2001 Board Minutes

WEDNESDAY, JANUARY 10, 2001        REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Interim Director/Plant Superintendent; Supervisors ? Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Donald Meyer, Merritt; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; A. Pominville, R.C. Attorney; Thomas Starkweather, A.R.E.A.; Jeff Kart, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

 Nominations were held for Chairman.  Commissioner Studders moved to appoint Gerald Redmond as Chairman of the Board for 2001.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski
          Abstain:  Redmond

 Nominations were held for Vice-Chairman.  Commissioner Redmond moved to appoint Michael Studders  as Vice-Chairman of the Board for 2001.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski
        Abstain:  Studders

Commissioner Redmond moved to approve the minutes of the December 27, 2000 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 T. Paige-Garfield Road patch near the railroad tracks needs to be watched for repairs.
 

RESOLUTION - M.D.O.T. - SIGNAL PARTICIPATION

 Commissioner Studders moved to approve participating, with the M.D.O.T., in costs for installation and maintenance for the proposed traffic signal control for the M-13/Cody-Estey Road intersection. Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a 15% increase to Schedule C Equipment Rental Rates for the State Trunkline effective January 1, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a request from St. Regis Culvert Inc. to extend their 2000 bid prices on CMP for one year.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve a request from Beaver Township to carryover all of their unused 2000 Ditching, Cost Share, and Discretionary Funds into 2001.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to advertise for a January 24, 2001 bid opening for 3 Single Axle Cab and Chassis.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to advertise for a January 24, 2001 bid opening for 3 Tandem Axle Cab and Chassis.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve purchasing 2-¾ Ton Extended Cab Pick-Ups, for the Permit Agent and Civil Engineering Technician, from the State of Michigan Purchasing Program.  Low bid for that type vehicle is a Dodge Sweptline at $22,786.78.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve purchasing 3-¾ Ton Pick-Ups, for the Foremen, from the State of Michigan Purchasing Program.  Low bid for that type vehicle is a Dodge Sweptline at $20,792.78.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to receive various thank you letters related to snow removal.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 12/16/00 through 12/29/00 in the amount of $155,939.66.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $129,214.22.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 01?001 through 01?005.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report - Blue Water Quarterly Meeting-December Overtime Hours & Costs - Policy & Procedures for Land Division-Valley Center Tech Park Snow Removal Meeting in February.

 Commissioner Studders moved to recess the meeting at 9:28 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to reconvene the meeting at 10:24 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve a Memorandum of Agreement between the Federal Highway Administration & the Michigan State Historic Preservation Office regarding the Replacement of the State Park Drive Bridge.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now consider the purchase of real property, and

WHEREAS, The Bay County Road Commission also finds said purchase to be exempt from discussions or disclosure in an open session by virtue of the provisions of Section 13(1)(k) of the Michigan Freedom of Information Act,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (d) of the Open Meetings Act.

Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to authorize A. Pominville and T. Starkweather to negotiate the property acquisition as described in the Executive Session.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 24, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:05 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
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WEDNESDAY, JANUARY 24, 2001        REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Interim Director/Plant Superintendent; Supervisors ? Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Jerry Barbret, Gibson; William Tacey, Hampton; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; Michael Sobieray, Mt. Forest; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Gary Stanley, BCATS Director; Terry Collins, Bay County Emergency Services; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 10, 2001 Regular Meeting and Executive Session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 W. Tacey-Thanked the Board and all employees for excellent snow removal efforts.

 T. Collins-Reported to the Board that FEMA denied funding to Bay County for the December snow storm but they have appealed that decision.  The appeal process takes approximately one month and he will inform the Board of the results.
 

 Commissioner Studders moved to approve a request from the St. Patrick's Day Parade Assoc. for barricades to be placed on March 18, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Health insurance costs and various possible changes which would result in reduced costs were reviewed.  Commissioner Redmond moved to renew the contract with Blue Cross/Blue Shield, effective February 1, 2001, and to review changes at a later date.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve a request from Jensen Bridge and Supply Company to extend their 2000 bid prices on CMP for one year.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders move to approve a request from Barrett Paving Materials, Inc. to extend their 2000 bid prices on Bituminous Patching Materials for one year.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to advertise for a February 7, 2001 bid opening for various equipment.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to release a bond held for Thomas Electric for permit #00-350.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to receive a Royalty Revenue Report for 2000.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands discussed a bill to Meylan Excavating for overtime patching on Garfield Road.  Mr. Meylan contends he should have been notified prior to our calling in a crew.  Commissioner Redmond moved to write off an accounts receivable for Meylan Excavating in the amount of $794.60.  Motion was adopted on a roll call vote:
   Yeas:  Redmond & Lewandowski
Nays:  Studders

 Commissioner Studders moved to approve a 2% wage increase for Supervisory & Administrative personnel effective February 1, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to receive a thank you letter relative to snow removal.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/29/00 through 1/12/01 in the amount of $145,268.54 and Excess Sick Leave payroll in the amount of $9,126.86.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

 Bids were received and opened for Single & Tandem Axle Truck Chassis.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $236,614.24.  Motion was adopted on a roll call vote:
Yeas: Lewandowski , Studders & Redmond

Commissioner Redmond moved to approve permits 01?006 through 01?008.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report - Additional 1,000 Tons of Salt Found by D. Bishop-Property Negotiations Continuing-Employee Matter.

 Commissioner Redmond appointed Commissioner Lewandowski to serve on the Bay County Employees Retirement System Board for calendar year 2001.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 7, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:41 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
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WEDNESDAY, FEBRUARY 7, 2001           REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Interim Director/Plant Superintendent; Supervisors ? Dick Gromaski, Fraser; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Warren Sinke, Monitor Township Trustee & Lions Club; Bob Cayo, Root Snowplows; Pat Vernon, Shults Equipment, Inc.; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 24, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT-None

RESOLUTION - CONTRACT - M.D.O.T.
YOUNGS DITCH/SCHEURMANN INTERSECTION

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for widening work at the intersection of Youngs Ditch Road and Scheurmann Road; including turn lane construction, aggregate shoulders, concrete curb and gutter, and drainage work; and all together with necessary related work,

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 01-5014 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve a request from Pavement Recycling Inc. to extend their 2000 bid prices for Pulverizing.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve a request from Gus Matonek, Inc. to extend their 2000 bid prices for 20AA & 22A.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Bids received and opened on January 24, 2001 for Three Single Axle Truck Chassis were reviewed.  Commissioner Lewandowski moved to award to Diesel Truck Sales, the low bidder, for their price of $188,988.00, with no trade-ins.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids received and opened on January 24, 2001 for Three Tandem Axle Truck Chassis were reviewed.  Commissioner Studders moved to award to Diesel Truck Sales, the low bidder, for their price of $129,882.00, with three trade-ins.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve a request from Thomas Kocks, the new employee, for two weeks off with no pay.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve an Easement Agreement with Pinconning Township.  The easement is necessary for their new waterline which runs along the north district garage property on Pinconning Road.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to advertise for a March 7th bid opening for the Annual Materials.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve changes to the Act 51 Certification Map with the cover sheet to be signed by the Chairman.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve the purchase of approximately 44.5 acres of land, adjacent to the east district property, located in Portsmouth Township for $117,500.00. Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 1/13/01 through 1/26/01 in the amount of $113,551.73.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $235,533.39.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 01?009 through 01?017.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report - County Maps Needed-Solicitation of Contributions Within the R-O-W - Blacktop Projects Due from Townships by February 23rd-FEMA Funds Approved for Bay County.

 W. Sinke-The Lions Club trains members before they solicit funds within the right-of-way.  A group from Pontiac has been soliciting funds in the right-of-way for approximately two months now.  Mr. Edmands explained that the situation is an enforcement problem.

 Bids were received and opened for various equipment.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands reported that the Site Condo, Land Division, and Plat Specification policies are being drafted and revised.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 21, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:51 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
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WEDNESDAY, FEBRUARY 21, 2001      REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Interim Director/Plant Superintendent; Supervisors ? William Tacey, Hampton; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Jack Monroe, Beaver Township resident; Thomas Starkweather, A.E.R.A.; Kent Smith, Online Realty; Patrick Pritchard, Prichard Consulting Group, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 7, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 J. Monroe-Beaver Road near Eight Mile Road frequently has mud on the road.
 

 Mr. Edmands discussed proposed revisions to the Site Condominium Policy.  Land division projects have been added to the policy.  Commissioner Studders moved to hold a Public Hearing on March 21, 2001 at 9:30 a.m. to review the revised policy.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The meeting was opened to Thomas Starkweather who discussed the recent acquisition of property adjacent to the East District property.  Online Realty has proposed listing the site for a one year period with a fee to be 10% of the purchase price.  Mr. Starkweather stated that the property can be listed now with two prices, as is or improved.  The issue was referred to the General Superintendent to determine approximate clean up costs.

 The meeting was opened to Patrick Prichard who discussed health insurance costs.  Several options are available to lower premium costs.

 Mr. Edmands discussed proposed revisions to the Rules, Standards & Specifications for Plat Road Development Policy. More specific requirements have been added to the policy.  Commissioner Redmond moved to hold a Public Hearing on March 21, 2001 at 9:30 a.m. to review the revised policy.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

RESOLUTION - CONTRACT - M.D.O.T.
SALT STORAGE FACILITY - NORTH DISTRICT

Commissioner Lewandowski offered the following resolution and moved for its adoption:

WHEREAS, there is an existing Contract between the Bay County Road Commission and the Michigan Department of Transportation for state highway maintenance, and

WHEREAS,  bulk salt must be properly maintained and stored, and

WHEREAS, the Michigan Department of Transportation wishes to participate in the eligible costs of the construction of a concrete wall type bulk chemical storage facility,

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 2000-0982 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman is authorized to sign for the Board.

Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to authorize the Chairman and Finance Director to sign the annual report (5500-C/R) for the cafeteria plan.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids received and opened on February 7, 2001 for One Rotary Cutter Mowing Deck were reviewed.  Commissioner Redmond moved to award to Saginaw Tractor Inc., for their low bid price of $4,725.00.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on February 7, 2001 for One Tractor with Boom Arm Mower were reviewed.  Commissioner Studders moved to award to Flint New Holland, for their low bid price of $57,981.00.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Bids received and opened on February 7, 2001 for Two Pneumatic Tired Rollers were reviewed.  Commissioner Lewandowski moved to award to Wolverine Tractor & Equipment, for their low bid price of $95,580.00, without trade-in.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids received and opened on February 7, 2001 for Single Axle Truck Accessories were reviewed.  Commissioner Studders moved to award to Shults Equipment, for their low bid price, meeting specifications, of $87,525.00.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on February 7, 2001 for Tandem Axle Truck Accessories were reviewed.  Commissioner Redmond moved to award to Hyde Equipment Company, for their low bid price, meeting specifications, of $98,148.00.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an offer from the Missaukee County Road Commission to purchase Roller #707 for $18,500.00. Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve a waiver of the permit fee for the YWCA's annual bike race.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve payroll for the period of 1/27/01 through 2/9/01 in the amount of $135,998.14.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $183,301.20.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 01?018 through 01?025.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report - East District Property Sale-County Maps-Weight Restrictions are in Effect.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 7, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
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WEDNESDAY, MARCH 7, 2001           REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ? William Tacey, Hampton; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jack Monroe and Ted Groholski, Beaver Township residents; Gary Stanley, BCATS Director; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 21, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 T. Groholski-Complained that recent brushing along Cottage Grove Road has caused a drainage problem.

