $27,114.00 due 1/15/04.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve an Agreement
with Garfield Township for improvements to Eight Mile, Eleven
Mile, Linwood, Kitchen, and Anderson Roads. Projects are
estimated at $91,654.00. Township share is $71,654.00.
Schedule of Payments is: $23,885.00 due 12/15/03; $23,885.00
due 12/15/04; and $23,884.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids received and opened on April 30, 2003 for Three
Asphalt Hot Patchers were reviewed. Commissioner Studders
moved to award to Spaulding Manufacturing Inc., for their low
bid price of $31,998.00 for three units. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve and sign the Final
Plat for Stoney Acres Subdivision, located in Portsmouth Township.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
The meeting was opened to L. Allen who reviewed the 2002
Audit Report. Mr. Allen discussed the changes required
for implementing GASB 34.
Commissioner Lewandowski moved to recess the meeting
at 10:04 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to reconvene the meeting
at 10:47 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive and approve
the 2002 Audit Report. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
The Act 51 Financial Report was reviewed. Commissioner
Redmond moved to approve the 2002 Act 51 Financial Report.
The Chairman and the Finance Director are authorized to sign
for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
The Annual Report was reviewed. Commissioner Lewandowski
moved to approve and distribute the 2002 Annual Report.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to extend the current contract
with Stewart, Beauvais & Whipple for an additional year.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to receive a Cash Balance
Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands reported that the current Assistant Garage
Foreman is scheduled to retire effective June 11, 2003.
The current co-op student is training as a parts clerk.
Discussion was held on whether the position would remain the
same or become strictly a parts clerk position with the supervisory
portion implemented within the union with a mechanic/crew leader
position. Commissioner Studders moved to continue training
the co-op student as the parts clerk with an interim wage adjustment
to $11.00 per hour retroactive to May 10th and to refer the
position decision to the next meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve a request by
D. Bishop to carryover 104 hours of vacation. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll for the period
of 4/19/03 through 5/2/03 in the amount of $113,895.39.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills in the amount
of $395,617.20. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve permits 03 091 through
03 124. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – TSC Lawsuit Proceeding –
HIPPA Requirements Policy.
D. Bishop – Discussed the West District Foreman
position and seal blend production.
Commissioner Studders moved to set a firm project deadline
of 4:00 p.m. on Wednesday, May 21, 2003. Letters will
be sent to all townships. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, May
28, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 11:40 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, MAY
28, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:07 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisor Hilda Dijak, Frankenlust; Harold
Sampier, Kawkawlin Township resident; Jerry Putt, Developer;
Jay Wheeler, William A. Kibbe & Associates, Inc.; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the May
13, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
H. Sampier – Requested that the sand pile next
to the fence be moved so he is not bothered by blowing sand
and also stated that he is concerned with dying vegetation on
his property. Mr. Edmands stated that staff will review
the situation.
H. Dijak – Questioned the chip & seal program
schedule, Melbourne Road maintenance, and the proposed dust
control policy.
Mr. Edmands presented a response from M.D.O.T. relative
to the signal timing at M-13 and Wheeler Road. Commissioner
Lewandowski moved to receive the letter. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands stated that an irrevocable letter of credit
has been issued for the completion of Country Estates No. 2
Subdivision. Commissioner Studders moved to approve and
sign the Final Plat for Country Estates No. 2 Subdivision, located
in Williams Township. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans for a Commercial
Drive access for COPOCO Credit Union on Wilder and Bangor Roads,
located in Bangor Township. Commissioner Redmond moved
to approve a variance for acceleration and deceleration lanes
& curb and gutter on Bangor Road. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
M.D.O.T. – PERFORMANCE & INDEMNIFICATION RESOLUTION
Commissioner Lewandowski moved to approve a Performance
and Indemnification Resolution with M.D.O.T. for an “Individual
Permit for Use of State Trunkline Right-of-Way”.
The Engineer-Manager is authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a request from the MCRCSIP to approve
a resolution relative to Employment Practices Guidelines.
Commissioner Studders moved to refer the matter to staff for
review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve the Chloride Treatment
Policy. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve providing First
Aid and CPR Training for employees. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to hold a bid sale for
various pieces of excess equipment. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Bids were received and opened for the 2003 Bituminous
Surfacing Program. Commissioner Studders moved to refer
the bids for review. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve an Agreement with
Bangor Township for improvements to Chilson Street. Project
is estimated at $2,430.00. Township share is $0.00.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Agreement with
Bangor Township for improvements to State Street. Project
is estimated at $7,630.00. Schedule of Payments is:
$7,630.00 due 12/15/03. The Chairman and the Clerk are
authorized to sign for the Board. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve an Agreement
with Beaver Township for improvements to Nine Mile Road.
Project is estimated at $63,923.00. Township share is
$43,923.00. Schedule of Payments is: $43,923.00
due 12/15/03. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve an Agreement with
Beaver Township for improvements to Bay-Midland County Line
Road. Project is estimated at $88,449.00. Township
share is $22,112.00. Schedule of Payments is: $22,112.00
due 12/15/03. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve an Agreement
with Merritt Township for improvements to German and Russell
Roads. Projects are estimated at $27,450.00. Township
share is $13,725.00. Schedule of Payments is: $4,575.00
due 12/15/03; $4,575.00 due 12/15/04; and $4,575.00 due 12/15/05.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve an Agreement with
Merritt Township for improvements to Nolet, Markel, Jones, Briggs,
& Burns Roads. Projects are estimated at $249,494.00.
Township share is $219,494.00. Schedule of Payments is:
$73,165.00 due 12/15/03; $73,165.00 due 12/15/04; and $73,164.00
due 12/15/05. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve an Agreement
with Monitor Township for improvements to Chip & Fraser
Roads. Projects are estimated at $124,228.00. Township
share is $104,228.00. Schedule of Payments is: $34,743.00
due 12/15/03; $34,743.00 due 12/15/04; and $34,742.00 due 12/15/05.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Agreement with
Portsmouth Township for improvements to 26.76 miles of roads.
Projects are estimated at $240,840.00. Township share
is $227,115.00. Schedule of Payments is: $113,557.00
due 12/15/03; $56,779.00 due 12/15/04; and $56,779.00 due 12/15/05.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve an Agreement with
Williams Township for improvements to N. Union Road. Project
is estimated at $37,834.00. Township share is $17,834.00.
Schedule of Payments is: $8,917.00 due 12/15/03; $4,458.00
due 12/15/04; and $4,459.00 due 12/15/05. The Chairman
and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve an Agreement
with Williams Township for improvements to Nine Mile Road.
Project is estimated at $17,250.00. Schedule of Payments
is: $17,250.00 due 12/15/03. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Agreement with Midland
County Road Commission for improvements to Bay-Midland County
Line Road. Project is estimated at $88,449.00. Their
share is $44,224.00. The Chairman is authorized to sign
for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to receive a “Thank
you” for the recently approved temporary “No Parking”
on Eleven Mile Road. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve an Agreement with
Frankenlust Township for improvements to Hotchkiss Road.
Project is estimated at $5,576.00. Schedule of Payments
is: $5,576.00 due 12/15/03. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans for a Commercial
Drive access for Parkview Office Plaza Addition on Garfield
Road, located in Williams Township. Commissioner Lewandowski
moved to approve the plans. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans for a Commercial
Drive access for EZ Storage Facility on Garfield Road, located
in Williams Township. Commissioner Lewandowski moved to
approve the plans. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented proposed plans for a Commercial
Drive access for Auburn Mini Storage Facility on Fraser Road,
located in Monitor Township. Commissioner Studders moved
to approve a variance for acceleration and deceleration lanes
& curb and gutter. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
RESOLUTION – CRITICAL BRIDGE LIST
Commissioner Redmond offered the following resolution
and moved for its adoption:
WHEREAS, the Board of County Road Commissioners, County
of Bay, has reviewed the applications for funding of structures
(bridges) in Bay County; and
WHEREAS, the Board has ascertained that said structures
are in critical need of replacement, and are deemed most important
to the area and the road system;
NOW THEREFORE, BE IT RESOLVED, that the Board actively
seeks Federal and State Bridge funding for the replacement of
the structures included on the following priority list.
1. Seven Mile over the Tebo Drain
2. Erickson Road over the North Branch of Kawkawlin River
3. Shore Road over the Whitefeather Creek
4. Beaver Road over the Kawkawlin River west of Four Mile Road
5. Beaver Road over the Waldo Drain B01 west of Eleven Mile
Road
6. Markel Road over the Constant-DuRussell Drain
7. Old Beaver Road over the Kawkawlin River
8. Fraser Road over the Pinconning River
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to release a bond held
for Enviro. Solutions, Inc. for permit #03-075. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve a request by K.
Yenior to carryover 32 hours of vacation. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
The pending retirement of the West District Foreman in
October of this year was discussed. Commissioner Redmond
moved to appoint R. Frederick as the West District Foreman upon
the retirement of M. Sommerfield. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Wages and job descriptions were discussed.
