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WEDNESDAY, JANUARY 10, 2001
REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:05 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael
Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General
Superintendent; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative: Ken
Miller, Interim Director/Plant Superintendent;
Supervisors ? Hilda Dijak, Frankenlust; Dick Gromaski,
Fraser; Donald Meyer, Merritt; Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams; A. Pominville,
R.C. Attorney; Thomas Starkweather, A.R.E.A.;
Jeff Kart, The Bay City Times; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Nominations were held for Chairman.
Commissioner Studders moved to appoint Gerald
Redmond as Chairman of the Board for 2001.
Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Abstain: Redmond
Nominations were held for Vice-Chairman.
Commissioner Redmond moved to appoint Michael
Studders as Vice-Chairman of the Board for
2001. Motion was adopted on a roll call
vote:
Yeas: Redmond & Lewandowski
Abstain:
Studders
Commissioner Redmond moved to approve the minutes
of the December 27, 2000 meeting. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Paige-Garfield Road patch near the railroad
tracks needs to be watched for repairs.
RESOLUTION - M.D.O.T. - SIGNAL PARTICIPATION
Commissioner Studders moved to approve
participating, with the M.D.O.T., in costs for
installation and maintenance for the proposed
traffic signal control for the M-13/Cody-Estey
Road intersection. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to approve
a 15% increase to Schedule C Equipment Rental
Rates for the State Trunkline effective January
1, 2001. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski moved to approve
a request from St. Regis Culvert Inc. to extend
their 2000 bid prices on CMP for one year.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Studders moved to approve
a request from Beaver Township to carryover all
of their unused 2000 Ditching, Cost Share, and
Discretionary Funds into 2001. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Lewandowski moved to advertise
for a January 24, 2001 bid opening for 3 Single
Axle Cab and Chassis. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to advertise
for a January 24, 2001 bid opening for 3 Tandem
Axle Cab and Chassis. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Lewandowski moved to approve
purchasing 2-¾ Ton Extended Cab Pick-Ups,
for the Permit Agent and Civil Engineering Technician,
from the State of Michigan Purchasing Program.
Low bid for that type vehicle is a Dodge Sweptline
at $22,786.78. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Lewandowski moved to approve
purchasing 3-¾ Ton Pick-Ups, for the Foremen,
from the State of Michigan Purchasing Program.
Low bid for that type vehicle is a Dodge Sweptline
at $20,792.78. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to receive various
thank you letters related to snow removal.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Lewandowski moved to approve payroll
for the period of 12/16/00 through 12/29/00 in
the amount of $155,939.66. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills
in the amount of $129,214.22. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits
01?001 through 01?005. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report - Blue Water Quarterly
Meeting-December Overtime Hours & Costs -
Policy & Procedures for Land Division-Valley
Center Tech Park Snow Removal Meeting in February.
Commissioner Studders moved to recess the
meeting at 9:28 a.m. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to reconvene
the meeting at 10:24 a.m. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders moved to approve
a Memorandum of Agreement between the Federal
Highway Administration & the Michigan State
Historic Preservation Office regarding the Replacement
of the State Park Drive Bridge. The Chairman
is authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Studders offered the following resolution
and moved for its adoption:
WHEREAS, the Board of County Road Commissioners
of the County of Bay ("Bay County Road Commission")
will now consider the purchase of real property,
and
WHEREAS, The Bay County Road Commission also
finds said purchase to be exempt from discussions
or disclosure in an open session by virtue of
the provisions of Section 13(1)(k) of the Michigan
Freedom of Information Act,
THEREFORE, BE IT RESOLVED by the Bay County Road
Commission that it meet in a closed session for
the aforesaid purposes, pursuant to the provisions
of Section 8 (d) of the Open Meetings Act.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to reconvene to the
Regular Meeting. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Studders moved to authorize
A. Pominville and T. Starkweather to negotiate
the property acquisition as described in the Executive
Session. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders,
& Redmond
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Wednesday, January 24, 2001 at 9:00
a.m. Motion was adopted on a roll call vote
at 11:05 a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY, JANUARY 24, 2001
REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:03 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael
Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop,
General Superintendent; Dept. of Water & Sewer
Representative: Ken Miller, Interim Director/Plant
Superintendent; Supervisors ? Hilda Dijak, Frankenlust;
Dick Gromaski, Fraser; Jerry Barbret, Gibson;
William Tacey, Hampton; Donald Meyer, Merritt;
Marvin Neumeyer, Monitor; Michael Sobieray, Mt.
Forest; and Thomas Paige, Williams; Melvin McNally,
Kawkawlin Township Trustee; Gary Stanley, BCATS
Director; Terry Collins, Bay County Emergency
Services; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the January 10, 2001 Regular Meeting and Executive
Session. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
W. Tacey-Thanked the Board and all employees
for excellent snow removal efforts.
