Board Meeting Minutes

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Paul Colbeck and Thomas Paige; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 14, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT - NONE

Bids were received and opened for Hydraulic Components for Tandem Axle Truck. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Jackie McCarthy discussed the Bay County Employees' Retirement System Funding Rates. Recommendation is to consider contributing 3% additional to the ERS beginning in August to lessen the amount of shortage due by the end of 2010. Commissioner Gromaski moved to approve. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to advertise for a August 19, 2010 bid opening to sell BCRC 2003 Dodge Durango. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to release a bond held for Perrou Contracting for permit #08-195. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve Agreement #11-2010-01, with Mt. Forest Township to place aggregate on various roads. Project is estimated at $40,000.00. Building Better Local Roads Funds $20,000.00. Township Share is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 7/3/10 through 7/16/10 in the amount of $119,922.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $226,602.55. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-130 through 10-135. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager's Report - Newspaper article regarding turning roads to gravel discussed - Overtime report - Insurance board openings - Chip & seal questions from residents discussed - Pavement markings discussed - Fog seal on primary roads discussed for Shore Road and Mackinaw Road - Bay-Arenac bid letting is 8/6 - Seven Mile; 7/30 to be milled then crush & shape - Kiesel Road sidewalk project - Knickerbocker Road was closed due to culvert failure and was repaired - Budget projection status - Negotiation status and meeting to be scheduled with actuary - Status of chip & seal projects.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 11, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Thomas Paige, Asst. Director; Paul Colbeck, Water Superintendent; Jim Marter, Accounting Manager; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Mel McNally, Kawkawlin Township Trustee; Jim Herber, Garfield Township Board; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 30, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT - P. Wasek asked about budget planning

Commissioner Rivet moved to receive a Cash Balance Report and MTF Report. Revenues are up 0.3% from 2009 as of 7/09/10. A decrease of closer to 1% is expected for the remainder of this year. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to receive a Thank You from Bob Rau/Tim Banaszak from the Kawkawlin River Watershed Property Owners Association for picking up the debris from the 16th Annual River Clean-Up Day. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve a Professional Services Agreement for Survey & Design Engineering with Wade-Trim for Beaver Road Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

 

Commissioner Rivet moved to approve a Professional Services Agreement for Survey & Design Engineering with Wade-Trim for North Union Road Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve a Professional Services Agreement for Survey & Design Engineering with Wade-Trim for Salzburg Road Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to release a bond held for CRS/Shaw Contracting for permit #09-239. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

G. Augustyniak asked about ITC road work and the need for a bond; discussed.

Commissioner Redmond moved to approve payroll for the period of 6/19/10 through 7/2/10 in the amount of $117,346.92. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $194,926.56. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-124 through 10-129. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager's Report - Credit card report - Cash flow projection - Seven Mile Road Project status discussed - Kiesel Road sidewalk Project discussed - Bay Arenac Road is on track for August - Chip & seal projects - CRASIF Board openings - Bridge inspections should be complete by next week by Wade-Trim.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, July 28, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:30 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Paul Colbeck, Jim Marter and Thomas Paige; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 16, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT - G. Augustyniak commended BCRC on chip & seal of township
parking lot.
P. Wasek discussed maintenance problem.
R. Johnson brought pictures of a drainage problem on Kenneth and Sunshine (local roads in Monitor Twp subdivision); discussed.
L. Gies questioned road patching problem on Kenneth Drive; discussed.
M. Niederquell requested phone calls to each State Rep. regarding
transportation funding.