The pending retirement of the Assistant Garage Foreman
was discussed. Commissioner Redmond moved to appoint L.
Fleming as the Parts Clerk effective June 12, 2003. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to negotiate with Union Local
#1096 to establish a position of Mechanic/Crew Leader.
This person would assume the duties of the Garage Foreman in
his absence. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve payroll for the period
of 5/3/03 through 5/16/03 in the amount of $119,045.80.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills in the amount
of $87,693.75. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve permits 03 125 through
03 148. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – TSC Litigation Agreement
Removes Meijer Inc. – Possible Condemnation of Property
for the State Park Drive Bridge Project – M.D.O.T. Training.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, June
11, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:17 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top WEDNESDAY, JUNE
11, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road
Department, was called to order at 9:00 a.m., at 2600 E. Beaver
Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representatives: Ken Miller, Director
and Bill Schubert, Water Superintendent; Supervisors
Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas
Paige, Williams; Gary Stanley, BCATS Director, and Clarke Foco,
Finance Director-Acting Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the May
28, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski & Studders
PUBLIC INPUT – None
Commissioner Studders moved to approve a pay schedule and job
description for the new West District Foreman Trainee.
The pay schedule begins with an increase for training on June
12, 2003 and continues until two years after taking the position.
Motion was adopted on a roll call vote:
Yeas: Studders, Lewandowski, & Redmond
Commissioner Redmond moved to approve that the West District
Foreman Trainee have the same fringe benefits as outlined in
the Supervisory and Administrative Class I employees contract.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Redmond, & Studders
Commissioner Studders moved to approve a pay schedule and job
description for the new position of Parts Clerk. The pay
schedule begins on June 12, 2003 and continues for 18 months.
Motion was adopted on a roll call vote:
Yeas: Redmond, Studders, & Lewandowski
Commissioner Lewandowski moved to approve that the new Parts
Clerk position have the same fringe benefits as outlined in
Supervisory and Administrative Class I employees contract.
Motion was adopted on a roll call vote:
Yeas: Studders, Lewandowski, & Redmond
Commissioner Redmond moved to approve the Engineer-Manager
to negotiate with Union Local #1096 on a new position of Mechanic/Crew
Leader. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Redmond, & Studders
Commissioner Lewandowski moved to authorize the Engineer-Manager
to hire someone to fill the position of Co-op student.
Motion was adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski
Mr. Edmands informed the Board that Bit Mat Products
of Michigan, Inc. has reduced their bids prices by 3.5 cents
per gallon on all products. Commissioner Lewandowski moved
to accept the reduction. Motion was adopted on a roll
call vote:
Yeas: Studders, Lewandowski, & Redmond
Commissioner Redmond moved to award the 2003 County Wide Paving
Program to Pyramid Paving for their low bid of $1,436,723.62
for Parts A & B and to approve the Contract. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Redmond, & Studders
Commissioner Studders moved to advertise for a July 23,
2003 bid opening for one new backhoe loader. Motion was
adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski
Commissioner Redmond moved to release a bond held for
Geiersbach Construction for permit #02-063. Motion was
adopted on a roll call vote:
Yeas: Studders, Lewandowski & Redmond
Commissioner Studders moved to approve allowing Saginaw Bay
Farms to farm our M-15 property in exchange for removing and
controlling the weeds on that property. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Redmond, & Studders
Commissioner Lewandowski moved to approve an Agreement
with Portsmouth Township for improvements to Green Road.
Project is estimated at $31,093.00. Township share is
$11,093.00. Schedule of Payments is: $5,547.00 due
12/15/03; $2,773.00 due 12/15/04; and $2,773.00 due 12/15/05.
Motion was adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski
Mr. Foco discussed the May 2003 Financial Report. Commissioner
Lewandowski moved to receive the report. Motion was adopted
on a roll call vote:
Yeas: Studders, Lewandowski & Redmond
Mr. Foco discussed the Cash & Investment Report for the
month of May 2003. Commissioner Redmond moved to receive
the report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Redmond, & Studders
Commissioner Lewandowski moved to revise the Purchasing Policy
due to the change in the position from Assistant Garage Person
to Parts Clerk. Motion was adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski
Commissioner Redmond moved to approve the Engineer-Manager
negotiate with Wade Trim, Inc. to perform a feasibility study
for the State Park Drive/Old Kawkawlin Road intersection.
Motion was adopted on a roll call vote:
Yeas: Studders, Lewandowski & Redmond
The Commissioners, as a group, moved that Ms. Roberta Swinson
be extended their gratitude for 18 years of commendable performance
in the position of Assistant Garage Foreman. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Redmond, & Studders
Bid opening for Shore Road Bridge replacement was read aloud.
John Henry Excavating bid $73,000.00 and Lee Wood Contracting
bid $71,93800. Commissioner Studders moved to award the project
to Lee Wood Contracting based on meeting specification and their
low bid price of $71,93800. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski & Studders
Commissioner Redmond moved to approve payroll for the period
of 5/17/03 through 5/30/03 in the amount of $117,054.00.
Motion was adopted on a roll call vote:
Yeas: Studders, Lewandowski & Redmond
Commissioner Redmond moved to approve bills in the amount of
$377,336.27. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Redmond, & Studders
Commissioner Studders moved to approve permits 03 149 through
03 177. Motion was adopted on a roll call vote:
Yeas: Redmond, Studders, & Lewandowski
Engineer-Manager's Report – Repair of Various Roads –
Gasb 34 Requirement Concerning Health Care Liability –
Condemnation of Property for the State Park Drive Bridge Project
– Midland CRC Sealcoat Projects – Road Enhancement
Program – Storm Water Drainage Projects.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, June
25, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:56 a.m.:
Yeas: Studders, Lewandowski, & Redmond
Respectfully Submitted by: Approved by:
Clarke D. Foco Gerald M. Redmond
Acting Clerk of the Board Chairman of the Board
and
Julie K. Bowker
Clerk of the Board
Top
WEDNESDAY, JUNE
25, 2003
REGULAR MEETING
The regular meeting of the
Bay County Road Commission, Road Department, was called to order
at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael Studders, &
Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Jeff Mayes, Bangor; Hilda Dijak,
Frankenlust; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams;
Gary Stanley, BCATS Director; Erich Smith, Wade-Trim, Inc.;
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the June
11, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Mr. Edmands presented a resolution from the MCRCSIP regarding
the Employment Practice Guidelines Manual. Mr. Edmands
stated that the road commission is in the process of complying
with the guidelines. Commissioner Studders moved to approve
the resolution. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans for a Commercial
Drive access for Mieske’s Market on Midland & Flajole
Roads, located in Williams Township. Commissioner Redmond
moved to approve a variance for acceleration and deceleration
lanes & curb and gutter. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from Bay County
Department of Environmental Affairs regarding the Urbanized
Area Storm Water Committee. The committee has requested
that the road commission be the lead agency under Act 342.
Mr. Miller discussed the impact of this responsibility on his
department. Mr. Edmands stated that a consultant will
be needed regardless of which department oversees the committee.
Commissioner Lewandowski moved to refer the matter to the July
9th meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented and discussed a recent court ruling
regarding insurance coverage by contractors. Current contract
language may need to be revised. Commissioner Studders
moved to have the Engineer-Manager, along with legal counsel,
research the matter. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands discussed the transition plan approved by
the Board on February 19, 2003 which added eight (8) hours of
vacation to all union employees vacation banks. Commissioner
Studders moved to add eight (8) hours of vacation to the banks
of all Supervisory & Administrative Class I employees who
have not already received this benefit. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to name C. Foco as voting
delegate for the MCRCSIP Annual Meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to approve a request by
J. Allen to carryover 40 hours of vacation. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to release a bond held for
Midstate Earthworks, Inc. for permit #02-458. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to release a bond held for
Sova & Sons Contracting for permit #00-091. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period
of 5/31/03 through 6/13/03 in the amount of $159,790.87.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount
of $254,483.26. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 178 through
03 211. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Heavy Truck Posting –
Drainage Funds Applications – Sign Replacement Program.
Commissioner Redmond moved to approve a Sign Replacement
Program. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Night time visibility at the Two Mile Road/Beaver Road
intersection was discussed.
H. Dijak – Reported on a fatal accident at the
Seven Mile Road/Delta Road intersection. She requested
a 4-Way Stop and flashers for the intersection.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, July
9, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:51 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board
Top
WEDNESDAY,
JULY 9, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Hilda Dijak, Frankenlust; Dick Gromaski,
Fraser; Roy DeLorge, Kawkawlin; Marvin Neumeyer, Monitor; and
Thomas Paige, Williams; Martha Seitz and Nick Nicholas, Frankenlust
Township residents; Laura Ogar, Bay County Storm Water Committee;
and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the June
25, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
H. Dijak – Speed
limit on Seven Mile Road.
N. Nicholas
– Presented picture of the Seven Mile/Hotchkiss intersection.
Traffic and speed are a problem and there is a blind spot at this
corner. He requested a 4-way stop at this location.
