2002 Board Minutes

WEDNESDAY, JANUARY 9, 2002 REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ? Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Allan Storm & John Schurman, Covenant Occupational Health; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Studders moved to appoint Gerald Redmond as Chairman of the Board for 2002. Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Abstain: Redmond

Nominations were held for Vice-Chairman. Commissioner Lewandowski moved to appoint Michael Studders as Vice-Chairman of the Board for 2002. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Abstain: Studders

Commissioner Redmond moved to approve the minutes of the December 27, 2001 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

S. Stalsberg - Thanked the Road Commission for prompt action in placing truck traffic signs on Shore Road.

T. Paige - Thanked the Road Commission for working with the M.D.O.T. on improvements to Fisher Road.
 

Commissioner Studders moved to approve a 17% increase to Schedule C Equipment Rental Rates for State Trunkline work, effective January 1, 2002. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a proposal from Covenant Health Care Occupational Health Services for various physicals. Commissioner Studders moved to allow employees to use Covenant Health Care for DOT, pre-employment, and summer help physicals. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to change the meeting of March 20, 2002 to March 15, 2002. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive the 4th quarter Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from Gibson Township requesting to change their payment schedule from an Agreement dated May 15, 2001. Commissioner Studders moved to refer the request to the next meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to receive a thank you from Michael Schwab for prompt work at the Nine Mile/Stevenson Road intersection. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 12/15/01 through 12/28/01 in the amount of $122,716.58. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $95,437.43. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve permits 02?001 through 02?006. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report - Union Contract Extension - SME Clarification Request - Birthday Holiday Use.

Commissioner Redmond moved to allow employees who filled out their time cards incorrectly to be credited for their lost birthday holiday time. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, January 23, 2002 at 9:00 a.m. Motion was adopted on a roll call vote at 9:47 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:
 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, JANUARY 23, 2002 REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ? Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Warren Sinke, Monitor Township Trustee; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 9, 2002 regular meeting and Executive Session. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT - None

Commissioner Lewandowski moved to approve a request from Gibson Township to alter their payment schedule on Invoice #1408. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond announced that Commissioner Lewandowski has agreed to continue serving on the Retirement Board and Commissioner Studders has agreed to continue serving on the Township Roads Committee.

Commissioner Studders moved to approve preliminary plans and a resolution granting concept approval for Gaslight Site Condominium Project, a proposed site condominium project located in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve sending a letter of support for the proposed Saginaw Bay Trailway extension from Patterson to Pembroke. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for a February 6, 2002 bid opening for a Passenger Car. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to advertise for a February 6, 2002 bid opening for an Asphalt Hot Patcher. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to purchase two Dodge ¾ Ton Pick-Ups from the State of Michigan contract for their price of $17,730.78 for each unit. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Pavement Recycling Inc. offering to extend their bid prices for pulverizing for another year. Commissioner Redmond moved to approve the offer. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Preliminary Plat for Carter Ridge Residential Subdivision, located in Williams Township. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve signing the Title Sheet for the Two Mile Road Resurfacing Project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a report detailing a 19.6% increase in health insurance premium costs for the coming year. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve payroll for the period of 12/29/01 through 1/11/02 in the amount of $115,681.23 and Excess Sick Leave payroll in the amount of $10,223.90. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve bills in the amount of $227,755.07. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve permits 02?007 through 02?008. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report - East District Property Cleanup Update & Possible Sale - Host County for MCRCSIP Loss Prevention Seminar - Legislative Invitation to Reception for CRAM Meeting - Training for Roadsoft GIS System - 2002 Building Better Local Roads Program - M.D.O.T. M-84 Access Management Plan - VEBA Program - Appraisals.

J. Lillo - State Park Drive Bridge update.

Commissioner Redmond moved to recess the Road Department meeting and conduct the business of the Dept. of Water & Sewer. Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to reconvene the Road Department Meeting at 10:55 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 6, 2002 at 9:00 a.m. Motion was adopted on a roll call vote at 11:22 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:
 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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WEDNESDAY, FEBRUARY 6, 2002 REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Jeff Mayes, Bangor; Dick Gromaski, Fraser; Jerry Barbret, Gibson; and Thomas Paige, Williams; Patrick Beson & Melvin McNally, Kawkawlin Township Trustees;  Gary Stanley, BCATS Director; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 23, 2002 regular meeting and the Executive Session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Redmond moved to accept a proposal from Wade-Trim, Inc. for the Biennial Bridge Inspections in the amount of $24,000.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve the 2001 changes to the Act 51 Certification with the Chairman authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to advertise for a February 20, 2002 bid opening for a Cab & Chassis.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a letter from Clark Highway Services offering to extend their bid prices for pavement marking for another year.  Commissioner Lewandowski moved to approve the offer.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to receive a Preliminary Audit Communication Letter from Stewart, Beauvais, & Whipple.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a request from the St. Patrick’s Day Parade Association for barricades to be placed on March 17, 2002.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to receive a thank you from a resident for our excellent snow removal operation.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to receive a Cash Balance Analysis Report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 1/12/02 through 1/25/02 in the amount of $122,612.87.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve bills in the amount of $72,585.92.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve permits 02?009 through 02?016.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Weight Limit Bill Passage – Proposed Bill #5383 Regarding the Definition of Maintenance – Overtime – State Park Drive Environmental Impact Statement Submitted – Two Mile Road Resurfacing Project Update – Job Postings – Culvert Seminar – M-84 Access Management Meeting 2/7/02 – Wilder Road Resurfacing – CRAM Board of Directors Ballot.

 Bids were received and opened for a Hot Patcher.  Commissioner Studders moved to award to Spaulding Manfacturing Inc., the only bidder, for their bid price of $10,772.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids were received and opened for a Passenger Car.  Commissioner Studders moved to award to Dean Arbour Ford for their low bid price, meeting specifications, of $25,628.00 without trade-in.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to have the Engineer-Manager fill out the CRAM Board of Directors Ballot.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond complimented the Bay City Times on their article on Don Meyer, Merritt Township Supervisor.  The entire Road Commission wishes him well in his battle with illness.

 Mr. Bishop informed the Board that the M.D.O.T. district supervisors complimented this Road Commission on an excellent job removing ice and snow after the last storm.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 20, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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WEDNESDAY, FEBRUARY 13, 2002      SPECIAL MEETING
 

The special meeting of the Bay County Road Commission, Road Department, was called to order at 10:30 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; David Stoker, Cohl, Stoker & Toskey, P.C.; Kevin Elliott, Diebold Agency Co.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

 Commissioner Studders offered the following  resolution  and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

 WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski
 
 

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, February 20, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:56 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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WEDNESDAY, FEBRUARY 20, 2002     REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisor ?  Thomas Paige, Williams; Don Spychalski, Monitor Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 6, 2002 meeting, the February 13, 2002 Special Meeting, and the February 13, 2002 Executive Session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 D. Spychalski – Reported on traffic concerns on Christyway located in Monitor Township.  In late 1999 early 2000, the Board considered closing Christyway to Cortland Farms traffic.  The Board elected, on the advise of the Bay County Sheriff Dept. and the Monitor Township Fire Dept., to leave Christyway open.  Mr. Spychalski stated that many cars speed by his house on a daily basis and feels the Board made the wrong decision.
 

 Mr. Edmands presented a letter from Wade-Trim, Inc. outlining the revised construction schedule for the State Park Drive Bridge project.  Construction will not begin until the spring of 2003.  Commissioner Redmond moved to receive the letter.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented proposed plans for a Commercial Drive access for Medical Suites on Traxler Court, located in Monitor Township.  Commissioner Studders moved to approve a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Biennial Bridge Inspection.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve a request from the Kent County Road Commission to rent an AMZ Pothole Patching Machine.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve County Traffic Control Order #11-02-1 for the installation of stop signs on Standish Road at Pinconning Road.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve a four year average for fringe benefits and overhead rates.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to advertise for an April 17, 2002 bid opening for a Crack Sealer.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to advertise for an April 17, 2002 bid opening for a Tractor.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 to allow a probationary employee to fill an opening for Heavy Truck Driver.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner discussed a letter received from Paint & Pride.

Commissioner Redmond moved to approve payroll for the period of 1/26/02 through 2/8/02 in the amount of $127,750.29.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $200,540.17.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 02?017 through 02?032.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Auditor Meeting – Township Payment Schedules – Emergency Plan – Bay City Times Letter – Snow Situations & School Closings – Weapons Policy – Two Mile Road BCATS Funding – Diesel Tax Proposal – M.D.O.T. Critical Bridge Funding for Old Beaver Road in Kawkawlin Township – Soils and Materials Chip & Seal Report.

 Commissioner Lewandowski questioned traffic counts on Christyway.