T. Collins-Reported to the Board that FEMA
denied funding to Bay County for the December
snow storm but they have appealed that decision.
The appeal process takes approximately one month
and he will inform the Board of the results.
Commissioner Studders moved to approve
a request from the St. Patrick's Day Parade Assoc.
for barricades to be placed on March 18, 2001.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Health insurance costs and various possible
changes which would result in reduced costs were
reviewed. Commissioner Redmond moved to
renew the contract with Blue Cross/Blue Shield,
effective February 1, 2001, and to review changes
at a later date. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders moved to approve
a request from Jensen Bridge and Supply Company
to extend their 2000 bid prices on CMP for one
year. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Studders move to approve a
request from Barrett Paving Materials, Inc. to
extend their 2000 bid prices on Bituminous Patching
Materials for one year. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Lewandowski moved to advertise
for a February 7, 2001 bid opening for various
equipment. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski moved to release
a bond held for Thomas Electric for permit #00-350.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Lewandowski moved to receive
a Royalty Revenue Report for 2000. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Mr. Edmands discussed a bill to Meylan
Excavating for overtime patching on Garfield Road.
Mr. Meylan contends he should have been notified
prior to our calling in a crew. Commissioner
Redmond moved to write off an accounts receivable
for Meylan Excavating in the amount of $794.60.
Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski
Nays: Studders
Commissioner Studders moved to approve
a 2% wage increase for Supervisory & Administrative
personnel effective February 1, 2001. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Redmond moved to receive a
thank you letter relative to snow removal.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Redmond moved to approve payroll
for the period of 12/29/00 through 1/12/01 in
the amount of $145,268.54 and Excess Sick Leave
payroll in the amount of $9,126.86. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Bids were received and opened for Single
& Tandem Axle Truck Chassis. Commissioner
Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders moved to approve bills
in the amount of $236,614.24. Motion was
adopted on a roll call vote:
Yeas: Lewandowski , Studders & Redmond
Commissioner Redmond moved to approve permits
01?006 through 01?008. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report - Additional 1,000
Tons of Salt Found by D. Bishop-Property Negotiations
Continuing-Employee Matter.
Commissioner Redmond appointed Commissioner
Lewandowski to serve on the Bay County Employees
Retirement System Board for calendar year 2001.
There being no further business before the Board,
Commissioner Studders moved to adjourn the meeting
until Wednesday, February 7, 2001 at 9:00 a.m.
Motion was adopted on a roll call vote at 9:41
a.m.:
Yeas: Redmond, Lewandowski, & Studders
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY, FEBRUARY 7, 2001
REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:03 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael
Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop,
General Superintendent; Dept. of Water & Sewer
Representative: Ken Miller, Interim Director/Plant
Superintendent; Supervisors ? Dick Gromaski, Fraser;
Donald Meyer, Merritt; Marvin Neumeyer, Monitor;
Sharon Stalsberg, Pinconning; and Thomas Paige,
Williams; Warren Sinke, Monitor Township Trustee
& Lions Club; Bob Cayo, Root Snowplows; Pat
Vernon, Shults Equipment, Inc.; Jim Lillo, Wade-Trim,
Inc.; and Julie Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the January 24, 2001 meeting. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT-None
RESOLUTION - CONTRACT - M.D.O.T.
YOUNGS DITCH/SCHEURMANN INTERSECTION
Commissioner Studders offered the following resolution
and moved for its adoption:
WHEREAS, Federal Funds have been approved for
widening work at the intersection of Youngs Ditch
Road and Scheurmann Road; including turn lane
construction, aggregate shoulders, concrete curb
and gutter, and drainage work; and all together
with necessary related work,
BE IT RESOLVED, That the Board of County Road
Commissioners, County of Bay, Michigan, hereby
approves Contract No. 01-5014 with the Michigan
Department of Transportation,
BE IT FURTHER RESOLVED, That the Chairman and
the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Lewandowski moved to approve
a request from Pavement Recycling Inc. to extend
their 2000 bid prices for Pulverizing. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to approve a
request from Gus Matonek, Inc. to extend their
2000 bid prices for 20AA & 22A. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Bids received and opened on January 24,
2001 for Three Single Axle Truck Chassis were
reviewed. Commissioner Lewandowski moved
to award to Diesel Truck Sales, the low bidder,
for their price of $188,988.00, with no trade-ins.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Bids received and opened on January 24,
2001 for Three Tandem Axle Truck Chassis were
reviewed. Commissioner Studders moved to
award to Diesel Truck Sales, the low bidder, for
their price of $129,882.00, with three trade-ins.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to approve a
request from Thomas Kocks, the new employee, for
two weeks off with no pay. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Lewandowski moved to receive
a Township Invoice Status Report. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Lewandowski moved to approve
an Easement Agreement with Pinconning Township.