Commissioner Rivet moved to advertise for a July 28, 2010 bid opening for Components for Tandem Axle Truck. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

The Engineer-Manager and Finance Director presented the 2009 Annual Report. Commissioner Gromaski moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve Agreement #8-2010-01, with Kawkawlin Township to purchase Seal Blend. Project is estimated at $35,000.00. Township Share is $35,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Gromaski moved to approve Agreement #6-2010-01, with Gibson Township to purchase Seal Blend. Project is estimated at $5,750.00. Township Share is $0.00. Building Better Local Roads Funds is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve Agreement #BC-2010-01 with the City of Bay City for improvements to various roads. Projects are estimated at $25,300.00. Schedule of Payments is: $25,300.00 due 10/15/10. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to receive a Thank You from The Safety Day Committee from Copoco Credit Union for the sign shop crews that delivered and picked up items used for their annual Safety Day. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve a Survey & Design Contract from Wade-Trim, Inc. for the Beaver Road, Old Beaver to I-75 Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve a Survey & Design Contract from Wade-Trim, Inc. for the Salzburg Road, Mackinaw to Three Mile Road Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve a Survey & Design Contract from Wade-Trim, Inc. for the North Union Road, Two Mile to Euclid Avenue Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive a Thank You from Saginaw Bay RC&D Area Inc. for moving the storm water educational trailer from their office to State Park and back. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve payroll for the period of 6/5/10 through 6/18/10 in the amount of $132,036.80. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Gromaski moved to approve bills in the amount of $172,548.83. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve permits 10-111 through 10-123. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager's Report - Administrative Expense Budget presented and discussed - Township Agreements Schedule showing all estimated costs discussed - Cash flow projection - Bridge inspections status - Chip & seal status - Kiesel Road sidewalk project has started; T. Watson commended our approval for this project at the last meeting that allowed it to begin this summer - Two Mile & Wilder traffic signal problem - Executive session to be held after DWS meeting today.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:20 a.m.
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to return to the Road Department regular session and then move into executive session at 11:15 a.m. per Section 8 (c) of the Open Meetings Act to discuss negotiation items for the upcoming collective bargaining agreements with the Supervisory and Administrative Personnel Association and Employees Local #1096. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to reconvene to regular session at 12:29 p.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, July 14, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 12:30 p.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Richard Gromaski
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Paul Colbeck and Thomas Paige; Supervisors - Terry Watson, Bangor; Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 2, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

PUBLIC INPUT - G. Brandt presented a letter requesting attendance at budget planning meetings by the BCTOA Road Committee; discussed this along with new ideas for less expensive maintenance.

D. Bragiel - Lauria Road maintenance question discussed.

Commissioner Redmond moved to approve a Proposal for Accounting Services for a 5 year budget projection from Stewart Beauvais & Whipple P.C. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Gromaski moved to approve a Proposal for Design Engineering Services from William A. Kibbe & Associates, Inc. for the Two Mile & Kiesel Road Sidewalks Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve to sign Title Sheet for Bay-Arenac Drive Project. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to accept NMLI Site Condominiums, located in Monitor Township, into the Bay County Road System for maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski
RESOLUTION - USBR 20

Commissioner Gromaski offered the following resolution and moved for its adaption:

WHEREAS, bicycle tourism is a growing industry in North America, contributing $47 billion a year to the economies of communities that provide facilities for such tourists; and

WHEREAS, the American Association of State Highway and Transportation Officials (AASHTO) has designated a corridor crossing the lower peninsula of Michigan to be developed as United States Bike Route 20 (USBR 20); and

WHEREAS, the Michigan Trails and Greenways Alliance, with the cooperation of the Michigan Department of Transportation (MDOT) and other stakeholders, have proposed a specific route to be designated as USBR 20, a map of which is herein incorporated into this resolution by reference; and

WHEREAS, the proposed route for USBR 20 comes through the County of Bay and can, therefore, provide a benefit to our residents and businesses; and

WHEREAS, the Bay County Road Commission has investigated the proposed route and found it to be a suitable route through the community, and desire that the route be designated so that it can be mapped and signed, thereby promoting bicycle tourism in our area;

BE IT RESOLVED, that the Board of County Road Commissioners, County of Bay hereby expresses its support for the development of USBR 20 and authorizes the posting of signs within the road Commission's right-of-way identifying the route through the community once the official designation has been made.

Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to file for an Engineering Reimbursement from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve Agreement #2-2010-01, with Beaver Township to purchase Seal Blend. Project is estimated at $2,500.00. Township Share is $0.00. Building Better Local Roads Funds is $2,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve Agreement #2-2010-03, with Beaver Township on various roads. Project is estimated at $138,085.00. Township Share is $118,085.00. Building Better Local Roads Funds is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve Agreement #3-2010-01, with Frankenlust Township to purchase Seal Blend. Project is estimated at $7,500.00. Township Share is $7,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve Agreement #5-2010-02-REV, with Garfield Township on various roads. Project is estimated at $48,365.00. Township Share is $22,615.00. Building Better Local Roads Funds is $20,000.00. BCRC Discretionary Funds is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve Agreement #7-2010-01, with Hampton Township to purchase Seal Blend. Project is estimated at $17,500.00. Township Share is $6,000.00. Building Better Local Roads Funds is $11,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve Agreement #9-2010-01, with Merritt Township to purchase Seal Blend. Project is estimated at $17,500.00. Township Share is $6,000.00. Building Better Local Roads Funds is $11,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve Agreement #10-2010-01, with Monitor Township to purchase Seal Blend. Project is estimated at $17,500.00. Township Share is $17,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Gromaski moved to approve Agreement #14-2010-04, with Williams Township on various roads. Project is estimated at 134,105.00. Township Share is $134,105.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Redmond moved to approve payroll for the period of 5/22/10 through 6/4/10 in the amount of $140,023.03. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $386,870.70. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve permits 10-096 through 10-110. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Engineer-Manager's Report - Credit card report - May Financial status - Status of projects: Hampton, Knight, Bangor, Hotchkiss, Two Mile, Mackinaw will be chip sealed with Mackinaw receiving a fog seal - Seven Mile Project has started - Safe Routes to School to start 6/21 - Chip & seal projects have started - Wilder Road project status; delayed until September due to Bay City concern over fire department coverage - M-84 over Dutch Creek bridge to be completed by end of August - Executive session to be scheduled for negotiations at next regular Board meeting - Special project done last weekend for MDOT on I-75 near new bridge on M-84 and MDOT complimented the timeliness and quality of our work.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 30, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Redmond & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the May 19, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - T. Spegel provided update on water project.

Commissioner Gromaski moved to approve a Professional Services Agreement for Design Engineering with Wade-Trim for Bay-Arenac Drive Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #3-2010-02, with Frankenlust Township on Kraenzlein Road. Project is estimated at $18,315.00. Township Share is $9,157.00. Building Better Local Roads Funds is $9,157.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve Agreement #7-2010-02, with Hampton Township on various roads. Project is estimated at $130,055.00. Township Share is $110,055.00. Building Better Local Roads Funds is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

 

Commissioner Rivet moved to approve Agreement #8-2010-02, with Kawkawlin Township on various roads. Project is estimated at $140,181.00. Township Share is $120,181.00. Building Better Local Roads Funds is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve Agreement #9-2010-02, with Merritt Township on various roads. Project is estimated at $165,390.00. Township Share is $145,390.00. Building Better Local Roads Funds is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve Agreement #10-2010-02, with Monitor Township on various roads. Project is estimated at $312,575.00. Township Share is $281,075.00. Building Better Local Roads Funds is $20,000.00. BCRC Discretionary Roads Funds is $11,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve Agreement #12-2010-02, with Pinconning Township on various roads. Project is estimated at $191,432.00. Township Share is $159,932.00. Building Better Local Roads Funds is $20,000.00. BCRC Discretionary Roads Funds is $11,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to table until next meeting the SB & W Proposal for preparation of a 5-year budget projection. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve payroll for the period of 05/08/10 through 05/21/10 in the amount of $143,683.09. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $199,914.81. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve permits 10-086 through 10-095. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager's Report - Cash Flow update - BCAT project status update; will add some chip & seal and fog seal due to bid savings from other projects - Bay-Arenac Drive project status - Critical bridge application submitted for Erickson Road - New camera has been extremely helpful with project design and maintenance work - Wilder Road concrete patch and panel project has been rescheduled and will start in August - Kiesel Road & Two Mile Road sidewalk project to start in June - 6/3 BCBS meetings for active employees and retirees - Seven Mile project on schedule for July - Seal blend is ready and projects will start next week.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 16, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 19, 2010 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Edward Rivet & Richard Gromaski
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Bill Schubert, Thomas Paige, Paul Colbeck and Jim Marter; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Dave Schabel, Merritt; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Stu Reid, Auditor; Mike Niederquell, Wade-Trim, Inc.; and Lisa Fleming, acting Clerk of the Board for Jackie McCarthy (Excused).