 J. Monroe-Garfield Road sewer cuts need repair.
 

 Commissioner Studders moved to name John R. Edmands as Authorized Agent for the FEMA Request for Public Assistance.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented proposed plans for a Commercial Drive access for Trinity Wireless tower on Freeland Road, located in Frankenlust Township.  Commissioner Lewandowski moved to approve a variance for acceleration & deceleration lanes, paving, and curb & gutter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve a Preliminary Plat for Brookside #2 Subdivision, located in Frankenlust Township.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to change the meeting of March 21, 2001 to March 20, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a request from Clark Highway Services, Inc. to extend their 2000 Pavement Marking bid prices.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved advertise for a March 20th bid opening for an AMZ Patching Machine.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to advertise for an April 4th bid opening for the Countywide Paving Program.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve the fringe benefit calculation average procedure.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to receive a letter from Canada Life relative to renewal rates.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve a request from the Safety Committee for safety jackets with high intensity stripes.  Employees who choose not the wear the jackets must sign a waiver.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids were received and opened for the Annual Materials.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to write off and turn over to the collection agency an uncollected accounts receivable for Dennis J. Dorian in the amount of $200.00.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to release a bond held for G. M. Adamowski Trucking for permit #94-056.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to change the Public Hearing date from March 21st to March 20th for the Plat Specification Policy and Site Condominium Policy.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve payroll for the period of 2/10/01 through 2/23/01 in the amount of $128,383.28.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $140,320.67.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 01?026 through 01?031.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report - Beaver Road Mud Problem Checked-Scheurmann & Youngs Ditch Project Bids Received-Trinity Lutheran School Snow Video Program-County Engineers Workshop-Grievance Relative to Health Insurance-County Maps-Bay City Times Story-Flajole Road Drainage Request-Safety Training.

 S. Stalsberg-Asked that copies of the proposed Site Condominium Policy be sent to the townships.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, March 20, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:13 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board

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TUESDAY, MARCH 20, 2001            REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ? Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Bill Harmon, Peninsular Equipment Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 7, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT-None

 Commissioner Lewandowski moved to take bids on April 18, 2001 for the North District Salt Shed.  The Chairman is authorized to sign the title sheet for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve hiring Wade-Trim, Inc. to perform construction engineering on the North District Salt Shed.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve hiring Wade-Trim, Inc. to perform construction engineering on the Scheurmann & Youngs Ditch Intersection Improvement project.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented proposed plans for a Commercial Drive access for Williamsburg Village Manufactured Home Community on Nine Mile Road, located in Williams Township.  Commissioner Lewandowski moved to approve the preliminary plans under the Mobile Home Act.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands reported that Portsmouth Township has received an Enhancement Grant for their RailTrail.  Commissioner Studders moved to appoint Jay Wheeler the Project Engineer and John Edmands the Project Supervisor.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on March 7, 2001 for the Annual Materials were reviewed.  Commissioner Lewandowski moved to award as follows:

2001 RECOMMENDED MATERIAL BID AWARDS

          MATERIAL BID RECOMMENDED AWARD

 1. Barricades NES Work Safe
 2. Bituminous Concrete and Patch Materials Midland Contracting
 3. Liquid Calcium Chloride Liquid Calcium Chloride Sales

 4. Liquid Calcium Chloride (Bulk) Liquid Calcium Chloride Sales

 5. New Signs and Sign Material Signs & Blanks, Inc.

 6. Redi-Mix Rip Rap Bags Sequin Lumber Co., Inc.

 7. Steel Beam Guardrail Anro Timber Products, Inc.

 8. Steel Sign Posts Rathco Safety Supply, Inc.

 9. Underbody Replacement Scraper Blades Hyde Equipment Company
  and Shults Equipment

10. Carbide Underbody Rep. Scraper Blades St. Regis Culvert

11. Wood Guardrail & Sign Posts Anro Timber Products, Inc.

12. Transistorized Warning Lights NES Work Safe

13. Crushed Concrete Reject all bids-Bid had
  been extended from 2000

Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to advertise for an April 4, 2001 bid opening for an Aerial Bucket.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to advertise for an April 18, 2001 bid opening for a Brush Chipper.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to purchase a Two-Way Radio System from the State Contract.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a proposed Winter Maintenance Bid Proposal.  Commissioner Studders moved to have the document reviewed by legal counsel and then presented to the Monitor Township DDA.  Monitor Township DDA will be asked to refund legal expenses incurred.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski
   Nays:  Redmond

 Commissioner Redmond moved to appoint John Edmands as voting delegate for the upcoming CRAM Annual Meeting.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to receive a Township Invoice Status Report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to concur with Kawkawlin Township's request for a traffic signal at the M-13/Parish Road intersection.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

RESOLUTION - M.D.O.T. MAINTENANCE CONTRACT AMENDMENT

 Commissioner Studders offered the following resolution and moved for its adoption:

 BE IT RESOLVED THAT the County Trunkline Maintenance Amendment Contract between the MICHIGAN DEPARTMENT OF TRANSPORTATION and the County of Bay for the period of October 1, 1998 through June 30, 2001, is hereby accepted.

 The following County Official, Gerald M. Redmond, Chairman of the Board, is authorized to sign the said Maintenance Contract Amendment.

 Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to receive a letter relative to a Redemption Hearing for Russell Lather.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve a Poison Ivy Vaccination Program for 2001.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids were received and opened for an AMZ Patching Machine.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 The Public Hearing for the Site Condominium & Land Division Project Policy was opened at 9:34 a.m.  Mr. Edmands reviewed the major revisions.  There was no public input.  The Public Hearing was closed at 9:39 a.m.

 The Public Hearing for the Rules, Standards & Specifications for Plat Road Development Policy was opened at 9:39 a.m.  Mr. Edmands reviewed the major revisions.  There was no public input.  The Public Hearing was closed at 9:46 a.m.

 Mr. Bishop discussed a recent accident involving a foreman and his vehicle.  Commissioner Lewandowski moved to approve Mr. Bishop increasing a recent order for pick-ups from three to four if the vendor agrees to the change.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 2/24/01 through 3/9/01 in the amount of $123,372.17.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $150,209.81.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 01?032 through 01?045.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report - M.D.O.T. Critical Bridge Approval:  N. Union Road (Monitor Twp.), Chip Road (Williams Twp.), & Flajole Road (Garfield Twp.)-State Park Drive Bridge Replacement Schedule-Bay County's Independence Boat Launch Access Road-Hampton Township Project-Request for Jodi Lynn Lane Take Over-Monitor Township Fisher Road Improvements-Commissioners Seminar 4/22-24/01.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, April 4, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:06 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
Top

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

    Roll Call:  Gerald Redmond & Robert Lewandowski
   Absent:  Michael Studders

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ? William Tacey, Hampton; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Gary Stanley, BCATS Director; Mark Norton, Wade-Trim, Inc.; Bill Harmon, Peninsular Equipment Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 20, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond

PUBLIC INPUT

 T. Paige-Reported a sign missing at Eight Mile & Midland and guardrail damage at Eleven Mile & Fisher.

 Mr. Studders arrived.

 Commissioner Lewandowski moved to adopt the revised "Rules, Standards & Specifications for Plat Road Development".  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to adopt the Site Condominium & Land Division Project Policy.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve Professional Services Agreements with Wade-Trim, Inc., for the North District Salt Shed and the Scheurman @ Youngs Ditch Intersection Improvement project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Bids received and opened on March 20, 2001 for One AMZ Magnum Pothole Patcher were reviewed.  Commissioner Lewandowski moved to award to Miller Equipment Company, for their low bid price of $48,000.00, without trade-in.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Quotes received for four computers were reviewed.  Commissioner Studders moved to award the purchase to Marcan Micro Systems, Inc. for their low quote, meeting specifications, of $7,160.00 which includes installation.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to receive a letter from the M.D.O.T. relative to the proposed detour route for the I-75 reconstruction project.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve participating in the "Take Your Daughter to Work Day" program.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to write off and turn over to the collection agency an uncollected accounts receivable for Stephanie L. Parks in the amount of $196.34.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to increase the mileage allowance from $0.325 to $0.345, breakfast from $6.50 to $6.75, and dinner from $16.25 to $16.50, effective April 1, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to renew the YMCA membership for another year.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to receive a Royalty Revenue Report for the 1st quarter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids were received and opened for the 2001 Paving Program.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Bids were received and opened for One Aerial Bucket.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to release a bond held for Great Lakes Contracting, Inc. for permit #98-222.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to release a bond held for J. B. Excavating for permit #92-463.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to release a bond held for J. B. Excavating for permit #97-007.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The upcoming area code change from 517 to 989 was discussed.

Commissioner Lewandowski moved to approve payroll for the period of 3/10/01 through 3/23/01 in the amount of $114,321.66.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve bills in the amount of $126,430.65.  Motion was adopted on a roll call vote:
Yeas: Lewandowski , Studders, & Redmond

Commissioner Studders moved to approve permits 01?046 through 01?073 and to waive the fee for 01-070.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report - Bay County to Host Blue Water Meeting-State Park Drive Bridge Update - Weight Limits Still On.

 Commissioner Lewandowski moved to authorize Wade-Trim, Inc. to proceed with design engineering for the State Park Drive Bridge project.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, April 18, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:46 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
Top

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Michael Studders.

   Roll Call:  Michael Studders, & Robert Lewandowski
     Excused:  Gerald Redmond

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Jerry Barbret, Gibson; William Tacey, Hampton; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee;  Tom Putt, Bay County Mosquito Control; Edwina Germain and Pat Beson, Kawkawlin Township residents; Mike Huber, Williams Township resident; Jeff Kart, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Studders moved to approve the minutes of the April 4, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Studders

PUBLIC INPUT

 J. Dubay-Complimented the Road Commission on road conditions.

 E. Germain-Requested information about closing the end of Wetters Road.

 M. Huber-Discussed a drainage problem on Flajole Road.

 The proposed 2001 Building Better Local Roads Program was copied for the townships to review.

 Commissioner Lewandowski moved to approve County Traffic Control Order #13-01-1 for temporary No Parking on Johnson Street from 25th Street to its northerly terminus from June 21st to June 24th.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski

 Commissioner Studders moved to receive the Act 51 Report for 2000.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders

 Commissioner Studders moved to approve a transfer of $1,500,441 from the Primary Road Fund and $73,519 from the Road Commission Fund to the Local Road Fund.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski

 Commissioner Lewandowski moved to change the meeting of May 16, 2001 to May 15, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders

 Bids received and opened on April 4, 2001 for the 2001 Bituminous Paving Program were reviewed.  Commissioner Studders moved to award to Midland Contracting Company, for their low bid price of $1,501,270.67 and to approve the contract.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski

 Bids received and opened on April 4, 2001 for One Aerial Bucket were reviewed.  Commissioner Lewandowski moved to award to Cannon Engineering & Equipment Co., for their low bid price of $26,198.00.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders

 Commissioner Studders moved to advertise for a May 2, 2001 bid opening for One Front End Loader.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski

 Commissioner Studders moved to receive the 2001 Summer Help list.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders

 Commissioner Lewandowski moved to advertise for a May 2, 2001 bid opening for One Motor Grader.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski

 Mr. Edmands presented proposed plans for a Commercial Drive access for Trinity Wireless on Townline 14 Road, located in Kawkawlin Township.  Commissioner Studders moved to approve a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders

 Commissioner Studders moved to allow a residential driveway to be located on the R-O-W for Gilbert Road, located in Gibson Township, which is currently not certified.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski

Commissioner Lewandowski moved to approve payroll for the period of 3/24/01 through 4/6/01 in the amount of $115,478.07.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Studders

Commissioner Studders moved to approve bills in the amount of $597,816.20.  Motion was adopted on a roll call vote:
Yeas:  Studders & Lewandowski

Commissioner Studders moved to approve permits 01?074 through 01?107.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Studders

 The proposed 2001 Building Better Local Roads Program was reviewed.  A May 15th deadline for proposed projects was determined.  Ditching funds were discussed.  Commissioner Studders moved to approve the program.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski

 Bids were received and opened for a Chemical Storage Facility at the North District Garage.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski & Studders

 Bids were received and opened for One Brush Chipper.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Studders & Lewandowski

Engineer-Manager's Report-Youngs Ditch & Scheurmann Road Intersection Improvement Project Update-Weight Restrictions Lifted-Bay Medical Sign Request-Merritt Township Projects-Area Code Change.