The easement is necessary for their new waterline
which runs along the north district garage property
on Pinconning Road. The Chairman and the
Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to advertise
for a March 7th bid opening for the Annual Materials.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Studders moved to approve
changes to the Act 51 Certification Map with the
cover sheet to be signed by the Chairman.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to approve
the purchase of approximately 44.5 acres of land,
adjacent to the east district property, located
in Portsmouth Township for $117,500.00. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to approve payroll
for the period of 1/13/01 through 1/26/01 in the
amount of $113,551.73. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills
in the amount of $235,533.39. Motion was
adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski
Commissioner Redmond moved to approve permits
01?009 through 01?017. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report - County Maps Needed-Solicitation
of Contributions Within the R-O-W - Blacktop Projects
Due from Townships by February 23rd-FEMA Funds
Approved for Bay County.
W. Sinke-The Lions Club trains members
before they solicit funds within the right-of-way.
A group from Pontiac has been soliciting funds
in the right-of-way for approximately two months
now. Mr. Edmands explained that the situation
is an enforcement problem.
Bids were received and opened for various
equipment. Commissioner Lewandowski moved
to refer the bids for review. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Mr. Edmands reported that the Site Condo,
Land Division, and Plat Specification policies
are being drafted and revised.
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Wednesday, February 21, 2001 at
9:00 a.m. Motion was adopted on a roll call
vote at 9:51 a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY, FEBRUARY 21, 2001
REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:03 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael
Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Clarke Foco,
Finance Director; Dept. of Water & Sewer Representative:
Ken Miller, Interim Director/Plant Superintendent;
Supervisors ? William Tacey, Hampton; Donald Meyer,
Merritt; Marvin Neumeyer, Monitor; and Thomas
Paige, Williams; Jack Monroe, Beaver Township
resident; Thomas Starkweather, A.E.R.A.; Kent
Smith, Online Realty; Patrick Pritchard, Prichard
Consulting Group, Inc.; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the February 7, 2001 meeting. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
J. Monroe-Beaver Road near Eight Mile Road
frequently has mud on the road.
Mr. Edmands discussed proposed revisions
to the Site Condominium Policy. Land division
projects have been added to the policy.
Commissioner Studders moved to hold a Public Hearing
on March 21, 2001 at 9:30 a.m. to review the revised
policy. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, &
Lewandowski
The meeting was opened to Thomas Starkweather
who discussed the recent acquisition of property
adjacent to the East District property.
Online Realty has proposed listing the site for
a one year period with a fee to be 10% of the
purchase price. Mr. Starkweather stated
that the property can be listed now with two prices,
as is or improved. The issue was referred
to the General Superintendent to determine approximate
clean up costs.
The meeting was opened to Patrick Prichard
who discussed health insurance costs. Several
options are available to lower premium costs.
Mr. Edmands discussed proposed revisions
to the Rules, Standards & Specifications for
Plat Road Development Policy. More specific requirements
have been added to the policy. Commissioner
Redmond moved to hold a Public Hearing on March
21, 2001 at 9:30 a.m. to review the revised policy.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
RESOLUTION - CONTRACT - M.D.O.T.
SALT STORAGE FACILITY - NORTH DISTRICT
Commissioner Lewandowski offered the following
resolution and moved for its adoption:
WHEREAS, there is an existing Contract between
the Bay County Road Commission and the Michigan
Department of Transportation for state highway
maintenance, and
WHEREAS, bulk salt must be properly maintained
and stored, and
WHEREAS, the Michigan Department of Transportation
wishes to participate in the eligible costs of
the construction of a concrete wall type bulk
chemical storage facility,
BE IT RESOLVED, That the Board of County Road
Commissioners, County of Bay, Michigan, hereby
approves Contract No. 2000-0982 with the Michigan
Department of Transportation,
BE IT FURTHER RESOLVED, That the Chairman is
authorized to sign for the Board.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Studders moved to authorize
the Chairman and Finance Director to sign the
annual report (5500-C/R) for the cafeteria plan.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Bids received and opened on February 7,
2001 for One Rotary Cutter Mowing Deck were reviewed.
Commissioner Redmond moved to award to Saginaw
Tractor Inc., for their low bid price of $4,725.00.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Bids received and opened on February 7,
2001 for One Tractor with Boom Arm Mower were
reviewed. Commissioner Studders moved to
award to Flint New Holland, for their low bid
price of $57,981.00. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Bids received and opened on February 7,
2001 for Two Pneumatic Tired Rollers were reviewed.
Commissioner Lewandowski moved to award to Wolverine
Tractor & Equipment, for their low bid price
of $95,580.00, without trade-in. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Bids received and opened on February 7,
2001 for Single Axle Truck Accessories were reviewed.
Commissioner Studders moved to award to Shults
Equipment, for their low bid price, meeting specifications,
of $87,525.00. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski,
& Studders
Bids received and opened on February 7,
2001 for Tandem Axle Truck Accessories were reviewed.
