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2600 E. Beaver Road
Kawkawlin, MI 48631
Administration Phone: (989) 686-4610
Maintenance Phone: (989) 684-1010
Fax: (989) 686-4620
   

 

 

2002 Board Minutes

 
Archived Minutes: 2001 | 2002 | 2003 | 2004 | 2005 | 2006 | 2007

View Current Minutes

WEDNESDAY, JANUARY 9, 2002 REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ? Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Allan Storm & John Schurman, Covenant Occupational Health; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Studders moved to appoint Gerald Redmond as Chairman of the Board for 2002. Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Abstain: Redmond

Nominations were held for Vice-Chairman. Commissioner Lewandowski moved to appoint Michael Studders as Vice-Chairman of the Board for 2002. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Abstain: Studders

Commissioner Redmond moved to approve the minutes of the December 27, 2001 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

S. Stalsberg - Thanked the Road Commission for prompt action in placing truck traffic signs on Shore Road.

T. Paige - Thanked the Road Commission for working with the M.D.O.T. on improvements to Fisher Road.
 

Commissioner Studders moved to approve a 17% increase to Schedule C Equipment Rental Rates for State Trunkline work, effective January 1, 2002. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a proposal from Covenant Health Care Occupational Health Services for various physicals. Commissioner Studders moved to allow employees to use Covenant Health Care for DOT, pre-employment, and summer help physicals. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to change the meeting of March 20, 2002 to March 15, 2002. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive the 4th quarter Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands presented a letter from Gibson Township requesting to change their payment schedule from an Agreement dated May 15, 2001. Commissioner Studders moved to refer the request to the next meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to receive a thank you from Michael Schwab for prompt work at the Nine Mile/Stevenson Road intersection. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 12/15/01 through 12/28/01 in the amount of $122,716.58. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $95,437.43. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve permits 02?001 through 02?006. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report - Union Contract Extension - SME Clarification Request - Birthday Holiday Use.

Commissioner Redmond moved to allow employees who filled out their time cards incorrectly to be credited for their lost birthday holiday time. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, January 23, 2002 at 9:00 a.m. Motion was adopted on a roll call vote at 9:47 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:
 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board


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WEDNESDAY, JANUARY 23, 2002 REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ? Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Warren Sinke, Monitor Township Trustee; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 9, 2002 regular meeting and Executive Session. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT - None

Commissioner Lewandowski moved to approve a request from Gibson Township to alter their payment schedule on Invoice #1408. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond announced that Commissioner Lewandowski has agreed to continue serving on the Retirement Board and Commissioner Studders has agreed to continue serving on the Township Roads Committee.

Commissioner Studders moved to approve preliminary plans and a resolution granting concept approval for Gaslight Site Condominium Project, a proposed site condominium project located in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve sending a letter of support for the proposed Saginaw Bay Trailway extension from Patterson to Pembroke. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for a February 6, 2002 bid opening for a Passenger Car. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to advertise for a February 6, 2002 bid opening for an Asphalt Hot Patcher. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to purchase two Dodge ¾ Ton Pick-Ups from the State of Michigan contract for their price of $17,730.78 for each unit. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Pavement Recycling Inc. offering to extend their bid prices for pulverizing for another year. Commissioner Redmond moved to approve the offer. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Preliminary Plat for Carter Ridge Residential Subdivision, located in Williams Township. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve signing the Title Sheet for the Two Mile Road Resurfacing Project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive a report detailing a 19.6% increase in health insurance premium costs for the coming year. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve payroll for the period of 12/29/01 through 1/11/02 in the amount of $115,681.23 and Excess Sick Leave payroll in the amount of $10,223.90. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve bills in the amount of $227,755.07. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve permits 02?007 through 02?008. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Engineer-Manager's Report - East District Property Cleanup Update & Possible Sale - Host County for MCRCSIP Loss Prevention Seminar - Legislative Invitation to Reception for CRAM Meeting - Training for Roadsoft GIS System - 2002 Building Better Local Roads Program - M.D.O.T. M-84 Access Management Plan - VEBA Program - Appraisals.