 J. Barbret-Some cell phones cannot use 989 yet.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, May 2, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:44 a.m.:
Yeas:  Lewandowski & Studders
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
Top

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Donald Meyer, Merritt; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Edwina Germain, Kawkawlin Township resident; Harold Kleinert, Monitor Township resident; Larry Allen, Stewart, Beauvais & Whipple; Jim Lillo, Wade-Trim, Inc.; Jeff Kart, The Bay City Times; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Studders moved to approve the minutes of the April 18, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 H. Kleinert-Informed the Board about the bad condition of N. Union Road between Three and Four Mile Roads.

 H. Dijak-Stated that road funds come out of the general fund in most townships.

 E. Germain-Asked about her request to put a gate on the end of Wetters Road.

 D. Bishop-Stated that the Road Commission cleaned the area but she cannot close off a public road.

 H. Dijak-Seven Mile Road north of Freeland Road culvert placement questioned.

 S. Stalsberg-Neuman Road parking was discussed.

 D. Meyer-Reported that a farmer is causing damage to a section of Brown Road that is scheduled for chip & seal.

 Bids were received and opened for a Motor Grader and a Front End Loader.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve the 2000 Act 51 Financial Report and have the Chairman and the Finance Director sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 The meeting was opened to L. Allen who reviewed the 2000 Audit Report.  Commissioner Lewandowski moved to receive the audit report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Payment schedules for local critical bridge repairs were discussed.  Commissioner Redmond moved to give the townships 5-7 years to pay.  Staff will report back at the next meeting.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve and distribute the 2000 Annual Report.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a proposal from On-Line Realtors to list the recently acquired east district property.  Commissioner Lewandowski moved to reject the proposal.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented proposals from Wade-Trim, Inc. for design engineering on the Wilder Road project and the Two Mile Road project.  Commissioner Lewandowski moved to approve the proposals.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids received and opened on April 18, 2001 for the North District Salt Storage Facility were reviewed.  Commissioner Studders moved to award to Gerace Construction Company, Inc., for their low bid price of $209,400.00 and to approve the contract.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a request from Union Local #1096 for summer hours from June 4, 2001 through September 3, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Bids received and opened on April 18, 2001 for a Brush Chipper were reviewed.  Commissioner Studders moved to award to AIS Construction Equipment, for their low bid price of $25,770.00, with trade-in and optional winch.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to release a bond held for Great Lakes Contracting, Inc. for permit #98-033.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve the attendance of T. Heil to the MAPERS conference.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Kawkawlin Township for improvements to River Road.  Project is estimated at $4,180.00.  Schedule of Payments is:  $4,180.00 due 12/15/01.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Kawkawlin Township for improvements to Wetters Road.  Project is estimated at $43,365.00.  Schedule of Payments is:  $14,455.00 due 12/15/01; $14,455.00 due 12/15/02; and $14,455.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from Koch Pavement Solutions offering to lower prices for 2001.  Commissioner Lewandowski moved to approve the price decrease.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 4/7/01 through 4/20/01 in the amount of $113,696.00.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $429,322.00.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 01?108 through 01?146.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report-State Park Drive Bridge Project Update - Flajole Road Drainage Problem, County Drain-Tandem Trucks Arrived-Seal Blend Production-Midland County Road Commission Chip & Seal and Hydro Seeding Programs-Adopt-a-Highway Program-Hampton Township Development on Knight Road-State Maintenance Contract-Next Meeting on Tuesday, May 15, 2001.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, May 15, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:34 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
Top

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Hilda Dijak, Frankenlust; Jerry Barbret, Gibson; and William Tacey, Hampton; Warren Sinke and Bill Kramer, Monitor Township Trustees;  and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 2, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 W. Sinke-The Monitor Township Board made a decision on road projects last night and a letter will be sent soon.
 

 Township funding of local bridge projects was discussed.  Commissioner Redmond moved to offer a 4 to 6 year payment plan for townships to do local bridges and chip & seal projects for fiscal year 2002.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a Contract with Gerace Construction Company, Inc. for the North District Chemical Storage Facility.  They were awarded the project on May 2, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve Professional Services Agreements with Wade- Trim, Inc. for the Two Mile Road project and the Wilder Road project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve the Chairman signing a transmittal letter regarding the 2000 financial report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve a request by Midland County Road Commission to have us perform approximately 33 miles of chip & seal in 2001.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve an Agreement with Kawkawlin Township for improvements to Boutell Road.  Project is estimated at $56,707.00.  Schedule of Payments is:  $18,902.00 due 12/15/01; $18,902.00 due 12/15/02; and $18,903.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Monitor Township for improvements to Fisher Road.  Project is estimated at $65,281.00.  Schedule of Payments is:  $21,760.00 due 12/15/01; $21,760.00 due 12/15/02; and $21,761.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Merritt Township for improvements to Brown, Cotter, Markel, Burns, Callahan, Nolet, Bowker, & Beard Roads.  Projects are estimated at $119,280.00.    Schedule of Payments is:  $119,280.00 due 12/15/01.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on May 2, 2001 for One Articulated Motor Grader were reviewed.  Commissioner Lewandowski moved to award to Michigan Cat, for their low bid price of $190,000.00.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a Settlement Agreement and Release relating to Donald DeShano.  Commissioner Redmond moved to refer the agreement to the meeting of May 30, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve an Agreement with Fraser Township for improvements to Newberg Road.  Project is estimated at $50,355.00.  Township share is $30,355.00.  Schedule of Payments is:  $20,000.00 due 12/15/01; $355.00 due 12/15/02; and $10,000.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve an Agreement with Fraser Township for improvements to Almeda Beach, Lapka, Fraser, Kaiser, & Prevo Roads.  Projects are estimated at $41,480.00.  Schedule of Payments is:  $13,826.00 due 12/15/01; $13,827.00 due 12/15/02; and $13,827.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Garfield Township for improvements to Carter, Newberg, Eleven Mile, Linwood Roads, & Crump Street.  Projects are estimated at $35,360.00.  Township share is $15,360.00.  Schedule of Payments is:  $5,120.00 due 12/15/01; $5,120.00 due 12/15/02; and $5,120.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to allow the credit bureau to proceed with a lawsuit against Beverly J. Bradley for an uncollected accounts receivable.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve an Agreement with Gibson Township for improvements to Saunders, Garfield, Grim, & Carter Roads.  Projects are estimated at $71,780.00.  Schedule of Payments is:  $23,926.00 due 12/15/01; $23,927.00 due 12/15/02; and $23,927.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve an Agreement with Frankenlust Township for improvements to Kraenzlein Road.  Project is estimated at $54,833.00.  Schedule of Payments is:  $18,277.00 due 12/15/01; $18,278.00 due 12/15/02; and $18,278.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve an Agreement with Frankenlust Township for improvements to Delta & Amelith Roads.  Projects are estimated at $523,441.00.  Township share is $493,441.00.  Schedule of Payments is:  $144,480.00 due 12/15/01; $174,480.00 due 12/15/02; and $174,481.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve an Agreement with Hampton Township for improvements to Ridge, Youngs Ditch, Hampton, Farley, Warner, Callahan, & Nolet Roads.  Projects are estimated at $76,160.00.  Township share is $56,160.00.  Schedule of Payments is:  $56,160.00 due 12/15/01.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to send a letter to all townships stating that all agreements, for work to be done in 2001, must be submitted prior to the May 30th meeting.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 4/21/01 through 5/4/01 in the amount of $114,061.87.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $204,233.38.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 01?147 through 01?187.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report-Lease of North District Property-Retired Employee Release-Hydro Seeding for Midland C.R.C. Completed-Bangor Township State Street Reclassification Request-Railtrail Committee Meeting Regarding East District Property.

 Commissioner Lewandowski moved to allow the Engineer-Manager to negotiate a new lease for the North District Property.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 30, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:04 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
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The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Dick Gromaski, Fraser; William Tacey, Hampton; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Jim Lillo, Wade-Trim, Inc.; Henry Schumann, Bangor Township resident; Mark Wolski, Michigan Cat; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 15, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT-None

 Commissioner Studders moved to approve a Settlement Agreement and Release with Mr. & Mrs. Donald DeShano.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve and sign the Final Plat for Brookside No. 2 Subdivision, located in Frankenlust Township.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

RESOLUTION-CRITICAL BRIDGE LIST

 Commissioner Studders offered the following resolution and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for funding of structures (bridges) in Bay County; and

 WHEREAS, the Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system;

 NOW THEREFORE, BE IT RESOLVED, that the Board actively seeks Federal and State Critical Bridge funding for the replacement of the structures included on the following priority list.

  1. State Park Drive over Kawkawlin River
  2. Kinney Road over the Constant-DuRussell Drain
  3. Seven Mile over Tebo Drain
  4. Erickson Road over the N. Branch of Kawkawlin River
  5. Shore Road over Whitefeather Creek
  6. Beaver Road over the Kawkawlin River
  7. Beaver Road over Waldo Drain B01 W. of Eleven Mile Road
  8. Old Beaver Road over the N. Branch of Kawkawlin River
  9. Merkel Road over Constant-DuRussell Drain
10. Old Beaver Road over Kawkawlin River
11. Fraser Road over the Pinconning River

Motion was adopted on a roll call vote:
    Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to receive a thank you from a Fraser Road resident for prompt patching.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Merritt Township for improvements to Markel & Brown Roads.  Projects are estimated at $110,862.00.  Schedule of Payments is:  $36,954.00 due 12/15/01; $36,954.00 due 12/15/02; and $36,954.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve an Agreement with Monitor Township for improvements to Eight Mile Road.  Project is estimated at $134,712.00.  Township share is $67,356.00.  Schedule of Payments is:  $22,452.00 due 12/15/01; $22,452.00 due 12/15/02; and $22,452.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Flajole Road.  Project is estimated at $33,906.00.  Township share is $13,906.00.  Schedule of Payments is:  $4,635.00 due 12/15/01; $4,635.00 due 12/15/02; and $4,636.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Eight Mile Road.  Project is estimated at $134,712.00.  Township share is $67,356.00.  Schedule of Payments is:  $22,452.00 due 12/15/01; $22,452.00 due 12/15/02; and $22,452.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on May 2, 2001 for One Front End Loader were reviewed.  Commissioner Redmond moved to award to Michigan Cat, for their bid price of $85,000.00, with trade-in and guaranteed buy-back option.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to release three bonds held for Meylan Excavating, Inc. for permits #00-143, #00-187, & #00-227.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Bishop presented a letter from Beaver Township outlining their three year road proposal.

 The deadline for chip and seal projects was discussed.  Commissioner Redmond moved to refer the matter to the Roads Committee.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 The meeting was opened to H. Schumann who requested a variance to install a concrete driveway approach on Schumann Road, located in Bangor Township.  He also requested a speed study for Schumann Road.  Commissioner Redmond moved to refer the request to the Variance Committee and extend the deadline to remove the encroachment until the next meeting.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 5/5/01 through 5/18/01 in the amount of $122,159.21.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $553,702.83.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 01?188 through 01?221.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

General Superintendent's Report-Midland County's Chip & Seal Program Will Begin the Week of June 11th, AMZ Work Needs to be Done Prior to Chip & Seal on Some Roads.

 Commissioner Studders noted that the patch on Garfield Road near the railroad tracks needs to be replaced.  Mr. Bishop will contact the contractor.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, June 13, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:44 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
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The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

 A moment of silence was held for Edward Golson.

Commissioner Redmond moved to approve the minutes of the May 30, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 T. Paige-Garfield Road near the railroad tracks has been repaired.

 H. Dijak-There is a meeting tomorrow relative to the M.D.O.T. M-84 widening project.  She requested a member of the Road Commission staff attend the meeting to discuss the Three Mile Road drainage crossing.

 S. Stalsberg-Requested a letter be sent to the M.D.O.T. relative to the delay in installing the signal at the M-13/Cody-Estey intersection.
 