T. Paige – Speed is a problem throughout
the county. Requested the Road Commission talk to the Sheriff
Department. He also thanked the Board for countywide ditching
funds and complimented staff on coordinating the Nine Mile paving
project.
H. Dijak – There is
a vision obstruction problem at the Amelith/Three Mile intersection.
M. Neumeyer – There is a vision
obstruction problem at Seven Mile and Hotchkiss.
M. Seitz – Complained about the signal timing at the Salzburg/Mackinaw
intersection and requested a 4-way stop at Seven Mile and Freeland.
Mr. Edmands stated that this intersection is controlled by Saginaw
County Road Commission.
The meeting
was opened to L. Ogar who discussed the need for a lead agency
for the Phase II Storm Water Committee. The current setup
under Act 342 expires on July 29, 2003. H. Dijak requested
that the Board consider being the lead agency. Mr. Edmands
stated that he is waiting for a legal opinion and for a call back
from the Saginaw County Road Commission. Commissioner Redmond
moved to send a letter to Bay County requesting an extension of
time to consider the options. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to recess the meeting to conduct
the business of the Department of Water & Sewer. Motion
was adopted on a roll call vote at 10:06 a.m.:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski
moved to reconvene the meeting. Motion was adopted on a
roll call vote at 11:21 a.m.:
Yeas: Lewandowski, Studders, & Redmond
RESOLUTION CONTRACT M.D.O.T.
STATE PARK DRIVE BRIDGE PROJECT
Commissioner Studders offered the following resolution and moved
for its adoption:
WHEREAS, Federal Funds have been approved for: PART A –
STUL 09408; JOB# 49427; STP 0309(015); HH 3577 the removal and
replacement of the structure B01 of 09-01-21, which carries State
Park Drive over the Kawkawlin River, Sections 5 and 22, T14N,
R5E, Bangor Township, Bay County, Michigan; the reconstruction
of the approaches to the structure for approximately 181m southerly
and 150m northerly of the structure; and all together with necessary
related work, and PART B – STE 09408; JOB# 54943; STP 0309(011);
YY 0194 non-motorized trailway work along State Park Drive from
Pembroke Road southerly to Smith Drive; and all together with
necessary related work.
BE IT RESOLVED, That the Board of County Road Commissioners, County
of Bay, Michigan, hereby approves Contract No. 03-5321 with the
Michigan Department of Transportation,
BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized
to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
RESOLUTION - M.D.O.T. - SIGNAL AGREEMENT
Commissioner Redmond moved to approve a Cost Agreement for Traffic
Signal Control with M.D.O.T. for the M-13 (Huron) @ Wheeler Road
signal. The Chairman and Clerk are authorized to sign for
the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski
moved to approve a Final Plat for Rueger Farms Subdivision, located
in Monitor Township. An irrevocable letter of credit has
been received to insure completion. Motion was adopted on
a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented proposed plans for a Commercial Drive access
for Riversbend Rehabilitation Center on Keisel Road, located in
Bangor Township. Commissioner Redmond moved to approve a
variance for acceleration and deceleration lanes & curb and
gutter. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Mr. Edmands reported
on the Nine Mile Road Bridge which is now posted for 3 tons.
Beaver Township has agreed to pay for materials to install a timber
bridge deck which Road Commission forces will install. Commissioner
Studders moved to accept the quote of Krenn Bridge Companies,
Inc. in the amount of $33,703.05 for the bridge materials and
design drawings. Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Mr. Edmands discussed the $35,000.00 countywide ditching funds.
Three applications have been received: Williams Township
– Roberts Road, Garfield & Mt. Forest Townships –
Townline 16 Road, and Gibson Township – Brown Road.
Commissioner Studders moved to increase funding for countywide
ditching to fund all three projects. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to write off
and turn over to the collection agency an uncollected accounts
receivable for Angela J. Meldrum in the amount of $808.23.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Lewandowski
moved to receive the 2nd Quarter Royalty Revenue Report.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond
moved to release a bond held for T. E. Super Construction Co.
for permit #02-475. Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve a request from the Munger
Volunteer Fire Corporation to lease a vibratory roller from July
22 – 28, 2003. A Road Commission employee would be
the sole operator. Motion was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner Redmond moved to refer the Seven Mile Road matter
to staff for review. Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve payroll for the period of
6/14/03 through 6/27/03 in the amount of $119,037.41. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills in the amount of
$320,952.78. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve permits 03 212 through 03
232. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – September Bid Letting for Bangor
Township Sidewalk Project – Bid Opening 7/11/03 for State
Park Drive Bridge Project.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, July
23, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 11:47 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY, JULY 23, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives: John Edmands,
Engineer-Manager; and Dick Bishop, General Superintendent; Dept.
of Water & Sewer Representatives: Ken Miller, Director and
Ken Schott, Waste Water Treatment Plant Superintendent; Supervisors
Hilda Dijak, Frankenlust; Sharon Stalsberg, Pinconning; Jeff Mayes,
Bangor; Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas
Paige, Williams; Nick Nicholas, Frankenlust Township resident;
Joe Carland, Bangor Township resident; Doug Farber and Dave Spciecher,
Wade Trim; and Clarke D. Foco, Acting Clerk of the Board/Finance
Director.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the July
9, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
N.
Nicholas – Discussed concerns regarding Seven Mile/Hotchkiss
intersection. There are traffic and speed problems along
with a blind spot. He reiterated his request for a 4-way
stop at this location.
H. Dijak and S. Stalsberg – Discussed speed limit
concerns on Seven Mile Road.
Joe Carland
– Discussed concerns regarding access from Bayside Park
Subdivision to undeveloped land south of Bayside Park Subdivision.
M. Neumeyer - Discussed
speed and visibility problems on various roads.
Mr. Edmands presented an accident history and signage report associated
with Seven Mile roads and intersections between the county line
and Salzburg.
Commissioner Redmond moved
to install a 4-way stop sign at the intersection of Hotchkiss
and Seven Mile Roads. Motion was adopted on a roll call
vote:
Yeas:
Redmond, Studders, & Lewandowski
The bids for one new four wheel
drive loader/backhoe were opened and read aloud. Commissioner
Lewandowski moved to refer the bids to the General Superintendent
for analysis and return with a recommendation to the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Studders, & Lewandowski
Commissioner Studders moved to approve
an agreement with Stewart, Beauvais & Whipple for the audit
year 2003. The Chairman is to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders &
Redmond
Commissioner Lewandowski moved
to receive June 30, 2003 Financial Report. Motion was adopted
on a roll call vote:
Yeas: Redmond, Studders & Lewandowski
Commissioner Redmond moved to receive the Cash Report for
June 2003. Motion was adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski
Commissioner Redmond moved to approve the request by the
CheeseTown Challenge Race Director to assist in the signage and
other road related items for the race to be held on August 9,
2003 in Pinconning.
Yeas: Lewandowski, Redmond, & Studders
Commissioner Redmond move to approve allowing R. Witucki to carry
over 120 hours of vacation time. Motion was adopted on a roll
call vote:
Yeas: Redmond, Studders & Lewandowski
Commissioner Studders moved to authorize the Engineer-Manager
to proceed with a Professional Services Agreement regarding construction
engineering with Wade-Trim for engineering work on the State Park
Drive Bridge. Motion was adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski
Commissioner Redmond moved to approve payroll for the period of
6/28/03 through 7/11/03 in the amount of $120,227.57. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Redmond, & Studders
Commissioner Studders moved to approve bills in the amount of
$367,605.34. Motion was adopted on a roll call vote:
Yeas: Redmond, Studders & Lewandowski
Commissioner Studders moved to approve permits 03 233 through
03 256. Motion was adopted on a roll call vote:
Yeas: Studders, Lewandowski, & Redmond
Engineer-Manager's Report – Act 233 Storm Water project
requirements and implementation – Posting of the new position
of Mechanic Crew Leader – Retirement of General Superintendent,
Dick Bishop on December 29, 2003.
Commissioner Lewandowski discussed his concerns of the railroad
tracks settling on Wilder Road between Henry and Euclid.
Commissioner Redmond moved to approve a special meeting on July
30, 2003 at 9:00 a.m. to discuss a replacement for the General
Superintendent position.
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, July 30,
2003 at 9:00 a.m. Motion was adopted on a roll call vote
at 10:05 a.m.:
Yeas: Redmond, Studders, & Lewandowski
Respectfully Submitted by:
Approved by:
Clarke D. Foco
Gerald M. Redmond
Acting Clerk of the Board
Chairman of the Board
Top
WEDNESDAY,
JULY 30, 2003
SPECIAL MEETING
The special meeting of the Bay County Road Commission, Road Department,
was called to order at 9:30 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present was Road Commission Representative: John Edmands,
Engineer-Manager.
The Pledge of Allegiance was recited.