 Bids were received and opened for a 1 Ton Truck, Cab, & Chassis.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 6, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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WEDNESDAY, MARCH 6, 2002            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Michael Studders
Excused:  Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; Craig Thormeier, Asst. Engineer; Clarke Foco, Finance Director; and Judi Deaton, Account Clerk; Supervisors ?  Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Jerry Barbret, Gibson; William Tacey, Hampton; Donald Meyer, Merritt; and Thomas Paige, Williams; Steve Gray, Beaver Township Trustee;  Lloyd Pajot, Beaver Road Water Association; Jeff Kart, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 20, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond

PUBLIC INPUT

    H. Dijak – Requested to speak later.

    Commissioner Redmond moved to receive the preliminary Act 51 Report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond & Studders

    The meeting was opened to John Edmands who reviewed the Road Commission’s financial health.  There will be a cash shortage before the end of the year.  The Needs Study from 1997 showed that between 93% and 97% of projected road repairs are unfunded.  In Bay County 85% of roads are hard surfaced and there are 662 mile of local roads and 366 miles of primary roads.  Since 1988 $4 million has been given to the townships while $6 million has been transferred from the primary system to the local system.  The fund balance has gone from $4.5 million to $2.4 million since 1988.  MTF Revenues have declined since 2000 and are uncertain at this time.  Both liability and health insurance costs have risen substantially.  Recommendations were:  rescinding the Building Better Local Roads Program (BBLRP), requiring payment for bituminous surfacing projects in the year completed, requiring a 50%/25%/25% three-year payment schedule on chip/seal projects, requiring single seal projects be paid in the year completed, modify the dust control policy which is 70% road commission and 30% township  contribution,  charging  actual  equipment   rental  rates  in all areas, charging appropriate overhead and administrative charges for all projects, and eliminating 43% of primary paving projects.  The capital outlay budget was reduced by approximately $500,000 prior to finalizing the 2002 budget.  Critical bridge funding would remain at current levels.

    The meeting was opened to public comment:

    H. Dijak – She is the Roads Committee chairperson.  The timing of expenditures appears to be a problem.  The BBLRP is essential to the townships.  The timing of revenues, dust control, and equipment rates were discussed.  The proposed cuts are a fraction of the road commissions total costs.  The BBLRP is a model to other counties and should not be eliminated.

    L. Pajot – Thanked the road commission for their past help to the townships and suggested cutting primary road paving costs.  Stated that up to 30% of primary funds could be transferred to the local system.

    G. Redmond – Primary system has suffered from continuous transfers of funds to the local system.

    W. Tacey – Stated that there appears to be a cash flow problem.  Townships could pay their December payments early.  Questioned if other budget areas besides the BBLRP have been reviewed for possible cuts.  Complimented the road commission on snow removal.

    J. Edmands – Stated that the bridge program is essential to obtain grant money currently available.  The cash flow situation is related to the declining fund balance.  Snow removal and patching operations must continue.  Resurfacing of roads is much cheaper than reconstructing them at a later date.  A decision is needed soon to facilitate agreements and paving bids.  The auditor has stated that this road commission offers more funds to the townships than other road commissions do.  The total budget is being reviewed for other cost savings.  Health insurance costs are also being reviewed.

    J. Barbret – Deficit amount and carryover funds questioned.

    T. Paige – Questioned carryover funds.

    J. Edmands – Carryover funds will be reviewed with individual townships.
 

    Commissioner Studders moved to suspend the Building Better Local Roads Program, establish a “pay as you go” policy for bituminous paving, require a three year 50%/25%/25% payment schedule for chip/seal projects, require a one year payment schedule on single chip/seal projects, eliminate the road commission contribution on dust control, charge all areas actual equipment rental rates, calculate projects using appropriate overhead and administrative charges, and reduce the number of primary paving projects.  The critical bridge program would remain intact.  Motion was adopted on a roll call vote:
            Yeas:  Studders & Redmond

    Commissioner Redmond moved to appoint Mr. Edmands as voting delegate for the County Road Association of Michigan policy revisions.  Motion was adopted on a roll call vote:
            Yeas:  Redmond & Studders

    Bids received and opened on February 20, 2002 for a Truck Cab & Chassis were reviewed.  Commissioner Studders moved to award to Dean Arbour Ford, for their low bid price, meeting specifications, of $28,899.00.  Motion was adopted on a roll call vote:
            Yeas:  Studders & Redmond

    Commissioner Redmond moved to advertise for an April 27, 2002 bid opening for a Pothole Patching Machine.  Motion was adopted on a roll call vote:
            Yeas:  Redmond & Studders

    Commissioner Studders moved to approve the attendance of one employee to a chain saw safety training seminar.  Motion was adopted on a roll call vote:
            Yeas:  Studders & Redmond

    Commissioner Redmond moved to receive a thank you for snow removal on Goetz Court.  Motion was adopted on a roll call vote:
            Yeas:  Redmond & Studders

    Commissioner Redmond moved to authorize the Engineer-Manager to negotiate a professional services agreement for the signal study of the Salzburg/Mackinaw intersection.  Motion was adopted on a roll call vote:
            Yeas:  Studders & Redmond

Commissioner Redmond moved to approve payroll for the period of 2/9/02 through 2/22/02 in the amount of $116,913.50.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders

Commissioner Studders moved to approve bills in the amount of $131,836.24.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond

Commissioner Redmond moved to approve permits 02?033 through 02?039.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders

Engineer-Manager's Report – Diesel Tax Proposal Letter Sent – Snow Removal Overtime.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Friday, March 15, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:37 a.m.:
Yeas:  Studders & Redmond
 
 

Respectfully Submitted by:            Approved by:
 
 
 

Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

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FRIDAY, MARCH 15, 2002               REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ?  Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 6, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Salzburg/Mackinaw Roads Signal Study.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve and sign the Final Plat for Gray Hawk Estates Subdivision located in Williams Township.  The developer is posting a performance bond to insure completion of the remaining work.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve the Preliminary Plat for Briar Farms Residential Subdivision located in Monitor Township.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to approve a request from the City of Auburn to rent the Road Commission’s Speed Radar Monitor.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski
 

    Commissioner Redmond moved to advertise for an April 3, 2002 bid opening for the Aerial Bucket Transfer.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve a Poison Ivy Vaccination Program for 2002.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to receive a thank you from a resident on Linwood Road.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 2/23/02 through 3/8/02 in the amount of $152,013.78.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve bills in the amount of $194,595.04.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 02?040 through 02?047.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Financial Health Letter Sent to All Townships – Recent High Winds Caused Isolated Flooding and Trees in Roadways – Farm Bureau Meeting – Union Negotiations – Munger Drain Replacement – Critical Bridge Design Proposals for Old Beaver Road Bridge (Kawkawlin) and Flajole Road Bridge (Garfield) – Christyway Complaints – Audit.

    T. Paige – Questioned placement of stop signs at the Garfield/Midland Road intersection when power to the signal failed recently.

    Commissioner Lewandowski moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Bids were received and opened for Annual Materials.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 3, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:            Approved by:
 
 
 

Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

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WEDNESDAY, APRIL 3, 2002                       REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ?  Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Patrick Beson, Kawkawlin Township Trustee;  and Julie Bowker, Clerk of the Board.

    A moment of silence was held for Don Meyer.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 15, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Bids received and opened on March 15, 2002 for Annual Materials were reviewed.  Commissioner Studders moved to award as follows:

2002 RECOMMENDED MATERIAL BID AWARDS

        MATERIAL BID    RECOMMENDED AWARD

 1.    Bituminous Concrete and Patch Materials    Midland Contracting
        and Pyramid Paving Company

 2.    Crushed Concrete    Bay Aggregate

 3.    Liquid Calcium Chloride    Liquid Calcium Chloride Sales

 4.    Liquid Calcium Chloride (Bulk)    Liquid Calcium Chloride Sales

 5.    20AA Natural Aggregate    Warack Trucking
        and Matonek Trucking

6.    22A Natural Aggregate    Warack Trucking, Matonek
             Trucking and Fisher Trans.

 7.    New Signs and Sign Material    Signs & Blanks, Inc.

 8.    Redi-Mix Rip Rap Bags    Bay Aggregate

 9.    Steel Sign Posts    Vulcan Signs

10.    Underbody Replacement Scraper Blades    St. Regis Culvert

11.    Carbide Underbody Rep. Scraper Blades    St. Regis Culvert
        and Shults Equipment

12.    Wood Guardrail & Sign Posts    John Biewer Lumber
 

Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to advertise for an April 24, 2002 bid opening for a Flail Mower.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to advertise for a May 1, 2002 bid opening for the Countywide Paving Program.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve an Agreement with Beaver Township for improvements to Hoover & Irene Drives.  Projects are estimated at $58,521.00.  Schedule of Payments is:  $36,524.00 due in 2002, 30 days from invoice; and $21,997.00 due in 2003, 30 days from invoice.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Edmands presented a request from S. C. Johnson to collect trash along Wilder and Patterson Roads.  Commissioner Studders moved to approve the request and to waive the fee for the required permit.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to receive a Royalty Revenue Report.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to Flajole and N. Union Roads.  Projects are estimated at $243,400.00.  Township share is $145,948.00.  Schedule of Payments is:  $72,974.00 due 12/15/02; $72,974.00 due 12/15/03.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 3/09/02 through 3/22/02 in the amount of $116,987.29.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $87,052.33.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
            Nays:  Lewandowski
 
 

Commissioner Redmond moved to approve permits 02?048 through 02?063.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – City of Bay City Permit for Master Meter Installation – BC/BS Informational Meeting April 10th – Garfield Township Electrical Pole Installation – Monitor Township Wheeler Road Speed – Status Reports:  State Park Drive Bridge, Wilder Road Resurfacing Delay, Biennial Bridge Inspection, Two Mile Road Resurfacing, Flajole Road Bridge, and Old Beaver Road Bridge.