 Mr. Edmands reported on the Schumann Road concrete driveway encroachment reviewed by the Variance Committee.  Commissioner Redmond moved to support the committee's recommendation and require the removal of a minimum of 3 feet of the approach.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for 10 hour days.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve a request from Bangor Township to construct sidewalks within portions of the right-of-way along Two Mile, Wilder, and State Roads.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Beaver Township for improvements to Eight Mile, Eleven Mile, River, & Flajole Roads.  Projects are estimated at $281,381.00.  Township share is $251,381.00.  Schedule of Payments is:  $83,793.00 due 12/15/01; $83,794.00 due 12/15/02; and $83,794.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Beaver Township for improvements to Seidlers, Nine Mile, & Flajole Roads.  Projects are estimated at $406,819.00.  Schedule of Payments is:  $135,606.00 due 12/15/01; $135,606.00 due 12/15/02; and $135,607.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve an Agreement with Kawkawlin Township for improvements to Boutell Road.  Project is estimated at $224,027.00.  Township share is $204,027.00.  Schedule of Payments is:  $68,009.00 due 12/15/01; $68,009.00 due 12/15/02; and $68,009.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Kawkawlin Township for improvements to River Road.  Project is estimated at $168,516.00.  Schedule of Payments is:  $56,172.00 due 12/15/01; $56,172.00 due 12/15/02; and $56,172.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve an Agreement with Monitor Township for improvements to N. Union Road.  Project is estimated at $76,743.00.  Schedule of Payments is:  $25,581.00 due 12/15/01; $25,581.00 due 12/15/02; and $25,581.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve an Agreement with Monitor Township for improvements to Eight Mile Road.  Project is estimated at $134,712.00.  Township share is $67,356.00.  Schedule of Payments is:  $22,452.00 due 12/15/01; $22,452.00 due 12/15/02; and $22,452.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Bishop stated that any roads needing to be crushed and shaped in 2001 will not be chip & sealed until the following year.  Dust control will be applied as necessary.  The Roads Committee will review following this procedure every year.

 Commissioner Studders moved to approve a request by F. Stender to carryover 120 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve an Agreement for Additions to the 2001 Paving Contract with Midland Contracting Company.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to name Clarke Foco as voting delegate for the Michigan County Road Commission Self-Insurance Pool annual business meeting.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to have the Chairman and the Finance Director sign the annual report (Form 5500-C/R) for the BC/BS cafeteria plan.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 5/19/01 through 6/1/01 in the amount of $119,322.00.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $538,821.21.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve permits 01?222 through 01?248.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report-AMZ Training-Lightning Strike Damage - Cell Phone & Pager Theft-Patterson Road Property Lease-Mackinaw Road Oil Spill-Chip & Seal in Midland County-Mowing-Safety Meeting - North District Water-Muskegon Safety Conference-Bowling Tournament.

 Mr. Edmands discussed proposed plans for a Commercial Drive access for a Condominium Project on State Park Drive Road, located in Bangor Township.  The plans are being submitted, along with the permit application, after construction has already begun.  Commissioner Studders moved to give the Engineer-Manager the power to act on the plan and permit approval.  Mr. Edmands will write a letter to the engineer relative to the delay in presenting plans to the Board.  Mr. Mays requested that Bangor Township receive a copy of the letter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 H. Dijak-Stated that the fire department encountered a closed road recently when responding to a call.  The contractor failed to notify the township of the closure.  Mr. Edmands will contact the contractor.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 27, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:03 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board

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WEDNESDAY, JUNE 27, 2001            REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Hilda Dijak, Frankenlust; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 13, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 T. Paige – Thanked the Road Commission for meeting with township representatives and residents regarding the recent chip and seal failures.  The recent warm weather has caused problems to reoccur.

 D. Bishop – Outlined actions being taken and planned for the failed roads.  Aggregate is currently being applied to bleeding areas.

 H. Dijak – Limbs have been left in the right-of-way along Three Mile Road from recent tree trimming.  Brushing performed in the township was done very well.
 

 Mr. Edmands presented a letter from the Bay County Employees’ Retirement System regarding the possibility of granting a COLA increase to retirees.  Commissioner Lewandowski moved to participate in an actuarial study and to request future COLA increases be granted yearly based upon a COLA index.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to release a bond held for Pumford Construction for permit #00-472.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve a request by Dick Bishop to carryover 48 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to release a bond held for Meylan Excavating, Inc. for permit #00-338 contingent upon their replacement of a failed driveway culvert.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands reported on requests received from the townships for the Countywide Drainage Funds.  There is $25,000.00 available and requests were received from Garfield, Merritt, Monitor, & Mt. Forest Townships.  Allocations will be determined by August 1, 2001.

 Recent chip and seal failures which occurred in Frankenlust and Williams Townships were discussed.  Possible reasons for the failures were reviewed by D. Bishop.  One common factor was that they were all crushed and shaped in the same year as they were chip and sealed.  AMZ work will be done next week when the bleeding has stopped.  It was recommended that Soils and Materials Engineers, Inc. perform a study on the roads.  Commissioner Studders moved to approve a study be performed by SME for their quoted price of $2,000.00.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 6/2/01 through 6/15/01 in the amount of $120,762.39.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $472,801.65.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 01?249 through 01?293.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Portsmouth Township Subdivision Development off of Lincoln – Roads Committee to Meet Today – State Park Drive Condo Development Permit – Beaver Township Paving Request – Pinconning Township Crush and Shape Request – Fraser Township Request to Add Newberg Road – M.D.O.T. and Countywide Mowing – East District Drainage System Installed – Midland C.R.C. Hydroseeding – Chip & Seal in North District – M.D.O.T. Funding for Ditching – Two Employees Off in West District.

 Mr. Edmands reported that the M.D.O.T. says the M-13/Cody-Estey Road traffic signal should be installed soon.  Various other signals were discussed.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, July 11, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:08 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
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The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Dick Gromaski, Fraser; James Dubay, Garfield; William Tacey, Hampton; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Gary Stanley, BCATS Director; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 27, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 S. Stalsberg - Poles for the Cody-Estey/M-13 signal have been installed.

 W. Tacey - Questioned detour route for the Youngs Ditch/Scheurmann Road intersection improvement project.

 Commissioner Redmond moved to approve an Indemnity Agreement with Portsmouth Township, for their Rail Trail project.  Approval is contingent upon approval by the township.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

RESOLUTION ? CONTRACT ? M.D.O.T.
PORTSMOUTH TOWNSHIP RAIL TRAIL

Commissioner Studders offered the following resolution and moved for its adoption:

WHEREAS, Federal Funds have been approved for bituminous pathway and tree planting work for the Portsmouth Township Rail Trail from M-15 to Lincoln Road; and all together with necessary related work,

BE IT RESOLVED, That the Board of County Road Commissioners, County of Bay, Michigan, hereby approves Contract No. 01-5328 with the Michigan Department of Transportation,

BE IT FURTHER RESOLVED, That the Chairman and the Clerk are authorized to sign for the Board.

Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from the M.D.O.T. relative to the Maintenance Contract.  The contract has expired but the terms and conditions have been extended and reimbursement for work will continue.

 Commissioner Redmond moved to approve an Agreement with Bangor Township for improvements to East & West Birch Drives.  Project is estimated at $7,200.00.  Schedule of Payments is:  $7,200.00 due 12/15/01.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve filing for an Engineering Reimbursement from the M.D.O.T.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to release a bond held for Meylan Excavating, Inc. for permit #00-276.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to release a bond held for T. E. Super Construction Co. for permit #01-006.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to receive the Royalty Revenue Report for the 2nd Quarter.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented proposed plans for a Commercial Drive access for Williams Township Hall on Midland Road, located in Williams Township.  Commissioner Studders moved to approve a variance for acceleration & deceleration lanes and curb & gutter.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 6/16/01 through 6/29/01 in the amount of $120,724.81.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $388,601.16.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 01?294 through 01?315.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report - National Guard Request to Use Facilities - SME Study - Chip & Seal Program.

 Commissioner Studders moved to approve a request from the National Guard to use our facilities on August 11th & 25th.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders commended Williams Township for the letter sent to residents regarding the failure of chip & seal roads.

 A problem with loose gravel was discussed.  Signs will be placed.

 Commissioner Lewandowski stated that the current value of the Bay County Retirement System is approximately $212,350,000.00.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, July 25, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:29 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board
 

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The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Dick Gromaski, Fraser; Donald Meyer, Merritt; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 11, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 D. Gromaski - Road Commission is doing a good job.
 

 Commissioner Lewandowski moved to approve an Agreement with Mt. Forest Township for improvements to Garfield, Nine Mile, & Pinconning Roads.  Projects are estimated at $59,344.00.  Township share is $29,672.00.  Schedule of Payments is:  $9,890.00 due 12/15/01; $9,891.00 due 12/15/02; and $9,891.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Proposed budget adjustments were reviewed by C. Foco.  Commissioner Studders moved to increase revenues by $104,000 and increase capital outlay expenses by $208,700.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve a weekly advertisement in the Bay City Times for the Bay County Road Commission web site information.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to post an open Light Truck position in the West District and allow Mr. Bishop to interview for the open laborer position which will result.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a letter from Portsmouth Township relative to the proposed development of Augusta Court.  Commissioner Studders moved to maintain the private roads on the same basis as those maintained in Richard's Subdivision.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve County Traffic Control Order #5-01-1 for the installation of stop signs on Gilbert Road at Erickson Road.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve a request by Bruce Shurlow to carryover 40 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The Union Contract which expires on December 31, 2001 was discussed.  Commissioner Studders moved to appoint a negotiating team of: G. Redmond, J. Edmands, and D. Stoker.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 6/30/01 through 7/13/01 in the amount of $119,965.56.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $338,015.12.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve permits 01?316 through 01?334.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report - Grievance Update - Chip & Seal Program - Request by City of Omer for Vac-All Work - Request by City of Bay City for Chip & Seal Work - Gibson Township Aggregate Placed - North District Garage Power Washing & Painting - State Park Drive Bridge Historical Report and Design Update - Chip & Seal Failure Update - Ditching Program Funds.

 Commissioner Redmond moved to divide the 2001 Ditching Funds among the five townships which requested them:  Garfield, Merritt, Monitor, Mt. Forest, & Williams.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve doing Vac-All work for the City of Omer.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands reported that the new boat launch access road will be maintained by the Road Commission.

 Signals at M-13/Wheeler, M-13/Cody-Estey, and M-15/Cass were discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 8, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:56 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 

Respectfully Submitted by:              Approved by:

Julie K. Bowker                             Gerald M. Redmond
Clerk of the Board                         Chairman of the Board

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WEDNESDAY, AUGUST 8, 2001          REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors -  Hilda Dijak, Frankenlust; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Gary Stanley, BCATS Director; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 25, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 S. Stalsberg - M-13/Cody-Estey signal has been installed.

 D. Meyer - M-15/Cass signal has been installed.
 

 Commissioner Lewandowski moved to approve an Agreement with Beaver Township for improvements to Eight Mile, Eleven Mile, River, Flajole, and Seidlers Roads.  Projects are estimated at $500,178.00.  Township share is $470,178.00.  Schedule of Payments is:  $156,726.00 due 12/15/01; $156,726.00 due 12/15/02; and $156,726.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve an Agreement with Hampton Township for improvements to Nebobish Road.  Project is estimated at $72,350.00.  Township share is $36,175.00.  Schedule of Payments is:  $12,058.00 due 12/15/01; $12,058.00 due 12/15/02; and $12,059.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve the Preliminary Plat for Gray Hawk Estates located in Williams Township.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve preliminary plans and a resolution granting concept approval for Auburn East Community, a proposed site condominium project located in Williams Township.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to advertise for an August 22, 2001 bid opening for two Asphalt Hot Patchers.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve a request from the Pinconning Betterment Committee to conduct their Cheesetown Challenge Race within the road right-of-way on August 11, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to write off and turn over to the collection agency an uncollected accounts receivable for Jeremy J. McCoy in the amount of $198.50.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve an amendment to the contract with Midland Contracting Company for additions to the 2001 Countywide Pavement Program.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a report relative to the recent refund received from the Michigan County Road Commission Self-Insurance Pool.  Commissioner Redmond moved to receive the report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to release a bond held for Pumford Construction, Inc. for permit #99-165.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/14/01 through 7/27/01 in the amount of $125,386.67.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $426,021.35.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
   Nays:  Lewandowski

Commissioner Lewandowski moved to approve permits 01-335 through 01-367.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report - Chip & Seal Program Update - City of Bay City AMZ and Chip & Seal Request - Soils & Materials Chip & Seal Program Review - M.D.O.T. I-75 Ditching - M.D.O.T. Contract Update.