PUBLIC INPUT – None
Commissioner
Redmond moved to approve County Traffic Control Order #3-03-1
for the installation of stop signs on Seven Mile Road at Hotchkiss
Road. Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
Commissioner
Studders moved to approve an Agreement with Beaver Township for
improvements to Nine Mile Road Bridge. Project is estimated
at $33,705.00. Schedule of Payments is: $6,741.00
due 12/15/03; $6,741.00 due 12/15/04; $6,741.00 due 12/15/05;
$6,741.00 due 12/15/06; and $6,741.00 due 12/15/07. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to approve
an Agreement with Gibson Township for improvements to Brown Road
Bridge. Project is estimated at $59,454.00. Township
share is $14,454.00. Schedule of Payments is: $2,409.00
due 12/15/03; $2,409.00 due 12/15/04; $2,409.00 due 12/15/05;
$2,409.00 due 12/15/06; $2,409.00 due 12/15/07; and $2,409.00
due 12/15/08. Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve an Agreement with Mt. Forest
Township for improvements to Townline 16 Road. Project is
estimated at $20,000.00. Township share is $10,000.00.
Schedule of Payments is: $3,334.00 due 12/15/03; $3,333.00
due 12/15/04; and $3,333.00 due 12/15/05. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
a request for cones from the Tall Ship Celebration Committee.
Cones will be picked up August 14th and brought back August 18th.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
The replacement
of the General Superintendent was discussed. A job description,
proposed advertisement, and salary range information will be reviewed
and the next meeting. The full board and the Engineer-Manager
will comprise the search committee.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, August
6, 2003 at 9:00 a.m. Motion was adopted on a roll call vote
at 10:20 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY,
AUGUST 6, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:49 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Supervisor Thomas Paige, Williams; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the July
23, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Paige – Their
Board has approved the agreement for ditching.
Commissioner Redmond moved to refer discussion on the General
Superintendent’s position to the next meeting. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a proposed contract
with M.D.O.T. and stated that its approval and adoption will be
contingent upon an Indemnity Agreement being approved by Monitor
Township DDA.
RESOLUTION CONTRACT M.D.O.T.
VALLEY CENTER TECH PARK LANDSCAPING PROJECT
Commissioner Studders offered the following resolution and moved
for its adoption:
WHEREAS, Federal Funds have been approved for: Landscaping
work at the interchange of Mackinaw Road and Highway US-10 and
within Valley Center Technological Park; and all together with
necessary related work.
BE IT RESOLVED, That the Board of County Road Commissioners, County
of Bay, Michigan, hereby approves Contract No. 03-5416 with the
Michigan Department of Transportation,
BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized
to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Mr. Edmands presented
a letter from M.D.O.T. relative to a safety review of the M-13/River
Road intersection. Commissioner Redmond moved to receive
the letter. Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
The open positions were discussed. Commissioner Redmond
moved to hire Drew Kochany as a truck driver and John Kolbiaz
as a laborer, contingent upon passing pre-employment physicals.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Studders
moved to write off and turn over to the collection agency an uncollected
accounts receivable for Chad Champage in the amount of $199.53.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski
moved to approve a request by T. Bell to carryover 72 hours of
vacation. Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
Mr. Edmands
presented a letter from the County of Bay relative to gas transportation.
CMS Energy purchased gas for our county facilities and is no longer
a carrier. Their recommendation is to pursue a one year
contract with Alliance Energy Services. Commissioner Studders
moved to approve the one year agreement with Alliance Energy Services
and allow Bay County to negotiate a price. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve
a Professional Services Agreement with Wade-Trim, Inc., for construction
engineering on the State Park Drive Bridge project. The
Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to approve payroll for the period of
7/12/03 through 7/25/03 in the amount of $117,455.79. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills in the amount of
$561,378.09. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve permits 03 257 through 03
294. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – State Park Drive Bridge Project
R-O-W Settled & Project Update – Newstar Energy USA
Inc. Foreclosure – Lead Mechanic Position – Storm
Water Meeting 8/21/03.
Vision problem
at M-247 and Kawkawlin River Drive was discussed. Mr. Bishop
will review with M.D.O.T.
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, August
20, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:15 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY,
AUGUST 20, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Hilda Dijak, Frankenlust; Dick Gromaski,
Fraser; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning;
and Thomas Paige, Williams; Mike Sutkowski, Kim Snover, &
Frank Fuhr, Monitor Township residents; Erich Smith, Wade-Trim,
Inc.; Gerry VandeVusse, AIS Construction Equipment Corp; Mark
Wolski, Michigan Cat; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the August
6, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
G. VandeVusse – Outlined reasons his company, AIS Construction,
should receive the award for the Loader Backhoe. AIS was
the low bidder, with a Komatsu, and met almost all specifications.
D. Bishop – Outlined reasons he
is recommending the Cat Loader Backhoe. All machines bid
were field tested and all participants recommended the Cat.
Mr. Bishop stated that the resale value would be higher and the
bucket is larger. A conversation with a current Komatsu
user revealed high repair and parts costs.
M. Neumeyer – Discussed Brookway speed problem, Monitor
Road parking problem, and Four Mile at the railroad tracks problem.
M. Sutkowski – Complained about
speeds driven on Brookway & Fairway Drives. He requested
more 25 mph signs in the subdivision and stated that the sheriff
department has increased patrols in the area.
K. Snover – Complained about speeding and suggested stop
signs at the Fairway/Brookway intersection.
J. Edmands – Stated that there are now two 25 mph signs
posted at the entrances but that more could be placed.
H. Dijak – Two Mile Road shoulders need
gravel and questioned procedures for cutting cattails along primary
roads.
Commissioner Studders
moved to place additional speed limit signs on Brookway and Fairway
Drives and placing the speed radar trailer in the subdivision.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Studders
moved to approve and sign the Final Plat for Brookside No. 3 Subdivision,
located in Frankenlust Township. An irrevocable letter of
credit has been received to insure its completion. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve
a resolution granting concept approval for Sylvan Lake Parcel
Subdivision, a Land Division project located in Fraser Township.
The roads within the subdivision will be accepted into the county
road system if they meet certain conditions outlined in the resolution.
Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
Commissioner
Studders moved to approve an Indemnity Agreement with Monitor
Township DDA for the Valley Center Tech Park Landscaping project.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Redmond
moved to approve an Agreement with Williams Township for improvements
to Roberts Road. Project is estimated at $18,662.00.
Township share is $0.00. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve a request from the Munger
Volunteer Fire Corporation to lease a vibratory roller from Sept.
12 – 15, 2003. A Road Commission employee would be
the sole operator. Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Bids received and opened on July 23, 2003 for a Loader Backhoe
were reviewed. Commissioner Studders moved to award to Michigan
Cat, for their low bid, meeting specifications, of $52,000.00,
with trade-in. Motion was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner Redmond moved to release a bond held for J &
R Trenching for permit #02-386. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve a request by D. Gatza to
carryover 80 hours of vacation. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to receive a Township Invoice Status
Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Redmond
moved to receive a thank you from Munger Volunteer Fire Corporation
for use of the roller. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to receive a thank you from the National
Railway Historical Society for use of our parking facilities.
Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
Commissioner Lewandowski moved to receive and post a thank you
from Wheeler Road residents for providing stone for their washout.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Studders
moved to approve an Agreement with Garfield Township for improvements
to Townline 16 Road. Project is estimated at $20,000.00.
Township share is $10,000.00. Schedule of Payments is:
$3,334.00 due 12/15/03; $3,333.00 due 12/15/04; and $3,333.00
due 12/15/05. Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Mr. Edmands presented a retroactive request from B. Shurlow to
carryover 20 hours of vacation. His anniversary date was
August 7th so the 20 hours was deducted from his bank. Commissioner
Lewandowski moved to approve returning 10 hours of vacation.
Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
Commissioner
Redmond moved to change the meeting of September 3, 2003 to September
2, 2003. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Redmond
moved to approve placing an ad in the Bay County Crime Stoppers
booklet. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to approve payroll for the period of
7/26/03 through 8/8/03 in the amount of $118,314.60. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills in the amount of
$781,719.71. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski
Commissioner Redmond moved to approve permits 03 295 through 03
332. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – State Park Drive Bridge Project
is Under Construction – Detour Problems Have Been Resolved.
The procedures used to purchase office
equipment were discussed.
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Tuesday, September
2, 2003 at 9:00 a.m. Motion was adopted on a roll call vote
at 9:56 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
TUESDAY,
SEPTEMBER 2, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representative:
John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative:
Ken Miller, Director; Supervisor Thomas Paige,
Williams; Melvin McNally, Kawkawlin Township Trustee; Patrick
Beson, County Commissioner; Harold Sampier, Kawkawlin Township
resident; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the August
20, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
H. Sampier – Thanked
the Board for having the sand pile moved and complained of a vision
problem on M-13 at the Kawkawlin River.