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 5, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve drafting a Resolution of Support for the US Bike Route – 20 (USBR-20), which will be presented to the Board for adoption at a future meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve a Professional Services Agreement for Construction Engineering with Wade-Trim for Seven Mile Road Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve a Township-wide Sidewalk Indemnity Agreement for Hampton Township for sidewalks installed within the BCRC road right-of-way. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day, June 5th. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #5-2010-01, contingent upon township supervisor’s signature, with Garfield Township for the purchase of 115 tons of seal blend. Project is estimated at $5,750.00. Township Share is $0.00. Building Better Local Roads Funds is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve a Proposal for Design Engineering Services from Wade-Trim, Inc. for the Bay-Arenac Drive Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve the attendance of S. Gray to the M.A.P.E.R.S. conference for the Retirement System. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #1-2010-01 with Bangor Township to place a double seal on various roads. Project is estimated at $51,500.00. Township Share is $20,000.00. Building Better Local Roads Funds is $20,000.00. BCRC Discretionary Funds $11,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve Agreement #4-2010-02 with Fraser Township to place single and double seals on various roads. Project is estimated at $188,190.00. Township Share is $168,190.00. Building Better Local Roads Funds is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve Agreement #4-2010-03 with Fraser Township to place a double seal on Township parking lot. Project is estimated at $7,466.00. Township Share is $7,466.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 4/24/10 through 5/7/10 in the amount of $120,125.57. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $216,890.96. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve permits 10-77 through 10-84. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Engineer-Manager's Report – Salt Used report – PNC (new bank) reports – Commissioners requested a policy book – Road Projects; STP money needs to be used before September deadline; Midland Road Design; Safe Routes to School; Meeting is set up with Kevin Elliot from Diebold Insurance on June 3rd at the Bangor Township Hall for BCRC & DWS Employees and Retirees – Budget discussion on cash flow & projections; two employees retiring in May; no plans to fill these positions due to steady reduction in funding.

Commissioner Gromaski moved to approve Agreement #14-2010-03 with Williams Township for 350 tons seal blend. Project is estimated at $11,500.00. Township Share is $11,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #14-2010-02 with Williams Township Flajole Road. Project is estimated at $45,000.00. Township Share is $25,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 2, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.
Yeas: Gromaski & Rivet

Respectfully Submitted by:
Jackie McCarthy
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, MAY 5, 2010 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Larry Allen and Erica Jackson, Auditors; Jackie McCarthy, Clerk of the Board and Lisa Fleming, Account Clerk I.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 21, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – D. Bragiel – asked for reconsideration of Beaver Road project and it was discussed.

Commissioner Gromaski moved to approve a Construction Engineering Contract from Wade-Trim, Inc. for the Seven Mile Road Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve County Traffic Control Order #13-10-1 for temporary “No Parking” signs on Johnson Street, 25th and 26th Street, June 21st – 29th. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #4-2010-01 with Fraser Township for the purchase of 115 tons of seal blend. Project is estimated at $5,750.00. Township Share is $0.00. Building Better Local Roads Funds is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve a 2009 transfer of funds of $604,601.92 to the Primary Fund from the County Road Fund and $1,600,000.00 to the Local Fund from the County Road Fund. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