 Commissioner Redmond moved to allow the Engineer-Manager to review the letter from M.D.O.T. and make a recommendation to the Board on August 22, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to have the Road Commission attorney draft a policy relative to weapons on or in Road Commission property.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 H. Dijak - Questioned M.D.O.T. contract and requested that the report from Soils & Materials be made available to the townships when received.

 M. Studders - Discussed the use of royalty revenue funds for local drainage projects and also discussed shoulder improvements on chip & seal projects.

 Proposed legislation to increase the number of road commissioners from three to five members was discussed.

 G. Stanley - The M.D.O.T. plans to replace Euclid intersections with concrete sometime in the future.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 22, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:40 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board
 
 

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The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors -  Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 8, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 D. Meyer - Commended the Road Commission on recent chip & seal work and questioned the allocation of ditching funds.
 

 Mr. Edmands presented proposed plans for a Commercial Drive access for K Mart on Wilder Road, located in Bangor Township.  Acceleration and deceleration lanes will be constructed.  Commissioner Lewandowski moved to approve the plans as presented.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a proposed permit for the reconstruction of Schwab Road and the construction of a passing lane on Three Mile Road.  Commissioner Redmond moved to waive the permit fee and bond requirement.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 RESOLUTION - 2001-2003 STATE TRUNKLINE MAINT. CONTRACT

Commissioner Studders offered the following resolution and moved for its adoption:

BE IT RESOLVED, That the State Trunkline Maintenance Contract between the Michigan Department of Transportation and the Board of County Road Commissioners, County of Bay, Michigan, for the period of July 1, 2001 to September 30, 2003 is hereby accepted,

BE IT FURTHER RESOLVED, That John R. Edmands is designated as Maintenance Superintendent on sections of State Trunkline Highways and Bridges as shown on the County Route Section Map and Budget Sheets,

BE IT FURTHER RESOLVED, That Richard G. Bishop is designated as Assistant Maintenance Superintendent,

 BE IT FURTHER RESOLVED, That Paragraph N. be stricken from said contract,

BE IT FURTHER RESOLVED, That the Chairman and Clerk are authorized to sign said maintenance contract for the Board.

Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Fraser Township for improvements to Newberg Road.  Project is estimated at $72,684.00.  Schedule of Payments is:  $100.00 due 12/15/01; $100.00 due 12/15/02; and $72,484.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve an Agreement with Gibson Township for improvements to Bay-Gladwin County Line Road.  Project is estimated at $4,200.00.  Schedule of Payments is:  $1,400.00 due 12/15/01; $1,400.00 due 12/15/02; and $1,400.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve an Agreement with Kawkawlin Township for improvements to River Road.  Project is estimated at $9,330.00.  Schedule of Payments is:  $3,110.00 due 12/15/01; $3,110.00 due 12/15/02; and $3,110.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve an Agreement with Merritt Township for improvements to Colberg Road.  Project is estimated at $1,474.00.  Schedule of Payments is:  $1,474.00 due 12/15/01.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve Administrative Orders 2001-1 and 2001-2 which prohibit weapons in the workplace and outlines penalties for violations.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve the sale of Truck #162 and accessories to the Village of Prescott for $6,000.00.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a letter from Laracey House Movers relative to an invoice received for removing and replacing signs.  It was decided that the charges are valid and a response will be written.

 Commissioner Redmond moved to change the meeting of September 5, 2001 to August 31, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Merritt Township for improvements to Grove & Madajski Streets.  Projects are estimated at $22,850.00.  Township share is $17,850.00.  Schedule of Payments is:  $5,950.00 due 12/15/01; $5,950.00 due 12/15/02; and $5,950.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve an Agreement with Williams Township for improvements to Flajole Road.  Project is estimated at $4,088.00.  Township share is $0.00.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented correspondence relative to the proposed Portsmouth Township Rail Trail Park.  The Road Commission has previously offered a corner of the recently purchased property for the trail park.  Commissioner Studders moved to increase the Road Commission's offer of property.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve the attendance of T. Heil to the annual M.A.P.E.R.S. conference.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve an Agreement with Garfield Township for improvements to Townline 16 Road.  Project is estimated at $10,000.00.  Township share is $0.00.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Bids were received and opened for Two Asphalt Hot Patchers.  Commissioner Lewandowski moved to award to Spaulding Manufacturing Inc., for their low bid price of $11,998.33.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands discussed the State Park Drive Bridge project.  Commissioner Studders moved to approve a Memorandum of Agreement relative to the keeping of records.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 7/28/01 through 8/10/01 in the amount of $123,292.71.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve bills in the amount of $780,888.21.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve permits 01-368 through 01-392.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report - DEQ Rules for Storm Drainage Projects - City of Bay City Vacation of Property on Trumbull - Bangor Township Request for Millage & Rail Trail Support.

 The site condominium project off State Park Drive was discussed.  Commissioner Redmond moved to give the Engineer-Manager the power to act on a permit expected for the access off of York Drive.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Friday, August 31, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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FRIDAY, AUGUST 31, 2001                           REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisor -  Thomas Paige, Williams; August Hurt; Williams Township resident; Jim Klein, Advocate Engineering; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 22, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 J. Klein - Mr. & Mrs. Hurt's proposed development off of Midland Road in Williams Township was discussed.  The current proposal drains all the water, from a retention pond, to Midland Road.  Mr. Edmands explained that the Midland Road drainage system is unable to handle any increase and that a possible outlet would be the Dell Creek.

 Commissioner Studders moved to receive a letter from the Bay County Retirement System relative to possible C.O.L.A. increases to retirees.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve an Agreement with Portsmouth Township for improvements to S. Monroe Street.  Project is estimated at $2,280.00.  Schedule of Payments is:  $2,280.00 due 12/15/01.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids were received and opened for the Portsmouth Township Rails to Trails project.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

RESOLUTION - BANGOR TOWNSHIP MILLAGE SUPPORT

 Commissioner Studders offered the following resolution for adoption:

 Whereas, The Bay County Road Commission and the Charter Township of Bangor works together to maintain the Township's 44 miles of local roads, and

 Whereas, The Road Commission supports the continued efforts of the Township to maintain and upgrade the Township's road system to bituminous, and

 Whereas, The Road Commission and the Township understands the importance of good roads for transportation, safety, and commerce, and

 Whereas, The responsibility to provide residents and property owners with well-maintained and improved roadways is an important and costly endeavor, and

 Whereas, The Road Commission supports the Bangor Township Board's effort to improve and create a more proactive approach to road funding to better serve the community.

 Therefore, the Bay County Road Commission supports the Bangor Township Board's 0.35 Local Roads Millage to provide long term road funding to the Charter Township of Bangor.

 Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve a request from Bangor Township to carryover their 2001 Building Better Local Roads funding.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a permit to allow the use of right-of-way along Cottage Grove Road for a private drive.  A section of guardrail would need to be removed.  Commissioner Studders moved to approve the permit and guardrail adjustments.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a letter from Rowley Brothers detailing a change in suppliers for lubricants and offering to extend their current prices until the end of 2002.  Commissioner Redmond moved to approve the change in suppliers and to extend their bid through December 31, 2002.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to release a bond held for Oryx Energy Co.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve an Agreement with Pinconning Township for improvements to Mt. Forest, Cody-Estey, and Maloney Roads.  Projects are estimated at $ 76,492.00.  Township share is $56,492.00.  Schedule of Payments is:  $20,000.00 due 12/15/01; $6,492.00 due 12/15/02; and $30,000.00 due 12/15/03.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a request from Williams Township to blacktop various roads and to use a credit for the failed chip & seal roads as a portion of their contribution.  They have also requested the roads which failed be reground.  Commissioner Lewandowski moved to table the request at this time.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to take sealed bids for five surplus pick-up trucks.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to advertise for a September 19th bid opening for a Floor Sweeper.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to authorize the Engineer-Manager to send a letter of support to the City of Bay City for their proposal to seek grants to reconstruct Prairie Street.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski
 Mr. Edmands presented a letter from Bangor Township requesting to meet with the Board to discuss support for their Rail Trail funding.  Commissioner Redmond moved to refer to the meeting of September 19, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Prefunding for retirees health insurance was discussed.

Commissioner Lewandowski moved to approve payroll for the period of 8/11/01 through 8/24/01 in the amount of $120,872.76.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve bills in the amount of $960,774.74.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
   Nays:  Lewandowski

Commissioner Studders moved to approve permits 01-395 through 01-414.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report - BCATS Funding for Marquette - Rural Task Force Money Buy Out - Gibson Township Culvert Projects - Road Reconstruction - Outstanding Union Grievances.

 Union contract negotiations will begin soon.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, September 19, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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WEDNESDAY, SEPTEMBER 19, 2001     REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Supervisors -  Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Gary Stanley, BCATS Director; Jim Lillo, Wade-Trim, Inc.; Diane Demers and Kathy Washabaugh, Bay Area Community Foundation; Jeff Kart, The Bay City Times; and Julie Bowker, Clerk of the Board.

 A moment of silence was held for victims and survivors of the recent acts of terrorism in New York, Virginia, and Pennsylvania.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 31, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 T. Paige - Discussed the recent closing of Midland Road by a developer.  Notification of the closure should have been made sooner to emergency personnel, schools, and residents.  Faulty materials have caused a delay in reopening the road.

 M. Neumeyer - A resident has requested a 4-way stop at Eight Mile and Wheeler.  Mr. Edmands will review the accident history of the intersection.

 H. Dijak - Requested primary status for Delta Road from Mackinaw to Seven Mile.

 K. Washabaugh - Requested that the Road Commission be the lead agency for an enhancement grant for the Bangor Township portion of the Rail Trail.

 Commissioner Lewandowski moved to rescind the appointment of Jay Wheeler as project engineer on the Portsmouth Township Rail Trail and name Richard Fosgitt as project engineer.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Beaver Township for improvements to Seidlers and Eleven Mile Roads.  Projects are estimated at $62,656.00.  Schedule of Payments is:  $20,885.00 due 12/15/01; $20,885.00 due 12/15/02; and $20,886.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve an Agreement with Kawkawlin Township for improvements to Eight Mile Road.  Project is estimated at $70,096.00.  Township share is $35,048.00.  Schedule of Payments is:  $11,682.00 due 12/15/01; $11,683.00 due 12/15/02; and $11,683.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to install flag poles, flags, and lights at the East and North District garages.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 A proposed software support agreement with Cogitate, Inc. was reviewed.  Commissioner Studders moved to refer to legal counsel for review.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids were received and opened for a Self-Propelled Floor Sweeper.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a letter from Bay County requesting financial participation in the development of a Geographic Information System.  Mr. Edmands explained that the Road Commission is working with a statewide group using Roadsoft.  Commissioner Redmond moved to refer the matter to Mr. Edmands for review.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The Bangor Township Rail Trail was discussed.  Commissioner Studders moved to authorize the Engineer-Manager to sign the enhancement grant request when completed.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve payroll for the period of 8/25/01 through 9/7/01 in the amount of $114,034.98.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $694,691.12.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 01-415 through 01-443.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report - Williams Township Midland Road Driveway Permit Issued - City of Bay City Master Meter Installation Permit - Monitor Township DDA Emergency Winter Maintenance Contract - Portsmouth Township Rail Trail Bids Being Reviewed by M.D.O.T. - Wilder Road Railroad Crossing Complaints - Mackinaw Road Railroad Crossing Review -SME Chip & Seal Review Preliminary Report - Retirement Party - Pick-Up Truck Bid Sale - DTN Weather System Update - M.D.O.T. Budget - Mechanic Training - Michigan State Police Irate Person Training.