Mr. Edmands presented proposed plans for a Commercial Drive access
for Riversbend Rehabilitation Center on Shrestha Drive, located
in Bangor Township. Commissioner Lewandowski moved to approve
the plans. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Mr. Edmands presented
proposed plans for a Commercial Drive access for Fruitland Market
on Midland Road, located in Williams Township. Commissioner
Redmond moved to approve a variance for acceleration and deceleration
lanes. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders
moved to approve a proposal from Wade-Trim, Inc. to perform a
Feasibility Study for the Relocation of the Old Kawkawlin/State
Park Drive Intersection. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Lewandowski moved to revise the Purchasing Policy
to provide for advertising in any newspaper of general circulation
published at least once a week in Bay County, Michigan.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Studders
moved to appoint the Engineer-Manager and the Chairman to be the
Sick Leave Review Committee for the Supervisory and Administrative
Employees. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Mr. Edmands presented
a letter from Jensen Bridge and Supply Company requesting to extend
their 2000 bid prices for CMP. Commissioner Lewandowski
moved to approve the extension. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to receive the July Cash & Financial
Reports. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Redmond
moved to approve the attendance of four or five employees to the
Michigan Center for Decision Driving Program. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve
the use of the conference room for a Michigan LTAP seminar.
Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period of
8/9/03 through 8/22/03 in the amount of $118,760.98. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount of
$177,818.84. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 333 through 03
348. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Storm Water Management Organization
– Grievance Matter Still Under Review.
Commissioner Studders moved to direct the Storm Water Management
Committee to pursue organization under Act 233. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
P. Beson – Requested estimate for
improvements to Brissette Beach Road.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, September
17, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:30 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY,
SEPTEMBER 17, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:06 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas
Paige, Williams; Jim Klein, Advocate Engineering; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the September
2, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Commissioner
Studders moved to approve a Professional Services Agreement with
Wade-Trim, Inc., for the Old Kawkawlin/State Park Drive Feasibility
Study. The Chairman and the Clerk are authorized to sign
for the Board. Motion was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans for a Commercial Drive access
for a dental office on Shrestha Drive, located in Bangor Township.
Commissioner Redmond moved to approve a variance for acceleration
and deceleration lanes. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve a Final Plat for Crossroads
Residential Subdivision, located in Monitor Township. A
letter of credit has been received to insure final construction.
Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
RESOLUTION 2003-2008 STATE TRUNKLINE
MAINTENANCE CONTRACT
Commissioner Lewandowski offered the following resolution and
moved for its adoption:
BE IT RESOLVED, That the State Trunkline Maintenance Contract
between the Michigan Department of Transportation and the Board
of County Road Commissioners, County of Bay, Michigan, for the
period of October 1, 2003 to September 30, 2008 is hereby accepted,
BE IT FURTHER RESOLVED, That John R. Edmands is designated as
Contract Administrator on sections of State Trunkline Highways
and Bridges as shown on the County Route Section Map and Budget
Sheets,
BE IT FURTHER RESOLVED, That Richard G. Bishop is designated as
Assistant Contract Administrator,
BE IT FURTHER RESOLVED, That the Chairman and Clerk are authorized
to sign said maintenance contract for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve a request from Shults Equipment
to take the new light truck to the Superintendent’s Seminar
to display. Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Mr. Edmands presented a letter from Michael Knochel informing
the Board that he has applied for a Duty Disability Pension.
Commissioner Studders moved to receive the letter and to send
a letter of support to the Bay County Retirement System.
Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
Commissioner
Redmond moved to approve the attendance of one employee to the
MAPERS Fall Conference. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to receive the August Cash Report.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski
moved to approve the 2004 Budget Meeting Schedule. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve
an Agreement with Garfield Township for improvements to Rogers
Road. Project is estimated at $35,574.00. Schedule
of Payments is: $35,574.00 due 12/15/03. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to release
a bond held for Shaw Contracting Co. for permit #03-210.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to approve payroll for the period of
8/23/03 through 9/5/03 in the amount of $114,434.51. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills in the amount of
$510,259.04. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve permits 03 349 through 03
375. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – State Park Drive Bridge Project
Update – Storm Water Committee Update – TSC Litigation
Update – Monitor Township DDA Indemnity Agreement Approved.
Commissioner Redmond moved to receive
a letter from D. Bishop postponing his retirement until July of
2004. Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
The replacement
of the North District Foreman was discussed.
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, October
1, 2003 at 9:00 a.m. Motion was adopted on a roll call vote
at 9:27 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY,
OCTOBER 1, 2003
REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Sharon Stalsberg, Pinconning; and
Thomas Paige, Williams; Arnold Rechsteiner and Robert Kendall,
Monitor Township residents; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the September
17, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
The Salzburg/Mackinaw
Intersection was discussed. Mr. Edmands reported that a
traffic signal was installed in July of 2002 which replaced a
4-way stop. A traffic study, performed prior to July of
2002, indicated a signal was warranted. Turn lanes at the
intersection are proposed for 2004. A petition has been
received requesting a return to the 4-way stop. A. Rechsteiner
questioned the accident history of the intersection. Mr.
Edmands presented the information which indicated that the number
of accidents has increased. R. Kendall stated that it is
extremely hard to exit his driveway and many drivers are speeding.
Commissioner Studders moved to have Wade-Trim, Inc. update the
traffic study and that the matter be referred to the October 29th
meeting at which time the information should be available.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
A. Rechsteiner –
Reported that the stop bar on northbound Mackinaw at the US-10
ramp is too close to the intersection for large trucks to turn.
Mr. Edmands will bring this to the attention of M.D.O.T.
Commissioner Redmond moved to approve an Agreement
with Bangor Township for improvements to Ada Drive. Project
is estimated at $54,363.00. Township share is $47,363.00.
Schedule of Payments is: $15,788.00 due 12/15/03; $15,788.00
due 12/15/04; and $15,787.00 due 12/15/05. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to release
a bond held for CRS/Shaw Construction Co. for permit #03-068.
Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
Commissioner
Lewandowski moved to approve an Agreement with Kawkawlin Township
for improvements to Seidlers Road. Project is estimated
at $67,853.00. Township share is $47,853.00. Schedule
of Payments is: $15,951.00 due 12/15/03; $15,951.00 due
12/15/04; and $15,951.00 due 12/15/05. The Chairman and
the Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to write off
and turn over to the collection agency an uncollected accounts
receivable for Daniel A. Ojeda in the amount of $259.61.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond
moved to release a bond held for T. E. Super Construction for
permit #03-242. Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
A Cash Balance Report was reviewed by C. Foco. Commissioner
Lewandowski moved to receive the report. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll for the period of
9/6/03 through 9/19/03 in the amount of $115,322.88. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to approve bills in the amount of
$346,397.23. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve permits 03 376 through 03
397. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report – State Park Drive Bridge Project
Update – Countywide Paving Update – Irene & Hoover
Drives Improvements Delayed – Storm Water Committee Organization
Under Act 233 – Primary Classification Request for State
Street from Bangor Township – Attorney Review of Grievances
– Cafeteria Benefit Plan Administrator Review.
Commissioner Redmond moved to rescind
the appointment of C. Foco as Plan Administrator of the Cafeteria
Benefit Plan and to appoint J. Edmands Plan Administrator.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders
moved to offer the North District Foreman position to Dennis Walczak.
A trial period and wage adjustments will be determined.
Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
T. Paige –
Questioned status of Bay City’s N. Union project.
C. Foco – Requested a resolution or letter
in his file stating that the Plan Administrator position was rescinded
because of a conflict of interest and not because of his performance.
It was determined that this would not be appropriate. No
action was taken.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, October
15, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:10 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY,
OCTOBER 15, 2003 REGULAR
MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Bill Schubert, Water Superintendent; Supervisors
Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the October
1, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT – None
Commissioner
Lewandowski moved to approve a Contract with Landmark Services,
Inc, contractor on the Monitor Township DDA Enhancement Grant
project. Landscaping work will be performed at the Valley
Center Tech Park. The Chairman is authorized to sign for
the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Studders
moved to approve preliminary plans and a resolution granting concept
approval for Irish Acres Site Condominium Project, a proposed
site condominium project located in Frankenlust Township.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond
moved to approve a Highway Easement and Release with Ronald J.
Maxheimer for the State Park Drive Bridge Project. The Chairman
is authorized to sign for the Board. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter regarding
the possible purchase of a portion of the East District property.
Commissioner Lewandowski moved to receive the communication, to
request a legal opinion regarding public/private sale of the property,
and have our attorney contact the agent. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a proposal from
Michigan Association of Counties for Cobra Administration.
Commissioner Redmond moved to approve MAC performing Cobra Administration
upon the expiration of the current administrator’s contract.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Mr. Edmands presented
new insurance rates from Canada Life Assurance Company.
The rates have increased 1%. Commissioner Studders moved
to approve the new rates. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a notice from Wade-Trim, Inc. regarding
“Make a Difference Day”. They will be collecting
items for the Bay Area Women’s Center. Commissioner
Studders moved to post the notice so interested employees can
participate. Motion was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Commissioner Studders moved to receive the Royalty Revenue Report
and to have legal counsel review payments for compliance with
the agreements. Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve payroll for the period of
9/20/03 through 10/3/03 in the amount of $113,735.28. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills in the amount of
$353,094.43. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve permits 03 398 through 03
415. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – Crush & Shape Program Begun
– Hoover & Irene Drive Improvements – State Park
Drive Bridge Update – Salzburg/Mackinaw Traffic Study Proposal
– Job Postings – Performance Evaluations – Outstanding
Grievances.