J. Lillo - State Park Drive Bridge update.

Commissioner Redmond moved to recess the Road Department meeting and conduct the business of the Dept. of Water & Sewer. Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to reconvene the Road Department Meeting at 10:55 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to reconvene to the Regular Meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 6, 2002 at 9:00 a.m. Motion was adopted on a roll call vote at 11:22 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:
 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board


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WEDNESDAY, FEBRUARY 6, 2002 REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Jeff Mayes, Bangor; Dick Gromaski, Fraser; Jerry Barbret, Gibson; and Thomas Paige, Williams; Patrick Beson & Melvin McNally, Kawkawlin Township Trustees;  Gary Stanley, BCATS Director; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 23, 2002 regular meeting and the Executive Session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Redmond moved to accept a proposal from Wade-Trim, Inc. for the Biennial Bridge Inspections in the amount of $24,000.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve the 2001 changes to the Act 51 Certification with the Chairman authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to advertise for a February 20, 2002 bid opening for a Cab & Chassis.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a letter from Clark Highway Services offering to extend their bid prices for pavement marking for another year.  Commissioner Lewandowski moved to approve the offer.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to receive a Preliminary Audit Communication Letter from Stewart, Beauvais, & Whipple.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a request from the St. Patrick’s Day Parade Association for barricades to be placed on March 17, 2002.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to receive a thank you from a resident for our excellent snow removal operation.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to receive a Cash Balance Analysis Report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 1/12/02 through 1/25/02 in the amount of $122,612.87.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve bills in the amount of $72,585.92.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve permits 02?009 through 02?016.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Weight Limit Bill Passage – Proposed Bill #5383 Regarding the Definition of Maintenance – Overtime – State Park Drive Environmental Impact Statement Submitted – Two Mile Road Resurfacing Project Update – Job Postings – Culvert Seminar – M-84 Access Management Meeting 2/7/02 – Wilder Road Resurfacing – CRAM Board of Directors Ballot.

 Bids were received and opened for a Hot Patcher.  Commissioner Studders moved to award to Spaulding Manfacturing Inc., the only bidder, for their bid price of $10,772.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids were received and opened for a Passenger Car.  Commissioner Studders moved to award to Dean Arbour Ford for their low bid price, meeting specifications, of $25,628.00 without trade-in.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to have the Engineer-Manager fill out the CRAM Board of Directors Ballot.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond complimented the Bay City Times on their article on Don Meyer, Merritt Township Supervisor.  The entire Road Commission wishes him well in his battle with illness.

 Mr. Bishop informed the Board that the M.D.O.T. district supervisors complimented this Road Commission on an excellent job removing ice and snow after the last storm.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 20, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, FEBRUARY 13, 2002      SPECIAL MEETING
 

The special meeting of the Bay County Road Commission, Road Department, was called to order at 10:30 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; David Stoker, Cohl, Stoker & Toskey, P.C.; Kevin Elliott, Diebold Agency Co.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

 Commissioner Studders offered the following  resolution  and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

 WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski
 
 

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, February 20, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:56 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, FEBRUARY 20, 2002     REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisor ?  Thomas Paige, Williams; Don Spychalski, Monitor Township resident; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 6, 2002 meeting, the February 13, 2002 Special Meeting, and the February 13, 2002 Executive Session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 D. Spychalski – Reported on traffic concerns on Christyway located in Monitor Township.  In late 1999 early 2000, the Board considered closing Christyway to Cortland Farms traffic.  The Board elected, on the advise of the Bay County Sheriff Dept. and the Monitor Township Fire Dept., to leave Christyway open.  Mr. Spychalski stated that many cars speed by his house on a daily basis and feels the Board made the wrong decision.
 

 Mr. Edmands presented a letter from Wade-Trim, Inc. outlining the revised construction schedule for the State Park Drive Bridge project.  Construction will not begin until the spring of 2003.  Commissioner Redmond moved to receive the letter.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented proposed plans for a Commercial Drive access for Medical Suites on Traxler Court, located in Monitor Township.  Commissioner Studders moved to approve a variance for acceleration and deceleration lanes.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Biennial Bridge Inspection.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve a request from the Kent County Road Commission to rent an AMZ Pothole Patching Machine.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve County Traffic Control Order #11-02-1 for the installation of stop signs on Standish Road at Pinconning Road.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve a four year average for fringe benefits and overhead rates.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to advertise for an April 17, 2002 bid opening for a Crack Sealer.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to advertise for an April 17, 2002 bid opening for a Tractor.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 to allow a probationary employee to fill an opening for Heavy Truck Driver.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner discussed a letter received from Paint & Pride.