The 2009 Act 51 Report was presented and discussed. Commissioner Redmond moved to approve the Act 51 Report with the Vice-Chairman and the Finance Director to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
The 2009 Audit Report was presented by L. Allen. Commissioner Gromaski moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive a letter from T. Heil announcing his retirement effective May 28th. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to receive a letter from R. Niedzinski announcing his retirement effective May 20th. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to release a bond held for Bennett Construction for permit #02-476. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 4/10/10 through 4/23/10 in the amount of $117,222.81. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $139,789.67. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-061 through 10-076. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager's Report – Overtime Report – Diebold Insurance letter regarding meetings for active employees and retirees on 6/3/10 – Cash Flow Report – M-13 Bridge Project status; Old Kawkawlin Road may be closed temporarily due to the bridge construction – 7/19/10 is the revised start date for Wilder Road Project – Planting 5,000 trees on US-10 for MDOT.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 19, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 10:15 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by:
Jackie McCarthy
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, APRIL 21, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 7, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Redmond

PUBLIC INPUT - M. Haranda questioned dust control and road bonding
D. Schabel discussed Kinney Road bridge status
R. Campbell corrected recent news article on turning a road to gravel
M. McNally questioned project on River Road east of Mackinaw; not BCRC project, BCRC will investigate

Commissioner Rivet moved to approve a Township-wide Sidewalk Indemnity Agreement for sidewalks installed within the BCRC road right-of-way. Motion was adopted on a roll call vote contingent upon clarifying items with our attorney:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve a Class Action Lawsuit against CenturyTel, Inc. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Bids received and opened on April 7, 2010 for Tandem Axle Cab and Chassis were reviewed. Commissioner Rivet moved to award bid to Diesel Truck Sales for $97,081.00 less trade-in allowance for truck #234 of $29,000.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Frederick presented quotes received for Screened Black Dirt for 2010. Commissioner Gromaski moved to award to Gushow and Sons, Inc. for their low quote of $9.50 per yard picked up and $11.75 per yard delivered to Beaver Road. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Lillo presented quotes received for Oils & Lubricants for 2010. Commissioner Redmond moved to award to Karbowski Oil Company, for their low quote. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve Agreement #14-2010-01 with Williams Township for ditching to improve the roadside drainage of Flajole Road between Hotchkiss Road and Salzburg Road. Project is estimated at $30,000.00. Township Share is $30,000. Schedule of Payments is: $30,000 due 5/15/10. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive a Thank You from the St. Patrick's Day Parade Association thanking the Board and BCRC crews for their assistance in setting up and taking down traffic control signage for the Parade in Bay City. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to receive the generous commitment of $1,000 from the Bay Area Community Foundation and $7,500 from Bangor Township School System for the Safe Routes to School project. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 3/27/10 through 4/9/10 in the amount of $119,002.13. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve bills in the amount of $624,865.16. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve permits 10-047 through 10-060. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager's Report - Thank you to Township Supervisors for submitting township agreements to C. Wale - Overtime report - Salt contracts; need to purchase more by August but requirements are expected to be 75% less in the fall - Blue Water at Tuscola CRC on 4/22/10 - Midland Road project; design continues, BCRC assisting with use of new camera - Wilder Road concrete patch ARRA project; Precon meeting was 4/20 and project is due to start 6/1 - Road closures for upcoming projects - M-13 over Kawkawlin River bridge project status - Meetings will be scheduled today
for Healthcare meeting with active employees and retirees - Status of US Bike Route - Act 51 to be complete this week - Draft of financial statements are complete and auditor will be present at 5/5 meeting.

Commissioner Rivet moved to approve the new Smoking Policy as of 5/1/10 to adhere to new law. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet0

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 5, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 7, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 24, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT - D. Bragiel mentioned improved state of Beaver Road after the frost cleared.
M. Niederquell discussed a recent transportation conference in Lansing.

