Board Meeting Minutes

WEDNESDAY, DECEMBER 14, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Ann Gasta and Don Gerow, Representing the Qualifier Marathon; Mel McNally, Kawkawlin Township Trustee, and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the November 30, 2011 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - D. Schabel, P. Wasek, M. McNally, G. Brandt questioned certain road concerns for 2012 in their townships.

Commissioner Gromaski moved to receive presentation for 5/20/12 Tri-County Marathon “The Qualifier”, move to refer to a future meeting for consideration as to the BCRC’s level of participation in the event. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve and forward a BCRC Professional Services Agreement to Wade-Trim for signatures for the Cody-Estey Road Project at a proposed cost of $15,606.66. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Preliminary Plat for Maple Ridge Subdivision in Hampton Township. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve to extend bid pricing for 2012 with Karbowski Oil for fuel for above ground tanks. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Mr. Frederick discussed quotes received for County Dumpster Service for 2012. Commissioner Gromaski moved to award to Republic Services for their low quote of $161.28 per month for two dumpsters emptied once per week. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

A draft of the proposed 2012 Budget was presented and reviewed. Commissioner Gromaski moved to receive the proposed 2012 Budget draft. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

A draft of the proposed 2011 Budget Adjustments were presented and reviewed. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to hold Public Hearing on December 28, 2011 at 9:30 a.m. for Road & 10:00 a.m. for DWS for 2012 Budget. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Engagement Letter with the Chairman for Audit Services for Year Ending December 31, 2011. Chairman is authorized to sign. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve a cash bond refund of $20,053.97 to Jordan Development Company, LLC. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Mrs. McCarthy presented a Township Invoice Status Report & Township Agreement Schedule. Commissioner Rivet moved to receive. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Professional Service Industry, Inc. (PSI) to perform the geotechnical design services for Cody Estey Road detailed in their scope and fee proposal at a cost of $3,795.00. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve the following meeting schedule for 2012:

PUBLIC NOTICE 2012

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2012 at the posted times:

WEDNESDAY,   JANUARY  11	9:00 a.m.	WEDNESDAY,   JULY 11		9:00 a.m.

WEDNESDAY,   JANUARY  25	9:00 a.m.	WEDNESDAY,   JULY  25		9:00 a.m.

WEDNESDAY,   FEBRUARY  8	9:00 a.m.	WEDNESDAY,   AUGUST  8		9:00 a.m.

WEDNESDAY,   FEBRUARY  22	9:00 a.m.	WEDNESDAY,   AUGUST  22	9:00 a.m.

WEDNESDAY,   MARCH 7		9:00 a.m.	WEDNESDAY,   SEPTEMBER 5	9:00 a.m.

WEDNESDAY,   MARCH  21		9:00 a.m.	WEDNESDAY,   SEPTEMBER  19	9:00 a.m.

WEDNESDAY,   APRIL  4		9:00 a.m.	WEDNESDAY,   OCTOBER  3	9:00 a.m.

WEDNESDAY,   APRIL  18		9:00 a.m.	WEDNESDAY,   OCTOBER  17	9:00 a.m.

WEDNESDAY,   MAY  2			9:00 a.m.	WEDNESDAY,   OCTOBER  31	9:00 a.m.

WEDNESDAY,   MAY  16		9:00 a.m.	WEDNESDAY,   NOVEMBER  14	9:00 a.m.

WEDNESDAY,   MAY  30		9:00 a.m.	WEDNESDAY,   NOVEMBER  28	9:00 a.m.

WEDNESDAY,   JUNE  13		9:00 a.m.	WEDNESDAY,   DECEMBER  12	9:00 a.m.

WEDNESDAY,   JUNE  27		9:00 a.m.	WEDNESDAY,   DECEMBER  26	9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 11/19/11 through 12/2/11 in the amount of $123,148.02. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $223,619.49. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 11-313 through 11-321. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Engineer-Manager's Report - Credit card report - Wade Trim overhead rate detail - Overtime report - 12/7/11 - Rural Task Force meeting update regarding funding changes - Quit Claim Deeds received for small parcels from Hampton Township (in Fraser Township) - Road abandonment status: Fisher Road between Carter and Eleven Mile Road and a portion of the Straits Drive right-of-way at Mackinaw Road - 1/10/12 Regional Task Force meeting in Saginaw - Salzburg Road status.

Commissioner Gromaski moved to approve Agreement #8-2011-03, with Kawkawlin Township for ditching on Boutell Road. Total Estimated Cost is $4,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - G. Augustyniak questioned road status.

P. Wasek questioned MDOT funding near airport in his township.

M. Haranda - questioned Cody Estey Road classification.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, December 28, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy Clerk of the Board

Approved by: Richard S. Gromaski Chairman of the Board

WEDNESDAY, NOVEMBER 30, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet

Excused: Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Gary Brandt, Monitor; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the November 16, 2011 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to receive and review information for two parcels recently purchased by Hampton Township in a foreclosure auction. Motion was adopted on a roll call vote.

Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve GASB 54 Fund Balance Policy. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve the release of the bond for Rhode Brothers Excavating. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve payroll for the period of 11/5/11 through 11/18/11 in the amount of $163,569.16. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $269,040.36. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve permits 11- 307through 11-312. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Engineer-Manager's Report - Midland Road opened on 11/23 with guardrail at I-75 installed this week - Salzburg Road; meeting to be held 12/6 at 9:30 - Status of potential marathon from Midland to Bay City - Status of Merritt Township wind farm; agreement being drafted - Rural Task Force conference on 12/7; changes in funding for 2012 - MDOT budget meeting held here 12/1 - Budget status

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, December 14, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:

Yeas: Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy Clerk of the Board

Approved by: Richard S. Gromaski Chairman of the Board

WEDNESDAY, NOVEMBER 16, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; and Paul Wasek, Williams; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the November 2, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve the Annual Overweight and Overwidth Permit for Road Commission vehicles. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to accept revision of Cafeteria Benefit Plan changing the Plan Year date from February 1st to January 1st. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Rick Rinz was presented with a certificate for his retirement on 11/18/11 after 30 years of service with appreciation expressed from management and the Commissioners.