Commissioner Redmond moved to approve payroll for the period of 1/26/02 through 2/8/02 in the amount of $127,750.29.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $200,540.17.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 02?017 through 02?032.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report – Auditor Meeting – Township Payment Schedules – Emergency Plan – Bay City Times Letter – Snow Situations & School Closings – Weapons Policy – Two Mile Road BCATS Funding – Diesel Tax Proposal – M.D.O.T. Critical Bridge Funding for Old Beaver Road in Kawkawlin Township – Soils and Materials Chip & Seal Report.

 Commissioner Lewandowski questioned traffic counts on Christyway.

 Bids were received and opened for a 1 Ton Truck, Cab, & Chassis.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, March 6, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board


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WEDNESDAY, MARCH 6, 2002            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Michael Studders
Excused:  Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; Craig Thormeier, Asst. Engineer; Clarke Foco, Finance Director; and Judi Deaton, Account Clerk; Supervisors ?  Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Jerry Barbret, Gibson; William Tacey, Hampton; Donald Meyer, Merritt; and Thomas Paige, Williams; Steve Gray, Beaver Township Trustee;  Lloyd Pajot, Beaver Road Water Association; Jeff Kart, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 20, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond

PUBLIC INPUT

    H. Dijak – Requested to speak later.

    Commissioner Redmond moved to receive the preliminary Act 51 Report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond & Studders

    The meeting was opened to John Edmands who reviewed the Road Commission’s financial health.  There will be a cash shortage before the end of the year.  The Needs Study from 1997 showed that between 93% and 97% of projected road repairs are unfunded.  In Bay County 85% of roads are hard surfaced and there are 662 mile of local roads and 366 miles of primary roads.  Since 1988 $4 million has been given to the townships while $6 million has been transferred from the primary system to the local system.  The fund balance has gone from $4.5 million to $2.4 million since 1988.  MTF Revenues have declined since 2000 and are uncertain at this time.  Both liability and health insurance costs have risen substantially.  Recommendations were:  rescinding the Building Better Local Roads Program (BBLRP), requiring payment for bituminous surfacing projects in the year completed, requiring a 50%/25%/25% three-year payment schedule on chip/seal projects, requiring single seal projects be paid in the year completed, modify the dust control policy which is 70% road commission and 30% township  contribution,  charging  actual  equipment   rental  rates  in all areas, charging appropriate overhead and administrative charges for all projects, and eliminating 43% of primary paving projects.  The capital outlay budget was reduced by approximately $500,000 prior to finalizing the 2002 budget.  Critical bridge funding would remain at current levels.

    The meeting was opened to public comment:

    H. Dijak – She is the Roads Committee chairperson.  The timing of expenditures appears to be a problem.  The BBLRP is essential to the townships.  The timing of revenues, dust control, and equipment rates were discussed.  The proposed cuts are a fraction of the road commissions total costs.  The BBLRP is a model to other counties and should not be eliminated.

    L. Pajot – Thanked the road commission for their past help to the townships and suggested cutting primary road paving costs.  Stated that up to 30% of primary funds could be transferred to the local system.

    G. Redmond – Primary system has suffered from continuous transfers of funds to the local system.

    W. Tacey – Stated that there appears to be a cash flow problem.  Townships could pay their December payments early.  Questioned if other budget areas besides the BBLRP have been reviewed for possible cuts.  Complimented the road commission on snow removal.

    J. Edmands – Stated that the bridge program is essential to obtain grant money currently available.  The cash flow situation is related to the declining fund balance.  Snow removal and patching operations must continue.  Resurfacing of roads is much cheaper than reconstructing them at a later date.  A decision is needed soon to facilitate agreements and paving bids.  The auditor has stated that this road commission offers more funds to the townships than other road commissions do.  The total budget is being reviewed for other cost savings.  Health insurance costs are also being reviewed.