    Mr. Edmands reported that the 2001 Audit Report will be presented at the April 17th meeting.

    Bids were received and opened for the Aerial Bucket Transfer.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 17, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:            Approved by:
 
 
 

Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

WEDNESDAY, APRIL 17, 2002           REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ?  Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Mark Sohlden, Wade-Trim, Inc.; Larry Allen, Stewart, Beauvais & Whipple; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 3, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Mr. Edmands presented a letter from Vulcan Signs withdrawing their bid for Steel Sign Posts.  Commissioner Studders moved to award Steel Sign Posts to Ratcho Safety Supply, Inc. the next low bidder.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    The 2001 Audit Report was reviewed by L. Allen.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Bids were received and opened for a tractor, an asphalt spray pothole patching machine, and a hot rubber melter crack sealer.  Commissioner Studders moved to award One New Tractor to Flint New Holland for their low bid price of $37,423.00 with trade-in of $10,000.00 for Unit #509.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to refer the remaining bids for review.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski
 
 

RESOLUTION ? CONTRACT ? M.D.O.T.
TWO MILE ROAD RESURFACING

Commissioner Lewandowski offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for roadway resurfacing work along Two Mile Road from Midland Road northerly to Wilder Road; and all together with necessary related work,

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 02-5052 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to award construction engineering on the Two Mile Road Resurfacing project to Wade-Trim, Inc.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to approve the 2001 Act 51 Financial Report.  The Chairman and the Finance Director are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to receive and distribute the 2001 Annual Report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to approve the VEBA Resolution adopting the VEBA Plan and to provide for its funding.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to approve an Agreement with Frankenlust Township for improvements to Two Mile Road.  Project is estimated at $132,370.00.  Schedule of Payments is:  $66,185.00 due 12/15/02; $33,093.00 due 12/15/03; and $33,092.00 due 12/15/04.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Bids received and opened on April 3, 2002 for the Aerial Bucket Transfer were reviewed.  Commissioner Redmond moved to award to Cannon Engineering & Equipment Co., for their low bid price, meeting specifications, of $9,377.00.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to let the YMCA Membership expire on May 1, 2002.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to approve a Memorandum of Agreement and Understanding with Daniel Beuthin to be covered under the Supervisory and Administrative Employee Benefit Policy.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve participating in the “Take Your Daughter to Work Day” program.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to receive a thank you from Kent County Road Commission for the use of the AMZ patching machine.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to approve Contract Modification #1 with Bilacic Trucking, Inc., contractor on the Portsmouth Township RailTrail project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve an Agreement with Garfield Township for improvements to Flajole Road Bridge.  Project is estimated at $56,517.00.  Schedule of Payments is:  $9,419.50 due 12/15/02; $9,419.50 due 12/15/03; $9,419.50 due 12/15/04; $9,419.50 due 12/15/05; $9,415.50 due 12/15/06; and $9,419.50 due 12/15/07.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve payroll for the period of 3/23/02 through 4/5/02 in the amount of $114,008.01.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve bills in the amount of $227,351.31.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve permits 02?064 through 02?091.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Union Negotiations Continuing – State Park Drive Bridge Update – Midland Road Development Sewer Connection – Letter to Editor Reply.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 1, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:21 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:            Approved by:
 
 
 

Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

WEDNESDAY, MAY 1, 2002                         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ?  Dick Gromaski, Fraser; Jerry Barbret, Gibson; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 17, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Flajole Road Bridge project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Two Mile Road Resurfacing project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a Preliminary Plat for Crossroads Residential Subdivision, located in Monitor Township.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented proposed plans for a Commercial Drive access for Kinney Mini-Storage on Pine Road, located in Hampton Township.  Commissioner Studders moved to approve the plans as presented.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands discussed an offer from M.D.O.T. to buyout the Road Commission’s Rural Task Force Federal Aid funds.  The rate offered is 75%.  Commissioner Lewandowski moved to have the Engineer-Manager initiate the process and to contact the Cities of Auburn and Pinconning for their concurrence.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve County Traffic Control Order #13-02-1 for temporary No Parking on Johnson Street from 25th Street to its northerly terminus from June 27th thru June 30th.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Bangor Township for improvements to Kawkawlin River Drive.  Project is estimated at $132,030.00.  Schedule of Payments is:  $132,030.00 due 30 days from date of invoice.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Portsmouth Township for improvements to Meilan and Jones Roads.  Projects are estimated at $83,950.00.  Schedule of Payments is:  $41,975.00 due 12/15/02; $20,988.00 due 12/15/03; and $20,987.00 due 12/15/04.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented Resolution #2002-72 relative to H.B. 5733 from the County of Bay.  The Bay County Board of Commissioners is in favor of raising the diesel tax but is opposed to avoiding distribution based on Public Act 51.  Commissioner Redmond moved to receive the resolution and send a letter of thanks to Bay County for their support.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Bids received and opened on April 17, 2002 for an Asphalt Spray Pothole Patching Machine were reviewed.  Commissioner Lewandowski moved to award to Miller Equipment, for their low bid price of $41,000.00, meeting specifications and with trade.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids received and opened on April 17, 2002 for a Hot Rubber Melter Crack Sealer were reviewed.  Commissioner Studders moved to award to National Highway Maintenance Systems, for their low bid price of $38,475.00, meeting specifications and without trade.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on April 24, 2002 for a New Mid-Mount Flail Mower were reviewed.  Commissioner Lewandowski moved to award to Flint New Holland, for their low bid price of $17,879.00, without installation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve the sale of Unit #570 to Montcalm County Road Commission for their offer of $2,000.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a request from Union Local #1096 for Summer Hours from June 3rd to August 30th.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from Amvets Post 22 requesting assistance in reattaching their flags which blew down from recent high winds.  Commissioner Redmond moved to have the Engineer-Manager contact the post and review the situation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond offered the following change to the Travel Policy:  Effective this date, all employee travel shall be pre-approved by the Engineer-Manager with the concurrence of the Board Chairman, prior to arrangements being made.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders offered the following motion:  As a result of escalating costs and a reduction in State revenue, the hiring of new employees shall be suspended indefinitely.  This does not include temporary summer help already scheduled.  However for fiscal year 2002 the number of temporaries shall be reduced from sixteen to ten.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids were received and opened for the 2002 Paving Program.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 4/6/02 through 4/19/02 in the amount of $113,620.34.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $160,433.79.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 02?092 through 02?120.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – General Superintendent Off for 3 Weeks – M.D.O.T. Plans US-10 Ditching, Cotter Road Culvert Extension, & City of Bay City Ditching – State Park Drive Bridge Update – Midland County Road Commission Chip & Seal Request – Seal Blend Production – Wheeler @ Monitor Intersection Signing Changes – Union Negotiations Proceeding to Mediation.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 15, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:46 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 

Respectfully Submitted by:   Approved by:
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, MAY 15, 2002                         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor ?  Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 1, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Studders moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for summer hours.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids received and opened on May 1, 2002 for the 2002 Paving Program were reviewed.  Commissioner Lewandowski moved to award to Midland Contracting Company, for their low bid price of $931,087.95 and to approve the Contract.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to amend the Credit Card Policy.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve an Agreement with Gibson Township for improvements to Carter Road.  Project is estimated at $37,171.00.  Schedule of Payments is:  $37,171.00 due 12/15/02.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to hold a Public Hearing on May 29, 2002 at 9:30 a.m. for a proposed revision to the Site Condominium & Land Division Project Policy.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to release a bond held for Meylan Excavating for permit #01-204.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands reviewed the Two Mile Road Resurfacing project.

Commissioner Redmond moved to approve payroll for the period of 4/20/02 through 5/3/02 in the amount of $113,684.03.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $519,315.85.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 02?121 through 02?155.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Hampton Township Nolet Road Gate Request – Pinconning Township Riverview Subdivision Chip & Seal Request – Williams Township Eleven Mile Road Drainage Correction Request – Mediation for Union Contract Negotiations – Information Technology Use Policy Drafts – Mini-Storage Facility Access on Neuman Road.

 Commissioner Lewandowski moved to give the Engineer-Manager the power to act on plans for the Mini-Storage Facility when received.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to participate in the drainage correction on Eleven Mile Road, located in Williams Township.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to have the Engineer-Manager to send a letter to Senator Gougeon regarding recent voting on critical bridge funding.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the dismissal, suspension, or disciplining of, or will now hear complaints or charges brought against, or will now consider a periodic personnel evaluation of, a particular employee, and

WHEREAS, the particular employee requests a closed hearing, and

 WHEREAS, Section 8 (a) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of the particular employee for a closed hearing,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (a) of the Open Meetings Act.