A draft of the proposed 2011 Preliminary Budget Adjustments and 2012 Budget were presented and reviewed. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 10/22/11 through 11/4/11 in the amount of $119,905.19. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $325,241.06. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to approve permits 11-293 through 11-306. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Engineer-Manager's Report - Credit card report - O'Connor's Auto Outlet variance status - Midland Road status - Hotchkiss Road paved by MDOT - Merritt Township wind farm status - Township invoice status - 11/29/11 legislative meeting pending on Road Commission bills.

PUBLIC INPUT - G. Augustyniak asked about traffic counts by township.
P. Wasek asked about future work on Garfield Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 30, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:10 a.m.:
Yeas: Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 2, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 19, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - G. Brandt asked about Midland Road project status.
M. McNally requested input on Consumers Energy tree trimming in County.

Commissioner Gromaski moved to sign Wade-Trim PSA for Ricoma Beach Road Rehabilitation. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve the release of the bond for Putt, Inc. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve and sign the attached Wade-Trim "Standard Professional Services Amendment" document for Amendment No. 1 for the 2011 Midland Road Reconstruction Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

RESOLUTION AUTHORIZING NOTIFICATION

Board of County Road Commissioners
County of Bay, Michigan

The following preamble and resolution were offered by Commissioner Gromaski:

WHEREAS, The Bay County Road Commission (BCRC) is a member of the Bay County Employees' Retirement System; and,

WHEREAS, the BCRC finds it beneficial to its ongoing operations when timely notified that an employee of the BCRC has determined a retirement date and filed an application of retirement with the Bay County Employees' Retirement System.

NOW, THEREFORE, BE IT RESOLVED, that the Board of County Road Commissioners of the County of Bay, authorizes the administrator/accountant of the Bay County Employees' Retirement System to disclose the retirement date of a BCRC employee to the Engineer-Manager, or the Engineer-Manager's designee, when a written application of retirement is submitted to the administrator/accountant of the Bay County Employees' Retirement System;

BE IT FURTHER RESOLVED, that the disclosure to the Engineer-Manager, or the Engineer-Manager's designee, be provided as soon as possible by electronic mail or by first class mail after the retirement date is determined and/or a written application is submitted to the Bay County Employees' Retirement System by a BCRC employee;

BE IT FINALLY RESOLVED, that the Board of County Road Commissioners of the County of Bay appreciates the efforts of the Bay County Employees' Retirement System in fulfilling this request.

Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve payroll for the period of 10/8/11 through 10/21/11 in the amount of $119,966.53. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve bills in the amount of $186,840.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve permits 11- 282 through 11-292. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager's Report - MTF update - Variance request from O'Connor's Auto on Wilder - Retiree Service credit for Parts Clerk to be paid in December - Fisher Road ROW status - Wind Farm meeting held 11/1/11 for possible project in Merritt Township - Bay City request for collaboration meeting for services/equipment - Status of Wade-Trim projects - R. Frederick discussed MDOT changes with the loss of 400+ positions and delay of FY 2012 budget.
J. Lillo discussed a recent meeting regarding an intersection reconfiguration on Shrestha Drive at Wilder Road. The Bangor DDA is requesting a traffic island and designated left and right turn lanes onto Wilder Road at this intersection. Possible future placement of a sign within the traffic island for the Civic Arena was discussed. An additional Board approval is needed to allow installation of the sign within the traffic island.

Commissioner Gromaski moved to approve change to the Shrestha Drive/Wilder Road intersection consisting of a new traffic island and designated right and left turn lanes. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve installation of electronic sign within the new traffic island at Shrestha Drive and Wilder Road for the Civic Arena contingent upon an agreement stating that the Road Commission be held harmless for any damages. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT - M. McNally asked for clarification on questions from public during approval of motions.
P. Wasek questioned damage to driveway culverts; written opinion to be sent to all supervisors.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 16, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 19, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Jim Marter, Accounting Manager; and Cheryl Fechter, Office Manager; Supervisors - Terry Watson, Bangor; and David Schabel, Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 5, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve and forward Contract to Wade-Trim for signatures for Ricoma Beach Road at a proposed cost of $22,228.70. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to renew a Contract with SAMSA for computer support and maintenance. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Agreement #12-2011-03, with Pinconning Township for Bay Arenac County Line Road. Total Estimated Cost is $98,441. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #R-2011-02, with McDowell Construction for Seven Mile Road Culvert. Total Estimated Cost is $14,900. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to authorize six employees to attend the Michigan Chapter of APWA-vehicle maintenance and winter driving tips and operations for snow removal in Frankenmuth on 11/2/11. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to refer to review request to purchase Retiree Service Credits for Ms. Piesik in the amount calculated by the Bay County Retirement System. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to refer to review the variance to park vehicles a maximum of five feet within the existing Wilder Road right-of-way along the current frontage of O'Connor Auto Outlet. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive an award from our self-insurance carrier that deals with Worker's Compensation recognizing us for having an exceptional year (2010-2011) with regard to Worker's Compensation claims. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive Township Invoice Status Report & Township Agreement Schedule. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 9/24/11 through 10/7/11 in the amount of $114,822.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $508,218.02. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11- 268 through 11-281. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager's Report - Credit card report - Local bridge program grant received for 2014 for $440,000 for 3 bridges - Midland Road project status - Blue Water meeting on 10/27 at Doubletree Hotel - Crush & shape projects to start Monday - State salt has been delivered.

PUBLIC INPUT - P. Schabel questioned road problems on M-15.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, November 2, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 5, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Harold Sampier, Kawkawlin Resident; Robert Holmen & Larry Fleis, F & V Construction; Mike Niederquell & Mike Nielson Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 21, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT - D. Bragiel questioned if seal blend has changed.
Harold Sampler, resident commented on dust problem on his road.
P. Wasek stated the recent seal blend was not holding well.

Commissioner Gromaski moved to approve a permit to use the undeveloped right-of-way known as Violet Street in the Roman Court Subdivision #1 to install a single residential driveway pending township approval. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to receive the update on Royalty Revenue. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to receive the MTF History & Cash Balance Reports. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to receive a thank you from Midland County Road Commission to the Bay County Road Commission administrative staff as well as the chip & seal crew for the quality of work on their 95 mile program. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/10/11 through 9/23/11 in the amount of $22,862.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $444,164.50. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11- 265 through 11-266. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager's Report - Discussed developing permit form for jetting driveway culverts - Blue Water Meeting is on 10/27 at Doubletree Hotel in Bay City - Midland Road project status - Shake Your Mailbox day is on 10/15, as well as received compliment from Genesee County and asked to use our announcement - Beaver Road; safety grant pending - Garfield Road bridge repair - 10/11 actuary report meeting with Gabriel & Schroeder at Bay County.