Commissioner Studders
moved to award the Salzburg/Mackinaw Intersection Traffic Study
to Wade-Trim, Inc. A Professional Services Agreement will
be prepared. Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Mr. Edmands discussed a provision in the Supervisory & Administrative
Employee Benefit Policy which allows the commission to require
an employee to submit to physical and medical tests when necessary.
Commissioner Redmond moved to have the Engineer-Manager arrange
for the necessary tests. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
The North District Foreman was discussed. Step wage adjustments
have been determined and accepted. Dennis Walczak has accepted
the position.
The road name sign replacement
program was discussed.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, October
29, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:02 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY,
OCTOBER 29, 2003 REGULAR
MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Jeff Mayes, Bangor; Dick Gromaski, Fraser; Marvin Neumeyer, Monitor;
Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Art
Pominville, Legal Counsel; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the October
15, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Paige – Questioned
completion date of Bay City’s N. Union Road project.
Mr. Edmands will inquire.
Commissioner
Redmond moved to defer the matter of the East District property
to later in the meeting for review with legal counsel. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to receive
the September Financial Report. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to receive the Cash Balance Report.
Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
Commissioner
Redmond moved to approve Payment #4 (Final) to Bilacic Trucking,
Inc., contractor on the Portsmouth Township RailTrail project.
The Engineer-Manager is authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Redmond
moved to approve a Professional Services Agreement with Wade-Trim,
Inc., for the Salzburg/Mackinaw Roads Intersection Study.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders
moved to approve an Agreement for Deletions to the 2003 Paving
Contract with Pyramid Paving Company. The work involved
projects bid for M.D.O.T. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period of
10/4/03 through 10/17/03 in the amount of $196,567.86. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount of
$665,391.73. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 416 through 03
435. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – Aggregate Placement –
Crush & Shape Program Update – Brown Road Box Culvert
– Salt Delivery – Training Sessions.
A project update report from Wade-Trim, Inc. was reviewed by Mr.
Edmands: State Park Drive Bridge Project – Wilder
Road Resurfacing Project – Flajole Road, Old Beaver Road,
& Chip Road Bridges Design Update – Salzburg/Mackinaw
Intersection Study – Old Kawkawlin Road/State Park Drive
Intersection Study.
The Sign Replacement
Program has begun.
The delivery of
ditch spoils to interested property owners was discussed.
Mr. Bishop will talk to the foremen.
Commissioner Studders moved to recess the meeting to conduct the
business of the Dept. of Water & Sewer. Motion was adopted
on a roll call vote at 9:34 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to reconvene
the meeting at 10:31 a.m. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
The meeting was opened to A. Pominville who discussed the East
District property. Approximately 45 acres was purchased
in 2001 so a portion of the property could be decontaminated.
Approximately 10 acres of this property is forested wetlands.
There is access to the property from both M-15 and Youngs Ditch.
Mr. Pominville has determined that the property could be sold
either publicly or privately. There may be an offer made
on approximately 20 to 25 acres.
There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, November
12, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:45 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY,
NOVEMBER 12, 2003 REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General Superintendent;
and Clarke Foco, Finance Director; Dept. of Water & Sewer
Representative: Ken Miller, Director; Supervisors
Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Roy DeLorge,
Kawkawlin; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning;
and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township
Trustee; Patrick Beson, County Commissioner; Arnold Rechsteiner
and Robert Kendall, Monitor Township residents; Warren Neal, Mt.
Forest Township resident; Erich Smith & Pat Johnson, Wade-Trim,
Inc.; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the October
29, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
H. Dijak – Discussed
drainage problem at Schwab and Three Mile Roads. A development
has been planned for this area for some time but has not yet occurred.
Mr. Edmands will review options to alleviate the drainage problem.
The meeting was opened to E. Smith
and P. Johnson who reviewed the results of their analysis of the
Mackinaw/Salzburg intersection. There is significantly more
traffic on Mackinaw. The signal is warranted by all criteria
using the Michigan Manual of Uniform Traffic Control Devices.
Crashes have increased since the installation of the signal.
This condition is normal and should decrease as drivers become
accustomed to the signal.
A. Rechsteiner
– Stated that the number of crashes is increasing and that
speed is a problem. He wants the four-way stop reinstalled.
R. Kendall – Stated that it is difficult
for him to cross the street to get his mail and paper because
of the speed of the traffic.
H. Dijak
– Stated that the situation is unfortunate but necessary
due to increased traffic.
M. Studders
– Stated that the Board received Wade-Trim’s report
this morning and will need time to review it.
Commissioner Redmond moved to receive the report and refer to
staff for recommendations. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, & Lewandowski
Mr. Edmands presented a request from Warren Neal to hunt on the
Rousch Pit property on Eleven Mile Road in Mt. Forest Township.
Mr. Neal has stated in his letter that he would take full liability
and that he would ensure that no one but him and his sons would
hunt on the property. Commissioner Studders moved to refer
to staff to develop a policy. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, & Studders
The October Financial Report was reviewed. Commissioner
Redmond moved to receive the report. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
The October Cash Balance Report was reviewed.
Commissioner Studders moved to receive the report. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
A draft of the 2004 Budget was reviewed.
Commissioner Studders moved to receive the draft budget.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Mr. Edmands presented
a letter from Bay County Animal Control regarding the proposing
to increase their fee for dead animal pick-up from $15.00 to $25.00
per animal. Commissioner Redmond moved to receive the letter.
Motion was adopted on a roll call vote:
Yeas: Lewandowski,
Studders, & Redmond
Commissioner Redmond moved to approve payroll for the period of
10/18/03 through 10/31/03 in the amount of $110,807.91.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills in the amount of
$361,566.82. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits 03 436 through 03
454. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report – State Park Drive Bridge Project
Update – Garage Exhaust System Replacement.
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, November
26, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 10:07 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY,
NOVEMBER 26, 2003 REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department,
was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald
Redmond, Michael Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent;
Dept. of Water & Sewer Representative: Ken Miller, Director;
Supervisors Dick Gromaski, Fraser; Marvin Neumeyer,
Monitor; and Thomas Paige, Williams; Warren Sinke, Monitor Township
Trustee; Warren Neal, Mt. Forest Township resident; Erich
Smith & Chuck Rolfe, Wade-Trim, Inc.; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes of the November
12, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
The meeting was opened
to E. Smith & C. Rolfe who updated the Board on the State
Park Drive Bridge Project. The bridge should be open to
traffic by December 5th and is on budget.
Mr. Edmands reviewed the Mackinaw/Salzburg Roads intersection
analysis. Commissioner Studders moved to follow the recommendation
of the report and continue with the traffic signal. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Lewandowski moved to proceed
with the plans for left turn lanes at the Mackinaw/Salzburg Roads
intersection. Motion was adopted on a roll call vote:
Yeas:
Redmond, Lewandowski, & Studders
Mr. Edmands presented proposed plans for a Commercial Drive access
for Saginaw Valley Harley Davidson Dealership on Wilder Road,
located in Monitor Township. Commissioner Lewandowski moved
to approve a variance for the acceleration lane. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
a Preliminary Plat for Auburn Commercial Center Subdivision, located
in Williams Township. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve an Agreement with Fraser
Township for improvements to Newberg & Heriter Roads.
Projects are estimated at $4,000.00. Schedule of Payments
is: $4,000.00 due 12/15/04. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Lewandowski moved to approve an Agreement with Mt.
Forest Township for improvements to Carter Road. Project
is estimated at $23,932.00. Township share is $13,932.00.
Schedule of Payments is: $4,644.00 due 12/15/03; $4,644.00
due 12/15/04; and $4,644.00 due 12/15/05. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Redmond moved to approve
a Policy which prohibits hunting on Road Commission property.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Mr. Edmands presented
quotes received for a notebook computer for his use. Commissioner
Studders moved to award the purchase to Gateway Companies, Inc.
for their low quote of $3,078.00. Motion was adopted on
a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to allow a budget adjustment to purchase
a copy machine for the garage. Their current machine has
quit functioning. Motion was adopted on a roll call vote:
Yeas:
Lewandowski, Studders, & Redmond
Mr. Edmands informed the Board of the Assistant Engineer’s
plan to leave employment in April of 2004. Commissioner
Studders moved to place advertisements in various publications
for both the Assistant Engineer and the General Superintendent
positions. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond,
& Lewandowski
Commissioner Redmond
moved to approve the attendance of R. Rinz to The Work Truck Show.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski
moved to receive the Township Invoice Status Report. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Mr. Edmands presented a letter from Wirt
Stone Dock offering to extend their aggregate bids for one more
year. Commissioner Studders moved to accept their offer
and extend the bids. Motion was adopted on a roll call vote:
Yeas:
Studders, Redmond, & Lewandowski
Mr. Edmands presented proposed plans for reconstruction of the
Commercial Drive access for Wal-Mart on Wilder Road, located in
Bangor Township. Commissioner Studders moved to approve
the plans as submitted. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve payroll for the period of
11/1/03 through 11/14/03 in the amount of $108,624.67. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills in the amount of
$359,507.37. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve permits 03 455 through 03
474. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report – Road Name Sign Replacement Program
Update – Salvage Sign Disposal – Proposed Hotchkiss
Road Ditching Split with Frankenlust & Tittabawassee Townships
– Nine Mile Road Bridge Update.