Motion was adopted on a roll call vote at 9:41 a.m.:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:26 a.m.:
  Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski reported that the VEBA Fund will be managed by Dodge & Cox.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, May 29, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:28 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

Respectfully Submitted by:   Approved by:
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, MAY 29, 2002                         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ?  Roy DeLorge, Kawkawlin; Marvin Neumeyer, Monitor; and Sharon Stalsberg, Pinconning; Pat Beson and Melvin McNally, Kawkawlin Township Trustees;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 15, 2002 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 M. Neumeyer – Detour route speed limits and dust control concerns discussed.
 

 Commissioner Studders moved to approve an Agreement with Garfield Township for improvements to Newberg Road.  Project is estimated at $10,000.00.  Township share is $0.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a letter from Fraser Township requesting to delay several of their December payments.  Mr. Edmands explained that several township will be requesting delays due to decreased revenue sharing and suggested they all be handled together.  Commissioner Lewandowski moved to receive the letter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve an Agreement with Hampton Township for improvements to Nebobish Road.  Project is estimated at $42,768.00.  Schedule of Payments is:  $42,768.00 due 12/15/02.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a letter from Koch Pavement Solutions offering to reduce their bid prices for 2002.  Commissioner Studders moved to accept their offer.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a letter from Bangor Township requesting refuse pick-up for their Kawkawlin River Clean-Up Day.  Commissioner Studders moved to approve their request.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve the Electronic Communications and Internet Use Policy.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/4/02 through 5/17/02 in the amount of $109,951.82.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $143,710.87.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 02?156 through 02?177.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Hampton Township Nolet Road Gate Request – State Accounting Change Regarding Revenue – Status Report:  Flajole Road Bridge, State Park Drive Bridge, Wilder Road Resurfacing, Biennial Bridge Inspection, & Two Mile Road Resurfacing – November 21st Arbitration Hearing – Commercial Drive Permit for Mini Storage Facility on Neuman Road Not Approved – Speed Limit Signs Placed in Valley Center Tech. Park.

 An ongoing Workers’ Compensation dispute was discussed.

 Commissioner Redmond offered the following  resolution  and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

 WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to reconvene to the Regular Meeting at 10:10 a.m..  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 12, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:11 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

Respectfully Submitted by:   Approved by:
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 29, 2002 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 5/18/02 through 5/31/02 in the amount of $116,377.73.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $499,150.64.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
   Nays:  Lewandowski

Commissioner Lewandowski moved to approve permits 02 178 through 02 208.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders offered the following  resolution  and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

 WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 9:08 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 9:23 a.m.:
Yeas:  Redmond, Lewandowski, & Studders

PUBLIC INPUT

 S. Stalsberg – Requested a Roads Committee meeting be scheduled.

 H. Dijak – Presented pictures of a drainage problem at Hotchkiss and Brooks caused by the City of Bay City when they installed a master meter.  A drainage problem on Three Mile Road near Schwab and Amelith Road paving were also discussed.

 Commissioner Lewandowski moved to approve Payment #2 to Bilicic Trucking, Inc., contractor on the Portsmouth Township RailTrail project.  Payment will be held until Portsmouth Township submits funding.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve an Agreement with Pinconning Township for improvements to Tower Beach Road.  Project is estimated at $35,816.00.  Schedule of Payments is:  $17,908.00 due 12/15/02; $8,954.00 due 12/15/03; and $8,954.00 due 12/15/04.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve an Agreement with the City of Auburn for improvements to Fisher Road.  Project is estimated at $5,872.00.  Schedule of Payments is:  $5,872.00 due 8/26/02.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve filing for an Engineering Reimbursement from the M.D.O.T.   Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve the attendance of one employee to a communication seminar.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve an Agreement with Kawkawlin Township for improvements to Seidlers Road.  Projects are estimated at $69,888.00.  Schedule of Payments is:  $34,944.00 due 12/15/02; $17,472.00 due 12/15/03; and $17,472.00 due 12/15/04.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve a Contract Amendment with Wade-Trim, Inc., engineer on the State Park Drive Bridge project.  The Engineer-Manager is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to release a bond held for Glawe, Inc. for permit #00-500.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – TSC, Inc. Access at Wilder Road – Storm Water Meeting Update – Purchasing Policy Review.

 Dust control options were discussed.  Currently a 38% solution is purchased by the Road Commission.  The townships have requested the Road Commission allow brine to be applied to the roads.  Mr. Edmands stated that testing would be required and that the DEQ may not allow brine to be used.  A policy regarding dust control will be drafted.

 S. Stalsberg & H. Dijak – Discussed dust control costs to the townships.

 A Roads Committee meeting will be held June 19th at 11:00 a.m..

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, June 26, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:06 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, JUNE 19, 2002                  SPECIAL MEETING
 

The special meeting of the Bay County Road Commission, Road Department, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

 Commissioner Lewandowski offered the following  resolution  and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

 WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:10 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 11:02 a.m.:
Yeas:  Studders, Redmond, & Lewandowski

 Now also present:  Road Commission Representative:  Dick Bishop, General Superintendent; Supervisors    Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; James Dubay, Garfield; Michael Sobieray, Mt. Forest; and Sharon Stalsberg, Pinconning; Steven Gray, Beaver Township Trustee;  George Augustyniak, Fraser Township Trustee;  and Melvin McNally, Kawkawlin Township Trustee;

 The Roads Committee discussed several topics:  Chloride Program reimbursement reinstatement was requested.  Grading for dust control would continue to be charged to routine maintenance and townships would be informed of the grading schedule.  Contractors hired by the townships would be responsible for getting a permit and posting proof of insurance.  These procedures shall apply to this year only.  Medical condition applications will continue with no cost to the townships, and doctors’ slips for ongoing conditions will be carried over from year to year.

 H. Dijak – Amelith Road estimate questioned.  Mr. Edmands explained costs contained in the estimate.  The township received estimates from several contractors which were higher than the road commission’s estimate.  H. Dijak requested an agreement be drafted for paving Amelith Road.  An estimate was requested for Kraenzlein Road paving.

 Township complaints from residents about roads crushed and shaped in the fall and chip & sealed in the summer were discussed.  Dust is a concern.  The general superintendent will review the matter.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, June 26, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:58 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, JUNE 26, 2002                       REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Thomas Paige, Williams; Martha Seitz, Monitor Township resident; Jim Herber, Bangor Township resident; Mark Sohlden, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 12, 2002 regular meeting and executive session, and the June 19, 2002 special meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 H. Dijak – Englehardt Road right-of-way situation was discussed.  The road is offset and encroaches upon private property.

 M. Seitz – A drainage problem on Seven Mile Road was discussed.  There is a broken tile several houses down.

 J. Herber – Requested a driveway permit off Huntington Road which was part of the Lagoon Beach Subdivision Plat.  Mr. Edmands explained that a recent Michigan Court of Appeals decision eliminates right-of-way for never developed platted roads.  Mr. Edmands will check with legal counsel on the issue.

 Commissioner Redmond reported on the status of union negotiations.  Union Local #1096 has tentatively approved an agreement.  The Board approved the proposed tentative agreement.

 Commissioner Studders moved to approve an Agreement with Monitor Township for improvements to Old Beaver Road Bridge.  Design engineering for the project is estimated at $66,000.00.  Township share is $33,000.00.  Schedule of Payments is:  $8,250.00 due 12/15/02; $8,250.00 due 12/15/03; $8,250.00 due 12/15/04; and $8,250.00 due 12/15/05.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve an Agreement with Kawkawlin Township for improvements to Old Beaver Road Bridge.  Design engineering for the project is estimated at $66,000.00.  Township share is $33,000.00.  Schedule of Payments is:  $8,250.00 due 12/15/02; $8,250.00 due 12/15/03; $8,250.00 due 12/15/04; and $8,250.00 due 12/15/05.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from Bay Dust Control division of Liquid Calcium Chloride Sales, Inc. offering a price reduction.  Commissioner Studders moved to accept the price reduction.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve a request from the National Guard to use our facilities on August 3rd & August 17th.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve procedures relative to the application of chloride/brine on local roads.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a request from Little Cherubs Day Care for the Road Commission’s snow video program.  Mr. Bishop will respond.

 Commissioner Redmond moved to approve a request by Dick Bishop to carryover 24 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 6/1/02 through 6/14/02 in the amount of $119,775.97.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $274,166.24.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 02 209 through 02 233.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Frankenlust Township Amelith Road Paving Project – N. Union Improvements – Chip & Seal Program Update – Fisher Road Improvements – Paving Program Update – Notice to Construct Excel & Decel Lanes on Wilder Road to Meijer, Inc. – State Park Drive Bridge Sidewalks – Andre Street Extension to Boat Launch.

 Commissioner Studders moved to have the Engineer-Manager send a strongly worded letter to Bartow & King Engineers relative to delays in receiving paperwork on various projects.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 10, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jack Monroe, Beaver Township resident; and Clarke Foco, Acting Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 26, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 J. Monroe – The use of Eleven Mile Road by trucks was discussed.