PUBLIC INPUT - D. Bragiel questioned Cash Balance chart.
G. Augustyniak questioned residents installing guard systems around mailboxes.
G. Brandt discussed driveway culvert.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 19, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 7, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT-D. Bragiel asked for clarification of TV-5 news story on road funding.

Commissioner Rivet moved to release bonds held for Midstate Earthworks, Inc. for permit #10-020 and #10-163. Motion was adopted on a roll call vote: Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to approve to hire Mr. Kevin Streich on 10/3/11 as the new Lead Mechanic for the Bay County Road Commission contingent upon passing the required BCRC physical and drug testing. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve commercial drive access request for Perry Creek Townhouses in Williams Township contingent upon revision of drainage elevations at each entrance and Williams Township approval. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve payroll for the period of 8/27/11 through 9/9/11 in the amount of $115,230.23. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $346,359.98. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11-237 through 11-259. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager's Report - Township Invoice Status - Request made to CRAM to request a representative to provide an update on the State Healthcare Legislation at next Blue Water quarterly meeting - Midland Road project status - Salzburg Road project to be split into phases for 2012 - Garfield Road plans in process - Ricoma Beach status; resident meeting in process of being scheduled - 10/15/11 is "Shake Your Mailbox" day and will be put on Facebook and sent to newspaper - May 2012 marathon in Bay County; initial meeting held - All chip and seal and fog seal is complete.

PUBLIC INPUT - G. Augustyniak questioned curb & gutter on new subdivisions.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 5, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:43 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 7, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Bill & Sarah Wesolek, Residents of Rueger Farms; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 24, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - B. Wesolek provided input on the request for stop signs in Rueger Farms Subdivision.

Commissioner Gromaski moved to approve installation of stop signs in Rueger Farms Subdivision at a maximum of four different locations at the discretion of the Engineer-Manager. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve our portion of $22,502.51 (50% grant of $22,502.51 will also be paid by Homeland Security) for replacement of our current radios with the new narrowband requirement. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a Thank You from Merritt Township Board for allocating funds for replacement of the Kinney Road bridge and for the fine work the BCRC crews did in constructing the new bridge. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve the attendance of S. Gray to the M.A.P.E.R.S. Seminar in Grand Rapids for the Retirement System on September 19th and 20th. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to refer a PSA Contract for Ricoma Beach Road with Wade-Trim to a future meeting pending discussion with residents. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve payroll for the period of 8/13/11 through 8/26/11 in the amount of $118,822.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $105,631.79. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 11-221 through 11-236. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to recess to allow bid openings for DWS at 9:45 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to return to the Road meeting and then move into executive session at 10:06 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager's Report - MTF budget changes for 2012 - Credit Card report - Employee Health Care Contribution Legislation - Midland Road project status; some delays with utility companies - Status of Midland County Chip & Seal - Consumers bill for street lights on MDOT road - M. Rivard questioned Per Diem payments for special meetings; not provided by BCRC.

PUBLIC INPUT - G. Augustyniak noted that PEP dilute application improved road in Fraser Township.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:30 a.m.
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:20 a.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to accept the contract modification for the Finance Director made during closed session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 21, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 11:30 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 24, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; Bill & Sarah Wesolek, representing Rueger Farms Subdivision; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 10, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - G. Brandt asked about temporary stop signs for Midland Road Project and subdivision road inspections.
D. Schabel commended BCRC for completion of Kinney Road Bridge.
G. Augustyniak - DNR call about road closure on Erickson.
Sarah & Bill Wesolek from Rueger Farm Subdivision (125 homes) requesting stop signs; many children in neighborhood.

Commissioner Rivet moved to approve Agreement #1-2011-01, with Bangor Township for seal blend. Building Better Local Roads is $5,000. Total Estimated Cost is $5,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #R-2011-10, with McDowell Construction, L.L.C. for Chip Road Bridge. Total Estimated Cost is $14,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to authorize the Acceptance of Letter of Engagement for Medicare Modernization Act. Cost is to be split between the Road Commission and Dept. of Water and Sewer. The Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve the change in office hours to continue being 7:00 a.m. - 3:30 p.m. all year round. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a study for three-way stops at a minimum of two locations within the Rueger Farms Subdivision in Monitor Township and refer a decision to the next meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #6-2011-01, with Gibson & Mt. Forest Townships for Townline 17 Road pending the receipt of signatures from Mt. Forest. Gibson Township share is $4,250. Mt. Forest Township share is $4,250. Total Estimated Cost/BBLR Township Share is $8,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve Agreement #6-2011-02, with Gibson Township for seal blend. Building Better Local Roads is $5,750. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #6-2011-03, with Gibson Township for aggregate. Building Better Local Roads is $17,875. Gibson Township Share is $20,000. Total Estimated Cost is $37,875.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve the release of the bond for DCM Construction, Inc. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/30/11 through 08/12/11 in the amount of $121,028.22. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $581,381.16. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 11-195 through 11-220. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager's Report - Cash flow - Township agreement summary - MCRCSIP refund - Crime stoppers donation request - CRAM Southern Association is looking for Commissioners for open positions - Midland Road project status - Project design in process for Salzburg Road - Garfield Road bridge work - Killarney Beach Road work discussed.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 7, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 10, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors and Jim Marter, Accounting Manager - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 27, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - P. Wasek - chip & seal status requested.

Commissioner Rivet moved to approve and forward PSA to Wade-Trim for Garfield Road Bridge in Beaver Township with a proposed fee of $6,000. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve and forward PSA to Wade-Trim for Salzburg Road Improvements in Monitor Township with a proposed fee of $52,917.69. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 7/16/11 through 7/29/11 in the amount of $121,805.62. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve bills in the amount of $434,282.91. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve permits 11-180 through 11-194. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Supervisor's Report - Kinney Road Bridge is complete - Ziegler Road to be completed today - Seal blend is continuing in the townships - Mowing is starting for MDOT - Chip & seal in Midland County will continue through August - Employee notice was posted for lead mechanic position.