Commissioner Redmond moved to award to Hyde Equipment
Company, for their low bid price, meeting specifications,
of $98,148.00. Motion was adopted on a roll
call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Lewandowski moved to approve
an offer from the Missaukee County Road Commission
to purchase Roller #707 for $18,500.00. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Redmond moved to approve a
waiver of the permit fee for the YWCA's annual
bike race. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski moved to approve payroll
for the period of 1/27/01 through 2/9/01 in the
amount of $135,998.14. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills
in the amount of $183,301.20. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Redmond moved to approve permits
01?018 through 01?025. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report - East District Property
Sale-County Maps-Weight Restrictions are in Effect.
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Wednesday, March 7, 2001 at 9:00
a.m. Motion was adopted on a roll call vote
at 9:58 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY, MARCH 7, 2001
REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:00 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael
Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; and Dick Bishop,
General Superintendent; Dept. of Water & Sewer
Representative: Ken Miller, Director/Plant Superintendent;
Supervisors ? William Tacey, Hampton; Donald Meyer,
Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams; Jack Monroe
and Ted Groholski, Beaver Township residents;
Gary Stanley, BCATS Director; and Julie Bowker,
Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the February 21, 2001 meeting. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
T. Groholski-Complained that recent brushing
along Cottage Grove Road has caused a drainage
problem.
J. Monroe-Garfield Road sewer cuts need
repair.
Commissioner Studders moved to name John
R. Edmands as Authorized Agent for the FEMA Request
for Public Assistance. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Mr. Edmands presented proposed plans for
a Commercial Drive access for Trinity Wireless
tower on Freeland Road, located in Frankenlust
Township. Commissioner Lewandowski moved
to approve a variance for acceleration & deceleration
lanes, paving, and curb & gutter. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to approve a
Preliminary Plat for Brookside #2 Subdivision,
located in Frankenlust Township. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Redmond moved to change the
meeting of March 21, 2001 to March 20, 2001.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to approve
a request from Clark Highway Services, Inc. to
extend their 2000 Pavement Marking bid prices.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski moved advertise
for a March 20th bid opening for an AMZ Patching
Machine. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Lewandowski moved to advertise
for an April 4th bid opening for the Countywide
Paving Program. Motion was adopted on a
roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to approve
the fringe benefit calculation average procedure.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski moved to receive
a letter from Canada Life relative to renewal
rates. Motion was adopted on a roll call
vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Studders moved to approve
a request from the Safety Committee for safety
jackets with high intensity stripes. Employees
who choose not the wear the jackets must sign
a waiver. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, &
Lewandowski
Bids were received and opened for the Annual
Materials. Commissioner Redmond moved to
refer the bids for review. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders moved to write off
and turn over to the collection agency an uncollected
accounts receivable for Dennis J. Dorian in the
amount of $200.00. Motion was adopted on
a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Studders moved to release
a bond held for G. M. Adamowski Trucking for permit
#94-056. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Redmond moved to change the
Public Hearing date from March 21st to March 20th
for the Plat Specification Policy and Site Condominium
Policy. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski moved to approve payroll
for the period of 2/10/01 through 2/23/01 in the
amount of $128,383.28. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Commissioner Studders moved to approve bills
in the amount of $140,320.67. Motion was
adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski
Commissioner Redmond moved to approve permits
01?026 through 01?031. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Engineer-Manager's Report - Beaver Road Mud Problem
Checked-Scheurmann & Youngs Ditch Project
Bids Received-Trinity Lutheran School Snow Video
Program-County Engineers Workshop-Grievance Relative
to Health Insurance-County Maps-Bay City Times
Story-Flajole Road Drainage Request-Safety Training.
S. Stalsberg-Asked that copies of the proposed
Site Condominium Policy be sent to the townships.
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Tuesday, March 20, 2001 at 9:00
a.m. Motion was adopted on a roll call vote
at 10:13 a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
TUESDAY, MARCH 20, 2001 REGULAR
MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:01 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael
Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General
Superintendent; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative: Ken
Miller, Director/Plant Superintendent; Supervisors
? Roy DeLorge, Kawkawlin; and Thomas Paige, Williams;
Bill Harmon, Peninsular Equipment Inc.; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the March 7, 2001 meeting. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT-None
Commissioner Lewandowski moved to take
bids on April 18, 2001 for the North District
Salt Shed. The Chairman is authorized to
sign the title sheet for the Board. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Redmond moved to approve hiring
Wade-Trim, Inc. to perform construction engineering
on the North District Salt Shed. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders moved to approve
hiring Wade-Trim, Inc. to perform construction
engineering on the Scheurmann & Youngs Ditch
Intersection Improvement project. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Mr. Edmands presented proposed plans for
a Commercial Drive access for Williamsburg Village
Manufactured Home Community on Nine Mile Road,
located in Williams Township. Commissioner
Lewandowski moved to approve the preliminary plans
under the Mobile Home Act. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Mr. Edmands reported that Portsmouth Township
has received an Enhancement Grant for their RailTrail.