ACCEPTANCE – BROOKSIDE SUBDIVISION No. 2

 Commissioner Studders moved to accept the roadways in Brookside Subdivision No. 2, located in Frankenlust Township, into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve an Agreement with Frankenlust Township for improvements to Amelith Road.  Project is estimated at $47,751.00.  Schedule of Payments is:  $47,751.00 due 30 days from date of invoice.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Old Beaver Road Bridge project.  The Chairman and the Acting Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve the attendance of two employees to the Eaton Truck Driver School.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to receive a Royalty Revenue Report for the 2nd Quarter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to advertise for an August 7, 2002 bid opening for a Motor Grader.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands discussed a proposed encroachment permit for Donahue Beach Road, located in Bangor Township.  The road in this area is not located in the right-of-way so the encroachment does not infringe on the road area.  Commissioner Redmond moved to approve the encroachment.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve payroll for the period of 6/15/02 through 6/28/02 in the amount of $121,284.84.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve bills in the amount of $410,867.61.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 02 234 through 02 254.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Meijer West Driveway Reconstruction Update – Bituminous Paving Update – Chip & Seal Update – State Park Drive Bridge Update – Flajole Road Bridge Update – Old Beaver Road Update – Salzburg & Mackinaw Signal Installed – Two Mile Road Reconstruction Update – Emulsion Supplier Changed to Bit Mat Products of Michigan, Inc. – Seven Mile Road Drainage Review Results – Review of Drive Permit on Huntington Road – Phase II Storm Water Regulations.

 H. Dijak – Presented petitions requesting relief from drainage problems on Three Mile Road.

 Commissioner Redmond offered the following  resolution  and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

 WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, July 24, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Tadd Klimmek, Frankenlust Township resident; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 10, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 H. Dijak – Introduced T. Klimmek who presented a petition requesting the removal of posts along Englehardt Drive.  Mr. Edmands explained that the road is not located within the right-of-way.  Mr. Edmands will investigate options.
 

 Commissioner Studders moved to approve an Agreement with Midland Contracting for Additions to the 2002 Paving Contract.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to have the Chairman and the Finance Director sign the annual report (Form 5500-C/R) for the BC/BS cafeteria plan.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to have the Chairman and the Finance Director sign the annual report (Form 5500-C/R) for the AFLAC cafeteria plan.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to schedule a safety training session on back injury prevention offered by the Michigan Chiropractic Association through a grant.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to accept a price list from Bit-Mat Products of Michigan, Inc. for an alternate source of emulsion.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a request from the Pinconning Betterment Committee to conduct their Cheesetown Challenge Race within the road right-of-way on August 10, 2002 and to mow weeds along the course prior to the race.  A permit and proof of insurance must be provided.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to release three bonds held for Great Lakes Contracting Enterprises, Inc. for permit #’s 00-329, 01-208, & 01-293.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for David A. Lucynski in the amount of $206.06.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to allow office staff to review software applications being used at other road commissions.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve a request by B. Shurlow to carryover 54 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to release two bonds held for Eric Construction, Inc. for permit #01-330.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to release a bond held for Meylan Excavating, Inc. for permit #01-309.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 6/29/02 through 7/12/02 in the amount of $119,399.27.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $296,114.98.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
   Nays:  Lewandowski

Commissioner Lewandowski moved to approve permits 02 255 through 02 275.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – September 4th Meeting Change – Monitor Road Permit Violation – Bangor Township Lagoon Beach Subdivision Oak Brook Mobile Home Park Right-of-Way – Paving Program Update – Bangor Township Request for Mowing – Williams Township Eleven Mile Road Erosion Control Complete – Chip & Seal Update – Crack Seal Machine Training – Midland County Road Commission Upcoming Work – Painting of Truck Garage Interior – M.D.O.T. M-25/Cotter Road Intersection Improvements.

 Commissioner Redmond moved to change the meeting of September 4, 2002 to August 30, 2002.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve Bangor Township’s request for mowing along Zimmer Road.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond discussed a letter received from a resident on Canterbury Drive.

 Mr. Edmands reported that Central Michigan Railway has been contacted about the condition of the Wilder Road crossing and will be notified again.

 Mr. Bishop reported that the Euclid Avenue rutting problems will be addressed by M.D.O.T. in the next year.

 H. Dijak – Reported that I-75 directional sign on Euclid is hidden by tree limbs.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 7, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, AUGUST 7, 2002          REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Gary Stanley, BCATS Director; Linda Klimmek, Frankenlust Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 24, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 M. Neumeyer – Discussed the new signal at Mackinaw and Salzburg.  He has received some complaints and stated that there is a petition drive to remove the signal.

 L. Klimmek – Brought pictures of the poles located next to Englehardt Drive and again requested their removal.

 J. Edmands – Explained that their petition presented at the last meeting was forwarded to legal counsel.  A response has not yet been received but is expected before the meeting of August 21st.

 G. Stanley – Stated that paperwork for the transfer of the road to the new Independence Boat Launch is being prepared by legal counsel.  It has been requested by many parties involved to be named after Ronald McGillivray.

 H. Dijak – Stated that compliments on the new signal at Salzburg and Mackinaw have been received by her office.

 Commissioner Lewandowski moved to approve the Plat for Briar Farms Subdivision, located in Monitor Township.  An irrevocable letter of credit has been received to cover the remaining construction items.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve an Agreement with Kawkawlin Township for improvements to Wetters Road.  Project is estimated at $9,415.00.  Schedule of Payments is:  $9,415.00 due 12/15/02.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from Wirt Stone Dock requesting to increase prices for delivered materials.  The current prices have been extended from 1999.  Commissioner Studders moved to increase the bid prices for delivered materials by 10% from Wirt Stone Dock and Bay Aggregate, Inc., effective August 1, 2002.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Redmond
Nays:  Lewandowski

 Commissioner Studders moved to advertise for an August 21, 2002 bid opening for a Fork Truck.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to hold a sealed bid sale to dispose of surplus equipment.  The final day for bids would be September 30, 2002.

Commissioner Redmond moved to approve payroll for the period of 7/13/02 through 7/26/02 in the amount of $123,377.11.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $350,445.11.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 02 276 through 02 304.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Central Michigan Railway Replacement of Mackinaw Road Crossing – Central Michigan Railway Notification of Wilder Road Crossing Problems – Wilder Road Crossing Problems Reported to M.D.O.T. – Bay City Light & Power Monitor Road Permit.

 Bids were received and opened for a Motor Grader.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report (cont.) – Meeting with Tractor Supply Corp. & Meijer, Inc. Relative to Wilder Road Drive Permit – M.D.O.T. Proposed M-84 Detour Route Concerns – Union Contract Under Final Review.

 T. Paige – Questioned detour route for Garfield Road ramp replacement.

 H. Dijak – M-84 detour questioned.

RESOLUTION – OPPOSITION TO HOUSE BILL NO. 5651

 Commissioner Studders offered the following resolution and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners of the County of Bay unanimously opposes the Governor’s veto of State Revenue Sharing funds, and

 WHEREAS, the gas tax was increased in 1997 and Michigan taxpayers were told that their gas taxes would only be used to repair and maintain state and local roads.  Instead it’s being used to support State non-road programs,

 THEREFORE, BE IT RESOLVED we urge each of our state legislators to vote “NO” on House Bill No. 5651 Conference Report.

Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve purchasing an ad for the Bay County Crime Stoppers booklet.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski requested a traffic survey be done on Trumbull Road and questioned the status of the railroad tracks on Wilder Road east of Patterson.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 21, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:02 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, AUGUST 21, 2002        REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Gary Stanley, BCATS Director; Jim Lillo and Brian Nartker, Wade-Trim, Inc.; Bob & Linda Klimmek, Frankenlust Township residents; Tom Arthur, Ratti Builders; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 7, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 L. Klimmek – Questioned status on Englehardt Drive posts.  Mr. Edmands reported that legal counsel has not responded yet but he expects an answer by next week.
 

 Bids received and opened on August 7, 2002 for an Articulated Motor Grader were reviewed.  Mr. Bishop discussed his reasons for not recommending the low bidder.  Commissioner Lewandowski moved to award to Michigan Cat, for their bid price of $199,500.00 plus 5 year warranty for $2,640.00 and spare tire for $1,500.00, with trade-in of unit #323 for $19,000.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to advertise for a September 13, 2002 bid opening for a Box Culvert to be installed on Linwood Road and Culvert Installation/Replacement on Linwood Road at the Tap & Gove Drain.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Foco discussed the need to replace computer equipment damaged in the recent electrical storm.  Commissioner Studders moved to approve purchasing the needed equipment.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to release a bond held for Rohloff Excavating, Inc. for permit #01-192.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/27/02 through 8/09/02 in the amount of $119,925.24.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $507,084.01.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski , Studders, & Redmond

Commissioner Redmond moved to approve permits 02 305 through 02 321.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Wilder Road Crossing to be Replaced by Central Michigan Railway – M.D.O.T. Approval of State Park Drive Bridge Preliminary Plans – Labor Contract Review – Recent Lawsuit Sent to Legal Counsel.