PUBLIC INPUT - G. Augustyniak questioned details of Midland County chip & seal.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 24, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:17 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JULY 27, 2011 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; and Bradd Makki, Water Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 13, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - G. Brandt - Questioned Bangor-Monitor Met. Water agreement.
D. Schabel - Expressed gratitude for progress on Kinney Road bridge project.

Commissioner Rivet moved to approve Agreement #5-2011-01, with Garfield Township for seal blend. Building Better Local Roads is $5,750. Total Estimated Cost is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #5-2011-02, with Garfield Township for various roads. Project is estimated at $40,700.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,700. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #5-2011-03, with Garfield Township for aggregate. Total Estimated Cost is $39,938.25. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #10-2011-03, with Bangor-Monitor Metropolitan Water District for Midland Road. Total Estimated Cost is $46,349.33. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

J. McCarthy discussed reasoning for change in banking for our five separate accounts. Signatures of authorized bank signers will be needed and requested in early August. Commissioner Rivet moved to approve the change to Independent Bank for all accounts by 9/1/11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive a Thank You from Bob Rau/Tim Banaszak from the Kawkawlin River Watershed Property Owners Association for picking up the debris from the 17th Annual River Clean-Up Day. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve a proposal for Professional Services to complete design for rehabilitation of the Garfield Road Bridge over Waldo Drain, immediately north of Beaver Road. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve the 2011 Paving Program contract with Saginaw Asphalt Paving Company. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the appointment of Chris Ambrose as the new Garage Foreman. Rick Rinz was commended for providing advance notice of his retirement. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/2/11 through 7/15/11 in the amount of $121,993.88. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $502,804.33. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve permits 11-162 through 11-179. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a proposal for Professional Design Services to complete plans and bid for the Salzburg Road Improvements project in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager's Report - Update of Township Agreement schedule - Midland Road project update - Kinney Road Bridge project status - 7/26/11 meeting with Indian Tribe leaders regarding possible future projects affecting roads - Status of safety grant due Friday for Beaver Road and grant for radios - Chip & seal work in Midland has begun.

Commissioner Gromaski moved to approve Letter of Agreement with SAPA which reduces the probationary period for new hires from 180 to 90 days for insurance benefits and holiday pay. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - P. Wasek discussed increase in traffic and accidents on Garfield Road and need for third lane.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 10, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JULY 13, 2011 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell and Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 29, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - G. Brandt asked about N. Union/3 Mile intersection due to Midland Road project detour.

Commissioner Rivet moved to receive the update on Royalty Revenue. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive the MTF History & Cash Balance Reports. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to accept Saginaw Asphalt for County Wide Paving bid as the total low bid contingent upon review. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Temporary Controlling Speed Traffic Control Order #10-11-01 for Four Mile from Midland Road to Wilder Road. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Temporary Controlling Speed Traffic Control Order #10-11-02 for North Union from Three Mile to Four Mile. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Commercial Drive Access to O'Reilly Auto Parts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 6/18/11 through 7/1/11 in the amount of $123,461.96. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $458,758.78. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11-148 through 11-161. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager's Report - Asset Management Conference today in Saginaw - Credit card report - Independent Bank meeting - State Park Drive / Old Kawkawlin light - Kinney Road Bridge status - Chip & seal status - New tandem truck arrived 7/12/11 - State roads mowing status.

PUBLIC INPUT - M. Niederquell - update on state mowing status and changes due to less MDOT staff.
P. Wasek - permit information questions.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:55 a.m.
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:00 a.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve the contract for the Engineer-Manager as discussed during closed session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 27, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 11:44 a.m.
Yeas: Rivet, Rivard & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 29, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Dave Engelhardt, BCATS; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 15, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - G. Augustyniak questioned Prevo Rd. overpass status

Commissioner Rivet moved to approve BCATS Local Funding Resolution on an annual basis. Engineer Manager and Chairman are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve to purchase two new pickup trucks from the state contract. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #2-2011-01 revised, with Beaver Township for various repairs. Project is estimated at $386,635.00. Building Better Local Roads is $20,000. Total Estimated Cost is $366,635. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #BC-2011-01, with City of Bay City for various repairs. Total Estimated Cost is $43,405.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a thank you from Copoco Community Credit Union for helping make their 17th Annual Safety Day a huge success. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #14-2011-03, with Williams Township for various repairs. Project is estimated at $8,100.00. Building Better Local Roads is $17,900. Total Estimated Cost is $26,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #11-2011-01, with Mt. Forest Township for aggregate. Project is estimated at $20,000.00. Building Better Local Roads is $20,000. Total Estimated Cost is $40,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve request to advertise for 2011 County-Wide Paving. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 6/4/11 through 6/17/11 in the amount of $121,741.18. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $524,493.22. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11-130 through 11-147. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager's Report - Midland Road project deposit - Budget projection update - 2011 Local Heavy Maintenance projects update - MTF status - Genesee County Road Commission meeting "Back to the Bricks" invitation - Midland Road project starting this week at west end - State Park Drive Bridge project final cost at $15,300 - Pavement markings will be starting on 7/11/11 - Status of Kinney Road Bridge - Remaining required salt purchase for 2011 has been ordered - Grant received for new signs - Traffic signal at State Park & Old Kawkawlin to be replaced - N. Union sanitary sewer emergency - Facebook page introduction.

Commissioner Gromaski moved to approve Agreement #10-2011-04, with Monitor Township for various repairs. Total Estimated Cost is $65,400. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT - G. Brandt brought in piece of MDOT reflector that damaged a vehicle.
P. Wasek - 7/5/11 ground breaking ceremony for new State Police post in Williams Township.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 12:35 p.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to accept the contract modifications made during closed session and change the benefits of the finance director and eligible commissioners to coincide with the SAPA group for health insurance and pension plan contributions beginning 7/1/11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet, Rivard

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 13, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 12:40 p.m.
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 15, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Bradd Maki, Water Superintendent; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 1, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - D. Bragiel requested status of Beaver Road Project; this will be postponed until 2012 due to design difficulties.