December 23rd meeting discussed.
There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, December
10, 2003 at 9:00 a.m. Motion was adopted on a roll call
vote at 9:38 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY,
DECEMBER 10, 2003 REGULAR MEETING
The regular meeting of the Bay
County Road Commission, Road Department,
was called to order at 9:00 a.m.,
at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael
Studders, & Robert Lewandowski
Also present were: Road Commission
Representatives: John Edmands,
Engineer-Manager; Dick Bishop,
General Superintendent; and Clarke
Foco, Finance Director; Dept.
of Water & Sewer Representative:
Ken Miller, Director; Supervisors
Dick Gromaski, Fraser; Sharon
Stalsberg, Pinconning; and Thomas
Paige, Williams; A. Rechsteiner
and R. Kendall, Monitor Township
residents; Gary Stanley, BCATS
Director; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was
recited.
Commissioner Redmond moved to
approve the minutes of the November
26, 2003 meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
PUBLIC INPUT
A. Rechsteiner – Questioned
status of Mackinaw/Salzburg intersection.
Mr. Edmands explained that the
light will remain and turn lanes
will be constructed in 2004.
R. Kendall – Questioned
turn lane placement in relation
to his driveway and stated that
traffic is still a problem.
Mr. Edmands presented a draft
of the proposed 2004 Budget. Commissioner
Lewandowski moved to receive the
draft. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Redmond moved to
advertise for a Public Hearing
to be held on December 23, 2003
at 9:30 a.m. for the Road Department
2004 Budget. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Redmond moved to
revise the Policy which prohibits
hunting on Road Commission property.
Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, &
Redmond
Mr. Edmands presented a letter
from Fraser Township requesting
to restructure their payment schedule
for Invoice #1215. Commissioner
Redmond moved to approve their
request. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Mr. Edmands discussed the proposed
Bangor Township sidewalk project.
The following resolution is contingent
upon the approval of an Indemnity
Agreement by Bangor Township.
RESOLUTION CONTRACT M.D.O.T.
BANGOR TOWNSHIP SIDEWALK PROJECT
Commissioner Studders offered
the following resolution and moved
for its adoption:
WHEREAS, Federal Funds have been
approved for: Sidewalk work along
Wilder Road from the railroad
tracks easterly to State Road,
along State Road from Wilder Road
northerly approximately 2500 feet,
and along Euclid Avenue from Shrestra
Drive southerly to North Union
Road; and all together with necessary
related work.
BE IT RESOLVED, That the Board
of County Road Commissioners,
County of Bay, Michigan, hereby
approves Contract No. 03-5588
with the Michigan Department of
Transportation,
BE IT FURTHER RESOLVED, That
the Chairman and the Clerk are
authorized to sign for the Board.
Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Lewandowski moved
to approve the Soil Erosion and
Sedimentation Control Procedures
(SESP) as presented. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
Mr. Edmands presented a letter
from Bay Aggregate, Inc. offering
to extend their aggregate bids
for one more year. Commissioner
Studders moved to accept their
offer and extend the bids. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved
to hire Randy DeShano to fill
the open Laborer position, subject
to passing a pre-employment physical.
Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Lewandowski moved
to approve the Annual Overweight
& Overwidth Permit for Road
Commission vehicles. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
Mr. Edmands presented proposed
plans for a Commercial Drive access
for Cory Place on Scheurman Road,
located in Hampton Township. Commissioner
Redmond moved to approve plans
as presented. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Mr. Edmands presented a letter
from Beaver Township requesting
the Road Commission take over
winter maintenance on Hoover &
Irene Drives. Commissioner Studders
moved to approve the request.
Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Lewandowski moved
to receive a Township Invoice
Status Report. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
Commissioner Redmond moved to
approve the following meeting
schedule for 2004:
PUBLIC NOTICE 2004
The regular meetings of the Board
of County Road Commissioners,
County of Bay, Michigan, will
be held in their main office at
2600 E. Beaver Road, Kawkawlin,
Michigan, on the following dates
in 2004 at the posted times:
WEDNESDAY JANUARY 7 9:00 a.m.
THURSDAY, JULY 7 9:00 a.m.
WEDNESDAY, JANUARY 21 9:00 a.m.
WEDNESDAY, JULY 21 9:00 a.m.
WEDNESDAY, FEBRUARY 4 9:00 a.m.
WEDNESDAY, AUGUST 4 9:00 a.m.
WEDNESDAY, FEBRUARY 18 9:00 a.m.
WEDNESDAY, AUGUST 18 9:00 a.m.
WEDNESDAY, MARCH 3 9:00 a.m. WEDNESDAY,
SEPTEMBER 1 9:00 a.m.
WEDNESDAY, MARCH 17 9:00 a.m.
WEDNESDAY, SEPTEMBER 15 9:00 a.m.
WEDNESDAY, MARCH 31 9:00 a.m.
WEDNESDAY, SEPTEMBER 29 9:00 a.m.
WEDNESDAY, APRIL 14 9:00 a.m.
WEDNESDAY, OCTOBER 13 9:00 a.m.
WEDNESDAY, APRIL 28 9:00 a.m.
WEDNESDAY, OCTOBER 27 9:00 a.m.
WEDNESDAY, MAY 12 9:00 a.m. WEDNESDAY,
NOVEMBER 10 9:00 a.m.
WEDNESDAY, MAY 26 9:00 a.m. WEDNESDAY,
NOVEMBER 24 9:00 a.m.
WEDNESDAY, JUNE 9 9:00 a.m. WEDNESDAY,
DECEMBER 8 9:00 a.m.
WEDNESDAY, JUNE 23 9:00 a.m. WEDNESDAY,
DECEMBER 22 9:00 a.m.
The meetings held at these posted
times shall be to conduct the
business of the Road Department.
The business of the Department
of Water & Sewer will be conducted
at meetings to begin immediately
following the adjournment of the
Road Department meetings.
Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved
to approve paying a 4% voluntary
contribution into the VEBA in
addition to paying the mandatory
4% into the Bay County Employees’
Retirement System. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Studders moved
to receive the Preliminary Audit
Communication Letter from Stewart,
Beauvais, & Whipple P.C. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
Commissioner Redmond moved to
approve payroll for the period
of 11/15/03 through 11/28/03 in
the amount of $115,261.84. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to
approve bills in the amount of
$212,674.78. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Redmond moved to
approve permits 03 475 through
03 477. Motion was adopted on
a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
Engineer-Manager's Report –
Ads Have Been Place for the General
Superintendent and Assistant Engineer
Positions – State Park Drive
Bridge Will Open to Vehicular
Traffic Today – Railroad
Crossing on Wilder Road has Settled
& Steps Will be Taken to Correct
the Problem.
Commissioner Studders recommended
a Roads Committee meeting be held
in the near future.
There being no further business
before the Board, Commissioner
Lewandowski moved to adjourn the
meeting until Tuesday, December
23, 2003 at 9:00 a.m. Motion was
adopted on a roll call vote at
9:34 a.m.:
Yeas: Studders, Redmond, &
Lewandowski
Respectfully Submitted by: Approved
by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of
the Board
Top
TUESDAY,
DECEMBER 23, 2003 REGULAR MEETING
The regular meeting of the Bay
County Road Commission, Road Department,
was called to order at 9:06 a.m.,
at 2600 E. Beaver Road, by the
Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Michael
Studders, & Robert Lewandowski
Also present were: Road Commission
Representatives: John Edmands,
Engineer-Manager; Dick Bishop,
General Superintendent; and Clarke
Foco, Finance Director; Dept.
of Water & Sewer Representative:
Ken Miller, Director; Supervisors
Marvin Neumeyer, Monitor; and
Thomas Paige, Williams; Terri
Nelson, D.N.R. Bay City State
Recreation Area; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was
recited.
Commissioner Redmond moved to
approve the minutes of the December
10, 2003 meeting. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
PUBLIC INPUT
T. Nelson – Requested
salt to use at their entrances.