 Commissioner Redmond moved to recess the Road Department meeting at 9:55 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to reconvene the Road Department meeting at 10:59 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders offered the following  resolution  and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

 WHEREAS, Mr. Edmands, a negotiating party, requests a closed hearing, and

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, October 3, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 12:10 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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WEDNESDAY, OCTOBER 3, 2001               REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Dick Gromaski, Fraser; Jerry Barbret, Gibson; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 19, 2001 meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT - None

 Bids received and opened on August 31, 2001 for the Portsmouth Township Rail Trail were reviewed.  M.D.O.T. has approved the low bidder.  Commissioner Lewandowski moved to award to Bilacic Trucking, Inc., for their low bid price of $198,012.00.  Award is subject to receiving a deposit of the local match from the township.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a Software Maintenance Agreement with Cogitate, Inc.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented proposed plans for a Commercial Drive access for Rainbow Kennels on Fraser Road, located in Kawkawlin Township.  Commissioner Studders moved to approve a variance for curb & gutter.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented proposed plans for a Commercial Drive access for McDonald's on Mackinaw Road, located Monitor Township.  Commissioner Redmond moved to approve the plans.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve County Traffic Control Order #6-01-2 for the installation of stop signs on Park Street at Bentley Road.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve County Traffic Control Order #6-01-1 for the installation of stop signs on Stevenson Road at Eight Mile Road.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve the 2002 Budget Meeting Schedule.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve the following adjustments:

ACCOUNT DESCRIPTION CURRENT  AMENDMENT       ADJ.
 BUDGET        of   9/30/01 BUDGET
REVENUES:
MTF - ENGINEERING $10,000 $0 $10,000
          -  PRIMARY 4,724,000 -295,095 4,428,905
          - LOCAL 1,980,000 -62,290 1,917,710
          - PRIMARY URBAN 1,070,000 -35,055 1,034,945
          - LOCAL URBAN 243,000 -8,305 234,695
STATE OTHER   - CRITICAL BRIDGE 0 3,035 3,035
                                - ECONOMIC DEVELOPMENT 0 6,987 6,987
                                - FEMA 155,000 -23,000 132,000
                                - HAZARD MIT./SALT SHED 39,000 -409 38,591
FEDERAL  - ECONOMIC DEVELOPMENT  200,900 -200,900 0
                     - CRITICAL BRIDGE 0 16,185 16,185
                     - STP URBAN 1,120,000 -1,100,000 20,000
                     - STP HIGHWAY SAFETY 200,000 0 200,000
STATE TRUNKLINE MAINTENANCE 1,050,000 16,000 1,066,000
STATE NON-MAINTENANCE 100,000 -50,000 50,000
COUNTY RAISED REVENUE - PRIMARY 86,100 -86,100 0
                                                         - LOCAL 909,503 740,497 1,650,000
  INTEREST EARNED  - PRIMARY 0 0 0
                                           - LOCAL 0 0 0
                                           - ROAD 200,000 -85,000 115,000
  GAIN/LOSS ON EQUIPMENT DISPOSAL 175,000 0 175,000
MISCELLANEOUS REVENUE:
  SALVAGE SALES - ROAD 10,000 90,000 100,000
  PROPERTY RENTAL - ROAD 100,000 -90,000 10,000
  PERMIT FEES 30,000 0 30,000
  SALE OF LAND 1,000 0 1,000
  INCREASE IN INSURANCE VALUE 2,500 0 2,500
  OTHER 10,000 2,000 12,000

    TOTAL REVENUES $12,416,003 $-1,161,450 $11,254,553
 
 

EXPENDITURES:
CONSTRUCTION  - PRIMARY $0 $0 $0
                                   - LOCAL 0 0 0
HEAVY MAINTENANCE - PRIMARY 3,182,954 -232,954 2,950,000
                                                - LOCAL 881,325 2,018,675 2,900,000
STRUCTURES & BRIDGES - PRIMARY 2,005,000 -1,905,000 100,000
                                                    - LOCAL 100,000 -75,000 25,000
ROUTINE MAINTENANCE - PRIMARY 1,065,000 0 1,065,000
                                                     - LOCAL 1,803,500 0 1,803,500
TRAFFIC SERVICES - PRIMARY 258,000 0 258,000
                                         - LOCAL 194,000 -0 194,000
SNOW & ICE CONTROL - PRIMARY 527,000 0 527,000
                                                - LOCAL 230,000 0 230,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,100,000 0 1,100,000
STATE NON-MAINTENANCE 50,000 0 50,000
EQUIPMENT EXPENSE - NET 75,000 175,000 250,000
CAPITAL OUTLAY - NET ROAD 992,650 0 992,650
OTHER EXPENDITURES:
  ADMINISTRATIVE - PRIMARY 429,278 0 429,278
                                        - LOCAL 195,722 0 195,722
  INTEREST EXPENSE - PRIMARY 10,000 0 10,000
                                            - LOCAL 3,000 0 3,000
  DEBT PAYMENTS - PRIMARY 0 0 0

TOTAL EXPENDITURES $13,102,429 $-19,279 $13,083,150
NET INCREASE  (-DECREASE) -$686,426 $-1,142,171 $-1,828,597
BEGINNING FUND BALANCE $3,642,108  $3,642,108
ENDING FUND BALANCE $2,955,682 $-1,142,171 $1,813,511

Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 A Cash Flow Analysis was reviewed by C. Foco.  Commissioner Redmond moved to receive the report.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve dissolving a Revocable Trust Account with National City Bank.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve requiring the local units to deposit matching funds for enhancement grant projects at the time of award and to advance grant funds when needed to pay the contractor.  The grant funds shall be returned to the local unit upon reimbursement from the state.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 The billing method used for township agreements was reviewed by J. Bowker.  Commissioner Studders moved to refer the matter to the Roads Committee for review and recommendation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve selling an obsolete salt spreader to the City of Omer for $150.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a request from Crime Stoppers to replace worn and defaced signs throughout the county as necessary.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve a Flu Shot Program for Road and DWS employees.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to receive a Royalty Revenue Report for the 3rd quarter.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to release a bond held for Pumford Construction for permit #00-310.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to release a bond held for CRS/Shaw Contracting Co. for permit #01-286.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 9/8/01 through 9/21/01 in the amount of $110,472.56.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $284,714.09.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 01?443 through 01?487.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report - Pinconning Township Open House October 20th - Frankenlust Township's Delta Road Primary Status Request - Road Closure Policy - Eight Mile @ Wheeler Stop Sign Request Denied - Salt Report - Wilder Road Commercial Drive.

 Mr. Kevin Elliott, from Diebold Insurance, will be present at the next meeting to discuss rising health care costs.

 Commissioner Studders moved to approve an Agreement with Gibson Township for improvements to Nine Mile Road Bridge.  Project is estimated at $43,542.00.  Township share is $11,147.00.  Schedule of Payments is:  $1,858.00 due 12/15/01; $1,858.00 due 12/15/02; $1,858.00 due 12/15/03; $1,858.00 due 12/15/04; $1,858.00 due 12/15/05; and $1,857.00 due 12/15/06.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 T. Paige - Questioned if SME report has been received and discussed a sight problem on Eight Mile Road.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 17, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:09 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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WEDNESDAY, OCTOBER 17, 2001            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Dick Gromaski, Fraser; William Tacey, Hampton; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Melvin McNally & Patrick Beson, Kawkawlin Township Trustees;  Gary Stanley, BCATS Director; Kevin Elliott, Diebold Agency Co.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 3, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 S. Stalsberg - Pinconning Township will hold an open house on Saturday, October 20, 2001.

 M. Neumeyer - Complimented the Road Commission on prompt placement of signs.

 P. Beson - Complimented the Road Commission for good work on a recent drainage project.
 

 Commissioner Studders moved to approve a Contract with Bilacic Trucking, Inc., contractor on the Portsmouth Township Rail Trail project.  Approval is subject to review of the contract by legal counsel.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The meeting was opened to K. Elliott who discussed rising health care costs.  He will review road commission costs and submit a proposal.

 Commissioner Studders offered the following resolution and moved for its adoption:

RESOLUTION ADVOCATING CRITICAL BRIDGE FUNDING

WHEREAS, local bridges are critical to the State of Michigan in order to promote public safety, economic development, agriculture, tourism and accessibility; and

WHEREAS, there are over 5,573 bridges on the county road system statewide and more than 1,394 of these bridges are either closed or posted for reduced weight loads or with restricted  traffic lanes for travel.  In comparison, the Michigan Department of Transportation has only 13 bridges on state highways closed or posted for reduced weight loads or with restricted traffic lanes for travel; and

WHEREAS, the backlog of local bridges eligible for funding through the Critical Bridge Program is increasing; and

WHEREAS, the Michigan Department of Transportation has historically provided only 15 percent of the federal bridge funds to the Critical Bridge Program even though federal bridge funds are calculated based on a needs formula and 25 percent of the federal bridge funds that come to Michigan are based on local bridge needs; and

WHEREAS, the Michigan Legislature has unanimously adopted by amendment $24 million in obligated federal bridge funds earmarked to the Critical Bridge Program in the 2001/2002 transportation budget; and

WHEREAS, the Governor has vetoed the language earmarking the $24 million in obligated federal bridge funds to the Critical Bridge Program.

NOW, THEREFORE, BE IT RESOLVED that the Bay County Road Commission recognizes the far-reaching impact of viable local bridges in the state and urges our state legislators to continue their support by restoring the boilerplate language that earmarks the $24 million in obligated federal bridge funds to the Critical Bridge Program when the issue comes before them this fall.

FURTHERMORE, BE IT RESOLVED that a list of county bridges that are closed or posted and located within Bay County be sent to our state legislators and that a copy of this resolution and list of bridges be sent to our U.S. Congressional delegation and U.S. Senators.

Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve a Cost Agreement for Traffic Signal Control with the M.D.O.T. for the M-13/Wheeler Road signal.  The Engineer-Manager is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski offered the following resolution and moved for its adoption:

RESOLUTION TO PROTECT LOCAL TRANSPORTATION ECONOMIC DEVELOPMENT FUNDS

WHEREAS, the Michigan Transportation Economic Development Fund was created in 1987 to support state and local transportation projects to enhance economic development and alleviate traffic congestion.  The legislature recognized these needs by establishing a statewide grant program known as Category A, an urban congestion program to address the needs of the five largest counties of Wayne, Oakland, Macomb, Kent and Genesee known as Category C, and a rural economic development program for the remaining 78 counties to identify and build an all-season road network that would benefit small businesses, agriculture and tourism in this state known as Category D; and

WHEREAS, in a letter, dated May 1, 2000, to the legislature by the Director of the Michigan Department of Management and Budget,  Build Michigan III projects funded by Category A grants were to be paid for with the sale of state bonds and the debt service for those bonds paid  entirely with Category A funds; and

WHEREAS, the legislature passed legislation implementing Build Michigan III with the understanding that local transportation economic development funds in Categories C and D would not be used; and

WHEREAS, the Governor's proposed 2001/2002 transportation budget attempted to take Category C and D funds to help pay the debt service for bonds sold to complete Category A economic development road projects.  The legislature overwhelmingly rejected that proposal by restoring the funding to Categories C and D and returning the debt service for Build Michigan III to Category A.  The legislature followed the budget with the introduction of House Bill 4825 to amend the Transportation Economic Development Act of 1987 and protect county road commission funding in Categories C and D from future efforts to divert these funds for state debt service; and

WHEREAS, the Governor's transportation budget veto message to the legislature states that he intends to ignore the budget actions taken by the House and Senate and that he is directing the Michigan Department of Transportation to take county road funding from Categories C and D to pay one half of the Build Michigan III debt service; and

WHEREAS, this action will cause the Bay County Road Commission to lose $21,547 annually in economic development funds for transportation and cause local road projects that are important to Bay County economic development and public safety to be delayed or halted.