    J. Barbret – Deficit amount and carryover funds questioned.

    T. Paige – Questioned carryover funds.

    J. Edmands – Carryover funds will be reviewed with individual townships.
 

    Commissioner Studders moved to suspend the Building Better Local Roads Program, establish a “pay as you go” policy for bituminous paving, require a three year 50%/25%/25% payment schedule for chip/seal projects, require a one year payment schedule on single chip/seal projects, eliminate the road commission contribution on dust control, charge all areas actual equipment rental rates, calculate projects using appropriate overhead and administrative charges, and reduce the number of primary paving projects.  The critical bridge program would remain intact.  Motion was adopted on a roll call vote:
            Yeas:  Studders & Redmond

    Commissioner Redmond moved to appoint Mr. Edmands as voting delegate for the County Road Association of Michigan policy revisions.  Motion was adopted on a roll call vote:
            Yeas:  Redmond & Studders

    Bids received and opened on February 20, 2002 for a Truck Cab & Chassis were reviewed.  Commissioner Studders moved to award to Dean Arbour Ford, for their low bid price, meeting specifications, of $28,899.00.  Motion was adopted on a roll call vote:
            Yeas:  Studders & Redmond

    Commissioner Redmond moved to advertise for an April 27, 2002 bid opening for a Pothole Patching Machine.  Motion was adopted on a roll call vote:
            Yeas:  Redmond & Studders

    Commissioner Studders moved to approve the attendance of one employee to a chain saw safety training seminar.  Motion was adopted on a roll call vote:
            Yeas:  Studders & Redmond

    Commissioner Redmond moved to receive a thank you for snow removal on Goetz Court.  Motion was adopted on a roll call vote:
            Yeas:  Redmond & Studders

    Commissioner Redmond moved to authorize the Engineer-Manager to negotiate a professional services agreement for the signal study of the Salzburg/Mackinaw intersection.  Motion was adopted on a roll call vote:
            Yeas:  Studders & Redmond

Commissioner Redmond moved to approve payroll for the period of 2/9/02 through 2/22/02 in the amount of $116,913.50.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders

Commissioner Studders moved to approve bills in the amount of $131,836.24.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond

Commissioner Redmond moved to approve permits 02?033 through 02?039.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders

Engineer-Manager's Report – Diesel Tax Proposal Letter Sent – Snow Removal Overtime.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Friday, March 15, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:37 a.m.:
Yeas:  Studders & Redmond
 
 

Respectfully Submitted by:            Approved by:
 
 
 

Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board


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FRIDAY, MARCH 15, 2002               REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ?  Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 6, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Salzburg/Mackinaw Roads Signal Study.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve and sign the Final Plat for Gray Hawk Estates Subdivision located in Williams Township.  The developer is posting a performance bond to insure completion of the remaining work.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve the Preliminary Plat for Briar Farms Residential Subdivision located in Monitor Township.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to approve a request from the City of Auburn to rent the Road Commission’s Speed Radar Monitor.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski
 

    Commissioner Redmond moved to advertise for an April 3, 2002 bid opening for the Aerial Bucket Transfer.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve a Poison Ivy Vaccination Program for 2002.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to receive a thank you from a resident on Linwood Road.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 2/23/02 through 3/8/02 in the amount of $152,013.78.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve bills in the amount of $194,595.04.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 02?040 through 02?047.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – Financial Health Letter Sent to All Townships – Recent High Winds Caused Isolated Flooding and Trees in Roadways – Farm Bureau Meeting – Union Negotiations – Munger Drain Replacement – Critical Bridge Design Proposals for Old Beaver Road Bridge (Kawkawlin) and Flajole Road Bridge (Garfield) – Christyway Complaints – Audit.

    T. Paige – Questioned placement of stop signs at the Garfield/Midland Road intersection when power to the signal failed recently.

    Commissioner Lewandowski moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Bids were received and opened for Annual Materials.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 3, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:            Approved by:
 
 
 

Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board


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WEDNESDAY, APRIL 3, 2002                       REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ?  Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Patrick Beson, Kawkawlin Township Trustee;  and Julie Bowker, Clerk of the Board.

    A moment of silence was held for Don Meyer.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 15, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Bids received and opened on March 15, 2002 for Annual Materials were reviewed.  Commissioner Studders moved to award as follows:

2002 RECOMMENDED MATERIAL BID AWARDS

        MATERIAL BID    RECOMMENDED AWARD

 1.    Bituminous Concrete and Patch Materials    Midland Contracting
        and Pyramid Paving Company

 2.    Crushed Concrete    Bay Aggregate

 3.    Liquid Calcium Chloride    Liquid Calcium Chloride Sales

 4.    Liquid Calcium Chloride (Bulk)    Liquid Calcium Chloride Sales

 5.    20AA Natural Aggregate    Warack Trucking
        and Matonek Trucking

6.    22A Natural Aggregate    Warack Trucking, Matonek
             Trucking and Fisher Trans.