Commissioner Studders moved
to approve the 2003 Final Budget
and Adjustments as presented:
ACCOUNT DESCRIPTION CURRENT BUDGET
FINAL
BUDGET AMENDMENTS BUDGET
REVENUES:
MTF - ENGINEERING $10,000 $0 $10,000
- PRIMARY 4,475,000 200,000 4,675,000
- LOCAL 2,045,000 -140,000 1,905,000
- PRIMARY URBAN 1,175,000 -85,000
1,090,000
- LOCAL URBAN 265,000 -15,000
250,000
STATE OTHER - CRITICAL BRIDGE
0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- STP BUYOUT 482,391 -113,391
369,000
FEDERAL - URBAN 0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- CRITICAL BRIDGE 0 0 0
- STP URBAN 1,898,211 -323,211
1,575,000
- STP ENHANCEMENT 200,900 -78,400
122,500
STATE TRUNKLINE MAINTENANCE 1,034,423
215,577 1,250,000
STATE NON-MAINTENANCE 50,000 100,000
150,000
COUNTY RAISED REVENUE - PRIMARY
88,100 -53,100 35,000
- LOCAL 1,364,572 135,428 1,500,000
INTEREST EARNED - PRIMARY 0 21,000
21,000
- LOCAL 0 6,000 6,000
- ROAD 75,000 -42,000 33,000
GAIN/LOSS ON EQUIPMENT DISPOSAL
100,000 20,000 120,000
SALVAGE SALES – ROAD 10,000
-8,300 1,700
PROPERTY RENTALS – ROAD
15,000 33,000 48,000
PERMIT FEES 30,000 -5,000 25,000
OTHER 10,000 14,000 24,000
TOTAL REVENUES $13,328,597 $-118,397
$13,210,200
EXPENDITURES:
CONSTRUCTION - PRIMARY $0 $0 $0
- LOCAL 0 0 0
HEAVY MAINTENANCE - PRIMARY 3,077,236
-977,236 2,100,000
- LOCAL 1,921,000 -271,000 1,650,000
STRUCTURES & BRIDGES - PRIMARY
2,926,636 -101,636 2,825,000
- LOCAL 0 175,000 175,000
ROUTINE MAINTENANCE - PRIMARY
1,086,500 13,500 1,100,000
- LOCAL 1,909,500 290,500 2,200,000
TRAFFIC SERVICES - PRIMARY 239,500
10,500 250,000
- LOCAL 194,000 -29,000 165,000
SNOW & ICE CONTROL - PRIMARY
503,000 47,000 550,000
- LOCAL 209,000 16,000 225,000
STATE TRUNKLINE MAINTENANCE -
ROAD 1,034,423 215,577 1,250,000
STATE NON-MAINTENANCE 50,000 100,000
150,000
EQUIPMENT EXPENSE – NET
110,000 0 110,000
CAPITAL OUTLAY - NET ROAD 133,000
-168,000 -35,000
ADMINISTRATIVE - PRIMARY 470,633
-65,633 405,000
- LOCAL 254,367 25,633 280,000
INTEREST EXPENSE - PRIMARY 10,000
-9,000 1,000
- LOCAL 3,000 -2,500 500
TOTAL EXPENDITURES $14,131,795
$ -730,295 $13,401,500
NET INCREASE (-DECREASE) $ -803,198
$ 611,898 $ -191,300
BEGINNING FUND BALANCE 5,002,441
5,002,441
ENDING FUND BALANCE $ 4,199,243
$4,811,141
Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, &
Lewandowski
ACCEPTANCE – BRIAR FARMS
SUBDIVISION
Commissioner Redmond moved to
accept Briar Farms Subdivision,
located in Monitor Township, into
the Bay County Road System for
maintenance. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Lewandowski moved
to approve Payment #1 to Landmark
Services, Inc., contractor on
the Valley Center Tech Park Landscaping
project. Motion was adopted on
a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
Commissioner Redmond moved to
remove a list of obsolete parts
from inventory and hold for auction.
Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved
to write off and turn over to
the collection agency an uncollected
accounts receivable for Richard
A. Slater in the amount of $216.32.
Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Redmond moved to
approve a request from the St.
Patrick’s Day Parade Association
for barricades to be placed on
March 21, 2004. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
Commissioner Studders moved
to approve a wage increase for
various non-union personnel effective
January 1, 2004. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Redmond moved to
receive a letter from the DEQ
approving the Road Commission’s
SESC Procedures. The SESC Procedures
were approved by the Board at
the meeting of December 10, 2003.
Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Studders moved
to approve the request from the
DNR for salt. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
Commissioner Redmond moved to
approve payroll for the period
of 11/29/03 through 12/12/03 in
the amount of $113,420.96. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to
approve bills in the amount of
$499,579.18. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Redmond moved to
approve permits 03 478 through
03 489. Motion was adopted on
a roll call vote:
Yeas: Lewandowski, Studders, &
Redmond
Engineer-Manager's Report –
Merry Christmas – DEQ Notice
of Certificate of Coverage for
Storm Water – Bay City Times
Ad – Christmas Eve Hours.
Commissioner Redmond wished
everyone a Merry Christmas and
praised the recent article in
the Bay City Times about the Retirement
Committee’s aid to needy
families at Christmas.
Commissioner Lewandowski moved
to open the Public Hearing. Motion
was adopted on a roll call vote
at 9:32 a.m.:
Yeas: Studders, Redmond, &
Lewandowski
The 2004 Budget was reviewed.
Commissioner Studders moved to
close the Public Hearing. Motion
was adopted on a roll call vote
at 9:37 a.m.:
Yeas: Redmond, Lewandowski, &
Studders
Commissioner Studders moved
to adopt the 2004 Budget:
BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2004 BUDGET
ACCOUNT DESCRIPTION ACTUAL ESTIMATED
RECOMMENDED
PRIOR YEAR CURRENT YEAR BUDGET
REVENUES: 12/31/02 12/31/03 2004
MTF - ENGINEERING $10,000 $10,000
$10,000
- PRIMARY 4,403,545 4,675,000
5,100,000
- LOCAL 1,809,925 1,905,000 2,079,000
- PRIMARY URBAN 1,039,676 1,090,000
1,185,000
- LOCAL URBAN 236,521 250,000
270,000
STATE OTHER - CRITICAL BRIDGE
-3 0 0
- ECONOMIC DEVELOP. 92 0 0
- STP BUYOU 573,661 369,000 525,295
FEDERAL AID - FEMA SNOW STORM
0 0 0
- CRITICAL BRIDGE -17 0 1,797,205
- STP URBAN 559,426 1,575,000
346,084
- STP ENHANCEMENT 0 122,500 186,314
- STP RURAL 9
STATE TRUNKLINE MAINTENANCE 1,027,353
1,250,000 1,084,609
STATE NON-MAINTENANCE 289,135
150,000 50,000
COUNTY RAISED REVENUE - PRIMARY
0 35,000 55,894
- LOCAL 1,785,075 1,500,000 925,356
INTEREST EARNED - PRIMARY 0 21,000
27,000
- LOCAL 0 6,000 0
- ROAD 46,185 33,000 48,000
GAIN/LOSS ON EQUIPMENT DISPOSAL
38,520 120,000 100,000
SALVAGE SALES – ROAD 6,251
1,700 10,000
PROPERTY RENTALS 14,705 48,000
50,000
PERMIT FEES 27,753 25,000 30,000
MISCELLANEOUS OTHER 9,999 24,000
10,000
TOTAL REVENUES $11,877,811 $13,210,200
$13,889,757
EXPENDITURES:
CONSTRUCTION - PRIMARY 0 0 0
- LOCAL 0 0 0
HEAVY MAINTENANCE - PRIMARY 2,571,985
2,100,000 3,706,312
- LOCAL 938,411 1,650,000 1,535,393
STRUCTURES & BRIDGES - PRIMARY
298,987 2,825,000 865,035
- LOCAL 141,624 175,000 2,338,915
ROUTINE MAINTENANCE - PRIMARY
1,144,631 1,100,000 1,292,500
- LOCAL 1,752,633 2,200,000 1,948,500
TRAFFIC SERVICES - PRIMARY 238,968
250,000 239,500
- LOCAL 163,514 165,000 194,000
SNOW & ICE CONTROL - PRIMARY
591,353 550,000 503,000
- LOCAL 199,558 225,000 209,000
STATE TRUNKLINE MAINTENANCE -
ROAD 1,217,399 1,250,000 1,084,609
STATE NON-MAINTENANCE 289,135
150,000 50,000
EQUIPMENT EXPENSE – NET
121,327 110,000 135,000
CAPITAL OUTLAY – NET ROAD
-444,280 -35,000 7,900
OTHER EXPENDITURES:
ADMINISTRATIVE - PRIMARY 386,083
405,000 360,379
- LOCAL 254,611 280,000 339,621
INTEREST EXPENSE - PRIMARY 699
1,000 5,000
- LOCAL 0 500 1,000
TOTAL EXPENDITURES $9,866,638
$13,401,500 $14,815,664
NET INCREASE (-DECREASE) $2,011,173
$-191,300 $-925,907
BEGINNING FUND BALANCE $2,991,268
$5,002,441 $4,811,141
ENDING FUND BALANCE $5,002,441
$4,811,141 $3,885,234
Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders, &
Redmond
There being no further business
before the Board, Commissioner
Lewandowski moved to adjourn the
meeting until Wednesday, January
7, 2004 at 9:00 a.m. Motion was
adopted on a roll call vote at
9:38 a.m.:
Yeas: Studders, Redmond, &
Lewandowski
Respectfully Submitted by: Approved
by:
Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of
the Board
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