Commissioner Studders moved to appoint Jay Wheeler
the Project Engineer and John Edmands the Project
Supervisor. Motion was adopted on a roll
call vote:
Yeas: Redmond, Lewandowski,
& Studders
Bids received and opened on March 7, 2001
for the Annual Materials were reviewed.
Commissioner Lewandowski moved to award as follows:
2001 RECOMMENDED MATERIAL BID AWARDS
MATERIAL BID RECOMMENDED AWARD
1. Barricades NES Work Safe
2. Bituminous Concrete and Patch Materials
Midland Contracting
3. Liquid Calcium Chloride Liquid Calcium
Chloride Sales
4. Liquid Calcium Chloride (Bulk) Liquid
Calcium Chloride Sales
5. New Signs and Sign Material Signs &
Blanks, Inc.
6. Redi-Mix Rip Rap Bags Sequin Lumber
Co., Inc.
7. Steel Beam Guardrail Anro Timber Products,
Inc.
8. Steel Sign Posts Rathco Safety Supply,
Inc.
9. Underbody Replacement Scraper Blades
Hyde Equipment Company
and Shults Equipment
10. Carbide Underbody Rep. Scraper Blades St.
Regis Culvert
11. Wood Guardrail & Sign Posts Anro Timber
Products, Inc.
12. Transistorized Warning Lights NES Work Safe
13. Crushed Concrete Reject all bids-Bid had
been extended from 2000
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Redmond moved to advertise
for an April 4, 2001 bid opening for an Aerial
Bucket. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to advertise
for an April 18, 2001 bid opening for a Brush
Chipper. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders moved to purchase
a Two-Way Radio System from the State Contract.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Mr. Edmands presented a proposed Winter
Maintenance Bid Proposal. Commissioner Studders
moved to have the document reviewed by legal counsel
and then presented to the Monitor Township DDA.
Monitor Township DDA will be asked to refund legal
expenses incurred. Motion was adopted on
a roll call vote:
Yeas: Studders & Lewandowski
Nays: Redmond
Commissioner Redmond moved to appoint John
Edmands as voting delegate for the upcoming CRAM
Annual Meeting. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski moved to receive
a Township Invoice Status Report. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Redmond moved to concur with
Kawkawlin Township's request for a traffic signal
at the M-13/Parish Road intersection. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
RESOLUTION - M.D.O.T. MAINTENANCE CONTRACT AMENDMENT
Commissioner Studders offered the following
resolution and moved for its adoption:
BE IT RESOLVED THAT the County Trunkline
Maintenance Amendment Contract between the MICHIGAN
DEPARTMENT OF TRANSPORTATION and the County of
Bay for the period of October 1, 1998 through
June 30, 2001, is hereby accepted.
The following County Official, Gerald M.
Redmond, Chairman of the Board, is authorized
to sign the said Maintenance Contract Amendment.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski moved to receive
a letter relative to a Redemption Hearing for
Russell Lather. Motion was adopted on a
roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Lewandowski moved to approve
a Poison Ivy Vaccination Program for 2001.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Bids were received and opened for an AMZ
Patching Machine. Commissioner Studders
moved to refer the bids for review. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
The Public Hearing for the Site Condominium
& Land Division Project Policy was opened
at 9:34 a.m. Mr. Edmands reviewed the major
revisions. There was no public input.
The Public Hearing was closed at 9:39 a.m.
The Public Hearing for the Rules, Standards
& Specifications for Plat Road Development
Policy was opened at 9:39 a.m. Mr. Edmands
reviewed the major revisions. There was
no public input. The Public Hearing was
closed at 9:46 a.m.
Mr. Bishop discussed a recent accident
involving a foreman and his vehicle. Commissioner
Lewandowski moved to approve Mr. Bishop increasing
a recent order for pick-ups from three to four
if the vendor agrees to the change. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Redmond moved to approve payroll
for the period of 2/24/01 through 3/9/01 in the
amount of $123,372.17. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills
in the amount of $150,209.81. Motion was
adopted on a roll call vote:
Yeas: Redmond & Studders
Nays: Lewandowski
Commissioner Redmond moved to approve permits
01?032 through 01?045. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report - M.D.O.T. Critical
Bridge Approval: N. Union Road (Monitor
Twp.), Chip Road (Williams Twp.), & Flajole
Road (Garfield Twp.)-State Park Drive Bridge Replacement
Schedule-Bay County's Independence Boat Launch
Access Road-Hampton Township Project-Request for
Jodi Lynn Lane Take Over-Monitor Township Fisher
Road Improvements-Commissioners Seminar 4/22-24/01.
There being no further business before the Board,
Commissioner Studders moved to adjourn the meeting
until Wednesday, April 4, 2001 at 9:00 a.m.