NOW, THEREFORE, BE IT RESOLVED that the Bay County Road Commission urges our state legislators to continue their support of protecting local transportation funds from these types of raids by opposing any efforts to transfer Transportation Economic Development Funds in Categories C and D to the State's Category A program for State debt service and pass House Bill 4825 upon their return to session this fall.  A copy of this resolution shall be sent to our state legislators.

Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented a permit to construct a garage within the right-of-way along Donahue Beach Road, located in Bangor Township.  The Variance Committee has approved the request.  Commissioner Redmond moved to approve the permit.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to add the union retiree group to the Road Commission's term life insurance policy.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve a request from the Army National Guard to borrow 40 pylons for a weekend.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve a request by R. Swinson to carryover 33 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Bids received and opened on September 19, 2001 for a Floor Sweeper were reviewed.  Commissioner Lewandowski moved to award to Tennant, for their low bid price of $7,151.46.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 W. Tacey - Questioned timing of Roads Committee meeting.

 Commissioner Studders offered the following  resolution  and moved for its adoption:

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and AFSCME Local #1096, and

 WHEREAS, Mr. Edmands, a negotiating party, requests a closed hearing, and

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 9/22/01 through 10/5/01 in the amount of $111,074.82.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $402,780.06.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 01?488 through 01?505.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Engineer-Manager's Report - Blue Water Quarterly Meeting - Crushing & Shaping Weather Delay - M.D.O.T. M-13 Connector Work - Salt Received - Training - SME Report Delay - Valley Tech Center Emergency Winter Maintenance - State Park Drive Bridge Update - Youngs Ditch/Scheurmann Intersection Update - Wilder, Two Mile, & N. Union Roads Reconstruction Updates -  Threat Advisory Issued to Employees.

 State Park Drive restoration by the City of Bay City was discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 31, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:47 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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WEDNESDAY, OCTOBER 31, 2001               REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 17, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 M. Neumeyer - Fisher Road shoulders were discussed.
 

 Mr. Edmands presented the bid received for the Monitor Township DDA Emergency Snow Removal.  The Agreement between the DDA and the Road Commission should be approved before an award is made.  Commissioner Studders moved to table the matter until the next meeting.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve a request from the City of Alpena to purchase 400 tons of salt.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from Koch Pavement Solutions offering to extend their bid prices for asphalt emulsions for another year.  Commissioner Redmond moved to table the request until results from SME have been received.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 C. Foco reviewed the 2001 and 2002 Budgets.  Commissioner Studders moved to receive the reports.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve a billing method for township agreements which would follow the agreement schedule until the final year when any adjustments necessary will be made.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to release bonds held for Mid-State Earthworks for permit #00-456, Acme Septic Tank Co. for permit #95-314, Acme Septic Tank Co. for permit #96-509, Acme Septic Tank Co. for permit #99-429, and Acme Septic Tank Co. for permit #00-298.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a letter from Barrett Paving Materials Inc. offering to extend their bid, with price increases, for cold patch materials for another year.  Commissioner Studders moved to reject their offer and include cold patch material in our annual bid.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve an Agreement with Monitor Township for ditching along Four Mile, Wilder, Chip, Fraser, & N. Union Roads.  Projects are estimated at $129,766.00.  Township share is $23,283.00.  Schedule of Payments is:  $7,761.00 due 12/15/01; $7,761.00 due 12/15/02; and $7,761.00 due 12/15/03.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve results of the recent Bid Sale held for five surplus pick-ups.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/6/01 through 10/19/01 in the amount of $110,017.76.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $500,809.78.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 01?505 through 01?522.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report - Union Negotiations to Begin November 29th - Fisher Road in Auburn, Meeting to be Held - State Park Drive Patches by City of Bay City - Crushing & Shaping Completed - Aggregate Being Placed - Employee on Disability to Use Vacation Upon Completion of Disability Period - Bay City Times to do Article on Critical Bridge Funding - Portsmouth Township Rail Trail Update.

 Commissioner Lewandowski questioned pool determination for drug and alcohol testing.

 Commissioner Redmond  moved to authorize the Engineer-Manager to send a letter to the City of Bay City requesting the remaining patches on State Park Drive be repaired within two weeks or the Road Commission will repair the patches and bill them for the cost of repairs.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 14, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:48 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board
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WEDNESDAY, NOVEMBER 14, 2001            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors:  Hilda Dijak, Frankenlust; Donald Meyer, Merritt; and Thomas Paige, Williams; Mark Norton, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; Henry Schumann, M & H Auto Brokers; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 31, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 H. Dijak - Questioned proposed payment schedule for bituminous paving projects.
 

 Commissioner Studders moved to approve a Winter Maintenance Agreement with the Monitor Township DDA.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Bids received and opened on October 26, 2001 for Winter Maintenance for Valley Tech Center were reviewed.  Commissioner Lewandowski moved to award to Beaver Trucking, for their low bid price of $85.00 per hour.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from Koch Pavement Solutions offering to extend their bid prices for one year.  Commissioner Redmond moved to refer to the next meeting.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to receive the Revised 2002 Budget Meeting Schedule.  The Public Hearing will be held on December 26, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The meeting was opened to H. Schumann who presented a proposal for selling surplus road commission equipment.  Commissioner Studders moved to refer for review.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to receive a letter from Representative Rivet relative to critical bridge funding.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to authorize Diebold Insurance Agency to perform consultation services for the road commission's health insurance.  Kevin Elliott is also authorized as our insurance agent representative.  The authorization is effective for a one year period.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented letters from Bay Aggregate, Inc. and Wirt Stone Dock offering to extend their current limestone bid prices for another year.  Commissioner Redmond moved to approve extending the limestone bid prices for Bay Aggregate, Inc. and Wirt Stone Dock.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Edmands presented a letter from Bay Aggregate, Inc. offering to extend their current bid prices for 2NS Sand for another year.  Commissioner Lewandowski moved to approve extending the 2NS Sand bid prices for Bay Aggregate, Inc.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to refer the sale of Truck #163 to the next meeting.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to receive a Cash Flow Analysis.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to receive and print the following letter received from Phil Ludlow, Mayor of the City of Alpena:

On behalf of the City of Alpena, I would like to thank you for allowing us to purchase some of your winter street salt.  With your help and the help from other units of government, we were able to obtain enough salt that should carry us through this winter.  I truly appreciate how Michiganders unite and help each other.

Once again, thank you.

Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 10/20/01 through 11/2/01 in the amount of $110,180.47.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve bills in the amount of $372,382.15.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve permits 01?523 through 01?540.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Engineer-Manager's Report - M.D.O.T. Rail Safety Approved Flashers & Gates on the Mackinaw Road Crossing - City of Bay City State Park Drive Patching Completed - East District Property Rail Trail Use Request - Injured Employees Off Work - Employee Vacation Requests for Deer Hunting Season Approved - Frankenlust Township/Bay Valley Lawsuit Settled.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, November 28, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:57 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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WEDNESDAY, NOVEMBER 28, 2001      REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

   Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Dick Gromaski, Fraser; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; Stalsberg, Pinconning; Thomas Paige, Williams; Mark Sohlden, Wade-Trim, Inc.; Pete Miller, Koch Pavement Solutions; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 14, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT - None

 Mr. Edmands presented and reviewed the report on the Road Commission's chip & seal operation prepared by Soil and Materials Engineers, Inc.  Commissioner Studders moved to receive the report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Bishop discussed the request from M & H Auto Brokers to sell road commission equipment.  Mr. Bishop recommends continuing current practices.  Commissioner Redmond moved to deny the request from M & H Auto Brokers and to send them a letter to that effect.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to take sealed bids on Truck #163.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Edmands presented a letter from Koch Pavement Solutions offering to extend their current emulsion bid prices for another year.  Commissioner Studders moved to approve the offer.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Edmands presented and reviewed the latest Cash Flow Report.  Commissioner Redmond moved to receive the report and to send thank you letters to those townships who made early payments.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., engineer on the Two Mile Road Reconstruction project.  The Engineer-Manager is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve hiring Bernard D. Brunett for the open laborer position.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 11/3/01 through 11/16/01 in the amount of $108,883.14.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve bills in the amount of $418,600.16.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
   Nays:  Lewandowski

Commissioner Redmond moved to approve permits 01?541 through 01?548.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Engineer-Manager's Report - Meeting of December 26th - Wilder Road Reconstruction Delay - Two Mile Road Reconstruction Grade Inspection Meeting - Legislature Diesel Fuel Tax Proposals - Monitor Township DDA Meeting Relative to Proposed Expansion.

 Commissioner Redmond moved to change the meeting of December 26, 2001 to December 27, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 12, 2001 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:48 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

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WEDNESDAY, DECEMBER 12, 2001 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Ben DuRussell, Merritt Township Trustee; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 28, 2001 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

B. DuRussell – Questioned excess stone along the shoulders of the roads which were chip and sealed this year.

D. Bishop – Stated that a windrow is normal and not all stone will adhere to the emulsion.

J. Edmands – The study of the chip and seal program was discussed. Several changes will be implemented: there will be a waiting period between applying two layers of chip & seal and roads which are crushed and shaped will not be chip & sealed until the following year.

M. Neumeyer – Discussed the condition of Midland Road at I-75.

D. Bishop – Midland Road will not be resurfaced at this area until the I-75 reconstruction is completed next year.

D. Gromaski – Questioned the policy regarding patching survey holes in the roadway. Mr. Edmands will investigate.

T. Paige – Requested a “Truck Crossing” sign at Wheeler Road near Garfield Road and discussed plans to improve Fisher Road.

D. Bishop – M.D.O.T. has recently approved funding for ditching and gravel placement on Fisher Road.

The proposed 2002 Budget was reviewed. Commissioner Redmond moved to receive the budget. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Edmands discussed the proposed site condominium project of Wallinda Drive located in Hampton Township. Commissioner Lewandowski moved to approve a resolution to grant “Concept” approval for accepting the roads in this project. The approval is contingent upon approval by Hampton Township. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands discussed the Independence Boat Launch access road. Commissioner Studders moved to approve Easement Agreement No. 20525 with Central Michigan Railway. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to accept the roadways in Brookside Subdivision, located in Frankenlust Township, into the County Road System and the hold a maintenance bond for two years. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the annual B.C.R.C. overweight permit for 2002. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the following meeting schedule for 2002:
PUBLIC NOTICE 2002
The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2002 at the posted times:

WEDNESDAY JANUARY 9 9:00 a.m. WEDNESDAY, JULY 10 9:00 a.m.
WEDNESDAY, JANUARY 23 9:00 a.m. WEDNESDAY, JULY 24 9:00 a.m.
WEDNESDAY, FEBRUARY 6 9:00 a.m. WEDNESDAY, AUGUST 7 9:00 a.m.
WEDNESDAY, FEBRUARY 20 9:00 a.m. WEDNESDAY, AUGUST 21 9:00 a.m.
WEDNESDAY, MARCH 6 9:00 a.m. WEDNESDAY, SEPTEMBER 4 9:00 a.m.
WEDNESDAY, MARCH 20 9:00 a.m. WEDNESDAY, SEPTEMBER 18 9:00 a.m.
WEDNESDAY, APRIL 3 9:00 a.m. WEDNESDAY, OCTOBER 2 9:00 a.m.
WEDNESDAY, APRIL 17 9:00 a.m. WEDNESDAY, OCTOBER 16 9:00 a.m.
WEDNESDAY, MAY 1 9:00 a.m. WEDNESDAY, OCTOBER 30 9:00 a.m.
WEDNESDAY, MAY 15 9:00 a.m. WEDNESDAY, NOVEMBER 13 9:00 a.m.
WEDNESDAY, MAY 29 9:00 a.m. WEDNESDAY, NOVEMBER 27 9:00 a.m.
WEDNESDAY, JUNE 12 9:00 a.m. WEDNESDAY, DECEMBER 11 9:00 a.m.
WEDNESDAY, JUNE 26 9:00 a.m. FRIDAY, DECEMBER 27 9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to award Fuel Delivery to All Garages to Karbowski Oil Co. for their low quote of $0.05 over rack. Prices shall be effective from January 1, 2002 to December 31, 2002. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski was thanked for making and donating the “No Weapons Allowed” signs.