Bids were received and opened for One (1) New Tandem Axle Truck Chassis and Cab. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Bids received and opened on March 24, 2010 for Annual Materials were reviewed. Commissioner Gromaski moved to award the following: Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

MATERIAL BID
AWARD
6AA Crushed Limestone
Specification Stone -West & North
Wirt Stone Dock - East
4" x 12" Crushed Limestone Rip-Rap
Bay Aggregate, Inc.
20AA Natural Aggregate
Tri-City Groundbreakers
23A Modified Crushed Limestone Aggregate
Wirt Stone Dock
100% Crushed Limestone Delivered
Bay Aggregate -H-1 Delivered (all 3 garages)
-5A Delivered (North)
Wirt Stone Dock -5A Delivered East & West
-7A Delivered (all 3 garages)
100% Crushed Limestone 25A & 29A Delivered to Stockpiles
Bay Aggregate -29A Delivered
Specification Stone -25A Delivered
Tailgate Spread 23A Mod. 100% Crushed Limestone
Wirt Stone Dock -All Townships excluding Mt. Forest
Specification Stone -Mt. Forest Township
Bituminous Patching Material
Saginaw Asphalt (Primary Source)
Unique Paving Materials (Alternate Source)
Hot Mix Asphalt
Pyramid Paving and Contracting
100% Crushed Limestone-Plant Pickup
Bay Aggregate -H-1 Plant Pickup
Specification Stone -25A & 29A Plant Pickup
Wirt Stone Dock -23A Plant Pickup
-5A & 7A Rip-Rap Plant Pickup
Corrugated Metal Pipe
Premarc Corporation
Corrugated Plastic Pipe
Advanced Drainage Systems
Redi-Mix Rip Rap Bags
Sequin Lumber Co.
Carbide Underbody Replacement Blades
Shults Equipment, Inc.
Underbody Replacement Blades
Shults Equipment, Inc.
Steel Sign Posts
Dornbos Sign, Inc.
Wood Guardrail & Sign Posts
J & J Contracting, Inc.
Steel Beam Guardrail
J & J Contracting, Inc.
New Signs & Sign Materials
Osburn Associates, Inc.

Mr. Lillo asked to rescind any previous motions naming an alternate voting member to the BCATS Policy Committee and to name the Engineer-Manager as the Bay County Road Commission's official voting alternate to the Chairman of the Board, acting on behalf of the BCRC Board to be reviewed on an annual basis. Commissioner Redmond moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

A MTF Report was presented and it was noted that revenues are down 2.0% from 2009 as of 4/07/10. A decrease of closer to 5% is expected for the next year. Commissioner Gromaski moved to receive the MTF History Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive a Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve participation in the annual "Take Your Daughters and Sons to Work Day" on April 22, 2010. Motion was approved on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive materials on US Bike Route - 20 for Board review with possible Resolution of Support at the April 21st regular Board meeting. Motion was approved on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to release a bond held for Shaw Contracting for permit #09-229. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 3/12/10 through 3/26/10 in the amount of $143,527.39. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve bills in the amount of $138,913.32. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve permits 10-032 through 10-046. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager's Report - Overtime report - Salt purchases - Blue Water quarterly meeting 4/22/10 in Tuscola - Seal blend status - Road projects; have been meeting with Wade-Trim - Wilder Road concrete joint panel project was let on 4/2/10 by MDOT and bids have come in less than expected - M-13 bridge project should start next week over Kawkawlin River - Pinconning bridge should be complete this week - Parish Road; work to be done on railroad crossing - Weight restrictions are off

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 21, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 24, 2010 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Edward Rivet
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 10, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

PUBLIC INPUT - NONE

Mr. Lillo requested Board to sign the contract with Wade-Trim for Construction Engineering associated with the Wilder Road Concrete Repair Project. Commissioner Redmond moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Mr. Lillo presented a Certificate of Appreciation for Jim Allen's retirement. Board is approved to sign. These will be presented to all future retirees.