Motion was adopted on a roll call vote at 10:06
a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY, APRIL 4, 2001
REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:07 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond
& Robert Lewandowski
Absent: Michael Studders
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General
Superintendent; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative: Ken
Miller, Director/Plant Superintendent; Supervisors
? William Tacey, Hampton; Donald Meyer, Merritt;
Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning;
and Thomas Paige, Williams; Gary Stanley, BCATS
Director; Mark Norton, Wade-Trim, Inc.; Bill Harmon,
Peninsular Equipment Inc.; and Julie Bowker, Clerk
of the Board.
The Pledge of Allegiance was recited.
Commissioner Redmond moved to approve the minutes
of the March 20, 2001 meeting. Motion was
adopted on a roll call vote:
Yeas: Lewandowski & Redmond
PUBLIC INPUT
T. Paige-Reported a sign missing at Eight
Mile & Midland and guardrail damage at Eleven
Mile & Fisher.
Mr. Studders arrived.
Commissioner Lewandowski moved to adopt
the revised "Rules, Standards & Specifications
for Plat Road Development". Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Redmond moved to adopt the
Site Condominium & Land Division Project Policy.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders moved to approve
Professional Services Agreements with Wade-Trim,
Inc., for the North District Salt Shed and the
Scheurman @ Youngs Ditch Intersection Improvement
project. The Chairman and the Clerk are
authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Bids received and opened on March 20, 2001
for One AMZ Magnum Pothole Patcher were reviewed.
Commissioner Lewandowski moved to award to Miller
Equipment Company, for their low bid price of
$48,000.00, without trade-in. Motion was
adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Quotes received for four computers were
reviewed. Commissioner Studders moved to
award the purchase to Marcan Micro Systems, Inc.
for their low quote, meeting specifications, of
$7,160.00 which includes installation. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski moved to receive
a letter from the M.D.O.T. relative to the proposed
detour route for the I-75 reconstruction project.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Studders moved to approve
participating in the "Take Your Daughter to Work
Day" program. Motion was adopted on a roll
call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Lewandowski moved to write
off and turn over to the collection agency an
uncollected accounts receivable for Stephanie
L. Parks in the amount of $196.34. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to increase
the mileage allowance from $0.325 to $0.345, breakfast
from $6.50 to $6.75, and dinner from $16.25 to
$16.50, effective April 1, 2001. Motion
was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Studders moved to renew the
YMCA membership for another year. Motion
was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Lewandowski moved to receive
a Royalty Revenue Report for the 1st quarter.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Bids were received and opened for the 2001
Paving Program. Commissioner Redmond moved
to refer the bids for review. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Bids were received and opened for One Aerial
Bucket. Commissioner Studders moved to refer
the bids for review. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Redmond moved to release a
bond held for Great Lakes Contracting, Inc. for
permit #98-222. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Studders moved to release
a bond held for J. B. Excavating for permit #92-463.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Redmond moved to release a
bond held for J. B. Excavating for permit #97-007.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
The upcoming area code change from 517
to 989 was discussed.
Commissioner Lewandowski moved to approve payroll
for the period of 3/10/01 through 3/23/01 in the
amount of $114,321.66. Motion was adopted
on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve bills in
the amount of $126,430.65. Motion was adopted
on a roll call vote:
Yeas: Lewandowski , Studders, & Redmond
Commissioner Studders moved to approve permits
01?046 through 01?073 and to waive the fee for
01-070. Motion was adopted on a roll call
vote:
Yeas: Studders, Redmond, & Lewandowski
Engineer-Manager's Report - Bay County to Host
Blue Water Meeting-State Park Drive Bridge Update
- Weight Limits Still On.
Commissioner Lewandowski moved to authorize
Wade-Trim, Inc. to proceed with design engineering
for the State Park Drive Bridge project.
Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
There being no further business before the Board,
Commissioner Studders moved to adjourn the meeting
until Wednesday, April 18, 2001 at 9:00 a.m.
Motion was adopted on a roll call vote at 9:46
a.m.:
Yeas: Lewandowski, Studders, & Redmond
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY, APRIL 18, 2001
REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:00 a.m.,
at 2600 E. Beaver Road, by the Vice-Chairman,
Michael Studders.
Roll Call: Michael Studders,
& Robert Lewandowski
Excused: Gerald
Redmond
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General
Superintendent; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative: Ken
Miller, Director/Plant Superintendent; Supervisors
? Hilda Dijak, Frankenlust; Dick Gromaski,
Fraser; James Dubay, Garfield; Jerry Barbret,
Gibson; William Tacey, Hampton; Donald Meyer,
Merritt; Marvin Neumeyer, Monitor; Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams; Melvin
McNally, Kawkawlin Township Trustee; Tom
Putt, Bay County Mosquito Control; Edwina Germain
and Pat Beson, Kawkawlin Township residents; Mike
Huber, Williams Township resident; Jeff Kart,
The Bay City Times; and Julie Bowker, Clerk of
the Board.