 Bids were received and opened for a Pneumatic Tired Lift Truck.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Friday, August 30, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:33 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

FRIDAY, AUGUST 30, 2002               REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor    Thomas Paige, Williams; Gary Stanley, BCATS Director; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 21, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 G. Stanley – The boat launch access road (Andre Street Extension) has been completed.  The Bay County Board of Commissioners is in the process of developing the proposed road name.
 

ACCEPTANCE – ANDRE STREET EXTENSION

 Commissioner Lewandowski moved to accept the Quit-Claim Deed to the right-of-way for the Andre Street extension located in Bangor Township, and to accept the Andre Street extension into the Bay County Road System for maintenance.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve Payment #3 to Bilacic Trucking, Inc., contractor on the Portsmouth Township RailTrail project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on August 21, 2002 for a Pneumatic Tired Lift Truck were reviewed.  Commissioner Lewandowski moved to award to Alta Lift Truck Services, Inc., for their low bid price of $21,698.00, without trade-in.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve an Agreement with Williams Township for improvements to Chip Road.  Project is estimated at $5,148.00.  Schedule of Payments is:  $5,148.00 due 12/15/02.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve an Agreement with Union Local #1096.  The contract is effective from January 1, 2002 through December 31, 2006.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to release a bond held for Meylan Excavating for permit #01-443.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve the Bay County Cooperative Contract for Storm Water Management Permit.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve a Memorandum of Understanding with the M.D.O.T. for the Exchange of Federal Funds for State Funds.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to write off and turn over to the collection agency an uncollected accounts receivable for Frank Hernandez in the amount of $1,163.30.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 8/10/02 through 8/23/02 in the amount of $118,215.64.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $126,514.33.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 02 322 through 02 336.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

General Superintendent's Report – Central Michigan Railway Wilder Road Crossing Repairs Scheduled for September 14 & 15, 2002 – State Park Drive Bridge Project Bid Letting March 3, 2003 – BC/BS PPO Paperwork Underway – Carpet Replacement.

 Commissioner Studders moved to rescind the motion August 7, 2002 granting a 10% price increase for delivered aggregate materials from Wirt Stone Dock and Bay Aggregate, Inc.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to grant a 5% price increase for  delivered aggregate materials from Wirt Stone Dock and Bay Aggregate, Inc. effective July 22, 2002.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Redmond
Nays:  Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 18, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:14 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:12 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Hilda Dijak, Frankenlust; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Gary Stanley, BCATS Director; Mary Ann Reed Gravlin, Bangor Township resident; Bob & Linda Klimmek, Frankenlust Township residents; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

 A moment of silence was held for Peter Studders, Commissioner Studders’ father, who recently passed away.

Commissioner Redmond moved to approve the minutes of the August 30, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 M. Gravlin – Discussed concerns with loss of property along Donahue Beach.  Recent encroachment permits have reduced her property.  The road in this area is not located in the right-of-way.  She requested assurance be put in writing.  Mr. Edmands will review.

 L. Klimmek – Questioned status of poles along Englehardt Drive.  Mr. Edmands explained that the roadway is within the right-of-way for this quarter line road but is located at the very edge of the right-of-way.  The poles are not located in the right-of-way so the Road Commission has no jurisdiction.  Letters will be sent to Frankenlust Township, the Klimmeks, and Mr. Reinhardt.

 H. Dijak – Is in favor of renaming Andre Street and requested studies for the Three Mile/Amelith and Three Mile/Freeland intersections.
 

 Mr. Edmands presented proposed plans for a Commercial Drive access for the Jerome Mini-Storage Facility on Neuman Road, located in Pinconning Township.  Commissioner Studders moved to approve a variance for curb & gutter.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve and sign the Final Plat for Carter Ridge Residential Subdivision, located in Williams Township.  A performance bond has been posted to insure completion.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

RESOLUTION – RENAME A PORTION OF ANDRE STREET – RONALD K. MCGILLIVRAY DRIVE

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, Andre Street, from Marquette Avenue to its southerly terminus, in Bangor Township, is a county road under the control and jurisdiction of the Road Commission [MCLA 560.226(1) (b)]; and

BE IT RESOLVED, that portion of Andre Street, located in Section 15 of Bangor Township, is hereby renamed Ronald K. McGillivray Drive; and

BE IT FURTHER RESOLVED, that a certified copy of this resolution be recorded with the Bay County Register of Deeds within 30 days,

BE IT FURTHER RESOLVED, that a certified copy of this resolution be sent to the office of the Michigan State Treasurer.

Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Bids received and opened on September 13, 2002 for the Installation of a Culvert on Linwood Road were reviewed.  Upon recommendation of staff, Commissioner Studders moved to award to Lee Wood Contracting, for their bid price of $66,780.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids received and opened on September 13, 2002 for a Culvert to install on Linwood Road were reviewed.  Commissioner Redmond moved to award to St. Regis Culvert, for their low bid price, meeting specifications, of $18,790.00.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to receive an Insurance History Report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve a Flu Shot Program for interested employees.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to release a bond held for Zervan Brothers Excavating for permit #02-274.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to release a bond held for Glawe, Inc. for permit #01-329.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve a request for a Leave of Absence from Gary Pake to extend from September 19, 2002 to November 11, 2002.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Quotes received and opened on September 13, 2002 for a File Server and its Installation were reviewed.  Commissioner Lewandowski moved to award to Marcan Micro Systems, for their low quoted price of $8,025.00.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 8/24/02 through 9/6/02 in the amount of $116,111.48.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $211,647.78.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 02 337 through 02 361.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Wilder Road Crossing Replaced – Speed Study on Trumbull Scheduled – Meijer Driveway Deadline Extension – Bangor Township RailTrail – Deadline for Commercial Driveway Permit on Neuman Road – Drain Commission Work on Knight Road at the Munger Drain – Old Beaver Road Bridge Archeological Study Required – Commercial Driveway on Wilder Road.

 G. Stanley – Euclid intersection improvements discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 2, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:07 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, OCTOBER 2, 2002         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors    Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 18, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 D. Gromaski – Questioned skate board ramps in road right-of-ways.

 J. Lillo – Discussed the State Park Drive Bridge project.  The fishing pier and sidewalk may be relocated to the west side.
 

 Commissioner Lewandowski moved to receive and post a thank you from a resident on Schwab Road for the recent AMZ work.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a plaque from the Bay County Farm Bureau thanking the Road Commission for helping with their driver education program.  Commissioner Redmond moved to receive the plaque.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented proposed revised plans for a Commercial Drive access for a Mini-Storage Facility on Neuman Road, located in Pinconning Township.  Commissioner Studders moved to approve a variance for curb & gutter, and acceleration & deceleration lanes.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented proposed plans for a Commercial Drive access for a Truck Store Facility on Wilder Road, located in the City of Bay City.  Commissioner Lewandowski moved to approve the plans as submitted.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands discussed the recent work performed on the Wilder Road railroad tracks.  Central Michigan Railway was supposed to install new tracks level with the existing pavement.  The tracks were actually installed approximately six inches above that level requiring substantial grade work to be completed.  Mr. Edmands will send a letter to Central Michigan Railway.

Commissioner Redmond moved to approve payroll for the period of 9/7/02 through 9/20/02 in the amount of $143,494.97.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $187,025.76.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 02 362 through 02 392.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Southern Road Commission Conference – Donahue Beach Right-of-Way Matter – Crush & Shape Program to Begin Soon – Intersection Studies at Three Mile & Freeland Roads and Three Mile & Amelith Roads Reviewed – Trees in Right-of-Way – M.D.O.T. Work Zone Rules (Andy’s Law) One Year Anniversary – Wilder Road Reconstruction – Biennial Bridge Inspection Complete – Flajole Road Bridge and Old Beaver Road Bridge Design Update – Two Mile Road Open to Traffic – Bid Sale.

 Commissioner Redmond moved to rescind the motion of May 1, 2002 which dealt with hiring and temporary summer help.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to recess the Road Department meeting at 9:32 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to reconvene the Road Department at 9:52 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") finds it necessary to consult with its attorney regarding trial or settlement strategy in connection with specific pending litigation, that is to say, the case known as "Bunnell Hill Development Co., Inc., et al. vs. Bay County Road Commission, et al" now pending in U. S. District Court, and

WHEREAS, The Bay County Road Commission also finds that an open meeting would have a detrimental financial effect on its litigating or settlement position in respect of the aforementioned pending litigation,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (e) of the Open Meetings Act.

Motion was adopted on a roll call vote at 9:52 a.m.:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 10:23 a.m.:
  Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 16, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:23 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors    Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Patrick Beson, Kawkawlin Township Trustee;  Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 2, 2002 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 P. Beson – Discussed blacktop plans for Wetters Road in 2003.  Questioned ways to spread payments.

 H. Dijak – Requested reinstatement of the Building Better Local Roads Program for 2003 and requested the Roads Committee meet before the end of the year.