 7.    New Signs and Sign Material    Signs & Blanks, Inc.

 8.    Redi-Mix Rip Rap Bags    Bay Aggregate

 9.    Steel Sign Posts    Vulcan Signs

10.    Underbody Replacement Scraper Blades    St. Regis Culvert

11.    Carbide Underbody Rep. Scraper Blades    St. Regis Culvert
        and Shults Equipment

12.    Wood Guardrail & Sign Posts    John Biewer Lumber
 

Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to advertise for an April 24, 2002 bid opening for a Flail Mower.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to advertise for a May 1, 2002 bid opening for the Countywide Paving Program.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve an Agreement with Beaver Township for improvements to Hoover & Irene Drives.  Projects are estimated at $58,521.00.  Schedule of Payments is:  $36,524.00 due in 2002, 30 days from invoice; and $21,997.00 due in 2003, 30 days from invoice.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Edmands presented a request from S. C. Johnson to collect trash along Wilder and Patterson Roads.  Commissioner Studders moved to approve the request and to waive the fee for the required permit.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to receive a Royalty Revenue Report.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to approve an Agreement with Williams Township for improvements to Flajole and N. Union Roads.  Projects are estimated at $243,400.00.  Township share is $145,948.00.  Schedule of Payments is:  $72,974.00 due 12/15/02; $72,974.00 due 12/15/03.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 3/09/02 through 3/22/02 in the amount of $116,987.29.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $87,052.33.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
            Nays:  Lewandowski
 
 

Commissioner Redmond moved to approve permits 02?048 through 02?063.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report – City of Bay City Permit for Master Meter Installation – BC/BS Informational Meeting April 10th – Garfield Township Electrical Pole Installation – Monitor Township Wheeler Road Speed – Status Reports:  State Park Drive Bridge, Wilder Road Resurfacing Delay, Biennial Bridge Inspection, Two Mile Road Resurfacing, Flajole Road Bridge, and Old Beaver Road Bridge.

    Mr. Edmands reported that the 2001 Audit Report will be presented at the April 17th meeting.

    Bids were received and opened for the Aerial Bucket Transfer.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 17, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:            Approved by:
 
 
 

Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board


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WEDNESDAY, APRIL 17, 2002           REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ?  Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Mark Sohlden, Wade-Trim, Inc.; Larry Allen, Stewart, Beauvais & Whipple; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 3, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Mr. Edmands presented a letter from Vulcan Signs withdrawing their bid for Steel Sign Posts.  Commissioner Studders moved to award Steel Sign Posts to Ratcho Safety Supply, Inc. the next low bidder.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    The 2001 Audit Report was reviewed by L. Allen.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Bids were received and opened for a tractor, an asphalt spray pothole patching machine, and a hot rubber melter crack sealer.  Commissioner Studders moved to award One New Tractor to Flint New Holland for their low bid price of $37,423.00 with trade-in of $10,000.00 for Unit #509.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to refer the remaining bids for review.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski
 
 

RESOLUTION ? CONTRACT ? M.D.O.T.
TWO MILE ROAD RESURFACING

Commissioner Lewandowski offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for roadway resurfacing work along Two Mile Road from Midland Road northerly to Wilder Road; and all together with necessary related work,