The Pledge of Allegiance was recited.
Commissioner Studders moved to approve the minutes
of the April 4, 2001 meeting. Motion was
adopted on a roll call vote:
Yeas: Lewandowski & Studders
PUBLIC INPUT
J. Dubay-Complimented the Road Commission
on road conditions.
E. Germain-Requested information about
closing the end of Wetters Road.
M. Huber-Discussed a drainage problem on
Flajole Road.
The proposed 2001 Building Better Local
Roads Program was copied for the townships to
review.
Commissioner Lewandowski moved to approve
County Traffic Control Order #13-01-1 for temporary
No Parking on Johnson Street from 25th Street
to its northerly terminus from June 21st to June
24th. Motion was adopted on a roll call
vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to receive
the Act 51 Report for 2000. Motion was adopted
on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to approve
a transfer of $1,500,441 from the Primary Road
Fund and $73,519 from the Road Commission Fund
to the Local Road Fund. Motion was adopted
on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Lewandowski moved to change
the meeting of May 16, 2001 to May 15, 2001.
Motion was adopted on a roll call vote:
Yeas: Lewandowski & Studders
Bids received and opened on April 4, 2001
for the 2001 Bituminous Paving Program were reviewed.
Commissioner Studders moved to award to Midland
Contracting Company, for their low bid price of
$1,501,270.67 and to approve the contract.
The Chairman and the Clerk are authorized to sign
for the Board. Motion was adopted on a roll
call vote:
Yeas: Studders & Lewandowski
Bids received and opened on April 4, 2001
for One Aerial Bucket were reviewed. Commissioner
Lewandowski moved to award to Cannon Engineering
& Equipment Co., for their low bid price of
$26,198.00. Motion was adopted on a roll
call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to advertise
for a May 2, 2001 bid opening for One Front End
Loader. Motion was adopted on a roll call
vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to receive
the 2001 Summer Help list. Motion was adopted
on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Lewandowski moved to advertise
for a May 2, 2001 bid opening for One Motor Grader.
Motion was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Mr. Edmands presented proposed plans for
a Commercial Drive access for Trinity Wireless
on Townline 14 Road, located in Kawkawlin Township.
Commissioner Studders moved to approve a variance
for acceleration & deceleration lanes and
curb & gutter. Motion was adopted on
a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to allow a
residential driveway to be located on the R-O-W
for Gilbert Road, located in Gibson Township,
which is currently not certified. Motion
was adopted on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Lewandowski moved to approve payroll
for the period of 3/24/01 through 4/6/01 in the
amount of $115,478.07. Motion was adopted
on a roll call vote:
Yeas: Lewandowski & Studders
Commissioner Studders moved to approve bills
in the amount of $597,816.20. Motion was
adopted on a roll call vote:
Yeas: Studders & Lewandowski
Commissioner Studders moved to approve permits
01?074 through 01?107. Motion was adopted
on a roll call vote:
Yeas: Lewandowski & Studders
The proposed 2001 Building Better Local
Roads Program was reviewed. A May 15th deadline
for proposed projects was determined. Ditching
funds were discussed. Commissioner Studders
moved to approve the program. Motion was
adopted on a roll call vote:
Yeas: Studders & Lewandowski
Bids were received and opened for a Chemical
Storage Facility at the North District Garage.
Commissioner Lewandowski moved to refer the bids
for review. Motion was adopted on a roll
call vote:
Yeas: Lewandowski & Studders
Bids were received and opened for One Brush
Chipper. Commissioner Lewandowski moved
to refer the bids for review. Motion was
adopted on a roll call vote:
Yeas: Studders & Lewandowski
Engineer-Manager's Report-Youngs Ditch &
Scheurmann Road Intersection Improvement Project
Update-Weight Restrictions Lifted-Bay Medical
Sign Request-Merritt Township Projects-Area Code
Change.
J. Barbret-Some cell phones cannot use
989 yet.
There being no further business before the Board,
Commissioner Studders moved to adjourn the meeting
until Wednesday, May 2, 2001 at 9:00 a.m.
Motion was adopted on a roll call vote at 9:44
a.m.:
Yeas: Lewandowski & Studders
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
WEDNESDAY, MAY 2, 2001
REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:04 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Gerald Redmond, Michael
Studders, & Robert Lewandowski
Also present were: Road Commission Representatives:
John Edmands, Engineer-Manager; Dick Bishop, General
Superintendent; and Clarke Foco, Finance Director;
Dept. of Water & Sewer Representative: Ken
Miller, Director/Plant Superintendent; Supervisors
? Hilda Dijak, Frankenlust; Dick Gromaski,
Fraser; Donald Meyer, Merritt; Sharon Stalsberg,
Pinconning; and Thomas Paige, Williams; Edwina
Germain, Kawkawlin Township resident; Harold Kleinert,
Monitor Township resident; Larry Allen, Stewart,
Beauvais & Whipple; Jim Lillo, Wade-Trim,
Inc.; Jeff Kart, The Bay City Times; and Julie
Bowker, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Studders moved to approve the minutes
of the April 18, 2001 meeting. Motion was
adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
PUBLIC INPUT
H. Kleinert-Informed the Board about the
bad condition of N. Union Road between Three and
Four Mile Roads.