Bids were received and opened for the Annual Materials. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Redmond moved to approve MDOT Contract for the 2010 Hotchkiss Chip Seal Road Project in Frankenlust, Monitor and Williams Townships. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Commissioner Redmond moved to approve MDOT Contract for the 2010 Seven Mile Road Project in Monitor Township. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Mr. Lillo presented a letter from Union Local #1096 requesting 10 hour days from May 3, 2010 through September 2, 2010. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 2/27/10 through 3/12/10 in the amount of $119,913.42. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Commissioner Rivet moved to approve bills in the amount of $279,902.68. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Redmond moved to approve permits 10-027 through 10-031. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Engineer-Manager's Report - Overtime report - Mailbox reimbursement cost comparison discussed - Cash flow projection discussed - Safe routes to school, Kiesel and Two Mile, Bangor Township to start in June - Wilder Road railroad tracks to be removed and replaced this year, detour will be necessary - M-84 bridge over I-75 was removed - Weight restrictions expected to be lifted next week - Beaver Road project progress discussed.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 7, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Rivet & Redmond

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 10, 2010 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 24, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Biennial Bridge Inspection. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve MDOT Contract for the 2010 Wilder Road Improvement Project in Bangor and Monitor Townships. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve a contract from Wade-Trim, Inc. for construction engineering on the Wilder Road Concrete Repair Project. A PSA will be prepared. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

RESOLUTION - LOCAL BRIDGE PROGRAM APPLICATION

Commissioner Gromaski offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the application for Local Bridge Program funding for Erickson Road Bridge over the North Branch of Kawkawlin River in Bay County; and,

WHEREAS, The Board has ascertained that said structure is in critical need of replacement, and is deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the replacement of the structure for the fiscal year 2013 funding cycle. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of this project.

Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

RESOLUTION - LOCAL BRIDGE PROGRAM PRIORITY LIST

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,

WHEREAS, The Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the replacement of the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.

1. Erickson Road over the North Branch of Kawkawlin River
2. Mackinaw Road over the Johnson Drain

Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to authorize BCRC to participate at 67% for annual maintenance costs associated with traffic signals at Mackinaw Road and the US-10 EB and WB exit ramps. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to advertise for an April 7, 2010 bid opening at 9:30 a.m. for a Tandem Axle Truck Chassis and Cab. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to receive a letter from J. Allen announcing his retirement effective March 26th. The board wishes to recognize his service and requested a letter of appreciation for him and future retirees. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve the 2009 changes to the Act 51 Certification with the Chairman authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 2/13/10 through 2/26/10 in the amount of $122,800.03. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $147,522.06. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve permits 10-022 through 10-026. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager's Report - Overtime report; $72,000 under budget for MDOT from 2009 and $120,000 overall - Proposed sidewalk agreement prepared by attorney for any township sidewalk project and discussed - Credit card report - Midland Road School sign with beacon requested - Meeting with Kevin Elliott from Diebold Insurance and DWS; Agreed to set up meetings with active employees and retirees to discuss cost containment - M-84 will be closed today and for the next three months - Weight restrictions are on the county roads - Safe Routes to School Project in Bangor Township will be moved to start when the school year ends.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, March 24, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9: 45a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 24, 2010 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 10, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, River & Gromaski

PUBLIC INPUT – M. McNally commented on Kawkawlin Township Board Meeting and Beaver Road project.

M. Niederquell discussed current petition to increase transportation funding.

Commissioner Redmond moved to approve a proposal from Wade-Trim, Inc. for the Biennial Bridge Inspections to be performed in 2010. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve the 2010 Building Better Local Roads Program. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Quotes were received for a new tilt bed trailer to transport our router saws. Commissioner Rivet moved to award to Tiger Line Trailers, the low bidder for $7,295.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 1/30/10 through 2/12/10 in the amount of $136,471.28. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $303,367.82. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-020 through 10-021. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager's Report – Frost laws on March 3rd for Bay County – M-84 & I-75 bridge will close 3/9/10 for three months – Kevin Elliott will present BCBS changes in premiums 3/5/10 for the plan year ending 1/31/10 – Overtime report; close to $100,000 less than last year – Cash flow projection for 2010 discussed – Monitoring Jobs for Main Street possible bill – Safety grants in process as well as high risk and rural roads – Critical bridge application to be submitted for Erickson Road between Flajole and County Line

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, March 10, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:30 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 10, 2010 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 27, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT – Discussed snow storm. M. McNally discussed pending lawsuit in northern county.