Commissioner Gromaski moved to approve Agreement #7-2011-02, with Hampton Township for various repairs. Project is estimated at $126,800.00. Building Better Local Roads is $20,000. Total Estimated Cost is $106,800. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Agreement #9-2011-02, with Merritt Township for various repairs. Project is estimated at $123,950.00. Building Better Local Roads is $20,000. Total Estimated Cost is $103,950. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #12-2011-02, with Pinconning Township for various repairs. Project is estimated at $40,500.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,500. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

The Engineer-Manager and Finance Director presented the 2010 Annual Report. Commissioner Rivet moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Agreement #13-2011-01, with Portsmouth Township for seal blend. Project is estimated at $15,000.00. Township Share is $15,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve the revision of Cafeteria Benefit Plan Schedule A. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 5/21/11 through 6/3/11 in the amount of $119,586.75. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve bills in the amount of $231,096.45. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 11-117 through 11-129. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager's Report - Credit card report - Cash flow projection - Midland Road Project status - State Park Bridge Project results - Kinney Road Bridge Project to start 6/21 - Status of policies in progress - Chip & Seal projects have begun - Traffic signal at Old Kawkawlin & State Park Drive status.

PUBLIC INPUT - G. Brandt requested additional agreement for another crush and shape project.
P. Wasek questioned about bridge repairs.
Mr. Niederquell questioned pavement markings.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 29, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 1, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Bradd Maki, Water Superintendent - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade Trim Inc.; Tom Levengood, Bay City Water Plant; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 18, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve the Cellular Telephone Usage Policy as presented. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve to signing the ratified contract with Local #1096 with a term of January 1, 2011 through December 31, 2015. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Temporary No Parking Traffic Control Order #13-11-1 for the installation of No Parking signs along 25th and 26th Street in the vicinity of St. Stanislaus Church. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #2-2011-01, with Beaver Township for various repairs. Project is estimated at $370,200.00. Building Better Local Roads is $20,000. Total Estimated Cost is $350,200. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #4-2011-02, with Fraser Township for various repairs. Project is estimated at $111,136.00. Building Better Local Roads is $20,000. Total Estimated Cost is $91,136.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve Agreement #4-2011-01, with Fraser Township to purchase 475 tons of Seal Blend. Project is estimated at $23,750.00. Building Better Local Roads $5,750.00. Township Share is $18,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to file for an Engineering Reimbursement from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve MDOT Contract for 2011 Midland Road Reconstruction Project, Two Mile Road to ¼ mile west of Three Mile Road in Monitor Township. BCRC will not send the signed documents to MDOT before the bid price for the project is received on or about June 3rd. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a retirement letter from Rick Rinz. He will retire on November 18, 2011 after 30 years of service. The Board noted appreciation for his service and dedication. Motion was approved on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #3-2011-03, with Frankenlust Township for various repairs. Project is estimated at $199,567.00. Building Better Local Roads is $20,000. Total Estimated Cost is $179,567.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #9-2011-01, with Merritt Township to purchase 300 tons of Seal Blend. Project is estimated at $15,000.00. Township Share is $15,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #10-2011-02, with Monitor Township for various repairs. Project is estimated at $241,437.00. Building Better Local Roads is $20,000. Discretionary Funds is $11,500. Township Share is $207,937.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day. Motion was adopted on a roll call vote: Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 5/7/11 through 5/20/11 in the amount of $123,629.42. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $204,300.35. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve permits 11-099 through 11-116. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager's Report – Open Meetings Act FYI – Midland Road Project – State Park Drive will be closed 6/7 – 6/8 for bridge project – Kinney Road Bridge Project moved to 6/20 – Seal blend to start this week.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 15, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:44 a.m.
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 18, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager, Bradd Maki, Water Superintendent, Chuck Suchodolski, Maintenance Inspector; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Jeff Hansen, LAN; Jim Klein, Axiom-Eastwood Subs; Stu Reid, Julie Ellis and Ryan Perlberg from Weinlander Fitzhugh; and Lisa VanDusen, Fill-in Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 4, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve the minutes of the May 10, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT - P. Wasek discussed office paper recycling.

Commissioner Rivet moved to approve Commercial Drive Access Request to Tri-City Motor Speedway in Williams Township. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve the installation of storm sewer at the location submitted along Wilder Road by the City of Bay City. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Agreement #10-2011-01, with Monitor Township to purchase 350 tons of Seal Blend. Project is estimated at $17,500.00. Township Share is $17,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve Agreement #3-2011-02, with Frankenlust Township to purchase 150 tons of Seal Blend. Project is estimated at $7,500.00. Building Better Local Roads $3,250.00. Township Share is $4,250.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

MAY 18, 2011 ROAD DEPARTMENT PAGE 2

Commissioner Rivard moved to approve Agreement #8-2011-01, with Kawkawlin Township to purchase 350 tons of Seal Blend. Project is estimated at $17,500.00. Building Better Local Roads $11,500.00. Township Share is $6,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to write off and turn over to the collection agency uncollected accounts receivables for Sheila Farquharson in the amount of $206.56/$210.69. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to receive the Cellular Telephone Usage Policy as presented and approve attorney review for adoption at a future meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve appointing Richard Gromaski as voting delegate and Mike Rivard as alternate voting delegate to the 2011 MCRCSIP Annual Meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Final Plat for Eastwood Residential Subdivision, South No. 2 in Williams Township contingent upon cash bond, bond or letter of credit. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve Agreement #4-2011-01, with Fraser Township to purchase 475 tons of Seal Blend. Project is estimated at $23,750.00. Building Better Local Roads $5,750.00. Township Share is $18,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve Agreement #14-2011-01, with Williams Township to purchase 350 tons of Seal Blend. Project is estimated at $17,500.00. Township Share is $17,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to approve Agreement #14-2011-02, with Williams Township for various repairs. Project is estimated at $249,065.00. Discretionary Monies is $11,500. Building Better Local Roads is $20,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve Agreement #12-2011-01, with Pinconning Township to purchase 300 tons of Seal Blend. Project is estimated at $15,000.00. Building Better Local Roads is $11,500. Township Share is $3,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

MAY 18, 2011 ROAD DEPARTMENT PAGE 3

Commissioner Gromaski moved to approve to send Mike Greania, our Lead Mechanic to a welding class on June 6, 2011. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve a commercial drive access for F.P. Horak in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 4/23/11 through 5/6/11 in the amount of $ 120,038.04. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to approve bills in the amount of $270,492.81. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve permits 11-068 through 11-098. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Engineer-Manager's Report - Credit card report - Salt report - Update on Attorney fees for negations on both contracts; 1096 to sign contract today - Attorney opinion regarding public employment and public contract - All 3 management agreements passed out to Board for review - Retiree service credit purchase for 2 employees - Midland Road; let date of June 3, 2011 - State Park Drive Bridge; deck needs sealer healer, tentatively set for June 6th and 7th, 2011 - Kinney Road Bridge should start construction on June 13th - Policies discussed for updating; Non-Privacy and Monitoring, Internet Use and Fraud, Theft and Embezzlement.