 T. Paige – Also requested the return of the Building Better Local Roads Program.
 

 Commissioner Studders moved to approve Amendment No. 2 to the Professional Services Agreement with Wade-Trim, Inc., for the State Park Drive Bridge project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

RESOLUTION – BAY COUNTY URBANIZED AREA STORM WATER COMMITTEE - APPOINTMENT

 Commissioner Lewandowski moved to appoint John R. Edmands the official representative for the committee and to appoint Craig A. Thormeier as the alternate representative.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve the 2003 Budget Meeting Schedule.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to receive the 3rd Quarter Royalty Revenue Report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to release a bond held for Anklam’s Construction Co. for permit #00-236.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond discussed reviewing Mr. Edmands’ contract for inclusion of the “Me too” pension multiplier clause approved in the recent union contract.

 Supervisory and Administrative Employees benefits were discussed.  It was determined that 100% participation in the PPO1 would be required to offer the group 30 and out for a retirement option.  Commissioner Redmond moved to approve a 0% raise increase for Supervisory and Administrative Employees.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 9/21/02 through 10/4/02 in the amount of $111,869.31.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $303,089.29.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 02 393 through 02 414.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Mini-Storage Facility on Neuman Road – Skateboard Ramps in Sidewalk Area – Midland County Road Commission Hydroseeding and Chip & Seal Work for 2003 – Linwood Road Culvert Project – M.D.O.T. Maintenance Contract and TWA’s – City of Bay City Trumbull Street Area Development – M.D.O.T. Enhancement Grant Deadlines for Valley Center Tech Park and Wilder Road Sidewalks – Petitions Received Regarding Signal at Mackinaw & Salzburg – Salzburg Road Improvements in 2003 – Railroad Crossing Improvements at Cody-Estey Road to Include Gates and Flashers – Midland Contracting Company Offer of Reduced Price Material for Mackinaw & Parish Roads – Federal Aid Buy Out Fund Money Received.

 Commissioner Lewandowski moved to approve an Agreement for Addition to the 2002 Paving Contract with Midland Contracting Company.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The status of the Budget was discussed.  The Board will be updated monthly until the end of the year.

 The status of the clean up of the East District property was discussed.

 D. Bishop thanked the Board for allowing the Road Commission to participate in the recent caravan to Lansing arranged by M.D.O.T.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 30, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:19 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, OCTOBER 30, 2002        REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors    Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Mark Sohlden, Wade-Trim, Inc.; Mary Ann Reed Gravlin, Bangor Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 16, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 M. A. Reed Gravlin – Questioned status of Donahue Beach encroachment situation.

 J. Edmands – The Road Commission attorney has determined that the current road is located outside the original right-of-way but now occupies a right-of-way established by “Highway by User” statute.  No assurances can be made by this Board that the current road will not be moved in the future.  An assessor’s replat, which could be commissioned by Bangor Township, is one option for determining actual right-of-way in this entire area.
 

 Mr. Edmands presented proposed plans for a Commercial Drive access for Pinconning Optometric Center on Kaiser Road, located in Fraser Township.  Commissioner Lewandowski moved to approve a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a letter from Union Local #1096 requesting permission to allow employees to purchase years of service time.  Employees are already allowed to purchase military time and other governmental time.  Commissioner Studders moved to deny the request.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a proposal from Cobra Compliance Systems, Inc.  Commissioner Redmond moved to approve a one year trial period.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Redmond
   Nays:  Studders

 Commissioner Studders moved to release a bond held for Schultz Excavating, Inc. for permit #96-393.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

  Commissioner Lewandowski moved to release a bond held for Schultz Excavating, Inc. for permit #02-196.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to release a bond held for Meylan Excavating, Inc. for permit #01-516.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to release a bond held for Roger McIntosh for permit #02-206.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to release a bond held for Huckins Contracting for permit #00-499.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from the Monitor Township DDA requesting the Road Commission award the Emergency Winter Maintenance contract to Kathy’s Lawn Maintenance, the only bidder.  Commissioner Studders moved to approve their recommendation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a proposal from Wade-Trim, Inc. to perform design engineering for the Mackinaw Road Resurfacing project.  Commissioner Studders moved to authorize the Engineer-Manager to negotiate a Professional Services Agreement for the project.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 10/5/02 through 10/18/02 in the amount of $110,987.11.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $158,833.87.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 02 415 through 02 442.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Blacktop Costs and Timing Reviewed – Enhancement Grant Deadlines for Monitor Township US-10 at Mackinaw and Bangor Township Wilder Road Sidewalks Reviewed with Townships – Storm Water Committee to Hold Meetings at the Road Commission Office.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 13, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:40 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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WEDNESDAY, DECEMBER 11, 2002 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Ron Marande, Fiscal Officer; Supervisors Dick Gromaski, Fraser; and Thomas Paige, Williams; Gene Jankowski, Beaver Township Zoning Admin.; Gary Stanley, BCATS Director; Mike Regulski, Finance Officer for Bay County; Dave Ives, Bay Aggregate; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

A moment of silence was held for Marie Lewandowski, Commissioner Lewandowski’s mother, who recently passed away.

Commissioner Redmond moved to approve the minutes of the November 27, 2002 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

G. Jankowski – Complimented the Road Commission on the culvert extension at Nine Mile & Beaver Roads and cutting trees in the ditches to provide better drainage. He also suggested the shoulder be widened at Nine Mile & Beaver Roads.

D. Gromaski – Wished everyone a Merry Christmas and a Happy New Year. Those sentiments were echoed by everyone.

The meeting was opened to M. Regulski who discussed the proposed IRS 420 Transfer. The county approved the transfer process yesterday. He stated that all units must participate. Commissioner Studders moved to adopt a resolution approving and authorizing the IRS 420 Transfer. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski asked Mr. Regulski about the status of the Road Commission’s request for two classifications for their administrative group. Mr. Regulski stated that the retirement board will request further clarification on the classifications. No action was taken at the December retirement board meeting.

The bid extension offer by Wirt Stone Dock was discussed. Mr. Ives stated that Bay Aggregate is opposed to the extension because of their recent move to a new location. He stated that their new location will definitely result in lower prices of materials at the dock. Commissioner Studders moved to approve a one year bid extension for limestone to Wirt Stone Dock. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders
Nays: Lewandowski

The November monthly financial report was reviewed by C. Foco. Commissioner Redmond moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

The estimated 2002 Final Budget and Adjustment report was reviewed by C. Foco. Commissioner Studders moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The estimated 2002 & 2003 Budgets were reviewed by C. Foco. Commissioner Lewandowski moved to receive the reports. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the following meeting schedule for 2003:

PUBLIC NOTICE 2003

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2003 at the posted times:

WEDNESDAY JANUARY 8 9:00 a.m. WEDNESDAY, JULY 9 9:00 a.m.
WEDNESDAY, JANUARY 22 9:00 a.m. WEDNESDAY, JULY 23 9:00 a.m.
WEDNESDAY, FEBRUARY 5 9:00 a.m. WEDNESDAY, AUGUST 6 9:00 a.m.
WEDNESDAY, FEBRUARY 19 9:00 a.m. WEDNESDAY, AUGUST 20 9:00 a.m.
WEDNESDAY, MARCH 5 9:00 a.m. WEDNESDAY, SEPTEMBER 3 9:00 a.m.
WEDNESDAY, MARCH 19 9:00 a.m. WEDNESDAY, SEPTEMBER 17 9:00 a.m.
WEDNESDAY, APRIL 2 9:00 a.m. WEDNESDAY, OCTOBER 1 9:00 a.m.
WEDNESDAY, APRIL 16 9:00 a.m. WEDNESDAY, OCTOBER 15 9:00 a.m.
WEDNESDAY, APRIL 30 9:00 a.m. WEDNESDAY, OCTOBER 29 9:00 a.m.
WEDNESDAY, MAY 14 9:00 a.m. WEDNESDAY, NOVEMBER 12 9:00 a.m.
WEDNESDAY, MAY 28 9:00 a.m. WEDNESDAY, NOVEMBER 26 9:00 a.m.
WEDNESDAY, JUNE 11 9:00 a.m. WEDNESDAY, DECEMBER 10 9:00 a.m.
WEDNESDAY, JUNE 25 9:00 a.m. TUESDAY, DECEMBER 23 9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to authorize the General Superintendent to determine, based on weather conditions, if the employees can leave at 2:00 p.m. on Christmas Eve. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 11/16/02 through 11/29/02 in the amount of $115,537.49. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $161,331.96. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 02 477 through 02 484. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – East District Property Appraisal Being Conducted.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Friday, December 27, 2002 at 9:00 a.m. Motion was adopted on a roll call vote at 10:03 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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FRIDAY, DECEMBER 27, 2002 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the December 11, 2002 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Paige – Thanked the Board for reinstating the Building Better Local Road Program.