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 02-5052 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to award construction engineering on the Two Mile Road Resurfacing project to Wade-Trim, Inc.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to approve the 2001 Act 51 Financial Report.  The Chairman and the Finance Director are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to receive and distribute the 2001 Annual Report.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to approve the VEBA Resolution adopting the VEBA Plan and to provide for its funding.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to approve an Agreement with Frankenlust Township for improvements to Two Mile Road.  Project is estimated at $132,370.00.  Schedule of Payments is:  $66,185.00 due 12/15/02; $33,093.00 due 12/15/03; and $33,092.00 due 12/15/04.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Bids received and opened on April 3, 2002 for the Aerial Bucket Transfer were reviewed.  Commissioner Redmond moved to award to Cannon Engineering & Equipment Co., for their low bid price, meeting specifications, of $9,377.00.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to let the YMCA Membership expire on May 1, 2002.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to approve a Memorandum of Agreement and Understanding with Daniel Beuthin to be covered under the Supervisory and Administrative Employee Benefit Policy.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve participating in the “Take Your Daughter to Work Day” program.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to receive a thank you from Kent County Road Commission for the use of the AMZ patching machine.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to approve Contract Modification #1 with Bilacic Trucking, Inc., contractor on the Portsmouth Township RailTrail project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve an Agreement with Garfield Township for improvements to Flajole Road Bridge.  Project is estimated at $56,517.00.  Schedule of Payments is:  $9,419.50 due 12/15/02; $9,419.50 due 12/15/03; $9,419.50 due 12/15/04; $9,419.50 due 12/15/05; $9,415.50 due 12/15/06; and $9,419.50 due 12/15/07.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve payroll for the period of 3/23/02 through 4/5/02 in the amount of $114,008.01.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve bills in the amount of $227,351.31.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve permits 02?064 through 02?091.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Union Negotiations Continuing – State Park Drive Bridge Update – Midland Road Development Sewer Connection – Letter to Editor Reply.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 1, 2002 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:21 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:            Approved by:
 
 
 

Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board


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WEDNESDAY, MAY 1, 2002                         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors ?  Dick Gromaski, Fraser; Jerry Barbret, Gibson; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 17, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Flajole Road Bridge project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Two Mile Road Resurfacing project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a Preliminary Plat for Crossroads Residential Subdivision, located in Monitor Township.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented proposed plans for a Commercial Drive access for Kinney Mini-Storage on Pine Road, located in Hampton Township.  Commissioner Studders moved to approve the plans as presented.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands discussed an offer from M.D.O.T. to buyout the Road Commission’s Rural Task Force Federal Aid funds.  The rate offered is 75%.  Commissioner Lewandowski moved to have the Engineer-Manager initiate the process and to contact the Cities of Auburn and Pinconning for their concurrence.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve County Traffic Control Order #13-02-1 for temporary No Parking on Johnson Street from 25th Street to its northerly terminus from June 27th thru June 30th.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Bangor Township for improvements to Kawkawlin River Drive.  Project is estimated at $132,030.00.  Schedule of Payments is:  $132,030.00 due 30 days from date of invoice.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Portsmouth Township for improvements to Meilan and Jones Roads.  Projects are estimated at $83,950.00.  Schedule of Payments is:  $41,975.00 due 12/15/02; $20,988.00 due 12/15/03; and $20,987.00 due 12/15/04.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented Resolution #2002-72 relative to H.B. 5733 from the County of Bay.  The Bay County Board of Commissioners is in favor of raising the diesel tax but is opposed to avoiding distribution based on Public Act 51.  Commissioner Redmond moved to receive the resolution and send a letter of thanks to Bay County for their support.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Bids received and opened on April 17, 2002 for an Asphalt Spray Pothole Patching Machine were reviewed.  Commissioner Lewandowski moved to award to Miller Equipment, for their low bid price of $41,000.00, meeting specifications and with trade.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids received and opened on April 17, 2002 for a Hot Rubber Melter Crack Sealer were reviewed.  Commissioner Studders moved to award to National Highway Maintenance Systems, for their low bid price of $38,475.00, meeting specifications and without trade.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on April 24, 2002 for a New Mid-Mount Flail Mower were reviewed.  Commissioner Lewandowski moved to award to Flint New Holland, for their low bid price of $17,879.00, without installation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve the sale of Unit #570 to Montcalm County Road Commission for their offer of $2,000.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a request from Union Local #1096 for Summer Hours from June 3rd to August 30th.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from Amvets Post 22 requesting assistance in reattaching their flags which blew down from recent high winds.  Commissioner Redmond moved to have the Engineer-Manager contact the post and review the situation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond offered the following change to the Travel Policy:  Effective this date, all employee travel shall be pre-approved by the Engineer-Manager with the concurrence of the Board Chairman, prior to arrangements being made.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders offered the following motion:  As a result of escalating costs and a reduction in State revenue, the hiring of new employees shall be suspended indefinitely.  This does not include temporary summer help already scheduled.  However for fiscal year 2002 the number of temporaries shall be reduced from sixteen to ten.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids were received and opened for the 2002 Paving Program.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 4/6/02 through 4/19/02 in the amount of $113,620.34.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $160,433.79.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 02?092 through 02?120.  Motion was adopted on a roll call vote:
Yeas