Commissioner Gromaski moved to approve Agreement #8-2011-0, with Kawkawlin Township for work on various roads. Project is estimated at $156,200.00. Building Better Local Roads is $20,000. Total Estimated Cost $136,200.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve hiring Tiffany Piesek as the new Parts Clerk for the Bay County Road Commission contingent upon passing the required physical and background check. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve re-classifying Lisa VanDusen as an Account Clerk II to receive compensation associated with the Account Clerk II job classification. Further to suspend the co-op program until reinstated by Board action. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

MAY 18, 2011 ROAD DEPARTMENT PAGE 4

Commissioner Gromaski moved to approve retiree service credit purchase for both Luann O'Laughlin and Lisa VanDusen. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 1, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:16 a.m.
Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

TUESDAY, MAY 10, 2011 ROAD SPECIAL MEETING

The special meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent.

Commissioner Rivet moved to ratify the Labor Contract with Union Local #1096, Second: Gromaski. The contract will be effective as of January 1, 2011 through December 31, 2015. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 18, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:28 a.m.
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 4, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Ed Carstens and Tim Fitzgerald; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; William Tacey, Hampton Treasurer; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade Trim, Inc; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 14, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve the minutes of the April 20, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT - M. McNally discussed road closure due to bridges; J. Lillo discussed bridge closure rules enacted by federal mandate.

Commissioner Rivet moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for Summer Hours. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

The 2010 Audit Report was presented by Jackie McCarthy (Larry Allen, the BCRC auditor was not in attendance due to illness. Commissioner Gromaski moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

The 2010 Act 51 Report was presented and discussed. Commissioner Rivard moved to approve the Act 51 Report with the Vice-Chairman and the Finance Director to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Act 51 Interfund Transfers. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a letter from A. Smith announcing her resigning effective May 19th. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 4/19/11 through 4/22/11 in the amount of $113,794.84. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $137,767.28. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve permits 11-056 through 11-067. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to sign Wade-Trim PSA for Two Mile and North Union. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager's Report - MTF decrease for May - "Weighing the Options" article discussed regarding road repair options - Grant received for $76,000 for mandated road sign replacements - Grants applications have been submitted for 4 bridge projects - Signal replacement ordered from J. Ranck for Old Kawkawlin and State - Annual CRAM Finance Conference on May 17-19 for finance director at Doubletree, Bay City - next meeting Clerk will be absent due to said conference- Special meeting to be called this week for 1096 contract that was ratified by Local #1096 on 5/3/11.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 18, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:05 a.m.
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 20, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 6, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Rivard moved to approve and forward Contract to Wade-Trim Design Contract for signatures for North Union Road Improvements at a proposed cost of $59,185.78. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Agreement #3-2011-01, with Frankenlust Township for Delta Road. Project is estimated at $7,500.00. Township Share is $7,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Lillo presented a letter from Union Local #1096 requesting 10 hour days from May 2, 2011 through September 5, 2011. Commissioner Gromaski moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to award CMP bid to Premarc Corporation as primary vendor for all pipe and bands and Jensen Bridge as our vendor for metal end sections. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to write off and turn over to the collection agency uncollected accounts receivables for Sarah Buffman in the amount of $299.89/$311.89, John Balenda II in the amount of $474.16/$493.13, Alyssa Bommarito in the amount of $1,200.02/$1,200.02. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

RESOLUTION - LOCAL BRIDGE PROGRAM PRIORITY LIST

Commissioner Gromaski offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,

WHEREAS, The Board has ascertained that said structures are in critical need of improvement, from preventative maintenance to replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.

1. Midland Road over Culver Creek - Rehabilitation
2. Old Beaver Road over the Kawkawlin River - Preventative Maintenance
Mackinaw Road over the Kawkawlin River - Preventative Maintenance
Wheeler Road over the Kawkawlin River - Preventative Maintenance
3. Seven Mile Road over Tebo Drain - Replace
4. Mackinaw Road over Johnson Drain - Replace
5. Erickson Road over the N. Br. Kawkawlin River - Replace

Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve request for Steve Gray to attend MAPERS Spring 2011 conference on May 2nd & 3rd. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 3/26/11 through 4/8/11 in the amount of $117,394.30. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve bills in the amount of $524,734.91. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 11-045 through 11-055. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager's Report - Overtime report - Fringe benefit/ Administrative/ Overhead rate changes - 4/28 meeting set for BCBS rep to present changes in PPO plan at 1:00 for 1096 and SAPA - Discussed signal at Two Mile & Wilder and State Park Drive & Old Kawkawlin - Midland Road project scheduled to start 5/6/11 - 4/21/11 Blue Water Meeting.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:50 a.m. per Section 8 (c) of the Open Meetings Act to discuss the 1096 contract. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to reconvene to regular session at 1:05 p.m. Discussion was completed on the 1096 contract. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 4, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 1:06 p.m.
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

THURSDAY, APRIL 14, 2011 ROAD SPECIAL MEETING

The special meeting of the Bay County Road Commission, Road Department, was called to order at 2:00 p.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Jim Marter, Accounting Manager; Saginaw Bay Underwriters: David Haag, James C. Lillo, P.E. McGuinness and Vicki Szunko; EHIM: Donnovan Shaya; and Jackie McCarthy, Clerk of the Board.

Healthcare Discussion - SBU role was discussed by James McGuinness. EHIM pharmacy management was discussed by Donnovan Shaya.