Mr. Edmands presented a letter from Fraser Township requesting to defer two payments totaling $97,422.76 until December of 2003. Commissioner Studders moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the 2002 Final Budget and Adjustments as presented:

ACCOUNT DESCRIPTION CURRENT AMENDMENT ADJ.
BUDGET of 12/27/01 BUDGET
REVENUES:
MTF - ENGINEERING $10,000 $0 $10,000
- PRIMARY 4,350,671 124,329 4,475,000
- LOCAL 1,856,487 188,513 2,045,000
- PRIMARY URBAN 1,016,504 158,496 1,175,000
- LOCAL URBAN 230,733 34,267 265,000
STATE OTHER - CRITICAL BRIDGE 0 0 0
- ECONOMIC DEVELOPMENT 0 0 0
- HZRDS MIT./SALT SHED 12,795 0 12,795
- TED/STP BUYOUT 0 556,105 556,105
FEDERAL - FEMA SNOW STORM 0 0 0
- CRITICAL BRIDGE 0 0 0
- STP URBAN 1,869,489 -1,272,489 597,000
- STP HWY SAFETY & ENHANCE. 200,900 -200,900 0
STATE TRUNKLINE MAINTENANCE 1,045,000 38,773 1,083,773
STATE NON-MAINTENANCE 50,000 112,145 162,145

COUNTY RAISED REVENUE - PRIMARY 143,810 -143,810 0
- LOCAL 1,654,483 170,517 1,825,000
INTEREST EARNED - PRIMARY 0 0 0
- LOCAL 0 0 0
- ROAD 30,000 20,000 50,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 100,000 -15,000 85,000
SALVAGE SALES - ROAD 10,000 0 10,000
PROPERTY RENTALS - ROAD 50,000 -35,000 15,000
PERMIT FEES 30,000 -3,000 27,000
SALE OF LAND 1,000 -1,000 0
MISCELLANEOUS OTHER 10,000 0 10,000

TOTAL REVENUES $12,671,872 $-268,054 $12,403,818

EXPENDITURES:
CONSTRUCTION - PRIMARY $0 $0 $0
- LOCAL 0 0 0
HEAVY MAINTENANCE - PRIMARY 3,745,557 -1,095,557 2,650,000
- LOCAL 1,516,749 -316,749 1,200,000
STRUCTURES & BRIDGES - PRIMARY 1,796,861 -1,546,861 250,000
- LOCAL 0 150,000 150,000
ROUTINE MAINTENANCE - PRIMARY 896,000 354,000 1,250,000
- LOCAL 1,670,020 129,980 1,800,000
TRAFFIC SERVICES - PRIMARY 220,000 55,000 275,000
- LOCAL 194,000 6,000 200,000
SNOW & ICE CONTROL - PRIMARY 540,000 10,000 550,000
- LOCAL 228,000 47,000 275,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,045,000 155,000 1,200,000
STATE NON-MAINTENANCE 50,000 130,000 180,000
EQUIPMENT EXPENSE – NET 250,000 -150,000 100,000
CAPITAL OUTLAY - NET ROAD -344,200 -5,800 -350,000
OTHER EXPENDITURES:
ADMINISTRATIVE - PRIMARY 416,375 -11,433 404,942
- LOCAL 208,625 86,433 295,058
INTEREST EXPENSE - PRIMARY 10,000 -5,000 5,000
- LOCAL 3,000 -2,000 1,000

TOTAL EXPENDITURES $12,445,987 -$2,009,987 $10,436,000
NET INCREASE (-DECREASE) $ 225,885 $1,741,933 $1,967,818
BEGINNING FUND BALANCE 2,418,888 2,418,888
GASB & INSURANCE ADJUSTMENT 525,000 525,000
ENDING FUND BALANCE $ 2,644,773 $2,266,933 $4,911,706

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

RESOLUTION - M.D.O.T. - SIGNAL AGREEMENTS

Commissioner Lewandowski moved to approve two Cost Agreements for Traffic Signal Control with M.D.O.T. for the M-13/Cody-Estey Road signal and the BL-75/M\25 Eastbound Flasher. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to allow the collection agency to proceed with legal action against an unpaid claim. The agency has waived the fee for this service. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented proposed plans for a Commercial Drive access for a Mini-Storage Facility on Two Mile Road, located in Monitor Township. Commissioner Redmond moved to approve a variance for acceleration & deceleration lanes and curb & gutter. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to receive a letter from Wirt Stone Dock relative to extending several bids from 1999. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The Public Hearing was called to order at 9:30 a.m. by the Chairman. The 2003 Budget was reviewed. T. Paige stated that reduced revenue sharing funds to the townships would result in fewer road projects. Commissioner Studders moved to close the hearing at 9:47 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to adopt the 2003 Budget:

BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2003 BUDGET

ACCOUNT DESCRIPTION ACTUAL ESTIMATED RECOMMENDED
PRIOR YEAR CURRENT YEAR BUDGET
REVENUES: 12/31/01 12/31/02 2003
MTF - ENGINEERING $10,000 $10,000 $10,000
- PRIMARY 4,484,736 4,475,000 4,475,000
- LOCAL 1,906,670 2,045,000 2,045,000
- PRIMARY URBAN 1,048,333 1,175,000 1,175,000
- LOCAL URBAN 238,011 265,000 265,000
STATE OTHER - CRITICAL BRIDGE 3,315 0 0
- ECONOMIC DEVELOP. 6,987 0 0
- FED./STATE BUYOU 0 568,900 482,391
- HAZARD MIT./SALT SHED 156,348 0 0
FEDERAL AID - FEMA SNOW STORM 38,591 0 0
- CRITICAL BRIDGE 17,680 0 0
- STP URBAN 215,987 597,000 1,898,211
- STP HWY. SAFETY/ENHNC. 0 0 200,900
STATE TRUNKLINE MAINTENANCE 836,481 1,083,773 1,034,423
STATE NON-MAINTENANCE 114,500 162,145 50,000
COUNTY RAISED REVENUE - PRIMARY 17,526 0 88,100
- LOCAL 1,914,616 1,825,000 1,364,572
INTEREST EARNED - PRIMARY 0 0 0
- LOCAL 0 0 0
- ROAD 128,237 50,000 75,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 256,506 85,000 100,000
MISCELLANEOUS REVENUE:
SALVAGE SALES - ROAD 1,846 10,000 10,000
PROPERTY RENTALS 95,118 15,000 15,000
PERMIT FEES 30,617 27,000 30,000
SALE OF LAND 0 0 0
INCREASE IN INSURANCE VALUE 4,115 0 0
MISCELLANEOUS OTHER 25,880 10,000 10,000
TOTAL REVENUES $11,552,100 $12,403,818 $13,328,597

EXPENDITURES:
CONSTRUCTION - PRIMARY 0 0 0
- LOCAL 0 0 0
HEAVY MAINTENANCE - PRIMARY 3,141,032 2,650,000 3,077,236
- LOCAL 3,205,608 1,200,000 1,921,000
STRUCTURES & BRIDGES - PRIMARY 105,011 250,000 2,926,636
- LOCAL 3,128 150,000 0
ROUTINE MAINTENANCE - PRIMARY 1,060,608 1,250,000 1,086,500
- LOCAL 1,703,286 1,800,000 1,909,500
TRAFFIC SERVICES - PRIMARY 261,481 275,000 239,500
- LOCAL 194,839 200,000 194,000
SNOW & ICE CONTROL - PRIMARY 404,421 550,000 503,000
- LOCAL 142,169 275,000 209,000
STATE TRUNKLINE MAINTENANCE - ROAD 952,951 1,200,000 1,034,423
STATE NON-MAINTENANCE 114,500 180,000 50,000
EQUIPMENT EXPENSE - NET 0 100,000 110,000
CAPITAL OUTLAY – NET ROAD 821,499 -350,000 133,000

OTHER EXPENDITURES:
ADMINISTRATIVE - PRIMARY 324,335 404,942 470,633
- LOCAL 342,369 295,058 254,367
INTEREST EXPENSE - PRIMARY -3,768 5,000 10,000
- LOCAL 1,847 1,000 3,000
TOTAL EXPENDITURES $12,775,316 $10,436,000 $14,131,795
NET INCREASE (-DECREASE) -$1,223,216 $1,967,818 -$803,198
BEGINNING FUND BALANCE $3,642,104 $2,418,888 $4,911,706
GASB & INSURANCE ADJUSTMENT 0 525,000 0
ENDING FUND BALANCE $2,418,888 $4,911,706 $4,108,508

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to remove a list of obsolete parts from inventory and hold for auction. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 11/30/02 through 12/13/02 in the amount of $121,230.48. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $316,884.92. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 02 485 through 02 495. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report – 2002 Capital Outlay Purchases Complete – Truck Rollover Accident – Staffing Levels Below Normal – MCRCSIP Requiring Installation of Battery Disconnects by April 2003 – Blue Water Highway Council Quarterly Meeting.

A letter of response to the Bay County Retirement System was discussed.

The Retirement System IRS420 Transfer was discussed. Funding levels in the Road Commission account were discussed. Commissioner Studders moved to approve reinvesting the IRS420 Transfer dollars back into the Road Commission retirement account. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The Chairman wished everyone a happy and prosperous new year.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 8, 2003 at 9:00 a.m. Motion was adopted on a roll call vote at 10:08 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board