Commissioner Gromaski moved to approve a Traffic Signal Maintenance Agreement with J. Ranck Electric, Inc. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve and sign title sheet for the Hotchkiss Road Improvement Project, Seven Mile to Carter in Frankenlust and Monitor Township. The full board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve and sign title sheet for the Seven Mile Road Improvement Project, Salzburg to Hotchkiss in Monitor Township. The full board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 1/16/10 through 1/29/10 in the amount of $124,374.13. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $138,746.10. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve permits 10-017 through 10-019. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager's Report – Building Better Local Roads meeting today after DWS meeting – State Park access problem; conferring with attorney – Seismic permits were discussed – M-84 project open house with MDOT today; dates will now be March – May with complete shut-down of road – Possible “Jobs for Main Street” legislation discussed – Discussed possible changes to Bay County Retirement Board – Garfield Road airport traffic news article discussed.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, February 24, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 27, 2010 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Jim Marter; Supervisors - George Augustyniak, Fraser; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 13, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve the installation of Pine Road Sidewalks (south of M-25/Center Avenue), Hampton Township (contingent upon BCRC Indemnity Agreement approval by Hampton Township). Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve to extend the 2009 bid prices for completion of Permanent Pavement Markings in 2010 to P.K. Contracting, Inc (formerly Clark Highway Services). Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve a request from the St. Patrick's Day Parade Association to set up and remove barricades on March 21st. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Lillo presented a letter from Liquid Calcium Chloride Sales, Inc. requesting to extend their 2009 Chloride pricing, terms and conditions for an additional year. Commissioner Gromaski moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mrs. McCarthy discussed receiving an engagement letter needing a signature from Stewart, Beauvais & Whipple to perform the audit for the year ending December 31, 2009. Chairman is authorized to sign for the Board. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski
Commissioner Redmond moved to approve payroll for the period of 1/02/10 through 1/15/10 in the amount of $129,108.81. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $219,592.53. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-008 through 10-016. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager's Report - Kinney Road Bridge update - Building Better Local Roads draft discussed - Gas tax increase bills to be considered by State House and letter being sent requesting support - 2/10 Frankenlust Township Hall (2-4 & 5-7) open house by MDOT regarding M-84 project - Jobs for Main Street program; short deadlines may not benefit us - Overtime reports - Wade-Trim invoice for Wilder Road concrete repairs came in under budget - Interest increase in BCBS saving due to switch to Bay County. BCBS refund of $83,000 received and rates to be reviewed at the end of February - Blue Water Meeting at Doubletree at 10:00 a.m. on 1/28.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, February 10, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 13, 2010 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert, Thomas Paige and John Szelogowski; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Jim Herber, Garfield Trustee; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Gromaski moved to appoint Redmond as Chairman of the Board for 2010. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Abstain: Redmond

Nominations were held for Vice-Chairman. Commissioner Redmond moved to appoint Gromaski as Vice-Chairman of the Board for 2010. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet
Abstain: Gromaski

Commissioner Redmond moved to approve the minutes of the December 30, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

PUBLIC INPUT - T. Spiegel thanked BCRC for good job with limited funds. P. Wasek thanked BCRC for timely snow removal.

Commissioner Redmond moved to appoint Commissioner Gromaski as the representative to the Bay County Retirement System for 2010. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet
Abstain: Gromaski

Commissioner Rivet moved to advertise for a March 24, 2010 bid opening for the Annual Materials to be awarded on April 7, 2010. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to receive an MTF History Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to receive a Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Lillo discussed the 2010 Building Better Local Roads Program. Commissioner Rivet moved to receive a draft document for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 12/19/09 through 1/01/10 in the amount of $158,866.30. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve bills in the amount of $92,873.59. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve permits 10-001 through 10-007. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager's Report - Discussed Kinney bridge status in Merritt Township - Roads Committee today - MDOT forum on 3/19 at 9:00 a.m. - Credit card report; engineering items purchased - Overtime report - Township invoice status - Fund balance information and cash flow projection - Meeting notice for Bay County Ways and Means Committee regarding possible addition of Bay County Treasurer as a voting member.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 27, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9: 32 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board