Commissioner Redmond moved to allow employees to leave at 2:00 p.m. on Christmas Eve day if the General Superintendent determines that weather conditions are favorable. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to hold a Public Hearing on the 2002 Budget on December 27, 2001 at 9:30 a.m. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The website maintenance agreement was discussed. Commissioner Studders moved to approve extending the website maintenance agreement with System and Market Services of America, Inc. Mr. Foco will present a report on the website at the next meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 11/17/01 through 11/30/01 in the amount of $109,870.38. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve bills in the amount of $230,033.74. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve permits 01 549 through 01 568. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Engineer-Manager's Report – Meeting with Bay County Relative to a Possible Watershed Advisory Committee – Five Year Plan Received from Frankenlust Township – State Park Drive Bridge Update – Biennial Bridge Inspection – Wilder Road Update – Two Mile Road Update.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Thursday, December 27, 2001 at 9:00 a.m. Motion was adopted on a roll call vote at 10:03 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

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THURSDAY, DECEMBER 27, 2001 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; Dick Bishop, General Superintendent; and Clarke Foco, Finance Director; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors James Dubay, Garfield; Roy DeLorge, Kawkawlin; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the December 12, 2001 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Mr. Edmands reported on our web site maintenance costs and visits. Commissioner Studders moved to extend the current Maintenance Agreement with SAMSA. Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Nays: Redmond

Commissioner Studders moved to approve the 2001 Final Budget and Adjustments as presented:

ACCOUNT DESCRIPTION CURRENT AMENDMENT ADJ.
BUDGET of 12/27/01 BUDGET
REVENUES:
MTF - ENGINEERING $10,000 $0 $10,000
- PRIMARY 4,428,905 -2,994 4,425,911
- LOCAL 1,917,709 -29,116 1,888,593
- PRIMARY URBAN 1,034,945 -861 1,034,084
- LOCAL URBAN 234,695 27 234,722
STATE OTHER - CRITICAL BRIDGE 3,035 280 3,315
- ECONOMIC DEVELOPMENT 6,987 0 6,987
- STATE SALT SHED 132,000 11,555 143,555
FEDERAL - FEMA SNOW STORM 38,591 0 38,591
- CRITICAL BRIDGE 16,186 1,494 17,680
- STP URBAN 20,000 -15,300 4,700
- STP HIGHWAY SAFETY 200,000 11,000 211,000
STATE TRUNKLINE MAINTENANCE 1,066,000 0 1,066,000
STATE NON-MAINTENANCE 50,000 45,000 95,000
COUNTY RAISED REVENUE - PRIMARY 0 0 0
- LOCAL 1,650,000 105,000 1,755,000
INTEREST EARNED - PRIMARY 0 0 0
- LOCAL 0 0 0
- ROAD 115,000 10,000 125,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 175,000 75,000 250,000
MISCELLANEOUS REVENUE:
PROPERTY RENTAL - ROAD 100,000 0 100,000
SALVAGE SALES - ROAD 10,000 -8,000 2,000
PERMIT FEES 30,000 0 30,000
SALE OF LAND 1,000 -1,000 0
INCREASE IN INSURANCE VALUE 2,500 560 3,060
OTHER 12,000 0 12,000

TOTAL REVENUES $11,254,553 $202,645 $11,457,198

EXPENDITURES:
CONSTRUCTION - PRIMARY $0 $0 $0
- LOCAL 0 0 0
HEAVY MAINTENANCE - PRIMARY 2,950,000 50,000 3,000,000
- LOCAL 2,900,000 125,000 3,025,000
STRUCTURES & BRIDGES - PRIMARY 100,000 0 100,000
- LOCAL 25,000 -20,000 5,000
ROUTINE MAINTENANCE - PRIMARY 1,065,000 0 1,065,000
- LOCAL 1,803,500 -153,500 1,650,000
TRAFFIC SERVICES - PRIMARY 258,000 0 258,000
- LOCAL 194,000 -0 194,000
SNOW & ICE CONTROL - PRIMARY 527,000 0 527,000
- LOCAL 230,000 0 230,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,100,000 0 1,100,000
STATE NON-MAINTENANCE 50,000 45,000 95,000
EQUIPMENT EXPENSE – NET 250,000 125,000 375,000
CAPITAL OUTLAY - NET ROAD 992,650 -76,650 916,000
OTHER EXPENDITURES:
ADMINISTRATIVE - PRIMARY 429,278 -121,565 307,713
- LOCAL 195,722 121,565 317,287
INTEREST EXPENSE - PRIMARY 10,000 0 10,000
- LOCAL 3,000 0 3,000

TOTAL EXPENDITURES $13,083,150 $94,850 $13,178,000
NET INCREASE (-DECREASE) -$1,828,597 $107,795 $-1,720,802
BEGINNING FUND BALANCE $3,642,108 $3,642,108
ENDING FUND BALANCE $1,813,511 $107,795 $1,921,306

Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

ACCEPTANCE – BRIARWOOD SUBDIVISION

Commissioner Lewandowski moved to accept the roadways in Briarwood Subdivision, located in Williams Township, into the Bay County Road System for maintenance and to hold a maintenance bond for one year. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve a Letter of Agreement with Union Local #1096 extending the contract on a day-to-day basis. The contract expires December 31, 2001. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve continued funding for setting up the VEBA (Voluntary Employees’ Beneficiary Association) account. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to refer the matter of the level of funding to the VEBA account to the next meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Edmands presented a letter from Henry A. Pominville, P.C. relative to his hourly legal fees. Commissioner Studders moved to approve the increase from $100 per hour to $115 per hour. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Mr. Edmands presented a letter from Hampton Township requesting to carryover their discretionary funds. Commissioner Lewandowski moved to receive the letter. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a request from the Bay County Sheriff Department for assistance in transporting 25 cases of teddy bears. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to apply the “Moral Turpitude” clause in the union contract to all employees of the Road Commission. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve a request from St. Regis Culvert Inc. to extend their bid prices for Corrugated Metal Pipe (CMP) for an additional year. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to receive a Township Invoice Status Report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to remove a list of obsolete parts from inventory and hold for auction. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to receive a “Thank You” from Pinconning Area Schools. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve the Bid Sale of Truck #163 to Warbler’s Hideaway Association for their high bid of $6,255.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve the 2002 Building Better Local Roads Program and to approve townships carrying over any remaining funds from the 2001 program. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to call the Public Hearing to order at 9:35 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands reviewed the 2002 Budget. Questions from J. Dubay and T. Paige were answered. Commissioner Studders moved to close the Public Hearing at 9:52 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to adopt the 2002 Budget:

BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2002 BUDGET

ACCOUNT DESCRIPTION ACTUAL ESTIMATED RECOMMENDED
PRIOR YEAR CURRENT YEAR BUDGET
REVENUES: 12/31/00 12/31/01 2002
MTF - ENGINEERING $10,000 $10,000 $10,000
- PRIMARY 4,497,019 4,425,911 4,350,671
- LOCAL 1,962,085 1,888,593 1,856,487
- PRIMARY URBAN 1,037,670 1,034,084 1,016,504
- LOCAL URBAN 243,951 234,722 230,733
STATE OTHER - CRITICAL BRIDGE 56,764 3,315 0
- ECONOMIC DEVELOPMENT 71,617 6,987 0
- FEMA 0 0 0
- HAZARD MIT./SALT SHED 85,549 143,555 12,795
FEDERAL AID - FEMA SNOW STORM 0 38,591 0
- CRITICAL BRIDGE 302,742 17,680 0
- STP URBAN 277,389 4,700 1,869,489
- STP HIGHWAY SAFETY 0 211,000 200,900
- STP RURAL 0 0 0
- FEMA 0 0 0
STATE TRUNKLINE MAINTENANCE 1,250,145 1,066,000 1,045,000
STATE NON-MAINTENANCE 155,237 95,000 50,000
COUNTY RAISED REVENUE - PRIMARY 0 0 143,810
- LOCAL 1,142,009 1,755,000 1,654,483
INTEREST EARNED - PRIMARY 51,396 0 0
- LOCAL 0 0 0
- ROAD 187,479 125,000 30,000
GAIN/LOSS ON EQUIPMENT DISPOSAL 87,842 250,000 100,000
MISCELLANEOUS REVENUE:
SALVAGE SALES - ROAD 2,775 2,000 10,000
PROPERTY RENTALS - ROAD 113,838 100,000 50,000
PERMIT FEES 34,184 30,000 30,000
SALE OF LAND 0 0 1,000
INCREASE IN INSURANCE VALUE 7,138 3,060 0
MISCELLANEOUS OTHER 13,076 12,000 10,000
TOTAL REVENUES $11,589,905 $11,457,198 $12,671,872

EXPENDITURES:
CONSTRUCTION – PRIMARY 0 0 0
- LOCAL 0 0 0
HEAVY MAINTENANCE - PRIMARY 3,294,107 3,000,000 3,745,557
- LOCAL 2,605,209 3,025,000 1,516,749
STRUCTURES & BRIDGES - PRIMARY 523,314 100,000 1,796,861
- LOCAL 32,774 5,000 0
ROUTINE MAINTENANCE - PRIMARY 638,371 1,065,000 896,000
- LOCAL 1,628,543 1,650,000 1,670,020
TRAFFIC SERVICES - PRIMARY 213,161 258,000 220,000
- LOCAL 163,294 194,000 194,000
SNOW & ICE CONTROL - PRIMARY 828,790 527,000 540,000
- LOCAL 349,222 230,000 228,000
STATE TRUNKLINE MAINTENANCE - ROAD 1,204,208 1,100,000 1,045,000
STATE NON-MAINTENANCE 155,237 95,000 50,000
EQUIPMENT EXPENSE - NET 0 375,000 250,000
CAPITAL OUTLAY - NET ROAD 180,857 916,000 (344,200)

OTHER EXPENDITURES:
ADMINISTRATIVE - PRIMARY 295,155 307,713 416,375
- LOCAL 256,570 317,287 208,625
INTEREST EXPENSE - PRIMARY 3,821 10,000 10,000
- LOCAL 30,930 3,000 3,000
DEBT PAYMENTS - PRIMARY 0 0 0
TOTAL EXPENDITURES $12,403,563 $13,178,000 $12,445,987
NET INCREASE (DECREASE) ($813,658) ($1,720,802) $225,885
BEGINNING FUND BALANCE $4,455,766 $3,642,108 $1,921,306
ENDING FUND BALANCE $3,642,108 $1,921,306 $2,147,191

Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski move to approve Payment #1 to Bilacic Trucking, Inc., contractor on the Portsmouth Township Rail Trail project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Edmands presented a letter from Williams Township relative to Fisher Road. They would like to have the road taken into the local road system after improvements are made. The M.D.O.T. is funding drainage and aggregate work. Mr. Edmands recommended soil borings be performed. Commissioner Redmond moved to receive the letter and have the Engineer-Manager respond. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 12/1/01 through 12/14/01 in the amount of $111,590.67. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve bills in the amount of $118,050.56. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve permits 01 569 through 01 576. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Engineer-Manager's Report – AMZ Patching Problem – Job Posting Created Light Truck Driver Opening – Relatives Working in the Same District – Overtime for Snow Removal.

Commissioner Studders moved to have the Engineer-Manager discuss with the union the light truck duties being performed by a probationary laborer employee. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski reported that the Bay County Retirement System funds are down approximately 4% from last year.

The timing of the signal at Trumbull and Youngs Ditch was discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 9, 2002 at 9:00 a.m. Motion was adopted on a roll call vote at 10:25 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board