H. Dijak-Stated that road funds come out
of the general fund in most townships.
E. Germain-Asked about her request to put
a gate on the end of Wetters Road.
D. Bishop-Stated that the Road Commission
cleaned the area but she cannot close off a public
road.
H. Dijak-Seven Mile Road north of Freeland
Road culvert placement questioned.
S. Stalsberg-Neuman Road parking was discussed.
D. Meyer-Reported that a farmer is causing
damage to a section of Brown Road that is scheduled
for chip & seal.
Bids were received and opened for a Motor
Grader and a Front End Loader. Commissioner
Redmond moved to refer the bids for review.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to approve
the 2000 Act 51 Financial Report and have the
Chairman and the Finance Director sign for the
Board. Motion was adopted on a roll call
vote:
Yeas: Redmond, Lewandowski,
& Studders
The meeting was opened to L. Allen who
reviewed the 2000 Audit Report. Commissioner
Lewandowski moved to receive the audit report.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Payment schedules for local critical bridge
repairs were discussed. Commissioner Redmond
moved to give the townships 5-7 years to pay.
Staff will report back at the next meeting.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to approve
and distribute the 2000 Annual Report. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Mr. Edmands presented a proposal from On-Line
Realtors to list the recently acquired east district
property. Commissioner Lewandowski moved
to reject the proposal. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Mr. Edmands presented proposals from Wade-Trim,
Inc. for design engineering on the Wilder Road
project and the Two Mile Road project. Commissioner
Lewandowski moved to approve the proposals.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Bids received and opened on April 18, 2001
for the North District Salt Storage Facility were
reviewed. Commissioner Studders moved to
award to Gerace Construction Company, Inc., for
their low bid price of $209,400.00 and to approve
the contract. The Chairman and the Clerk
are authorized to sign for the Board. Motion
was adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Lewandowski moved to approve
a request from Union Local #1096 for summer hours
from June 4, 2001 through September 3, 2001.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Bids received and opened on April 18, 2001
for a Brush Chipper were reviewed. Commissioner
Studders moved to award to AIS Construction Equipment,
for their low bid price of $25,770.00, with trade-in
and optional winch. Motion was adopted on
a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Redmond moved to release a
bond held for Great Lakes Contracting, Inc. for
permit #98-033. Motion was adopted on a
roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Commissioner Redmond moved to approve the
attendance of T. Heil to the MAPERS conference.
Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Lewandowski moved to approve
an Agreement with Kawkawlin Township for improvements
to River Road. Project is estimated at $4,180.00.
Schedule of Payments is: $4,180.00 due 12/15/01.
Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, &
Lewandowski
Commissioner Studders moved to approve
an Agreement with Kawkawlin Township for improvements
to Wetters Road. Project is estimated at
$43,365.00. Schedule of Payments is:
$14,455.00 due 12/15/01; $14,455.00 due 12/15/02;
and $14,455.00 due 12/15/03. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski,
& Studders
Mr. Edmands presented a letter from Koch
Pavement Solutions offering to lower prices for
2001. Commissioner Lewandowski moved to
approve the price decrease. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders,
& Redmond
Commissioner Redmond moved to approve payroll
for the period of 4/7/01 through 4/20/01 in the
amount of $113,696.00. Motion was adopted
on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski
Commissioner Studders moved to approve bills
in the amount of $429,322.00. Motion was
adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders
Commissioner Redmond moved to approve permits
01?108 through 01?146. Motion was adopted
on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond
Engineer-Manager's Report-State Park Drive Bridge
Project Update - Flajole Road Drainage Problem,
County Drain-Tandem Trucks Arrived-Seal Blend
Production-Midland County Road Commission Chip
& Seal and Hydro Seeding Programs-Adopt-a-Highway
Program-Hampton Township Development on Knight
Road-State Maintenance Contract-Next Meeting on
Tuesday, May 15, 2001.
There being no further business before the Board,
Commissioner Lewandowski moved to adjourn the
meeting until Tuesday, May 15, 2001 at 9:00 a.m.
Motion was adopted on a roll call vote at 10:34
a.m.:
Yeas: Studders, Redmond, & Lewandowski
Respectfully Submitted by:
Approved by:
Julie K. Bowker
Gerald M. Redmond
Clerk of the Board
Chairman of the Board
Top
TUESDAY, MAY 15, 2001
REGULAR MEETING
The regular meeting of the Bay County Road Commission,
Road Department, was called to order at 9:06 a.m.,
at 2600 E. Beaver Road, by the Chairman, Gerald
Redmond.
Roll Call: Geral | 