Commissioner Gromaski moved to change our health insurance agent to Saginaw Bay Underwriters based upon the recommendation of BCRC Management and DWS Management. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 20, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 4:00 p.m.
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 6, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the March 23, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - G. Brandt - Chip & seal question
T. Spegel - Chip & seal question on Knight Road

Bids were received and opened for Corrugated Metal Pipe. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve SAPA Contract with a term including January 1, 2011 through December 31, 2015. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to award Black Dirt Bid to Gushow and Sons, Inc. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to have Cannon Equipment come to the Road Commission and train and certify nine employees in operation of our aerial bucket trucks. The cost of the class is $1400 to certify nine and recertify three employees. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Mr. Lillo discussed the Letter of Support for Bay County Soil Conservation District Grant Application and will prepare and send letter of support to the BCSCD for this project. Commissioner Rivard moved to approve. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve Karbowski Oil as our supplier for oils and lubricants for 2011. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to extend the 2009 Chloride Bid to Liquid Calcium Chloride for the 2011 year. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve participation in the annual "Take Your Daughters and Sons to Work Day" on April 28, 2011. Motion was approved on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Bids received and opened on March 9, 2011 for Annual Sign Materials were reviewed. Commissioner Gromaski moved to award the following: Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

MATERIAL BID
AWARD
Steel Sign Posts
Rathco Safety Supply, Inc.
Wood Guardrail & Sign Posts
J & J Contracting
Steel Beam Guardrail
J & J Contracting
New Signs & Sign Materials
Osburn Associates, Inc.

Commissioner Rivet moved to approve and sign PSA from Wade-Trim for Midland Road Reconstruction with a proposed fee of $193,902.33. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve answers to the survey questions and submit the survey to the respective Associations. Clerk is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 3/12/11 through 3/25/11 in the amount of $128,840.04. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $227,796.04. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 11-042 through 11-044. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager's Report - Overtime report - Credit card report - MTF report - Bridge scour analysis requirements - Kinney Road bridge status - Actuary VEBA report - Auditor report to be presented on 5/4/11 - Blue Water meeting on 4/21/11 - Bay Area Chamber lunch meeting on 4/15/11.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 20, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 23, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors - Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the March 9, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - D. Bragiel asked about gas line maintenance in Mackinaw
G. Brandt asked about contract for bridge maintenance

Bids received and opened on March 9, 2011 for Annual Materials were reviewed. Commissioner Rivard moved to award the following: Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

MATERIAL BID
AWARD
6AA Crushed Limestone Delivered/Pick-Up
Specification Stone - West & North
LaFarge North America - East
4" x 12" Crushed Limestone Rip-Rap
Specification Stone
20AA Natural Aggregate Delivered
Tri-City Groundbreakers
H-1, 5A & 7A Delivered/Pick-Up
Bay Aggregate - H-1 & 5A Stockpiles/Pick-Up
Specification Stone - 7A Stockpiles/Pick-Up
23A Modified Delivered/Pick-Up
Specification Stone - West & North
Wirt Stone Dock - East
25A & 29A Delivered/Pick-Up
Bay Aggregate - 29A Delivered to #'s 2 & 4
Specification Stone - 25A Delivered & Pick-Up
29A Delivered to #'s 1, 3 ,5 & 6
Tailgate Spread 23A Mod.
Wirt Stone Dock - All Townships excluding 3 below
Specification Stone - Garfield, Mt. Forest & Pinconning
Bituminous Patching Material
Saginaw Asphalt
Hot Mix Asphalt
Pyramid Paving and Contracting
Corrugated Plastic Pipe
Michigan Pipe & Valve
Redi-Mix Rip Rap Bags
Sequin Lumber Co.
Carbide Underbody Replacement Blades
Shults Equipment, Inc.
Underbody Replacement Blades
St. Regis Culvert, Inc.

Commissioner Rivet moved to advertise for an April 6, 2011 bid opening for Corrugated Metal Pipe. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve and sign the Title Sheet for the 2011 Midland Road Reconstruction Project. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve 2010 changes to the Act 51 Certification. Chairman authorized to sign the title sheet. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve/adopt the 2011 Building Better Local Roads Program as presented. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 2/26/11 through 3/11/11 in the amount of $138,506.69. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve bills in the amount of $244,945.73. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve permits 11-041 through 11-041. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager's Report - Overtime report - Salt status - New truck delivered yesterday; first with side wing - Midland Road project public meeting was well-attended - Contracts to be discussed in Executive Session - Applied and received approval to receive approximately $6,000 from MDOT to rate local roads using PASER - Annual Audit with Stewart, Beauvis & Whipple.

Commissioner Gromaski moved to approve contract with Wade-Trim for Construction Engineering for the 2011 Midland Road Reconstruction project for $193,902.33 or approximately 9.6% of the project cost. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 10:51 p.m. per Section 8 (c) of the Open Meetings Act to discuss the SAPA contract. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to reconvene to regular session at 12:05 p.m. Discussion was completed on the SAPA contract. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 6, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 12:06 a.m.
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 9, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Mel McNally, Kawkawlin Township Trustee; Joe Mongeluzi, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; Jeff Hanson, LAN; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the February 23, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

PUBLIC INPUT - NONE

Bids were received and opened for the Annual Materials. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Rivard moved to approve and forward PSA to SME for Beaver Road Soil Investigation Agreement with a proposed fee of $14,200. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to approve a contract from Wade-Trim, Inc. for the Annual Bridge Inspections to be performed in 2011. This is a replacement of the approved contract at the last meeting for $4,050 or $450 per bridge. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Rivard moved to approve the 2011 bid prices for completion of Permanent Pavement Markings in 2011 to P.K. Contracting, Inc. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

RESOLUTION - BAY COUNTY RETIREMENT SYSTEM - ROAD COMMISSION GROUP CLASSIFICATIONS

Commissioner Gromaski moved to request that the Bay County Retirement System allow the Road Commission to combine the current Supervisory and Administrative Personnel Class I and Class II groups all into Class I. Class II does not contain any employees. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski
Excused: Rivet

Jim Lillo received and recognized Lisa VanDusen for her help in completing and sending out over 600 invitations notifying residents of a public meeting for the Midland Road Reconstruction Project. Commissioner Gromaski moved to approve. G. Brandt noted approval of job well done. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 2/12/11 through 2/25/11 in the amount of $135,080.90. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $274,480.02. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve permits 11-035 through 11-040. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Engineer-Manager's Report - Overtime Report - Cash Flow Report - Credit Card Report - Annual Audit from external auditors, Stewart, Beauvis, & Whipple scheduled for next week - Request from SAPA group - BBLR has one revision to be distributed today - 3/10/11 meeting at Monitor Township Hall for Midland Road Project - BCBS Annual Review on 3/11/11 - Traffic signal update; two need repair - 4/12/11 Business Government Summit at Double Tree.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 23, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:30 a.m.
Yeas: Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 23, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; David Schabel, Merritt; and Gary Brandt, Monitor; Patrick Beson, County Commissioner; Mike Niederquell, Joe Mongeluzi, Wade-Trim, Inc.; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the February 9, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

PUBLIC INPUT - G. Brandt commended road crew on recent storm and showed piece of MDOT reflector that damaged a car from US-10
P. Beson discussed monument box hazard near his business

Commissioner Rivard moved to approve MDOT Contract for the 2011 Annual Bridge Inspections. J. Lillo will contact MDOT to request removal of newer bridges at $1,100 less at a new total of $2,750.00. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to receive and recognize a Thank You received from MDOT for our dedication and excellent work in battling the snow storm on February 2, 2011. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve a Design Contract for $24,222.99 from Wade-Trim, Inc. for the Midland Road Reconstruction Project. An upcoming public meeting was discussed. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve payroll for the period of 1/29/11 through 2/11/11 in the amount of $160,224.32. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $360,144.28. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve permits 11-033 through 11-034. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Engineer-Manager's Report - Overtime Report - Kinney Road bridge status - BBLR Township Agreement, BCRC has not received any requested changes and anticipate approval of the BBLR at the next Board meeting - Midland Road General Information meeting on 3/2 - Contract negotiation status discussed - Discussed recent county-wide meeting on possible grant for growth plan for Bay County; P. Beson discussed difficulty if matching money is required - T. Watson invited all to a meeting with Consumers Energy tonight at 6:00 in Bangor Township.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 9, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.
Yeas: Rivet & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 9, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent; Supervisors - George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the January 26, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - D. Bragiel commended BCRC on plowing after recent storm.
T. Spegel questioned project invoice. Asked about signs for a local ministry on a local road. He commended road crew for work after snow storm.
G. Augustyniak asked about large snow pile at intersection.
G. Brandt commended road crew.
P. Wasek commended road crew and requested clearing on one road.
Board commended road crew employees.

Mr. Frederick presented a letter from Pavement Recycling, Inc. requesting to extend their 2010 pricing, terms and conditions for an additional year. Commissioner Rivet moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 1/15/11 through 1/28/11 in the amount of $133,953.73. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $411,208.52. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 11-014 through 11-024. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager's Report - BBLR meeting today and executive session after DWS meeting - Overtime report - Drainage work on Lauria Drive discussed - Credit cards; no activity for prior month - Kinney Road design is complete - Thank you received from BC Times photographer for road crew on recent storm.

There being no further business before the Board, Commissioner Rivet moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:30 a.m.
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to return to the Road Department regular session and then move into executive session at 12:16 p.m. per Section 8 (c) of the Open Meetings Act to discuss Engineer-Manager's contract renewal. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to reconvene to regular session at 12:20 p.m. It was agreed upon to extend Mr. Lillo's contract until collective bargaining is complete. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, February 23, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 12:30 p.m.
Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 26, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager, Ed Carstens; Supervisors - George Augustyniak, Fraser; Mike Niederquell, Wade-Trim, Inc; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the January 12, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - M. Niederquell mentioned possible legislative change for street sign requirements

Commissioner Gromaski moved to table resolution to eliminate the Supervisory & Administrative Personnel, Class II group within the Bay County Retirement system until more research is done. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Bit-Mat Products to extend their Asphalt Emulsion Bid prices through 2011. Materials will meet MDOT Specifications. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Mr. Lillo discussed the 2011 Building Better Local Roads Program. Commissioner Rivet moved to receive a draft document for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a request from the St. Patrick's Day Parade Association to set up and remove barricades on March 20th. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Agreement #R-2011-01, with McDowell Construction, L.L.C. for work on the Timber Bridge on Kinney Road over the Constant-DuRussell Drain. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 1/1/11 through 1/14/11 in the amount of $130,229.30. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve bills in the amount of $242,612.63. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve permits 11-003 through 11-013. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager's Report - J. Lillo employment contract discussed; expired 12/31/10 and requested an executive discussion on 2/9/11 - Overtime report - Kinney Road bridge status - Midland Road project status - Lawrence Tech conference today on different road repair options; C. Wale is attending - Quarterly Blue Water Meeting 1/27/11 in Bad Axe - Traffic signals needing repair.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 9, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:52 a.m.
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 12, 2011 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Engineer-Manager, James Lillo.

Roll Call: Richard Gromaski, Edward Rivet & Mike Rivard

Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Rivard moved to appoint Gromaski as Chairman of the Board for 2011. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard
Abstain: Gromaski

Nominations were held for Vice-Chairman. Commissioner Gromaski moved to appoint Rivet as Vice-Chairman of the Board for 2011. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Abstain: Rivet

Commissioner Gromaski moved to approve the minutes of the December 29, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT - D. Schabel questioned the due date for Township Agreements

Commissioner Rivet moved to approve the Monitoring and Closing for Scour Critical Bridges. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the Retroreflectivity Traffic Sign Compliance Plan. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to advertise for a March 9, 2011 bid opening for the Annual Materials to be awarded on March 23, 2011. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to receive an MTF History and Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Mrs. McCarthy discussed receiving an engagement letter needing a signature from Stewart, Beauvais & Whipple to perform the audit for the year ending December 31, 2010. Chairman is authorized to sign for the Board. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to release a bond held for Team Elmer's for permit #06-328. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to appoint the Engineer-Manager as the Bay County Road Commission's official voting member, an alternate to the Chairman of the Board, acting on behalf of the BCRC Board for 2011. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 12/18/10 through 12/31/10 in the amount of $174,208.72. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $59,732.73. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve permits 11-001 through 11-002. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager's Report - Township invoices status - Overtime report - Garfield Township ORV meeting on 1/10 attended by J. Lillo; they approved ordinance. They will have another millage election in May - Kinney Road Bridge will be delayed until 5/1/11 due to MDEQ ruling - Building Better Local Roads; discussed need for meeting and agreed to February 9 - Auditor Budget forecast is being utilized for negotiations - 2011 road projects - Costs being analyzed with higher unexpected costs for Beaver Road due to soil conditions and other roads needing work were discussed - Next Blue Water meeting is 1/27/11.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 26, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board